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FIRE_EMERGENCY EVACUATION PROCEDURE

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FIRE_EMERGENCY EVACUATION PROCEDURE Powered By Docstoc
					                Moat Community College

EMERGENCY EVACUATION PROCEDURE: WHO DOES WHAT?
This Procedure relates to the daytime school sessions i.e. 8.30 am -12.30 pm and
1.30 pm - 3.15 pm.
THE SIREN SOUNDS FOLLOWED BY AN INSTRUCTION TO EVACUATE THE
BUILDING WHAT SHOULD YOU HAVE ALREADY DONE?

Read at least THREE sections of this document as listed below and more if you fit into
more than one category or are responsible for instructing other member of your team
in what they should do. You should also have; read the addendum relating to
procedures for breaks and lunchtimes.


         Read the instruction to the person discovering the fire.
         Read the instruction for all staff.
         Read the instructions appropriate to your role.


INSTRUCTIONS TO THE PERSON DISCOVERING THE FIRE:


           ACTIVATE THE ALARM USING YOUR KEY OR BREAK GLASS
           PHONE or DIRECT SOMEONE TO PHONE THE FIRE SERVICE USING
            THE NEAREST PHONE AND DIALLING 999
           CONTINUE TO FOLLOW THE EVACUATION PROCESS.


ALL STAFF, STUDENTS, VISITORS AND CONTRACTORS


           The signal is a siren combined with a verbal warning indicating a need to
            evacuate the building. It will not be silenced until the incident is over.
           The assembly points are on the tennis courts at the rear of the building.
           All personal belongings should be left in the building, e.g. coats and bags.
           Close all windows and assemble students in an orderly line, before leaving
            the room.
When the fire alarm is activated the ‘responsible’ person in each room becomes the initial
Fire Marshall for that room and should:-

      Dismiss the class/group telling them which direction to take for the nearest exit.
      Check the room is empty (including walk in cupboards/side rooms).
      Leave the room last closing windows, switching off lights and if possible locking the
       door as you leave.
      Follow the route to the nearest fire exit.



DUTY TEAM LEADER + Business Manager + office manager
On hearing the alarm go as soon as possible to the tennis courts and collect
equipment from the admin staff as it is brought out.

           Yellow Jacket
           Clipboard with the list of all groups and areas that need marking as 'all clear',
           Radio
           When the cause of the alarm has been identified instruct the Site Team to
            cancel the alarm if appropriate to do so.
           Organise an orderly return to the building, by dismissing staff not supervising
            students first, and then dismiss students as detailed below.

Dismiss students as follows: Use the loud hailer, in the event of the loud hailer being
ineffective due to particular weather conditions etc., use whistle blasts to dismiss by:
One blast - year 7, two blasts - year 8, etc. The following entrances to the main
building should be used: All gates at the school end of the tennis courts should
be used.

          Year 7 Design Dept entrance
          Year 8 Design Dept entrance
          Year 9 Design Dept entrance
          Year 10 Maths Dept entrance
          Year 11 Maths Dept entrance

CLASS TEACHERS
5. Students should leave the classroom only when you tell them to do so; they then
leave the building by the nearest exit as indicated on the green and white fire signs.
Proceeding quickly, quietly and in an orderly manner to the tennis courts (staff
should leave last and lock the classroom door to signify the room is empty
and for security purposes).


TUTORS (in the case of absent tutors, the person who marked the am register)
6. On the tennis courts students should line up in single file, in registration group order,
between the appropriate 'tutor group markers' written on the ground.
The tutor stands at the head of the line which faces toward the middle of the tennis courts.
Tutors should be visible to the duty team leader who will be in the middle of the tennis
courts.

Heads of Department should assist with an orderly registration process of their
allocated year group from the back of the tutor group lines, see the table below.
Wait for your register to be brought to you by the admin staff.
Tutor staff mark the manual registers (kept inside the register wallet), Tutors remain at
the head of their Tutor Group, keeping good order. A "written” record should be made
of any missing students or queries, using the check slip. YACs will collect the
completed registers and check slips for their year group and return them to the duty
team leader, who will be wearing a yellow jacket.


DISMISSAL PROCEDURE
Students are dismissed as follows: The loud hailer is used to give instructions by the duty
team leader, in the event of the loud hailer being ineffective due to particular weather
conditions etc., whistle blasts will by used to dismiss: One blast - year 7, two blasts - year
8,etc.

The following entrances to the main building should be used:
Both gates of the tennis courts should be used.


           Year 7      Design Dept entrance
           Year 8      Design Dept entrance
           Year 9      Design Dept entrance
           Year 10     Maths Dept entrance
           Year 11     Maths Dept entrance

YACS
During the roll count assist tutors and HOD's to keep students calm and orderly. Collect
completed registers and lists of missing students from your tutors.
Present these to the Duty Team Leader.
Assist with the dismissal of your year groups under the instruction of the Duty Team
Leader.

HEADS OF DEPARTMENT
The following Department Heads should assist with an orderly roll count from the back
of the line of the tutor groups within their designated year as shown below.


              Year 7              Design, Science
              Year 8              English, Maths
              Year 9              Humanities MFL
              Year 10             ICT, PE
              Year 11             Business Studies

All other HOD’s should join staff outside the tennis courts and wait to be
dismissed.

MAIN OFFICE STAFF
7. Office staff take out: registers with up to date registers the signing the out book, for
staff and students, fire check lists, fluorescent yellow vest, loud hailer, whistle and a
radio(s), spare slips for recording missing students and pens.

Office staff should distribute:
The yellow vest, loud hailer and check lists to the duty team leader.

Registers wallets to appropriate tutors

8. The office staff will report to the duty team leader with the appropriate equipment,
the duty team leader should be standing in the centre of the tennis courts. The office
staff will distribute the registers to Tutors. Slips for reporting missing students or
irregularities will be kept in the register wallets at all times, spare slips should be given
to the duty team leader and assistant.



Once everything has been distributed leave the tennis courts and wait
with other staff outside tennis courts until dismissed



STAFF WHO ARE NOT INVOLVED WITH THE REGISTRATION OR ORGANISATION
PROCESS
9. Non tutoring staff, premises staff, ancillary staff, kitchen staff and community groups
and all teaching staff not directly involved in the registration/organisation process
must assemble outside the tennis courts at the gate nearest to the business
studies entrance to the school and wait there until dismissed.

10. This group will be dismissed first from the tennis courts. All staff should return to
the area of the building in which they were or will continue to be working BUT
should stay by entrance doors and in corridors to assist with an orderly
return of students to the building, until your class or all students have
returned to the building as appropriate.

FIRE MARSHALS
13. "Fire Marshalls" who have checked the building for stragglers, open windows
and doors must report their area as `all clear' to the duty team leader. The Marshall
on duty at the front of the building should report their area all clear by radio.

14. The Marshall in area 7 (front of building) will remain outside the front of the building
for security purposes and to direct the fire services to the appropriate area of the
building, providing Fire Officers with a plan of the college, which is kept inside the
sliding glass doors of the reception area. The site manager/premises officer on duty will
also report to this area to assist the emergency services in any way possible.

15. The areas for the Fire Marshalls are:-

Designated fire Marshalls 2010/11

     AREA                                           MARSHAL                  DEPUTY
 1   Science S1-8, Prep/staffroom & M7              N Anderson               J Bhatwadekar
 2   Mathematics                                    B Patel                  B Mal
 3   Design Technology                              C Dimitropoulou-Stuart   W Wenden
 4   AR1 & language Support &LIFT ON THIS LEVEL     N Madiar                 E Asfaw
 5   Music, Dance Studio                            F Lorraine
6    P.E. office, Changing, Corridor & Sport hall       PE Staff
7    English, Corridor & Offices                        G Kaur       S Mulligan
     Learning Support Area, Languages LS2/3&4
8                                                       A Christie   S Grant
     OFFICES, L1/2&3
9    Exclusion & E6                                     D Padam      S Jamal
10   Humanities corridor H1 – H7, IT1&2 YAC office      C Dixon      Z Bhayat
     PS2, LS1, L4, PS1 & office to rear of PS1,
11                                                      J Tolley     H Chorera
     Disabled toilet, LIFT AT THIS LEVEL, GKD office.
     Library/Student support/Conference room, Front
                                                                     ICT Help Desk
12   Foyer / LIFT AT THIS LEVEL wait outside for Fire   S Smith
                                                                     Staff
     Service
13   Theatre LIFT AT THIS LEVEL, Disabled Toilet        S Dowell     Occupant
14   Community/Crèche                                   Occupant     Staff
     Admin corridor, staff room, BS & mobile
15                                                      D Smalley    S McDonald
     classrooms
16   Kitchen & Dining rooms                             L Smithen    L Scott
17   Move Start Afresh                                  S Powell     Occupant
FIRE PROCUDURE:

ADDENDUM PROCEDURE DURING LUNCHTIME BREAK IN THE EVENT OF
DETECTING A FIRE,

      ACTIVATE THE ALARM YOUR KEY OR BREAK CLASS
      PHONE or DIRECT SOMEONE TO PHONE THE FIRE SERVICE USING THE
     NEAREST PHONE AND DIALING 999
      CONTINUE TO FOLLOW THE EVACUATION PROCESS.

1. On hearing the alarm everyone should leave the building by the nearest exit and
assemble on the tennis courts. All students playing outside should stop their games and
assemble with everyone else. All persons should line up/assemble where they would
normally do so for a fire alert (see note 6 below re-staff).

2. Duty Staff and Mid-day Manager(s) should assist in clearing the Dining Rooms and
queuing areas.

3. SMT members will check the building is clear. VP Ks3 will check the first floor; Principal;
and VP ks4 will check the ground floor.

4. Duty Team Leader for the day will assume responsibility for directing the exercise.

5. The receptionist on duty will remain (outside) at the front of the building to prevent
persons entering and to meet the emergency services if necessary.

6. IMPORTANT POINT

All staff, whilst on site have a duty to take care of themselves and others. All staff also
have an in loco parentis responsibility to assist the Principal in the care and control of
students. This duty might best be discharged by standing with groups of students in their
Tutor Group (your own group if possible) and assist as/where necessary.

7. If a false alarm is identified, the SMT member in charge will signal dismissal as per main
procedure.

NB. Upon vacating the building, office should only collect the fluorescent vest, loud hailer
and whistle. Documents to a roll call will not be required.

				
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