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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
Date:
Church Name:
Pastor’s Name:
Period Covered:
255.1 Devotional Services
255.2 Roll Call
255.3 Number and state of the church:
State of the church
Number of members at the beginning of the Quarter
Accuracy of numbers should be stressed:
Converts added Infants baptized Added Otherwise
Lost by: Deaths Expelled Withdrawn
Lost Otherwise
Do all officers show the highest level of commitment to Christ and His Church by participation
in public worship, Sunday school, prayer meeting/Bible study, and the tithing of self and
resources?
Have officers undergone training for the offices that they hold?
Do you have a Board of Christian Education?
Do you have a Board of Evangelism?
Do you conduct Midweek Bible Study or Prayer Meeting? Who conducts it?
Pastoral Ministry:
Visits to hospitals
Visits to Jails/Prisons
Visits to Nursing Homes
Visits to Sick and shut-ins
Number of Funeral Conducted
Number of Marriages Performed
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
Congregational Development:
Number of New Member Classes conducted
Number of Membership Development Classes Conducted
Number of Officer Development Classes
Number of Retreats for Spiritual Development
Personal Development:
Books Read
Education meetings/seminars
Are you enrolled in?
College
Seminary
Have you completed?
College
Seminary
Are you doing Continuing Education
In what way is your congregation reaching out to/ministering to the community?
Explain Local Missions that you
Lead:
_______________________________________
Signature of Pastor
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
255.4 Report from Director of Christian Education
a) Total program of religious education.
b) Training classes.
c) Other educational work.
________________________________________
Signature of Director of Christian Education
255.5 Report from General Superintendent of Sunday Church School
a) Number of officers Number of teachers
b) Number of classes
c) Number of students on roll
d) Record of attendance for each Sunday: High____ Low Average
e) Roll of classes
f) Number of pieces of literature used
g) Publishing House and/or other establishments whence literature, educational materials,
audio/visual equipment, and supplies
________________________________________
Signature of Sunday Church School Superintendent
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
255.6 A Report from the Stewards
1) Number of members
2) How often do you meet? Stewards meet monthly.
3) Beginning balance (Operations or General Account
4) Amount raised
5) Amount spent
6) Ending balance (Operations or General Account)
7) Other accounts and balances:
A. There is only one account for this church.
8) Do you purchase communion supplies?
9) How many persons/families have been assisted by your efforts?
________________________________________
Signature of Head Steward
255.6 A Report from the Stewardess
1) Number of members
2) How often do you meet?
3) How many have received the sacrament of Holy Communion?
4) How many hospital visitations have you done?
5) How many visitations to the shut-in have you done?
6) How many persons/families have been assisted by our efforts?
7) Projects planned & completed this Quarter:
________________________________________
Signature of Head Stewardess
255.6 A Report from the Trustees
1) Number of members
2) How often do you meet?
3) Has an inventory of ALL property been done? When?
4) How is the property deeded?
5) Where are the deeds located?
________________________________________
Signature of Trustee Chair
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
255.6 Report from auxiliaries
A) Women’s Missionary Society
1) Number of members
2) Number of persons/families aided
3) Projects undertaken:
4) Do you have your own treasury?
5) How often do you meet?
____________________________________________
Signature of Women’s Missionary Society President
B) Christian Youth Fellowship and Young Adult Council
1) Number of members
2) Projects undertaken:
3) Do you have your own treasury?
4) Monies received Monies spent Balance
5) How often do you meet?
______________________________________________________________
Signature of Christian Youth Fellowship and Young Adult Council President
C) Choirs
1) Number of members
2) Projects undertaken:
3) Do you have your own treasury?_________________________
4) Monies received___________ Monies spent ________Balance_____________
5) How often do you meet?____________________
______________________________________________________________
Signature of Choir President
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
D) Ushers
1) Number of members
2) Projects undertaken:
None
3) Do you have your own treasury?
4) Monies received Monies spent Balance
5) How often do you meet?
____________________________________________
Signature of Usher President
E) Lay Activities Council
1) Number of members
2) Projects undertaken:
3) Do you have your own treasury?
4) Monies received Monies spent Balance
5) How often do you meet?
______________________________________________________________
Signature of Lay Leader
F) Commission of Membership and Evangelism
1) Number of members
2) Projects undertaken:
3) Do you have your own treasury?
4) Monies received Monies spent Balance
5) How often do you meet?
_____________________________________________________
Signature of Evangelism Chair
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
255.8 Report from the Recording Steward
A) What amount has been paid on bonded indebtedness?
1) Amount of debt?
2) Rate of interest?
3) When incurred?
4) Paid on principal?
5) Paid on interest?
B) What amount has been estimated by the Board of Stewards and Board of Stewardesses
for the support of the pastor and his/her assistant for the current Annual Conference year?
1) Salary?
2) Housing?
3) Travel?
4) Insurance?
5) Continuing Education?
6) Other?
C) What were the apportionments from the Annual Conference on this charge from the
preceding Regional Conference? What was the final settlement
of the same?
D) What amount has been apportioned this charge by the Annual Conference Joint Board of
Finance for the current Annual Conference year for:
1) Regional Assessment
2) What amount has been paid?
E) What amount has been raised by this charge for the following Connectional interest:
1) Missions Beyond U.S.A. Sunday? (10th Episcopal District)
2) Subscription to the Christian Index?
3) Miles College?
4) Interdenominational Theological Center-Phillips School of Theology?
5) Home Missions?
F) What are the Askings for the support of the District Conference? What amount
has been paid?
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
G) Amount brought forward for preceding Quarter for the church general treasury
Amount Raised this Disbursed Balance in Treasury
Quarter
General Treasury
Building Fund
Benevolence
Total
______________________________________________________________
Signature of Recording Steward
255.9 Insurance
A) What is the total amount of insurance on the church?
1) What is the extent of this coverage? Full or Replacement Value
2) When does the current policy expire?
3) How much is the premium? When is it due?
Has the premium been paid?
4) Is coverage with the CME Church Fire and Casualty Plan?
B) What is the total amount of insurance on the parsonage?
1) Is this replacement coverage?
2) When does the current policy expire?_________________
3) How much is the premium? ______When is it due? ___________Has the
premium been paid?_____________
4) Is coverage with the CME Church Fire and Casualty Plan?__________
B) What is the total amount of insurance on other church properties?
1) Is this replacement coverage?
2) When does the current policy expire?_________________
3) How much is the premium? ______When is it due? ___________Has the
premium been paid?_____________
4) Is coverage with the CME Church Fire and Casualty Plan?__________
256.1 Are there any applications for:
A) License to exhort?
B) License to preach?
256.2 Who are nominated to fill vacancies on the Board of Trustees?
256.3 Have the General Rules been read?
256.4 Is there a church register, a record of church conferences, and have they been faithfully kept?
256.5 Are there any appeals on interpretations of our laws?
256.6 Are there any written complaints that have been properly registered?
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QUARTERLY CONFERENCE REPORTING FORM
MONTGOMERY-PHENIX CITY – OPELIKA DISTRICT
2010-2011
Bishop W. E. Lockett, Presiding Prelate, 5th Episcopal District
Rev. Richard E. Hassell, Presiding Elder
Signatures: ___________________________________________________ / ___________________
Quarterly Conference Secretary Date
Signatures: ___________________________________________________ / ___________________
Pastor Date
Signatures: ___________________________________________________ / ___________________
Presiding Elder Date
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