Student ID Cards
[Pick the date]
STUDENT ID
CARDS
A short illustrated guide to handling student ID
images and printing student ID cards
Brian Higgins
Head of Systems Development
1 Student ID Cards
Adding/Updating a Student Picture
Start Enquirer and log in”.
Click on “Courses” from the top menu:
Enter the full course/class code if known or enough to start a search. In the
example below Enquirer will search for any course that starts with
“tL1OTHITALC” (Enquirer is not case sensitive). Press the “Search” button.
Enquirer will list all courses that match your search criterion. Click on the
City of Glasgow College Brian Higgins
Head of Systems Development
2 Student ID Cards
hypertext link that is the course title to open up the course page:
When the course page opens up you should see an option “Add/Update Student
Pictures” at the bottom of the third column. Click on this link to modify student
pictures for this class. If you do not see this link then you do not have
permission to change pictures.
Before the web camera can be accessed Flash may ask you to grant it
permission to use the device. Click on the “Allow” button to give Flash access to
the camera.
City of Glasgow College Brian Higgins
Head of Systems Development
3 Student ID Cards
If you don’t want this message to appear each time you access this page then
right-click on the message and select “Settings…”
Check the “Allow” and “Remember” boxes and press the “Close” button.
On the left-hand side of the screen is a list of student in the class and their
current picture (if no picture exists then and image showing “No Image
Available” will be displayed. Scroll down to the student whose picture you want
to take and click on the “Update Picture” link.
City of Glasgow College Brian Higgins
Head of Systems Development
4 Student ID Cards
On the right-hand side of the screen is the video work area. In this area you will
see the live feed from the web cam, the captured image (currently blank as no
picture has been taken), the “Take Picture” button and the name of the student
whose image is being updated.
Once you have a good likeness: the student is all smiles; the hair is just right;
City of Glasgow College Brian Higgins
Head of Systems Development
5 Student ID Cards
tie straight, click on the “Take Picture” button to capture the image.
The screen will update to show: the status of the picture (it should read “image
uploaded successfully”); the image taken; and the updated image in the class
list.
If you or the student is not happy with the captured image it can be taken again
by simply pressing the “Take Picture” button again.
Printing ID Cards
Click on the “ID Card” logo on the deskop:
City of Glasgow College Brian Higgins
Head of Systems Development
6 Student ID Cards
To print a single part-time student ID card click on the “PT Single Student” link
in the left-hand column. To print an entire class click on the “PT Student Class”
link.
The computer will take a second or two as it reads a list of all part-time classes
from Unit-e. When it has finished the screen will change to show a drop-down
box containing all the part-time course/class codes.
The courses are shown alphabetically. To select a course/class code combination
either pop-down the list and scroll through the contents or start typing in the
course code to narrow down the list:
City of Glasgow College Brian Higgins
Head of Systems Development
7 Student ID Cards
Once you have selected the correct course code/class code the program will
display a list of the names of the students in the class.
To print a single student ID card, click on the student’s name and hit the “Print”
button.
City of Glasgow College Brian Higgins
Head of Systems Development
8 Student ID Cards
Confirm or cancel printing of the selected ID card:
After printing the card (it takes about 25 seconds for the printed ID card to
appear in the hopper) the program will prompt you about printing another card:
Click on “Yes” to print another ID card from the current class or select another
class or “No” to cancel and return to the main screen.
If you elected to print an entire class, the prompt will change to something like
this when you press the “Print” button:
City of Glasgow College Brian Higgins
Head of Systems Development
9 Student ID Cards
Using the Printer
Loading Cards
Lift the card feed hopper vertically until
significant resistance is felt, then tilt it
backwards until it comes to a stop at
an angle of about 30º. (If it is
necessary to completely remove the
card feed hopper for any reason,
simply lift it again while it is held at
this angle.)
Open a clean pack of cards. Ensure
they are not electrostatically charged
and sticking together). Avoid touching
the card surfaces as finger oils will
degrade the image quality.
Tilt the hopper forward to the vertical
position, and lower all the way down
until it is completely within the body of
the printer.
Loading Dye Film
When the Dye film runs out a message “Out of Dye Film” will appear on the LCD
screen of the printer. Follow these simple steps to replace the dye film:
1. Open the top cover by pushing down on it and operating the release catch
on the top of the printer.
2. Remove the used dye-film by gently pulling both spools upwards until
disengaged from the clips. Take care not to bend and break the clips.
3. Open a new roll of dye-film.
City of Glasgow College Brian Higgins
Head of Systems Development
10 Student ID Cards
4. Place the loaded spool into the rear clips and press it into place. The
orientation is correct when the barcode on the end of the spool is on the
left. Rotate the dye film roll to allow the core to lock into position.
5. Place the empty take up spool into the front clips, and adjust the film
tension so that the film is lying flat and straight between the two spools.
6. Gently close the top cover until it clicks into the closed position. The
printer will automatically recognize the type of film that has been loaded
and move it to the correct printing position.
City of Glasgow College Brian Higgins
Head of Systems Development