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					                                                                           Assigning grades in EIS at my.unt.edu




Assigning Grades in EIS at http://my.unt.edu

                                                DRAFT
PART I: Assigning Grades and Approval Status.

                  1.      You can use my.unt.edu to assign and approve final grades for all courses
                          taught at UNT and the UNT Dallas campus. To assign grades,

                  2.      Go to https://my.unt.edu and login to the website using your EUID and
                          Password.




                       NOTE: If you do not know your EUID and password use the
                       links below the           prompt to help you navigate for
                       assistance.


                  3.      Once logged into my.unt.edu, select the              tab to take you to faculty
                          Academic Resources.




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                                                                           Assigning grades in EIS at my.unt.edu



                  4.      In the For Faculty page link to Record Grades in the Record Class Grades
                          menu.




                  5.      Select the Term for which you wish to view a roster.




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                                                                              Assigning grades in EIS at my.unt.edu



                  6.      Select the course title of the roster you wish to view.




                  7.      After selecting the course title the Grade Roster will be displayed. Note that
                          the grade roster Approval Status will initially be set to “NOT REVIEWED”.
                          Enter grades by typing the grades in the “Grade Input” box. If you are not
                          sure what grades are available you can select the       button to view the
                          available grade types.




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                                                                              Assigning grades in EIS at my.unt.edu



                  8.      After all grades are entered it will be necessary to set the appropriate
                          Approval Status.


                           Approval Status                               Definition
                             Not Reviewed             Allows the entry of grades on the Grade
                                                       Roster.
                                                      Grades entered have not been given final
                                                       approval by the instructor or supervising
                                                       faculty member.
                                                      Grades can continue to be entered in “Not
                                                       Reviewed” Status and saved.
                          Ready for Review            Indicates that all or partial grades have been
                                                       entered on the Grade Roster.
                                                      Grades that are entered on the Grade Roster are
                                                       Ready for Review and Approval by the
                                                       instructor or supervising faculty member.
                                                      Grades cannot be entered on the Grade roster
                                                       while in Ready for Review status.
                               Approved               Indicates that all grades have been reviewed
                                                       and approved by the instructor and are ready
                                                       for the Registrar’s Office to Post to the official
                                                       record.

                                                      NOTE: The instructor or supervising faculty
                                                       member cannot change the Approval Status of
                                                       the Grade Roster to Approved until all grades
                                                       are present.


                   Set the Approval Status to the appropriate level, Ready for Review, Approved
                   or Not Ready for Review depending on the current status of the grading.




                       NOTE: Depending on your role in the grading process (professor, co-
                       professor, teaching assistant) you may or may not have security to
                       give final Grade Roster Approval.


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                                                                             Assigning grades in EIS at my.unt.edu




                  9.      After grades have been entered and Approval Status set, select                .


                       NOTE: If             is not selected the grades will not be saved in the
                       grade roster.


                  10.     After all grades have been entered it is necessary to change the Approval
                          Status to Approved.

                  11.     IMPORTANT FINAL PROCEDURE: Grades cannot be posted by the
                          Registrar’s Office until the Grade Roster Approval Status has been set to
                          APPROVED. Before the Grade Roster can be approved all grades must be
                          assigned.

                  12.     After setting approval status to Approved select           .




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                                                                           Assigning grades in EIS at my.unt.edu



PART II: Entering Incomplete Grade Information and Incomplete Grade Lapse Date.

                  13.     Students assigned an Incomplete (“I”) grade should have notes attached to the
                          grade with instructions on how the course is to be completed. If applicable an
                          instructor can set a Lapse date and corresponding grade to a student’s “I”.

                  14.     To set a Note and Lapse Grade to a student in my.unt.edu select the Note
                          button on the Grade Roster for each student that has been assigned a grade of
                          “I”.




                     Select the                  button to write details about the “I” grade
                     and to set the Lapse Grade.




                     NOTE: While the Note ID and Transcript Note options are
                     viewable they are not available for use on the Grade Roster.



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                                                                             Assigning grades in EIS at my.unt.edu



                  15.     On the Student Incomplete Page,

                                  Set the Lapse Deadline to the deadline being assigned for the student
                                   to complete the “I” grade.
                                  Set the Lapse to Grade to the grade that should be assigned to the
                                   student if the stipulations for completion of the “I” are not met.
                                  Type a brief Comment on the reason why the “I” is being assigned
                                   and how it should be completed.




                     NOTE: The assigning of a Lapse Deadline and Lapse to Grade is
                     not a requirement. Please review the University Catalog for rules
                     governing the removal of “I” grades.



                  16.     Select            after completion to return to the Transcript Note page.
                          Select            again to return to the Grade Roster page.

                  17.     After returning to the Grade Roster page, select the             button.




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                                                                              Assigning grades in EIS at my.unt.edu



PART III: Posting W / WF Grades in EIS

                  18.     Students who have requested to withdraw from the university after the stated
                          non-punitive period are subject to a grade of “W” or “WF”. When assigning
                          grades to the grade roster, instructors will be given the option to assign either
                          grade if applicable.

                  19.     When reviewing the grade roster students who have withdrawn or been
                          administratively withdrawn from the university will have a symbol of “**”
                          assigned and the student grade basis will be W/WF.




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                                                                      Assigning grades in EIS at my.unt.edu



Notes for faculty training. Brainstorm on things I would like to see happen.

    1. Develop online training for faculty who are computer savvy.
    2. Training sessions will be held at multiple locations, from College and School computer
       labs, ESSC 152 Lab, ESSC 255 lab (non-interactive training), UNT Dallas and during all
       hours of the day, Afternoon and Evening for evening faculty and adjuncts.
    3. Grade reporting hotline number sent out via Groupwise for questions concerning faculty
       grading during the week of finals and grade reporting.
    4. Well-defined rules established with approval of the ADC to help guide faculty and allow
       Registrar’s Office the ability to complete grade reporting without complications.
       SUGGESTIONS:
                All grade rosters must be in APPROVED status before posting. All grade
                  rosters not approved by specified deadline will be set to APPROVED by the
                  Registrar’s Office without consent of faculty member.
                Grade Rosters left in Not Reviewed or Ready to Review status with grades not
                  posted will have the grades changed to “Z” after all attempts to contact the
                  faculty member and department have failed.
                All faculty members are required to enter their own course grades with few
                  exceptions. Under no circumstances will all grades be left for data entry and
                  approval by a single individual within a department or School. Possible
                  exception might be music where staff handle history of MUGC 6951-6954
                  courses.
                Courses taught via WebCT do not interface with EIS at this time.
                Specified deadline for approval of grades.
                Grade roster not available until the day prior to grade reporting. There is a
                  registrar reason for this. The later we run the grade roster job the less
                  problems we will have with EOS problems. Once the roster is created grade
                  basis changes will not be reflected on the grade roster and it is a pain to adjust
                  them so accessible in the portal.
                In Process letter grades all converts to PR. Connie uses grade to assign last 12
                  hours at graduation.
                If “***” grade is not changed to appropriate W/WF grade, grade set to “WF”.
                Current grade reporting rules still apply.




Updated January 2, 2012                                                                                  9

				
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