Academy of Notre Dame
Parents’ Club Minutes
PLEASE NOTE: NEXT MEETING: FEB 8th
In March we will go back to our regularly scheduled meetings: March 1st
Tues, Jan 4, 2011 at 7:00pm
Attendees: See attendance Sheet on web
Action Item
Have Sarah reach out to Phil (Photographer) – report back for March
Barbara will research M&M’s and photographer
Pam – volunteer shifts and numbers – Pam will send list to Patricia and Barbara
Dr. Murphy to check into volunteer kids
Cindy volunteered to research wine cost
Barbara to add Lisa Manley to distribution list per Erin’s request
Patricia will do vote over email on raffle baskets
Decisions Made at Meeting
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Elementary Open House Volunteers - - Jan – Renee volunteer Feb 13 – 12-3 Barbara
Dr. Murphy volunteered to sell tickets for 50/50 raffle at Spaghetti Supper
Next Meeting
How do we want to recognize volunteers?
Selling used uniform sale for volunteers\
Dress Down day?
Discussion Points
1. Introductions & Opening Prayer
2. Spaghetti Supper – 4:30pm to 7pm
3. Treasurer’s Update
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4. 8 Grade Grants – Applications went out
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Sent out to 8 grade students
Sue Belanger will send them over if we get any candidates
Last year we had 5-6
5. Lowell Spinners
Can’t get tickets until Feb
Tickets - Sat or Wednesday or Thursday – around June 22 or 25th
6. Canobie
Wed after school got out
Ok with date? Yes
7. Michelle’s Menagerie
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March 14 – K1-2 Grade
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March 15 – 3 and 4 Grade
On school calendar
Academy of Notre Dame
Parents’ Club Minutes
8. Water Country in July - Portsmouth NH
Group thinks it is a great idea and would like to schedule it
Elementary Open House Volunteers
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Feb 13 – 12-3 Barbara Volunteer
Jan – Renee volunteer
9. Finance
$307 in tables
800 dinners sold – took in $3200 in dinner tickets
Donut party for volunteer contest – most volunteers winners and first responders
Dress down day – $644.00 – off set cost of dessert
Spent $564 in Raffle Items
$715 – Raffle costs
Next Dine – Worked very well
$2,000 in Raffle tickets
$700 on supplies
Liquor License $50.00
Used uniform 1600
Wine cost – 460.00 – sold it – break even cost
Ended up with a profit 1600.00
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45 Anniversary – Take Pictures – Phil Nickels did photography – he put them up on-line where
people can pay for the pictures in past (few years back)
Send through the room parent
Setup in back
Maybe use room for Used uniform?
Music Room – there might be another room near that one
Percentage of what they made, give back?
Have Sarah reach out to Phil – report back for March
Life Touch- Rather not use them folks in room say
Cooking and cleaning discussion
Next Dine – Yes we will go with them
Model UN – help clean up – Dining rooms $150.00 Sister Pat will check
Used Uniform Sales – Cherie will lead
We have a ton of uniforms
Already have 3 racks to use
Renee and Erin both have a rack
Table works good to put uniforms out
Used uniform Sale for Volunteers: Saturday Morning – Cherie send email how to handle
sale
Ticket Sales
$6.00 for adults
$4.00 for kids
We had to turn people away last year because people did not purchase tickets ahead of time
Keep cost the same
Academy of Notre Dame
Parents’ Club Minutes
Very crowded in raffle area and ticket area
Booklet
Send out Feb Booklet – Send after Feb vacation -
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Save the date and tear off for volunteer tear off sheet – By Feb 1
Extra raffle piece in booklet
Extra Raffle online
Post volunteer form online and hard copy
Ticket Sales Online
Ask Teachers to link as well their pages
Use room parents
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SPAGHETTI SUPPER March 19
Calendar
Feb vacation is late this year
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VACATION - Sat 19 – Mon Feb 28
Raffle Items – which one we want to choose
XBOX Connect bundle - $300.00
IPOD Touch - $200
IPAD – might be too expensive
Family Activity basket – Coco Keys, Spinners, Kimballs, tubing passes
Ski Package – Cow card – any demonitation
ITunes gift card, Barnes and Noble, Game Stop
Kindle Color - $189 on Amazon
Flat Screen TV
50/50 Raffle – Yes we will do it
Could sell at wine table
Dr. Murphy would volunteer to sell tickets
Patricia has tickets
Table and chairs – Bay State Rentals
We get good price from them
Music
No music last year
Soft background music
Dracut – Studio music Accordion music
Do one of the Next Dine folks play the accordion?
Beverages
Wine – Sue gets liquor license usually – Thank you
Lemonade
Soda – Coca Cola donated 20 cases last year
Water
Did we run out of beverages next year? Will check
Wine in each café
Wine glasses
Who will purchase wine? Need more white wine this year
Academy of Notre Dame
Parents’ Club Minutes
NH will take back whatever we don’t use
Erin will get number of bottles
Cindy will check to see if we can get discount from Parent who may be associated with
Liquor store
Setup and Decorations
We need new ones! $80.00 – Can we get it laminated?
Oriental Trading – Welcome to NDA Spaghetti support
Candles at Michaels last year
Party pack $70.00
Paper Hat for Kids
Erin will email around
Print up Sticker for 45 year anniversary
Plastic cup or giveaway for 45 Year Anniversary
IParty or plastic cup – 45
Printed dinner mints or chocolate or M&Ms
Volunteers
Pushing information out
Save date tear off
Nailing down incentives
Letter going home – Upcoming home spaghetti supper
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Mitzy – Enews – 45 Anniversary, volunteers
One or two incentives – simple and easy
Pam – volunteer shifts and numbers – Pam will send
Morning shift –
Email on volunteers – asked people to pick a shift
Jane didn’t need as much help but
Middle School –Drinks, dessert, trash
Teacher coordinates High school volunteer
Need volunteer - One person who’s focus is Middle School volunteers
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2 Shift volunteers
Could we offer a movie?
Beta club – could they do a community service thing?
Dr. Murphy will work on it
Put tag on kids – indicating volunteer parent
Coffee - Must start earlier