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AGM Oct 07 minutes

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									                               Upsilon Eta Chapter
               Sigma Theta Tau Honor Society of Nursing (Singapore)


MINUTES OF THE 1ST ANNUAL GENERAL MEETING HELD ON SATURDAY
6 OCTOBER 2007 AT AUDITORIUM, HEALTH PROMOTION BOARD AT 1400 HOURS


1.   COMMENCEMENT OF THE 1ST AGM
     President Dr. Premarani Kannusamy called the meeting to order at 1415 hours.
     There were 35 members present at the meeting, which was more than the required
     number to form a quorum. Refer to attendance list for members who were present
     (Annex 1)


2.   PRESIDENT’S ADDRESS
     President welcomed members to the Upsilon Eta Chapter of the Sigma Theta Tau
     International Honor Society of Nursing Society 1st AGM. She reported that on 12 July
     2007, we commemorated another significant milestone in the history of nursing in
     Singapore. A total of 137 nurses were inducted as members of this prestigious
     society.

     Sigma Theta Tau Honor Society of Nursing was the first – and remains the only –
     honor society of nursing in the world. It was founded in 1922 by 6 nursing students at
     the Indiana University, USA. A brief history of the Society was given.

     Membership to Upsilon Eta Chapter is by invitation to nurses who have demonstrated
     excellence in scholarship, and to nurse leaders exhibiting exceptional achievements
     in nursing. Members have been inducted based on their merits and contributions to
     the development of the nursing profession here in Singapore. We are now in the first
     step to be a part of the international team. Presidents congratulated and welcomed
     each one into this worldwide community of nurse scholars with the expectation of
     learning.

     Joining an honor society signifies commitment to excellence in one’s profession and
     acknowledges one’s individual achievements – whether academic or professional.
     Members will join a family of nursing leaders around the world, gain global access to
     information and engage in opportunities to liase and collaborate with nurses in other
     parts of the world.

     Being an honor society member does not mean that we are necessarily smarter or
     more advanced than a non-member, rather, we have made accomplishments of
     which we should be proud of and therefore we are recognised as a leader within the
     nursing arena.

     She also emphasised that membership in this organisation is not a destination and it
     is also not the end of accomplishment. She was confident that each one would
     contribute directly to nursing excellence in scholarship, research and leadership. The
     Board of Directors is encouraged by the support and look forward to working with
     members to promote the goals of the chapter, which are:


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        1) To support the continuing improvement of nurses by recognising and rewarding
           exceptional scholarship;
        2) To expand the body of knowledge available to all nurses by facilitating and
           disseminating nursing research;
        3) To share knowledge, skills and inspiration of nursing through the world-wide
           electronic and live learning communities, and
        4) To develop nursing leaders of tomorrow by creating leadership initiatives that are
           appropriate and unique for our profession.

     For 2007-2008, the Board has organised a series of scholarly activities such as the 1st
     Sigma Theta Tau Honor Society of Nursing International Nursing Conference. About 300
     delegates from 12 countries attended this successful conference. The Advanced Health
     Assessment course conducted by our APNs was also a success. In the pipeline are the
     following workshops/ courses:

           Using PBL to teach nurses
           Developing critical thinking skills for nurses
           Hands-On workshop on the development of EBN
           Research Course for nurses
           Leadership course for Nurse Managers

President encouraged all to work together to keep this society alive so that we can achieve
our professional goals. She concluded by thanking the Board of Directors and all members
present.


3.      CONFIRMATION OF MINUTES OF THE 2ND ANNUAL GENERAL MEETING HELD
        ON 19 AUGUST 2006
        The minutes were adopted without amendment as proposed by Ms Sabrina Koh and
        seconded by Mr. Edward Poon.


4.      ANNUAL REPORT FOR THE YEAR ENDING 30 SEPTEMBER 2007
        Assistant Secretary Ms Josephine Teo presented the Annual Report of the Steering
        Committee for the year ending 30 September 2006. The House adopted the annual
        report as proposed by Ms PS Meeravathy and seconded by Ms Alice Goh.


5.      CONFIRMATION OF THE STATEMENT OF ACCOUNTS FOR FISCAL YEAR 1
        JULY 2006 TO 30 JUNE 2007
        The Assistant Secretary read the statement of accounts for FY2006-2007 in the
        absence of the Treasurer Ms Tan Siok Bee.

        Ms Alice Goh enquired on the item under expenditure for “Cheque Returned from
        Bank”. Siok Bee please explain on this. Thanks.

        Ms Alice Goh also asked the international subscription fee covers up to which period
        and would members be reminded to pay their subscription fee when it is due. The
        Board would check with STT International and inform members subsequently.
        Members would also be reminded when subscription fee is due for collection. The
        House was informed the Treasurers are planning to utilise GIRO deduction for
        collection of subscription fee.



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      The House accepted and passed the audited accounts as proposed by Ms Soh Bee
      Leng and seconded by Ms Loy Kia Lan.


6.    ELECTION OF HONORARY AUDITORS
      The House accepted two nominations for Honorary Auditors for FY2007 to 2009:
      (a) Ms Ruth Quek proposed by Dr. Premarani Kannusamy and seconded by Ms
          Quek Poh Seo
      (b) Dr. Chow Yeow Leng proposed by Ms Lai Bew Meng and seconded by Ms Clair
          Khoo.

      The nominations were proposed closed by Ms Tan Wee Keng and seconded by Ms
      Poh Chee Lien. As there are no other nominations both nominees were unanimously
      elected as Honorary Auditiors for FY 2007 to 2009.


7.    ELECTION OF COMMITTEE MEMBERS OF LEADERSHIP COMMITTEE
      Assistant Secretary Ms Josephine Teo reported to the House the mission of this
      committee which is to be made up of 3 elected members. The Board of Directors
      proposed the following three members:

           a) Ms Judy Chor
           b) Dr. Chow Yeow Leng
           c) Ms Karen Perera

      The House unanimously accepted and approved the election of the three members
      who would serve for a term of two years October 2007 to September 2009.


8.    SPONSORSHIP FOR BIENNIAL SIGMA THETA TAU INTERNATIONAL
      CONVENTION IN BALTIMORE
8.1   The results of the feedback via email on the number of board members to sponsor
      for the November Convention were as follows:

      Option 1 –    16 recommended one Board member to go of which 6 thought the
                    President should go
      Option 2 –    6 advised two Board members go at 50% subsidy
      Option 3 –    1 suggested two to go at full subsidy if funds allow

      As the majority has voted for sponsoring one Board member, President Dr.
      Premarani Kannusamy would be representing the Chapter at the Convention. The
      breakdown of the cost is:

      1.   Economy air fare                $3,377
      2.   Stipend based on MOH x 7 days   $2,800
      3.   Registration fee                $1,055
      4.   Airport transfer                $ 100
               Total                       $7,332

8.2   The House accepted the proposed guidelines for criteria for future overseas Sigma
      Theta Tau Conferences sponsorship:

      1. Sponsored member must be an active board member with at least 75%
         attendance at board meetings and has organized one STT scholarly activity


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       2.   Return economy class air ticket
       3.   Conference registration fee
       4.   Stipend based on MOH guidelines
       5.   Airport transfer
       6.   Report of conference to be shared with Board of Directors


9.     ANY OTHER BUSINESS

9.1    Three Board of Directors viz. Ms Pauline Tan, Ms Elaine Ng & Ms Quek Poh Seo
       were stepping down and 2 new members would join the Board (Wee Fong Chi &
       Sabrina Koh).

9.2    The new Treasurers for 2007 – 2009 are Angie Ng & Aru Govindasamy

9.3    President proposed utilizing the funds for funding research/evidence based projects.
       The House approved a sum of $10,000 for this purpose. The Board would develop
       the criteria for sponsorship.


10.    ADJOURNMENT OF MEETING
       There being no other business for discussion, the meeting ended at 1503 hours with
       a note of thanks to the House.


Minutes Recorded By:




_______________________
Ms Josephine Teo
ASSISTANT SECRETARY



Minutes Vetted By:




_______________________
Dr Premarani Kannusamy
PRESIDENT




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