Business Letter Sample with Notes
1794 Cedar Avenue, #4
Long Beach, CA 90813 (hit enter- 2 times)
November 30, 2004 (Hit Enter- 2 times)
Mr. James Southland
1794 Cedar Ave., #1
Long Beach, CA 90813 (Hit Enter- 2 times)
Dear Mr. James: (Hit Enter- 2 times)
Please fix the heat in our apartment. (Hit Enter- 2 times)
This is our second week with no heat. I called you about this problem on November 15th. , and
you promised to fix it right away. I called again on November 17th. and November 19th. and I left
you messages. You never returned my calls. (Hit Enter- 2 times)
Please fix the heat before December 6th., or I’ll have to call the Long Beach Housing Authority.
(Hit Enter-2 times)
Sincerely, (Hit Enter- 3 times)
(Sign your name here)
(Print your name here)
Some things to remember:
Did you type in the date correctly?
Did you place a colon after the salutation? (Dear Mr. James:)
Did you place a comma after the close? (Sincerely,)
Did you sign the letter?
Example #2
1525 Pine Ave. #102
Long Beach, CA 90813
November 24, 2004
Mr. Tony Torres
1525 Pine Ave. #301
Long Beach, CA 90813
Dear Mr. Tony:
Please fix the sink and the floor in my apartment.
I have been calling you for two weeks about the leaky sink in my kitchen. I have left you many
messages and you have not returned my calls. The problem is getting worse. The linoleum is
beginning to detach from the floor. I am scared because my children or someone else may trip or
slip on the linoleum and get hurt. This is the first and last letter I will be writing. You have one
week to reply.
Please fix the sink and the linoleum floor before November 30th, or I’ll have to report it to the
Long Beach Housing Authority.
Sincerely,
Edith Garcia