June 2010 Board Meeting Minutes

							                                     Board Meeting
                                      June 3, 2010

Attendees: Ken Birdsall, Rosemary Robles, Ginger Bryan, Kim Dunkle, Matt O’Connor,
Steve Wilson, Barry Mills

Guest: Darin Kroepel

Absent: Dave Gustlin

7:10 pm Meeting called to order

      Introduction of new members: Matt O’Connor, Dave Gustlin (absent), are the
       new 2010 / 2011 players agents, replacing Michele Story and Lisa LeSage

      Ken motioned that the May board minutes be approved, Barry Mills second

          o By-Laws – all were told to review and redline any changes that need to be
            made to the CGFS By-Laws. These will be discussed at the July meeting.

      Financial Report – Ginger went over the financials and reported that overall
       CGFS had a financially good season.

      Overview of the 2010 Rec. Season –

          o Theft was a huge issue this season with the sheds being broken into many
            times.
          o ACE Certification was a problem. Many reported that the ASA website
            was difficult to access. It was decided that the player agents will be
            responsible for making sure all coaches, managers, etc. be ACE certified
            by the beginning of the 2011 season.
          o Team Selection also needs a little revamping for the 2011 season.
          o Snack Shack is probably way too much work for 1 person, talk about a tag
            team put in place for the 2011 season was briefly discussed and will be
            discussed more. Better coordination definetly needs to be addressed
            further.

      Crush Season –
          o Tournament fee handling was very successful, CGFS paid fee’s upfront
              and Crush has reimbursed those fee’s within a timely manner.
          o It was discussed that the Crush Commission should be made up of 3
              members NOT on the board along with the President of the Board.
          o Butterfly Classic is set for the weekend of July 10 – 11
                  Suz-y will set up the shack for the 8u parents to run during the
                     tournament.
                     All money will run through Ginger
                     Darin will manage the umpires

      Equipment – 99% returned! Inventory is currently being stored offsite for
       security reasons.

      Field Maintenance – Ken will set a schedule for the Crush coach’s for the
       summer.

      Board appointed position(s) – it was discussed that CGFS is in need of a Safety
       Director. This will be a voting position. Member does not need to have a player
       registered in the league for the current season.

          o Board appointed Brian Thornton, as Safety Director for the 2010/2011
            season.
          o First Aid kits were discussed and will be discussed further, need to find
            out what the liability is to the league.

      Open Discussion –
          o Additional website support for Dave
          o Sports manager password needs to be changed
          o Shed construction should be able to start after the Butterfly Classic.
             Almost all cost have been donated.

Next Meeting is scheduled for Monday, July 12, at 7 pm Round Table Pizza.

Meeting adjourned at 8:48 pm