Docstoc

Staff Handbook 2011_2012 Rev_

Document Sample
Staff Handbook 2011_2012 Rev_ Powered By Docstoc
					                   Excellence:
            All Students, All the Time



                      STAFF HANDBOOK
                              2011-2012


   The mission of Brooklyn Center ISD #286 is to empower each learner to excel
academically, socially and emotionally, while capitalizing on the diverse backgrounds
               and experiences of the students, staff and community.
                        SCHOOL PERSONNEL 2011-2012
SCHOOL BOARD
Cheryl Jechorek........................................................................Chair
John Solomon...........................................................................Vice Chair
Arneuwell Benifield..................................................................Clerk
Kim Pearson (through 2011) Jeff Palm (2012) ............................Director
Jack Wiborg ............................................................................Director
Greg Thielsen...........................................................................Treasurer

DISTRICT LEADERSHIP TEAM
Keith Lester ............................................................................Superintendent
Corinne Graham .......................................................................Director of Special Education
Dan Krekelberg ........................................................................Director of Operations
Michelle Trelstad .....................................................................Director of Community Education & Early
                                                                                         Childhood, Baby Steps Co-Director
Megan Berberick .....................................................................Business Manager
Patrice Howard ........................................................................Community Schools Project Manager
Tammy Albers..........................................................................Human Resources

Jean Sorensen...........................................................................BCHS Principal
Jill Pearson...............................................................................BCHS Turn Around Schools Officer
Anthony Scott ..........................................................................BCHS Site Administrative Manager
Christine Mann.........................................................................BCHS Dean of Students
Nate Gautsch ...........................................................................BCHS Athletics Director
Michelle Ford...........................................................................Technology and Assessment Coordinator

Randy Koch .............................................................................EB Principal
Julie Henderson ........................................................................EB Associate Principal
Bob Hauger..............................................................................EB Dean of Students
Tim Johnson.............................................................................EB Dean of Students
Minh Strusz..............................................................................IB PYP Coordinator & Instructional Coach

Kathy Mortensen ......................................................................BCA Director/ Baby Steps Co-Director
Jill Pearson...............................................................................IB MYP Coordinator/ TASO
Kris Edmonds...........................................................................Arts Magnet Coordinator
Kristin Gast ..............................................................................21st Century Grant Coordinator

DISTRICT STAFF
Tammy Albers .........................................................................Superintendent‟s Administrative Asst.
Kara Krueger............................................................................Payroll & Accounts Payable
Debbie Beach ...........................................................................Operations Asst/ SIG Clerical
Sandy Schultz...........................................................................District Food Service Manager
Sue Hoglund ...........................................................................Transportation Coordinator
Jody Jetland .............................................................................Transportation & Activities Secretary
Jo Mills....................................................................................MARSS Coordinator
Lori Andler ..............................................................................Special Education Admin Asst.
Marit Kaltved ...........................................................................Volunteer Coordinator & Facilities Res.
Amy Bednar.............................................................................Community Ed Asst & EB Facilities Res
Gary Coleman ..........................................................................Police Liaison Officer
Jessica Mallinger ......................................................................Licensed School Nurse
Sarah Berman-Young................................................................School Psychologist
Kyle Wagner ............................................................................School Psychologist
Shawn Filosi ............................................................................Technology (BCHS)
Daniel Brownson ......................................................................Technology (EB)
Sharon VanDenbos ...................................................................TIES/MARSS consultant (part-time)
Accidents
It is the policy of the Board of Education through its employees to keep all school buildings, grounds and
equipment in good repair and in safe condition at all times to prevent student injuries. The Board also
provides periodic inspections of the school buses for safety reasons. The school district as a corporate
entity is not liable in any case for injuries to pupils, and it cannot and does not pay doctor and hospital
bills for students. However, the school does make available a pupil accident insurance policy under
which parents, by payment of a small premium fee, can insure their children against medical and dental
injuries which may occur at school. This insurance coverage is optional for a student. The plan is also
available to teachers who desire this same coverage.

Report all accidents, however small, which involve students or yourself to the principals and nurse’s
office at once. Make every effort to insure that the school nurse attends to all injuries. The teacher in
charge should make a call to the parent of an injured child after each accident.

Standard operating procedure in case of severe injuries is as follows:
     Administer first aid or if the nurse is in the building, refer the case to her.
     Call the parents for disposition of the case. If unable to contact parents, call the family physician
       for advice.
     Dial the emergency number 911 for transportation of injured student(s) to hospital or doctor.
     Inform Principal of all injury cases.
     Complete a report of the injury and file it with the nurse.

In case of minor injuries: Administer first aid or if nurse is in the building, refer the case to her. Call
school Principal if it seems advisable.

Forward a copy of the report of severe injuries or accidents to the Superintendent through the Principal‟s
office. Someone is always in the nurse‟s office during the school day to handle accident or injury cases.

For employee injuries refer to the workers compensation section of this document.

Annual Report on Curriculum, Instruction and Student Performance
Each year a School Improvement Plan will be developed for the following school year. It will always
follow the district‟s philosophy and goals. Input for developing the plan will be solicited from students,
parents, teachers, community members, school staff and faculty. The administrators will use the
compiled data from questionnaires, surveys, and discussions and write up the yearly school improvement
plan.

Building Visitor/Guest Policy
Any person other than Brooklyn Center ISD 286 students, staff, or Board of Education personnel are
regarded as visitors and must report to the office for clearance before going anywhere in the building.
Occasionally, students may want to bring guests to school. The administration does not encourage
visitors except on special occasions, i.e. foreign visitors, parents attending pepfests in which their student
is performing, etc. Prior approval by the administration is necessary. Students may not bring friends to
spend the day with them at school. Prospective students are welcome to tour and visit as pre-arranged by
administration.

Bus Duty
Bus duty is assigned by administration. It is essential that students are well supervised as they exit from
or proceed to the buses each day. In the best interests of student safety, please be prompt and proactive
in monitoring students when assigned to bus duty.
Candy
The distribution of candy in the classroom/school is to be monitored by the staff involved. Professional
judgment is to be used in judging when to allow/use candy with students. The health of the students is,
of course, always a consideration and any decisions regarding allowing food and food to be sold in
fundraisers should follow the District Wellness Policy.

Call in Procedure
If you are unexpectedly absent, except in the case of an emergency, you must notify your supervisor or
designee 24 hours in advance (when possible) and not less than one hour before the start of your work
shift. If your absence is continuous or lengthy you must notify your supervisor on a daily basis or as
required. If you fail to call in, you may be placed on unauthorized leave without pay and be subject to
other corrective action.

Teachers should report their absences from work the night before or between 5:30 am and 6:30 am to
Kelly Services so that a substitute teacher may be found. If possible, notify the office by 2 pm whether
you will, will not or don‟t know if you will be returning the next day so arrangements can be made with a
substitute. Excessive absences may require documentation by a doctor as requested by the Principal or
Director.

Cell Phone Use
Personal cell phone use should not occur outside of employee breaks and lunch periods. Cell phone use
should not occur within classrooms where students are being taught. We understand that emergencies
and other situations may occur; however, you should not be talking, texting, or using the device to search
the Internet while you are instructing in a classroom, proctoring tests, or supervising students in any
capacity. If you have a personal emergency where you need to be reached immediately, please speak
with your supervisor so that accommodations can be made based on your situation.

Classroom/Work Area Appearance
Each staff member should feel responsible for the care of the area that they work in. Your area should be
neat and well kept as much as possible. It is understandable, at times, that you area will be disarrayed. If
you work in a classroom setting, please make sure that desks and tables are not being marked by
students. Students who do this will pay for the damage. Labels, tags and decals s hould not be applied to
any piece of school furniture.

Lights should be turned out when your work area is not in use. If you have equipment that needs repair,
report it to the office immediately. If not taken care of, report it again.

Closing of School
In case of bad weather, or any other emergency which necessitates the closing of school by the
superintendent, notice of such closing will be given over the radio/ TV station WCCO. If there is any
question in your mind, be sure to call the principal before you start out. Everyone will be given a
“calling tree” with staff numbers listed on it.

Computer Labs
Computer labs are available, throughout the high school, for student and staff use. A large computer lab
sign up chart is in the area of the Technology Center. The use of all labs must go through this chart.
Unless a lab is available, one cannot, on the spur of the moment, decide to use a lab. If there are questions
or concerns about the labs, they should be directed at the technology personnel at the high school. Each
time a lab is used, its condition should be the same upon departure as it was upon arrival.
       NOTE: ASSIGN COMPUTERS and DON’T LET STUDENTS CHANGE THEIR
       ASSIGNMENTS. BY DOING THIS, TEACHERS WILL ALWAYS KNOW WHO WAS
       RESPONSIBLE FOR THE CONDITION OF THE COMPUTER AND HOW THAT
       COMPUTER WAS USED DURING THE HOUR. Missing mouse balls or damaging units
       cannot be tolerated by any of us. Students must be held accountable for both the equipment and
       the software. Any misuse or abuse of computer equipment or software should be reported
       immediately. Refer to the District Computer/Internet Use Policy.

Co-Curricular Teaching Assignments
Any co-curricular teaching assignments will be discussed by the principal/ director and staff member
holding the assignment near the end of each school year. Determinations may be made at that time for
assignments for the next year.

Concession Stand Procedure
Inside concessions for home athletic events will be set up by the Athletics Director through the school
store (approved by BPA/DECA). Groups that have concessions are responsible for their cleanup and a
check to see that such cleanup is done. Outside concessions for athletic games or other school events,
other than varsity football games, is available upon request in the Athletic Director‟s office.

Copy Room
We are fortunate to have personnel who can assist us with our copying needs. Because there is a huge
demand in this department and because timeliness is of the essence, it is imperative that materials to be
reproduced are submitted well before their expected completion date. Please cooperate with our copying
department. It is there to serve us, but we must help in the effort. Reminder: All copying costs are taken
from department budgets. Therefore, it is wise to manage and control copying in each department.

Daily Announcements
Only announcements directly related to the school‟s program will be made over the public address
system. Long lists of student names will not be read over the public address system except for special
occasions. If a teacher wants to contact a student(s), personal contact through a note sent to the
student(s) in class is better than general public address announcement of the student names. All
announcements must be given to the Principal‟s secretary by 2:30 pm on the day before the
announcement is to be made.

Daily Time Schedule
We expect students to meet their obligations promptly at all times. Let us adopt the same standards of
punctuality for ourselves. All employees are expected to adhere to their scheduled or agreed upon duty
day. No school employee shall be away from school during their regular duty hours, other than their
lunch period, except by permission of the administration.

Teachers are expected to adhere to their contracted duty day. After the last period, teachers will be
available to consult with students, parents, administrators, etc. If a teacher desires to leave early, he/she
should contact an administrator for prior approval and then inform the principal‟s secretary.

Data Privacy
A. Employee Data Privacy Confidential employee data is stored in a secured storage area in the District
Office. All Minnesota Statues regarding data privacy protect employees. Employees maintain the right to
request inspection of respective personnel files and to file in writing for an informal hearing with the
superintendent as to the accuracy of the data contained therein.
All data on individuals collected, created, received, maintained, or disseminated by the school district,
which is classified by statute or federal law as public, shall be accessible to the public pursuant to the
procedures established by the school district.
B. Student Data Privacy
Confidential student data is stored in files located in the office areas. The students (and/or the student's
parents) maintain the right according to state Data Privacy regulations, to request a review of his/her
data. If certain information is found to be in question, the student (parent) has the right to file, in writing,
a complaint as to the accuracy of the data and request an informal hearing to address the concern.
School employees have access to confidential information about students and staff. Some of this
information is illegal to transmit, and some is simply harmful to those involved. Employees who are
asked to provide student or staff information to anyone outside of the school district should contact their
supervisor prior to fulfilling any request.

Dress Code
Shirts for men should be either collared, non-collared with buttons or turtleneck. Women will wear
skirts, dresses, capris or slacks.

Professional dress will not include:
        Head covering (unless part of religious observance)
        Dresses, shirts, and blouses that have cutouts or see-through elements
        Clothing which reveals undergarments
        Clothing that promotes alcoholic beverages, tobacco, the use of controlled substances, depicts
         violence, is of sexual nature, or is of a disruptive nature
        Pants not worn on the waist
        Shorts
        Clothing that is provocative, revealing, indecent, vulgar, obscene, or profane
        Articles of clothing more than three inches above the top of the knee. This includes, but is not
         limited to, dresses, skirts, shorts, or skorts.
        Shirts, blouses, and dresses that do not cover the back, waist, shoulders or midriff
        Shirts, blouses, or dresses which are low-cut, have spaghetti straps or excessive armpit cutouts
        Clothing that is tight- fitting
        Jeans (except on Fridays or other days as designated)
        Flip flops or shower shoes

The administration may approve variations for special situations such as field days, spirit days, team time
days, in-service days when there is no contact with the public, or for those individuals whose
responsibilities require an alternate form of dress. Religious, medical or cultural variations will be
considered when implementing this policy. On Fridays, tailored jeans will be permissible.

Determination of the appropriateness of dress shall be left to the discretion of the principal, deans, or immediate superviso r.
He or she will counsel the individual employee regard ing suitable, appropriate and professional dress.

Drug Free and Weapon Free Zone
The Minnesota Legislature has enacted several Statutes that provide tougher penalties for those who
bring drugs or dangerous weapons near our students. Those who sell or use drugs or possess a dangerous
weapon in or around our school will face jurisdiction to the school campus, on a school bus, within one
city block or 300 feet of any school.

Email Standards
1. Know the rules for using e-mail.
The district‟s Internet Acceptable Use and Safety Policy (524) should be reviewed. All employees are
responsible for understanding their responsibilities as outlined in the policy.
2. Treat e-mail as though it we re a traditional printed docume nt.
Public education is subject to statutes that provide for all documents/correspondence to be considered
public information and can be requested at any time by any individual - except data privacy laws. When
sending an email message, especially a message sent to a recipient outside of the district, ask yourself
whether the content of that message would also be appropriate for a printed document.
3. Read email daily
Respond to email as soon as possible. Responses should generally be 24-48 hours unless otherwise noted.
4. Make sure that e-mail will not embarrass you or the district.
Before you send out or forward any email message, ask yourself whether the contents of that message
will come back to hurt you. Rumors, gossip and other issues not directly related to the district‟s business
should be kept out of an email. Think twice about sending this unless you want everyone to be able to see
it.
5. Keep personal e-mail to a minimum.
The district‟s acceptable use policy reminds employees that district technology resources are a privilege,
not a right. District resources are to be used for district purposes.
6. Remembe r that the district can monitor your use of e -mail.
Anytime the district hears reports of technology policy abuse, an investigation can and does occur.
8. Take extra care when you discuss sensitive information in an e -mail.
We are in the “student” business. It is important to adhere to data privacy laws. Never use full student
names in an email and never attach documents that relate directly to a student. You should also not use
email to discuss confidential information.
9. Document and report illegal, suspicious or unusual activity to your supe rvisor or to a district
administrator.
10. Exercise your common sense whenever you use e-mail.
Because the way that any individual or the district uses the internet is constantly evolving, there will very
likely be situations that have not been addressed by the district. When in doubt or if the situation is
ambiguous, review the district‟s current policy and apply your common sense to the situation.

IMPORTANT INFORMATION ABOUT E-MAIL ACCOUNTS:
All new e- mail accounts are created using full legal names. An e- mail name is created using first initial
and last name up to a maximum number of characters. In the case of duplicates (i.e. jdoe) a number will
be added to the end (i.e.jdoe1, jdoe2, etc.). E- mail accounts remain active as long as the employee
remains active. If an employee takes a leave of absence for a year or more, the account will be disabled.
Daily subs do not have district email accounts. If a sub becomes a long-term sub they will be given an
email account. Once the assignment is complete, the email portion of the account will be disabled.
E- mail accounts will be disabled within 30 days of retirement.

Emergency Drills
Per state law, fire drills, tornado drills, and lockdown drills will be held on a regular basis. All teachers
must post the exit and escape map in their classroom. Promote quick and orderly exit from classrooms by
promoting and addressing the importance of these drills. Lights should be off and doors closed upon
departure from the room.

Evening Program Supervision
When teacher supervision is necessary for a special event such as a music program, open house, etc.,
teachers should arrive 30 minutes before the scheduled event begins.

Equal Opportunity
Brooklyn Center Independent School District #286 in compliance with current state and federal statutes
and regulations and in recognition of its obligation to provide equal opportunity for education and
employment for all persons within its jurisdiction, affirms that it will not discriminate on the basis of sex,
race, religion, color, national origin, economic status or disability.
Faculty Parking
BCHS: Staff parking is provided in front of the school and in the parking lot east of the school. Building
parking permits are required. Permits may be obtained from the Front Office. Faculty and/or staff are not
to park in the rear of the school where buses are parked or other school vehicles are kept.

EB: Staff parking is provided in the rear of the building. Staff may also park on the East side, toward the
back. The number of spaces for staff use should be limited in order for visitors to park near the building.

Field Trips
All local field trips must be pre-approved by the Principal at least two weeks in advance. International
trips are subject to principal AND school board approval, and require three months notice. A Field Trip
Approval Form shall be filled out completely before the principal will approve any field trip. This form
is available from the principal‟s secretary or from the school website. All guidelines on the form should
be followed.

Food Service
State Health Department requests that only Food Service workers are in the kitchen any time the Food
Service staff is present, approximately 5:30 am to 2:30 pm. Walking through the preparation and serving
area could cause a safety or health problem not only for Food Service staff, but also for all school
personnel and students.

All staff are allowed to eat breakfast and lunch served by the school. Breakfast is $2.25 per day, salad
bar is $2.75 per day and full lunch is $3.75 per day. Everyone will go through the serving lines in the
cafeteria. You can either pay the lunch clerks at that time or you may deposit money into your account
and the amount each day will be deducted.

If, at any time, you borrow articles from the kitchen, please return them to the kitchen immediately after
you are finished using them.

Free Materials Distribution
Materials from commercial, political, religious or other non-school sources shall have the approval of the
principal before being used in the school. Careful consideration shall be given to their educational
quality and value.

Grant Writing
There is a grant writing incentive available to the authors of grants that are awarded. A copy of the grant
must be filed in the district office.

Gymnasium Use
At the high school, the main gymnasium, the lower gymnasium, the east gymnasiums and the new
conditioning areas are teaching stations for the physical education department. No class or group is to
use these facilities during the school day without permission and knowledge of the physical education
department and principal‟s office. At no time should students be left unsupervised.

Harassment and Violence
Everyone in the Brooklyn Center School District has the right to feel respected and safe. The Offensive
Behavior Policy is intended to prevent offensive or degrading remarks or conduct about someone‟s race,
color, creed, religion, national origin, sex, sexual orientation, marital status, disability, age, or status with
regard to public assistance. Offensive behavior that is expressly prohibited by this policy includes
religious, racial and sexual harassment and violence.
An offender may be a student or an adult. Offensive behavior or harassment may include the following
when related to race, color, creed, religion, national origin, sex, sexual orientation, marital status,
disability, age, or status with regard to public assistance:
         Name calling, teasing, jokes, rumors or other derogatory remarks
         Graffiti
         Notes or cartoons
         Unwelcome touching of a person or clothing
         Offensive or graphic posters, pictures, book covers, or clothing
         Words or actions that make individuals feel uncomfortable, embarrassed or hurt

If anyone is made to feel uncomfortable or fearful, the individual should tell a teacher, counselor,
principal, school social worker or police liaison officer for actions to be taken to get the behavior to stop.
Help in resolving the problem can be obtained informally, or a written report may be filed and a formal
investigation requested. Rights to privacy will be respected as much as possible.

The school district takes all reports of offensive behavior and harassment seriously and will take
appropriate action based on individual reports. The school district will also take action if anyone tries to
intimidate or harm a person reporting an offensive behavior.

Review the entire Harassment and Violence policy.

Health and Safety
Our District is committed to providing a healthy and safe work environment for all employees. Safety
does not occur by chance. It is the result of careful attention to all District operations. Providing a safe
place to work, a work environment conducive to safe work practices, and effective safety policies are
primary concerns for the administration. Employees at every level are responsible for maintaining safety
and occupational health within the District, and are expected to cooperate fully with the District‟s health
and safety policies.
Fire safety is an essential element of this environment. Employees should know the:
1. Location of fire alarms
2. Location of fire extinguishers
3. Evacuation routes
4. Who to notify in case of fire
Employees need to remain calm in situations involving danger to self and others and to take precautions
to prevent fires from occurring. In the event of a fire, the most important task is to sound the alarm and
clear the building. Employees should not risk their safety in fighting fires.

Homemade Food
The school district discourages the distribution of homemade food to students and families. If staff
members choose to treat students with food, it is best practice to provide commercially prepared foods,
rather than homemade food. Furthermore, students should not be allowed to distribute homemade food
and homemade food shall not be sold to students as fundraisers. Only store-bought food in unopened
packages should be served. This is to reduce the risk for liability. The health of the students is, of
course, always a consideration and any decisions regarding allowing food and food to be included in
fundraisers should follow the District Wellness Policy.

Infectious Diseases
In the event that in incident occurs at school where blood or other potentially infectious materials come
in contact with eyes, mouth, other mucous membranes, non- intact skin, or a needle stick laceration, or
human bite that pierces the skin or mucous membrane, the source individual and the exposed individual
will be asked to have a sample of blood drawn and tested as soon as possible to determine if any
infectious diseases (Hepatitis B and HIV – Human Immunodeficiency Virus) are present. This is
necessary in order to provide appropriate medical direction. The results of the tests will be confidential.
If such an incident occurs at school, contact the Licensed School Nurse immediately.

Inventories
Staff members are responsible for all materials checked out to them during the school year. You are
responsible for turning these materials back in the same condition as they were loaned out to you. If
materials are lost or damaged, you may be held responsible for the replacement value.

Keys
All keys are issued through the Operations Director at the High School and District office and through
the Dean at Earle Brown. Staff members are not to re- issue keys to other staff. Master keys are issued
only to authorized persons at the discretion of administration. Others found possessing master keys are
in violation of school board regulations. At no time should school keys ever be given to students, left
in or on a desk or left unattended in any location where they could be seen and, possibly taken.
Report lost keys to Administration immediately. At the end of the school year, all keys must be turned in
at Staff Check-Out for security and inventory purposes.

Leave Time
Leave time forms must be completed, signed by the supervisor and turned in within one pay period of the
time that was used.

Lesson Plans
Teachers are expected to keep lesson plans and curriculum maps up to date as directed by their Principal
or Director.

Mailboxes
Mailboxes are in the office area. It is recommended that staff pick up the mail daily. Be sure to check
your mailboxes regularly, usually upon arrival at school and before departure at night. For confidential
and security reasons, staff me mbers are not to send students to the office for their mail. Do not
leave keys in mailboxes.

Mandated Reporting
If you are a professional who works with children and families, you are in a key position to help protect
children from harm.
Minnesota law requires professionals and their delegates who work with children to make a report if
they know of or have reason to believe a child is being neglected or abused. This includes teachers,
teaching assistants, school administrators, and any school support staff.

Review the full policy.

Mandatory Training
Certain policies and procedures are of such importance the District requires all staff to view related
training presentations every year. Annual mandatory training currently includes nine modules: Module 1:
Bloodborne Pathogens; Module 2: Data Privacy; Module 3: Harassment Part 1; Module 4: Harassment
Part 2; Module 5: Health and Safety; Module 6: Infectious Agents Part 1; Module 7: Infectious Agents
Part 2; Module 8: Maltreatment; Module 9: Technology.


Master Schedule/Calendar
All events involving pupils or buildings must be scheduled with the approval of the administration. An
application form must be completed and signed by renter and director before entering on the master
schedule.


Name, Address, or Phone Number Changes
Please notify Human Resources with any name, address, or phone number changes as soon as possible.
Your change information will be shared with Payroll, as well as with the Technology Department if an
email name change is required. Before a name change can be processed, you must bring your new social
security card to the Human Resources Department for verification. You should also contact your specific
retirement fund (PERA or TRA), as well as your TSA (403b) vendor, to change your name and/or
address in their records too.

Office Machines
Staff should make sure they understand how to operate copiers and other machines in the workroom. If
you have questions, please speak with a member of the clerical staff for assistance. Students should not
operate machines at any time.

Pay Day
Payday is the 15th and last business day of the month.


Payroll Information
The Payroll Department strives to process your “checks” as efficiently and accurately as possible.
Therefore, it is crucial that forms, timesheets, etc. are submitted by the required deadlines. It is your
responsibility to review your check information each payday through MyView. If you have any questions
regarding your pay, please feel free to contact Payroll.

Payroll Timesheet Deadline
Refer to the current Payroll Schedule to determine the date timesheets are due to the Payroll Department.
The schedule shows which timesheet dates are being paid on each payroll. Timesheets that are not
received in the payroll department within two pay periods of the timesheet payout may not be paid.

Turnaround Time on Changes
To request a change in voluntary deductions (i.e., tax withholding) send your completed form to Payroll
for processing. Payroll requires one full pay cycle to process any changes; including direct deposit
changes.

Forms Availability
Payroll forms and information are available on the District‟s website. Go to the district website at
www.brookcntr.k12.mn.us and click on Staff & Employment/ Staff Forms to access.

Direct Deposit of Paychecks
Direct deposit of paychecks is mandatory for all employees of Brooklyn Center Community Schools.
(See MN Statute 471.426).
Direct deposit is simply a way to have your paycheck electronically deposited into the checking or
savings account(s) of your choice. Funds can be deposited in up to 10 accounts for each employee. Funds
are deposited into the employee‟s account on payday and you never need to worry about your check
getting lost in the mail, stolen, or forged. It is a very convenient, secure, and reliable way to be paid.
Payroll can direct deposit funds into any bank or credit union that accepts direct deposit. Only employees
who are considered un-bankable with any bank or credit union are exempt from participating in direct
deposit.
If you make a change to your direct deposit account, please remember to notify Payroll immediately in
order to assure your check will be deposited into the correct account on payday. Please note that direct
deposit changes cannot be made June through August.
Policies
Your work and activities in the district are governed by official District policies, which have been
developed and adopted by the School board. Current School Board policies are available on the District
website. In addition, District Administration may develop procedures to implement these policies and to
provide more information regarding District expectations and practices. You are expected to familiarize
yourself and comply with these policies and procedures at all times.

Professional Expectations
You are expected to treat all staff, students, parents, visitors, etc with courtesy and respect. Professional
behavior is required at all times. We need to be careful of our comments to and about our fellow workers.
While we all may not agree in personal philosophy, we cannot lose sight of the purpose of our being
here, providing the best education possible for our students. This can only happen if we all work together
toward this goal and when we leave our personal preconceptions outside the school doors.

Staff are also responsible for proper supervision and control of pupils in the school building, on the
school grounds, or at any school-sponsored activity, and authorized to use such moderate and reasonable
force only as may be necessary to restrain a pupil from attacking a pupil, a teacher, or other school
personnel, or from a scene of disturbance if he/she refuses to comply with the teacher‟s directions for
establishing or maintaining order. When this is done, the principal or supervisor shall be promptly
apprised of the situation. Serious cases of misbehavior, indicating the need for special study or
adjustment of a pupil‟s program should be reported to the principal.

Pupil Fair Dismissal Act
On August 1, 1974, the Pupil Fair Dismissal Act of 1974 went into effect. District #286 recognizes its
obligation to comply fully with the Pupil Fair Dismissal Act of 1974. In order to carry out the purposes
of the act, certain procedures must be carried out at the time a student is to be dismissed by the school
system. It is the policy of District #286 schools to accept continuing responsibility for the education of
any pupil during the dismissal period and for preparing dismissed pupils for readmission to the regular
school program. Prior to the dismissal of any pupil, the schools of District #286 will contact parents or
guardians to seek assistance and will attempt to provide alternative programs of education. These may
include special tutoring, modification of the curriculum for the pupil, placement in a special class, and/or
assistance from other agencies.

Purchasing
A requisition should be completed by the teacher wishing to order materials for school use. All purchases
are to be made through Staples or School Specialty per our contract with them. Be sure all information
about the order is complete and accurate. Check with the purchasing agent to verify recent ca talog prices
before submitting an order. Orders will not be approved if they are not within budget parameters.

After all necessary information has been listed on the requisition it should be signed by the department
head and then submitted to the Principal for approval and signature. If the requisition is approved by the
Principal, it will be given to the purchasing agent for processing. All purchase orders must be approved
by the district office before orders will be sent. It is important that no purc hases be made without first
submitting the properly completed and approved requisition. Requisition forms are available in the main
offices and the business office. It is important that all activity group advisors follow this same procedure
when ordering anything for their group. School groups cannot operate separate from this procedure or the
activity fund.
Questionnaires and Surveys
No questionnaire or surveys other than those used in regular class can be given or administered to a
group of students and/or teacher during school time unless such survey or questionnaire has been
approved by the administration. Production or distribution of survey or printed material by students is
governed by the school board policy.

Sales
Only items for sale by an “in-school” group can be sold at the front desk. Everyone may refuse to give
their school time to a salesperson unless such person has the permission of the administration to see you.
No list of students or staff members is to be given to any agent, salesperson, or organization unless
approved by administration

School Board Meetings
School board meetings are open to the public. If a person desires to appear before the board, there is an
approved “open forum” time at board meetings. The open forum request form is available at the sign in
table and must be given to the administrative assistant to the school board/ superintendent prior to the
start of the board meeting. Presentations will be added to the agenda with the approval of t he supervisor
and Superintendent.

Regular meetings are held the 2nd Monday of each month at 6:30 p.m. in the BCHS Alumni Room.
Work sessions are held the fourth Monday of each month, except July and December. Meetings are open
to the public. Agendas and meeting minutes are available on the District website once approved.

School Vehicle
A person making a request for use of the school vehicle will check first with Sue Hoglund,
Transportation Coordinator, to see if the date and the time wanted is open. Any accidents with the school
vehicle or any mechanical problems that are urgent will be reported directly to the Director of Operations
and noted on log sheet immediately. No student is permitted to drive school-owned vehicles. All students
are to be transported in school vehicles and not in staff personal vehicles.

Sexual Harassment
Sexual harassment is a form of sex discrimination which violates Section 7093 of Title VII of the Civil
Rights Act of 1964 (as amended) and Minnesota Statute 363.01-.14, the Human Rights Act. It is the
policy of Independent School District No. 286, to maintain a learning and working environment that is
free from sexual harassment and sexual violence. The School District pro hibits any form of sexual
harassment and sexual violence.

Sexual harassment consists of unwelcome sexual advances, requests for favors, sexually motivated
physical conduct or other verbal or physical conduct or communication of a sexual nature.

Sexual harassment may include but is not limited to:
    Verbal harassment or abuse;
    Subtle pressure for sexual activity;
    Inappropriate patting or pinching;
    Intentional brushing against a student’s or an employee’s body;
    Demanding sexual favors accompanied by implied or overt threats concerning an individual’s
     employment or educational status;
    Demanding sexual favors accompanied by implied or overt promises of preferential treatment with
     regard to an individual’s employment or educational status;
    Any sexually motivated unwelcome touching; or
    Sexual violence, which is a physical act of aggression that includes a sexual act or sexual purpose.
Report Procedures: Any person who believes he or she has been the victim of sexual harassment or
sexual violence by a student or any employee of the School District, or any third person with knowledge
or belief of conduct which may constitute sexual harassment or sexual violence should report the alleged
acts immediately to an appropriate School District official as designated by this policy. The building
principal is the person responsible for receiving oral or written reports of sexual harassment or sexual
violence at the building level.

Smoking
The Board of Education feels a responsibility to provide a healthy, comfortable and productive
environment for staff, students and citizens of the community. With this goal in mind, education must
play the key role in the establishment of patterns of behavior related to good health. Certainly, the
importance of adult role modeling for students during these formative years is most important. Since
September 1, 1988, smoking and the use of tobacco products has been prohibited on school district
property. This shall include school buildings, grounds and school vehicles.

Special Education Referrals
Please connect with counselor, administration or someone on the Student Intervention Team when there is
the possibility that a student should be referred for special services.

Staff Breaks
Supervisors will decide the specifics of when staff members take breaks. However, full-time personnel
will take no more than 30 minutes a day in breaks. Time is counted from the time you leave your work
until you return to it. Staff working more than four (4) hours will get one 15- minute break, staff working
more than eight (8) hours will get an additional 15- minute break. Students should never be left
unattended. Staff working more than 6 hours are required to take a 30 minute unpaid meal break.

Staff Lounge
Depending upon how one looks at it, the staff lounge is (or could be) a vital part of our educational
program. A few minutes relaxation can be beneficial to education if it serves to inject new enthusiasm
into the rest of the school day. Sharing information with other staff for more effective instr uction is an
educational advantage of the staff lounge, but sharing information only to prejudice treatment of certain
students (or other staff members) is not. We should all keep this in mind. Keeping the staff lounge neat
and clean is the responsibility of all staff.

Staff Meetings
Each building has a schedule for meetings. Contact your administrator or supervisor with any questions
about the meeting date and time.

Strangers in the School
If someone is seen in the school without a visitor‟s badge, you should do one of two things:
       1. Escort the person to the office.
       2. Call the office and ask that an administrator report to the area where you have seen the
          stranger.

To keep yourself safe from strangers or others, remember to keep your valuables locked and ask all
visitors to report to the office.

Students After School
Students and staff are reminded that after regular classes end each day all students must be under the
direct supervision of a staff member. Students who are not with a teacher, coach or advisor are asked to
leave the building. Do not leave students unsupervised in your classroom after school. Lock classroom
doors when you leave. The main entrance and athletic entrances will remain open for 30 minutes after a
scheduled activity. The academic entrance will be open for 30 minutes after the last scheduled
community education class.

Student Behavior against an Employee
In the event that any district employee is threatened by a student, that employee will inform the principal
immediately. A team decision involving the appropriate staff members will be made as to the
consequence for the student. In the event that time is a critical issue, the principal will make the
decision.

Student Records
The school district shall collect and maintain such pupil records as it deems necessary to meet the needs
and maximize the potential for each of its students. These records shall inc lude, but not be limited to,
information concerning personal and health data, academic achievement, attendance, standardized test
scores, and participation in school activities. Student educational records are classified as public, private
or confidential as per statutory definitions and may be released in accordance with state and federal
statutes and regulations.

Student directory information is available to the public, unless a written parent or student request to the
contrary is received by the Superintendent within thirty (30) days of the publication of the annual
notification of rights set forth in section A of this policy. Student directory information shall include
student‟s name, address and class designation.

An individual student‟s records shall also be available for review and/or copies made available to the
student‟s parent or guardian or to the student under the procedures set forth below. The rights of a parent
and/or student with regard to the student‟s educational records shall be published annually in the official
school newspaper.

Review the entire Protection and Privacy of Pupil Records policy.

TEACHER’S WORKSHOPS, CLINICS, MEETINGS: Teachers may request Professional Leave for
workshops, clinics, or meetings in writing using the forms provided for this purpose and in accordance
with the master teachers‟ contract and District Staff Development Plan. For any meeting that a teacher
attends away from school that entails expenses such as mileage and/or meals, such expenses must be
approved by the administration before the expenses are incurred if reimbursement is expected by the
teacher. After the meeting, the teacher will submit a statement of expenses to the Principal who will then
sign it if approved, and forward to accounts payable for payment. General fund allocation is budgeted
each year for professional staff improvement for local, state and national meetings. Professiona l leave
may be granted to the staff according to the conditions outlined below. Leaves may be granted providing
the request complements the District 286 Staff Development Goals.

       Local or State Meeting Expectations: Application shall be made at least three weeks in advance,
       in writing, with supporting data and observations to the Principal about the worth of said clinic
       or workshop. The form is available to download from our website. No more than three teachers
       may be absent for a workshop or clinic at one time. The Superintendent shall make final decision
       on the advisability of the absence. Substitute teachers will be paid by the district. Teachers gone
       on professional leave are expected to work with the office to secure substitute teachers while they
       are absent from school. Mileage for professional meetings will be paid where necessary. Other
       costs of the meeting may also be paid by the school district, such as registration fees, meals and
       lodging. A brief written report of the meeting or workshop shall be made to the Principal. This
       form is available to download from our website.
       National or Out-of-State Meeting Expectations: Application shall be made to the Principal at
       least a school term in advance, in writing, with supporting data and observation to the Principal
       about the worth of said clinic or workshop to the staff member. Requests are shared with the
       Staff Development Committee and receive input from committee members regarding the requests.
       The form is available to download from our website. At least one year of experience in the
       district is expected before a staff member may apply for attendance at a state or national meeting.
       Not over one week’s absence will be allowed. No more than two staff members may be absent at
       the same time and then not the same meeting. The Principal makes the final decision as to who
       will be allowed to attend this national convention. Rotation of participants shall be made by the
       administration and no teacher will be given release time to attend a national meeting in two
       consecutive years. Payment of expenses: Travel costs, meals and lodging paid consistent with
       district “Expense Account Guidelines”, substitute teachers paid by district, registration fee (other
       than membership) paid by district. A report of the meeting shall be made to the Principal.

Video Use
Video use in the classroom should be for educational purposes only. The random showing of videos is
discouraged. Regardless of the time in the term (i.e. mid-term or grade report days), this guideline should
be followed. Please adhere to the school policy on ratings and the films, which may be shown in the
classroom. So teachers are aware of any questionable content, films should be previewed before being
shown. Censorship and prohibition in an educational setting is not what we want, but at the same time,
we must be respectful of parents and students, especially when something in a film may be offensive to
them. Remember we have a captive audience in our classrooms. (Note: Leaving a substitute a video
and saying that’s the lesson plan is not acceptable.)

Volunteers
The School Board of Brooklyn Center School District #286 recognizes that community volunteers can
make a valuable contribution to education in this school district. Following such belief, the Board of
Education endorses a School Volunteer Program, subject to necessary state and federal law and
appropriate regulations, and without liability on behalf of the school district for injuries to person or
property, which may result from such volunteer service. This program will provide the approved means
of stimulating and coordinating the services of volunteers in the school district.

The term “volunteer” shall refer to those persons who are not paid for the services they provide in
whatever capacity they serve but who play a supporting role in the overall educa tional program. The
recruitment of volunteers may be made by individual department and/or administrative areas with prior
approval from the principal‟s office when such volunteer will perform services for the regular program.

A complete job description, a pre-service orientation program and regular in-service training shall be
provided for each volunteer by the head of the administrative area initiating such request. The volunteers
must be informed by their program coordinator that the School Board is not to provide insurance or other
protection which may be afforded the regular employees of the school district, and that volunteers
assume the risk of injury to person or property which may result from their volunteer service. All
volunteers are subject to undergoing a criminal background check.

Volunteers should be regarded as a flexible resource, directed and evaluated by the professional staff,
subject to an increase or decrease of services as deemed necessary by the building principal. During the
regular school day the principal is responsible for the volunteers working with his/her staff and
delegation of appropriate supervisory functions.
The principal retains overall supervisory responsibilities for school and entire staff. Appropriate
recognition for the volunteer‟s contribution shall be made at the completion of the service by the head of
the administrative area initiating such request. All newly established programs shall be brought to the
superintendent‟s attention for approval.

Work-Related Accidents
Employees are covered under Minnesota Workers Compensation. Employees who are injured on the job
should imme diately report the injury to their supervisor, no matter how minor it appears. Imme diate
reporting is vital in meeting guidelines affecting eligibility for coverage of medical bills or lost time.
Get medical treatment, if necessary, as soon as possible. Under Minnesota Workers Compensation,
employees are entitled to compensation for lost wages, medical treatment expenses, compensa tion for
permanent loss of use of part of the body, rehabilitation services, assistance in returning to work, and
death benefits for dependents.
All school employees are covered by our Workers Compensation policy for accidents occurring while on
duty for the school. This is in accordance with workers compensation laws. Please report work-related
accidents immediately. The school district carries liability and workers compensation insurance on all
school employees in case of an injury or accident incurred while the employee was working for the
school. Compensated time for school- related accidents or injuries does not count against sick leave.
Report all accidents to the principal’s office immediately after they occur even though they may
not require medical attention. Keep human resources and your supervisor informed of any medical
treatment and/or work restrictions
If you are involved in or witness an accident while at work, report it to your supervisor immediately and
complete first report of injury within 24 hours. Violations of health and safety policies should be reported
to your immediate supervisor who will discuss such matters with the directors of human resources and
operations as appropriate.

Conclusion
These topics and policies are some of the items that we must all bear in mind as we open the new school
year. It is a guideline for all of us to follow. Staff is advised to read the elementary, high school or
academy student handbook, the staff handbook, and the master agreement each year. Handbooks and
agreements are available online.
                                        Fire Evacuation
                                        Staff Responsibilities

Prior to fire alarms, do some work to prepare for fire emergencies:
    Check your room or work area for a color-coded building map that has evacuation exits indicated.
       Please make sure this map is posted visibly in the room. Note that some classes may be using
       different exits than in past years. Notify the front office if you do not have this map posted in
       your room.

    In each of your classes, discuss the procedure and route for evacuation from your classroom so
     that your class is prepared for an evacuation.

    Make your expectations clear to students: students are to stay with their teacher or othe r staff
     at all times during the evacuation. It is up to each teacher whether the students stand in a line, a
     circle, a blob, etc. However, each teacher must be able to supervise, and account for, each of
     his/her students at all times during the evacuation!

    Make sure your s ubstitute teacher plans include the fire evacuation procedures for your
     classroom!

During a fire evacuation:
   1. When the alarm sounds, remind students to stay together as a class and immediately begin
      evacuating. If you prefer to lead your class out, designate an individual to make sure the door
      gets closed. Students are not to stop at lockers. Per the state fire mars hal’s office, do not lock
      your classroom door.

   2. As you leave your classroom, bring along your class roster. Make sure you know which
      students are absent/present. If any students left your class on a pass, make sure you know where
      they went.

   3. Once you have evacuated the building, gather your class together near you. It is up to you to
      supervise your students at all times during the drill.

   4. Per the state fire marshal, you and your class must be at least 50 feet from the building and
      from fire lanes. If you do not have a class, please move 50 feet from the building and assist with
      student supervision.

   5. Take attendance and make sure that all students who we re present in your class are
      accounted for.

   6. Continue to keep your class together and supervise their behavior.

   7. Do not allow your class to re-enter the building until you have been given the “all-clear” from
      administration. (Usually this notification will be in the form of the bell ringing.) Return to the
      building as a class.

   8. Once you are back in your classroom, take attendance again. Report to the office immediately
      any students who did not return from re-entering the building. Also, write discipline referrals, if
      needed, for students who demonstrated unacceptable behavior during the evacuation.
                                       Lockdown Procedures
Lockdown procedures will be used in situations where harm may result to persons inside the
school building. Examples include a shooting, hostage incident, bomb threat, intruder, trespasser,
or whe n determined to be necessary by the building/district administration. Lockdown procedures
may also be initiated in non-threatening circumstances to keep people from areas where there may
be a medical e mergency or disturbance. The lockdown will be announced ove r the public address
system. Code words will not be used. Per BCPD, no tours or othe r movement is to take place
during lockdown drills. Occasionally, lockdown drills may be combined with canine searches.
This is NOT because the lockdown drill is a “cover” for the canine search; rather it is meant to
minimize dis ruptions to classes by combining events which must otherwise be scheduled.

Lockdown With Warning - The school may have been notified of a potential threat outside the
building OR there is a low-level threat inside the building.
         Administrator or designee will announce “lockdown with warning” several times on the p.a. system AND on Nextel systems.
          o Phy Ed teachers who take classes outdoors should carry Nextels. Teachers who take classes outdoors for occasional
             instruction must notify the office of their whereabouts before leaving the building so that they can be contacted in case
             of emergency.
         Classes which are outside of the school building (i.e. phy ed classes) should return to the building right away. M ove students
          to a pre-designated secure location.
         Exterior AND interior doors will be locked.
         Cafeteria doors will be secured by Administrative or Custodial staff. Any students in the lunchroom will be held.
         Clear hallways, restrooms, and other rooms that cannot be secured.
         Close window shades. Keep students away from windows.
         Continue with class instruction, but do not pass from class to class until directed to do so by announcement.
         Control all movement. Do not allow students to leave your classroom. Ignore bells. Do not allow students to use cell phones
          for any reason.
         Administration will announce “all clear” via p.a. system.


Lockdown With Intruder or Interior Threat – The threat is inside the building. The following
procedures need to happen rapidly yet calmly.
         Administrator or designee will announce “lockdown with interior threat” several times on the public address system AND
          Nextel system.
         Immediately direct all students, staff, and visitors into the nearest classroom or securable space.
         Classes which are outside of the building should NOT re-enter the building. Keep class together, on campus, yet away from
          the building.
         Lock all classroom doors. Once your classroom door is locked, do not open it for anyone under any circumstances. To do
          so would expose all individuals in your room to the threat. Do not respond to anyone at your door. Ignore bells.
         Teachers with classrooms next to bathrooms are to quickly clear and lock the bathroom before locking their
          classroom door. Clearly announce “This is a lockdown; come with me immediately” and then lock the door. If a student
          refuses to leave, simply lock them in the bathroom. Notify the office of students who are detained in bathrooms.
         Interior hallways doors will be locked. M ain front doors will NOT be locked so that emergency personnel may enter the
          building if needed. M ag locks on emergency exits will be disabled.
         Cafeteria doors will be secured by Administrative or Custodial staff. Any students in the lunchroom will be held.
         Lock classroom windows and close drapes/curtains. M ove p eople away from windows and doors.
         Turn off lights. Keep out of sight. Keep everyone very quiet.
         Take attendance and note any missing students (i.e. students who had left the room). This accounting of students is
          crucial. If possible, use your classroom phone to call the office with the names of missing students. Do not allow students to
          use the classroom phone.
         If possible, administration will use email to send updates to staff.
         Do not allow cell phone use by anyone!
         Ignore fire alarms unless you actually see a fire.
   In a drill setting, the “all clear” will be given via p.a. system. In a non-drill setting, the “all clear” will be given by
    administration or law enforcement by notifying individual rooms in person.
                        Tornado/Severe Weather Procedures
A color-coded map of designated severe weather locations should be posted in your classroom at all times. Please
                             alert the office if your classroom does not have a map.


Tornado Watch
    A tornado watch is issued when weather conditions are favorable for a tornado to occur. No tornado has
       been sighted.
    Continue with normal activities, but be alert to changes the weather situation.
    If the weather is threatening at dismissal time, although no tornado warning has been received, the building
     principal may consider holding pupils until major storm activity has passed.


Tornado Warning
    A blast on the civil defense siren would indicate severe weather and that people should seek cover.
    Administrator will announce severe weather alert via public address system.
    All persons should proceed immediately and calmly to the designated tornado/severe weather area. Staff
     members are to supervise students at all times.
           o Do not gather in rooms with large, high ceilings (such as auditorium or gymnasium).
           o Stay away from windows.
           o Do not take cover in halls which have exit doors directly opposite each other, because such
             hallways create wind tunnels.
           o The best areas in which to take cover are smaller interior rooms with block walls.
    Teachers shall be the last persons to leave rooms which are to be evacuated.
    When severe weather strikes, students should sit on the floor with head between knees and cover face/eyes
     with hands.
    If a tornado warning occurs at dismissal time, students will be detained until the danger has passed. The
     buses will not run until students have been released.
  APPENDIX A:


BROOKLYN CENTER
   JR/SR HIGH
      PROCEDURES REGARDING TEACHER ABSENCES & SUBSTITUTE TEACHERS

Teachers are to use Kelly Services to call in an absence, whether a substitute teacher is needed or not.

A notification of extended absence of an employee must be sent to the principal at once. The principal
must be kept informed of continued absence and the approximate date of return at all times.

HELP YOUR SUBSTITUTE TEACHER
   Everybody – Sub folder must be in your room or notes given to Principal’s Secretary. Tell
     Principal’s Secretary AND your department chair if you are leaving notes in your room and
     whe re (desk, file cabinet, etc.).
   Have accurate seating charts. Have them readily available!
   Give Specific Lesson Plans (and that doesn’t mean show a video for the entire class period).
   Have an “emergency” lesson plan for substitutes in case it is needed.
   If possible, leave a telephone numbe r in case the substitute needs to contact you.
   Assign a responsible student in each period to assist the sub with classroom procedures.
   Leave name of fellow teacher (preferably someone who is nearby) who could ans wer
     substitute’s questions.

We are not always as helpful to subs as we should be. It is a difficult job and some of us make it more
difficult than it should be. It is in every teacher’s best interest to provide subs with materials and
support before the fact, rather than have to deal with half a dozen referrals afterward, plus wasting a
day of your students’ time.

SUBSTITUTE TEACHER INFORMATION
When a teacher needs a substitute, they must notify Kelly Services by going to the website
(kellyeducationalstaffing.com) or by calling
1-800-942-3767 up to the day before the absence (you must have PIN number to identify yourself). If
you are requesting a sub the morning of an absence and it is after 6 a.m. you must call the Kelly office
directly at 763-561-1678 to record the absence. Please refer to your Kelly Handbook if you have
questions. Please enter your absence by 6:00 a.m. the day of your absence, or the previous evening, if
possible. According to the master contract, failure to request sick leave a reasonable time in advance of
the duty day is cause for full salary deduction for the absence.

It is the teacher‟s responsibility to see that a lesson plan, attendance lists, seating chart, record books and
classroom materials are available for the substitute teacher. Substitute teachers will substitute on a day-
to-day basis only.

The absent teacher who has supervision or coaching duties should make this known to the office when
they are contacted about the absence so that arrangements for said duties can be made.

Substitutes will be hired and paid by Kelly Services. The principal‟s office absence report reflects all
employment of substitute teachers and absences of teachers. Teachers are responsible for completing the
Teacher Leave form.

The principal‟s secretary will assist teachers in finding substitutes for approved inter-staff subbing for
such things as field trips, etc. In such cases, faculty members may be asked to sub during their prep
period. Because the school assumes financial responsibility for such inter-staff subbing, this will only by
done if the principal‟s office makes such an arrangement or has given approval for such subbing.
Teachers doing this type of substitution are asked to sign a pay slip indicating what subbing has been
done and are then paid at the established inter-staff rate.

Each teacher is responsible for developing emergency lesson plans (activities emphasizing study
skills, activities related to the subject area, reading, etc.) and having them available in the teacher’s
desk. These plans should only be implemented…
         …when you don’t expect to be absent
         …when a s ubstitute is uncomfortable, because of lab equipment, machinery, etc, in
         imple menting the lesson left by you.

It is not necessarily important that the lesson plan(s) be sequential but that the plan (activities) be such
that the activity for the day (self contained) be easily implemented and graded by the substitute.
*Leaving a video to show which has no relevance is not acceptable, a waste of students’ time; and
educationally inappropriate.

Lesson Plan Book: Each teacher should have a lesson plan book or class memo book that reflects the
class outline or prepared lesson plans for the day. These plans should be an outgrowth of your teaching
and be written in advance of teaching. The lesson plan should be made with the idea that it is to be useful
to the teacher making it and be detailed enough so a substitute could take over your class without too
much difficulty by referring to your lesson plans. Always have an emergency lesson plan available in
your desk.
                                         BCHS DISCIPLINE 2011-2012

Only through a cooperative approach, utilization of the total professional staff and consistency, can our
building climate sustain a safe and orderly atmosphere. It is through this total effort that we do not
condone unacceptable behavior. An order of approach for the student who persists on non-acceptable
behavior is outlined on the next page.

Classroom control must be maintained by every teacher if a learning environment is to be created. The
most successful teacher usually has a few guiding principles by which he/she operates. These include
fairness to all, impartiality, consideration for students‟ ideas and overall firmness. Teachers most often
find that the best solutions to problems of maintaining classroom control is by attacking it through the
work that is to be done. Classroom expectations (academic and behavior) shared with students both
verbally and in writing promote better achievement and discipline. Try to solve classroom problems at
their lowest level and simplest form. At the beginning of each semester, all teachers should post in the
classroom AND share in writing their class expectations.

The following items are not conside red acceptable at school during school hours:
    head gear of any type (unless for religious purposes)
    music playe rs/headphones
    cell phones

Staff will not allow students into class with any of these items. The following process should be
used:
    1st offense: Ask the student to remove the item and place it in backpack or locker

      2nd offense: The item is collected by staff member and forwarded to the Mr. Scott, who will
       secure the item. NOTE: Staff shall request the student to turn over the item. Never grab or
       forcibly take the item from the student. If a student fails to cooperate with your request for the
       item, remain calm and do not take the situation personally. Simply proceed directly to the
       nearest phone and call the office at “0”. An administrator will be dispatched to remove the
       student, and he/she will assign necessary consequences for insubordination.




NOTE: Profanity (including “N word”, f***, s***, “m.f.”, b****, a**) is never allowe d during
school at any time of day.
    1st offense: In a one-to-one conversation with the student, remind them that profanity is not
       allowed at BCHS.

      2nd offense: The student is referred to the Behavior Manager or Dean, who will assign necessary
       consequences.
TARDIES:
   Teachers are to be in the hallways during passing time. Assist with supervision and remain
     visible.
      When the warning tones sound, remind students that they have 1 minute left to get to class on
       time, then begin to close your classroom door. This will serve as a visible reminder to students
       that passing time is ending.
      When the final tones sound, close your classroom door and begin class promptly.
      Students who are late to class shall not be admitted. Instead, tardy students are to be sent to
       the front office. There, they will receive a detention notice from the attendance clerk.
      Once a student has checked in at the front office and received their detention notice, they shall
       be admitted to class promptly and join the lesson in progress. Students who are disruptive as
       they enter the classroom shall be referred to the Behavior Dean for consequences.

NOTE ON EXCUSED TARDIES:
   Students who are late to class but are carrying a valid, written excused pass are to be admitted.
     Please check the pass and follow up if it seems suspicious (i.e. unknown handwriting, times do
     not match, etc.). Report forged or abused passes to the Behavior Manager or Dean.
      Teachers are asked to keep pads of hall passes secured at all times.
      Staff are asked to write all passes in INK. Include the date, time and destination as well as
       your signature.




                                Procedures for Student Behavior Referrals 2011-2012
The TEACHER will:                                                                            The SAM (regular ed) and
                                                                                             DEAN (special ed) will:
Prior to writing a behavior referral:
           Share classroom expectations with students both verbally and in writing.
            Post these expectations. Model these expectations.                                Remain available on the Nextel at all times, ready to be dispatched by
           Av oid “power struggles” or reprim anding the student in front of peers. Use       front office as necessary.
            priv ate conferences whenever possible.
           Remain calm and objectiv e.                                                       Notify the front office and administration regarding availability.
           Use appropriate language at all times. State the desired behav ior. Never
            tell a student to “shut up”.
                                                                                              When a student has been removed from class, retain a student for the
           Use the hallw ay sparingly as a short-term option. Do not leave students in
                                                                                               remainder of a class period (unless a teacher requests for the student to
            the hallw ay for more than 5 minutes.
           Permit the student to retain their dignity .                                       return to class).
           Prov ide an opportunity for the student to adjust their behavior accordingly .
                                                                                              Conduct a private conference with the student and discuss the entire
Handle the following situations in class (but ask for help if needed):                         situation at hand.
          Motiv ation
          Lack of supplies (“I don’t have a pencil”, etc .)                                  Interview witness or other persons involved with the incident.
          Unprepared for class (including appropriate dress)
                                                                                              Be aware of, and attempt to address, any issues which may be affecting
Steps for making a behavior referral:
     1.    Call the front desk (ex t. 0) to report that a student needs to be sent out of
                                                                                               the student’s behavior.
           the room. (Administration will be notified to expect the student’s arriv al. )
     2.    After speaking w ith front desk, giv e the student clear directions as to          Involve related services when necessary and appropriate (i.e. social
           where to report. Never tell a student to “just leave”.                              workers, police liaison, counselor, etc.)
     3.    Write a behavior referral form and send it w ith the student.
     4.    If teacher is unable to send a written referral with the student, the referral     Assign consequences per “Consequences For Student Discipline” as
           should be w ritten at the end of class and deliv ered (by the teacher) to the       outlined in the student handbook.
           behav ior dean.
     5.    Write one referral form per student. Only use 1 student’s name on each
           form due to data priv acy.                                                         When possible and reasonable, take teacher requests into consideration
     6.    Write objectiv e, factual statements on the referral.                               when assigning consequences.
     7.    Be aware that the written referral w ill be view ed by parents.
     8.    Speak to the behavior dean directly , or send them a separate note, if you         Make every effort to communicate with teachers regarding
           care to share your preferences for consequences.                                    consequences.
     9.    All referrals for special education students shall be forwarded to the
           Student Support Specialist in room 101. All referrals for regular education
           students shall be forw arded to the Behav ior Dean.                                Fill out “Action Taken” portion of the referral form.

After making a behavior referral:                                                             Promptly turn in completed referral forms to clerical for recording in the
      1.   Document a contact w ith the student’s parent/guardian, preferably the              student’s discipline record. Clerical staff will place a copy of the
           same day (but within 24 hours).                                                     completed referral form in the referring teacher’s mailbox.
      2. Make a referral to the Child Study Team if a student is receiv ing multiple
           behav ior referrals from y ou.                                                     Contact parent/guardian regarding each student consequence.
IMMEDIATELY call for assistance in the following situations:
        Weapon                                                                               When possible, notify case manager before suspending a special
        Drugs/Alc ohol/Tobacco                                                                education student. (If not possible, notify case manager as soon as
        Fight or Physic al Assault                                                            possible afterwards.)

AUTOMATIC REFERRALS:                                                                          Present all suspension letters to Assistant Principal or Principal for
       Sw earing Directly At An Adult                                                         approval.
       Direct Insubordination
       Repeated/Ex treme Disruptiv e Behavior Whic h Interferes With Learning                FOR STUDENTS WITH AN IEP:
       Sex ually ex plic it behavior/sexual harassment
                                                                                                    Coordinate with Special Education Program Facilitat or regarding
WHEN IN DOUBT ABOUT WHEN TO REFER, REMEMBER THE THREE D’s:                                           suspension of students on an IEP.
             1.  DANGER                                                                             Call “A Team” meeting prior to suspension.
             2.  DISRUPTION (Repeated or Extreme)                                                   Notify case managers when a manifestation determination
             3. DISRESPECT (Repeated or Extreme)                                                     meeting is required.


The PRINCIPAL will:
           Approv e all suspensions.
           Handle all expulsions from start to finish.
           Assis t Teachers with classroom management procedures.
           Assis t Behav ior Manager/Dean in determining appropriate consequences and meeting with students/parents as requested.
           Serv e as a resource regarding school law (i.e. Pupil Fair Dismissal Act), due process and dis cipline procedures.
                                               GRADING

Policy on Final Marks, Credits and Mark-Point Average: In determining final marks, the following
policies will be used:
    1. The final semester mark will be a compilation of: 1st Quarter grade, 2nd Quarter grade and Final
        Test/Project Grade.
    2. The final mark in all courses can be a letter mark with + or – attached.
    3. A student placed in a support services class will receive full credit for the course.
    4. An „NG‟ mark can be given for certain reasons (i.e. medical waiver for PE: course repeat, credit
        already given, course obligations not met – textbooks/workbooks not returned, financial
        obligations (not fundraising) etc.) „NG‟ marks will not be given for disciplining purposes. „NG‟
        marks remain on records until obligations are met. Each student who is given a „NG‟ must be told
        by the teacher of this situation and the teacher must report the reason to the Guidance Office.
    5. An Incomplete (I) mark can be given if a student has been absent frequently, the student is missing
        a significant part of his class work and hence not meeting course requirements for the course, and
        if there is reason to believe the student will make up the work. Incompletes must normally be
        completed within two weeks after the end of the term (not when grades are distributed) to get
        course credit. If not, the incomplete automatically becomes an F, or if the work is not completed
        at the end of the allotted time, the grade earned up to that point in the course will be given when
        the teacher submits the grade. Each student who is given an “I” must be told by the teacher at the
        end of the term and must be told of the two week extension. The tasks that need to be completed
        successfully must also be given.
    6. Once an “F” is recorded, the teacher cannot change the grade unless an error has occurred or
        circumstances dictate a change.

Student Aide Credit Program: Some students work as student aides during the school day for credit for
teachers doing a variety of tasks as assigned by that teacher. This student aide program has been set up so
that a student may receive graduation credit (.25 credits per term) for aide work. A student is only
allowed a maximum of .5 credits total as a student aide.
     The aide program is for juniors and seniors only.
     Students must demonstrate a satisfactory academic record, a desire to assist the teacher with
         instructional and management tasks, and a desire to help other students in classes.
     Regular, punctual attendance is mandatory.
     Staying in the classroom with the teacher and student is required unless directed by the teacher to
         accomplish the above tasks elsewhere under the supervision of another staff member.
     All aides must carry an aide pass at all times.
     If tasks are not available on a specific day, the student aide may be assigned to another teacher to
         complete respective tasks.
     One aide per period per teacher except for physical education (2). Please do not have more than
         one aide in an hour.
     Grade: A grade of “P” or “F” as determined by the supervision teacher.
                                            TEXTBOOKS

TEXTBOOK INVENTORY PROCEDURES
  1. Check the number of new books received against the number of books indicated on new purchase
     orders.
  2. Check the title of book, author of book, copyright of book and name of book against the purchase
     order.
  3. Please add each new set of textbooks or additions to your quarterly inventory log and forward to
     the main office at the end of each quarter to be sure they are inventoried.
  4. All new textbooks must be stamped, numbered and bar-coded.
  5. Books are numbered consecutively, starting with number one, or continuing from the last number
     if this is an addition to the set.
  6. A nume rical listing of the textbooks in your possession should be kept and the student’s
     name and book number recorded in the grade book whe n a book is issued.
  7. Textbooks and classroom sets of reference materials in or out of use can be stored in the textbook
     storage room.
  8. No books are to be discarded without consultation with the department chair and the
     administration.


TEXTBOOK RECORDS
Complete and exact records of all textbooks/materials shall be maintained by each teacher. The number
of materials or the number of the textbook issued should be recorded in the class record book after the
student‟s name. Each department should keep an accurate account of all books assigned to the teacher in
the department. Any unusual wear or tear of books shall be subject to a find. Check the condition of the
books before you issue them and record the same in your grade book. A term by term check on book
numbers is necessary. All texts are to be covered with book covers which are provided by the school.
Please keep records of all books; issued, returned, damaged or lost.

                                         SECURITY SYSTEM

SECURITY SYSTEM
  1. During days when students are in attendance the security system will be activated and
     deactivated by the building custodians. Secure times are 11:30 p.m. until 6:30 a.m. Monday –
     Friday.

   2. Weekend security times are 11:30 p.m. Friday until 6:30 a.m. Monday.

   3. During vacation days secured times will follow the building custodial schedule. Please check with
      the main office for details.

   4. Please note – simply having a key will not access you to a secured area. Security clearance codes
      must be obtained from the Superintendent in advance. Alarms will sound and the BC Police
      Department and a school representative will be called immediately if you do not input the correct
      code number. False alarms cost the district money, so please follow proper procedures.

   5. If you set off the alarms by accident, please remain available to answer questions.
   6. Rotating security clearance codes will be randomly changed. Do not assume a code will work
      from week to week. Permanent security codes will remain the same and will work from week to
      week.

   7. Secured areas are as follows:
                  Main Office
                  Media Center
                  Auditorium
                  TV Studio
                  Electronic Music Lab
                  Technology Office
                  Room 102 (business)
                  Room 104 (computer lab)
                  Room 106 (business lab)
                  Room 122 (computer lab)
                  Room 201 (technology)
Warning: Most doors are on an instant alarm. The minute a door is opened during secured times the
alarm will sound. Other doors are on a forty (40) second delay. You will have this time to deactivate the
alarm system.

Codes will be given to all individuals with permanent access. Individuals requiring special access will
need to obtain codes from the Superintendent. It is important that you realize the security system records
all of the times a person enters and leaves a secured area.

               *** A GOOD RULE OF THUMB = IF IN DOUBT, STAY OUT!!!! ***

Staff keycards will “swipe” you into the Front Door, the Athletic Entrance, and the back door to the main
office. Keycards are deactivated at the end of each school year. For summer access to the building,
please follow main office summer hours (Mon – Thurs 7:00-4:15; Fri 7:00-noon). Individuals who need
summer access beyond office hours need to re quest to have their individual keycard re -activated for the
summer. Each keycard is assigned to a unique individual. Each swipe is recorded electronically.

SCHOOL YEAR STAFF KEYCARD ACCESS:

                                  Monday - Friday        5:30am-9:00pm

                                  Saturday - Sunday      6:00am-7:00pm
                                       STUDENT ACTIVITIES
ACTIVITIES – CLASS OR GRADE LEVEL
No class activities shall take place without the knowledge and consent of the class advisor. The advisor will
see that all dates and details of the class functions have been cleared with the Activit ies Director and that
adequate provision for supervision has been made. Ordering supplies for class activities should be done
through the school activity fund and charged to the class. Transportation requests for class activities can be
made through the Activities Director‟s office. The state student fees bill governs the financing of class
activities. Individual student money-raising projects approved by the administration may be carried on
consistent with this law.

ACTIVITY SCHEDULE
The school calendar maintained in the Activities Director‟s office is the official school calendar of events
and activities for the high school. Coaches, advisors and directors are responsible for clearing all dates
and times for practices and performances outside the school day first with the Community Education
secretary. Activities (practices, rehearsals, preparations) must conclude prior to 10:00 p.m. Organize such
activities accordingly. Students have homework, family responsibilities, etc. Any ac tivity of this nature
which may go beyond 10:00 p.m. must be approved by the administration and parents must be notified in
advance. Schedule activities so students are home by 7:00 p.m. Sundays or holidays are not to be used as
a rehearsal date, field trips, practice time, or performance time for any group without special permission of
the administration.

General Regulations for Student Activities
   1. A student activity must serve the basic special interest purpose for which it has been originated.
      This purpose must not be to circumvent the District Financial System and not to subsidize items
      which normally should be financed from District monies. Generally, an activity should serve a
      specific group of students.
   2. Student activity monies shall be spent for the operation of the activity itself. Expenditures should
      normally be limited to the purchase of expendable supplies and services.
   3. Student activity monies may also be used to purchase goods, services, or equipment which
      represent contributions to the school district, or to the individual schools. However, these items
      require prior approval of the appropriate Central Office administrator and School Board before the
      actual expenditure is made.
   4. All monies raised by a school group must be placed in that group‟s school activity fund. Deposit
      checks or cash them promptly in the district activity fund. The advisor of a group shall work with
      student in filling out the necessary deposit slips for the activity fund or do it themselves.

Principles for Operation of Activities
     Student activity funds are to be used to finance a program of co-curricular school activities
        augmenting but not replacing the activities provided by the district. Projects for the raising of
        student activity funds shall in general contribute to the education experience of pupils and shall not
        conflict but shall add to the instructional program.
     Funds derived from the student body as a whole shall be so expended as to benefit the student body
        as a whole.
     School facilities and equipment should not be used by special interest groups for fund-raising
        purposes that will unfairly benefit only a select group.
     Student activity funds shall insofar as possible be expended in such a way as to benefit those pupils
        currently in school who have contributed to the accumulation of such funds.
      The management of student activity funds should be in accordance with sound business practices,
       including sound budgetary and accounting procedures as well as audits in the same manner as
       regular school funds.
      Student body business shall be conducted in such a manner as to offer minimum competition to
       commercial concerns, while still benefiting the student body as a whole.
      Our financial accounting system for student activities is designed to protect the funds entrusted to
       those in authority, and protect the integrity of individuals so interested.


Requirements governing specific types of student activity expenditures :
Expenditures which may be directly authorized by the Principal, with the appropriate student activity
purchase order.
    1. Supplies and expendable materials for the operation of the activity.
    2. Customary expenses of student activities, such as travel, food and lodging for trips, registrations
        and fees, tickets for admissions, refreshments and entertainment.
Generally prohibited student activity fund expenditures are payments for personal services performed by
an employee of the district and faculty travel or travel expense advances, unless such travel expense is
clearly in connection with the operation of the student activity.

ADMISSION CHARGES
Admission charges for all school-sponsored events must be approved by the Activities Director before the
ticket sale for the event begins. This applies to such things as plays, concerts, dances, etc. All groups
charging admission should have a ticket system set up that provides for proper accounting of tickets and
money taken in.

CO-CURRICULAR PARTICIPATION
All students are expected to follow the attendance and discipline rules of Brooklyn Center High School., as
well as code of conduct set forth by the MSHSL (Minnesota State High School League). Those students
who participate in any Co-Curricular Activity are expected to follow the attendance and discipline rules
and regulations of Brooklyn Center High School as well as adhering to the following steps when they are
absent and/or tardy to any class.

Students cannot participate (practice or play) in co-curricular activities when:
    1. A student has an unexcused tardy or unexcused absence during any part of the day. Unexcused
       means that there was no notification by phone from the parent or a note from the parent that the
       student was going to be absent or tardy.
    2. There was no administrative approval for an absence or tardy.

It is the student‟s responsibility to initiate the process of contacting the school prior to an upcoming
request for absence/tardy. It is the student‟s responsibility to initiate the process of informing the school if
he/she is going to be absent or tardy.

RULES GOVERNING SCHOOL DANCES
  1. All dance requests must be made to the Student Council and placed on the Master Calendar by the
     Student Council Advisor and the Activities Director prior to the conclusion of the previous school
     year.
  2. Staff members must be secured to chaperone a dance prior to the scheduled dance, preferably by
     Wednesday of the week of the dance.
   3. Additional dances will not be scheduled for the school term after the calendar has been set.
   4. The PROM will be the “culminating” dance of the school term.
   5. School dances are one of the “special privileges” that BCHS students enjoy as long as they are
      students in good standing at school. Students who have ceased attending classes, been suspended
      or been expelled from school are not eligible to attend.
   6. Any student wishing to bring a guest MUST submit a completed Guest Form to the main office no
      later than one day prior to the scheduled dance.
   7. Students and guests attending dances are required to abide by regular School rules as found in the
      annual Student/Parent Handbook. Chaperones are empowered by the school administration to bar
      students from admission (or remove from dance) for the following reasons:
          a. Suspicion of alcohol or other chemical use or possession.
          b. Fighting or threats to another person in attendance.
          c. Possession of weapon.
          d. Refusal to obey the requests of chaperones.
          e. Inappropriate dancing.
   8. Teachers can expect to be asked to chaperone school dances by groups sponsoring dances and the
      advisor of a class or group is expected to be one of the chaperones of the dance sponsored by their
      class or group. Help students and advisors by chaperoning.
   9. Chaperones always have the final say at dances and their decisions will be backed fully by the
      school administration. There is neither an implied right nor promise that students may attend
      dances.

SCHEDULED ASSEMBLY PROGRAMS/PEP FESTS
All students and staff are required to attend assembly programs. Each faculty member is to escort their class
to the gym or auditorium and sit with their class and supervise. It is expected they will be at assemblies o n
time, seated and participate as responsible spectators during the program.
    1. Students who absent themselves will be termed truant and be disciplined accordingly.
    2. Students who do not act responsibly will be referred to the office and disciplined accordingly. They
        may also lose assembly privileges.

STUDENT PARTICIPATION CONFLICT POLICY
  SCHEDULING PRIORITY
  The dates and times of activities set for the Tri-Metro Conference, MSHSL, District-Region-State and
  National contests are events basically beyond the direct control of the individual school. If the
  scheduling of the above mentioned activities conflict with locally scheduled co -curricular activities,
  even though the local activities were scheduled first, the Conference, MSHSL, District, Region, State
  and National scheduled activity will take priority over the local activity. The local activity shall be
  rescheduled if possible.

   RESOLVING PARTICIPANT CONFLICT
   In cases where a student has a conflict between two or more local activities or two or more
   Conference, MSHSL, District, Regional or National activities, the student will make the choice of
   which activity they will participate in and immediately notify involved coaches/advisors. This student
   decision should be made in advance of the conflict with no duress, grade loss, public humiliation,
   pressure, or penalty from teacher, advisor, director, coach or administrator.
    APPENDIX B

  SCHOOL DISTRICT
PAYROLL/PURCHASING
    GUIDELINES
               ALL THINGS RELATED TO PURCHASING AND MONEY
Equipment Purchases: Large equipment, purchased as capital expense, is first requisitioned by
department heads, screened by the administration and presented to the school board with quotations from
a number of suppliers with recommendations of the department heads and the ad ministration. Smaller
equipment valued under $300 may be purchased by the Superintendent. Final choice is made by the
Board or Superintendent. Purchases of equipment and supplies are made by requisition and purchase
order only.

Purchasing For The School: A requisition should be completed by the teacher wishing to order
materials for school use. All purchases are to be made through School Specialty per our contract with
them. Be sure all information about the order is complete and accurate. Check with the purchasing agent
to verify recent catalog prices before submitting an order. Orders will be canceled if orders are not within
budget parameters.

After all necessary information has been listed on the requisition, it should be signed by the depart ment
head and then submitted to the Principal for his approval and signature. If the requisition is approved by
the Principal, it will be given to the purchasing agent for processing. All purchase orders must be
approved by the district office before orders will be sent. It is important that no purchases be made
without first submitting the properly-completed and approved requisition. Requisition forms are available
from the purchasing department. It is important that all activity group advisors follow this same procedure
when ordering anything for their group. School groups cannot operate separate from this procedure or the
activity fund.

Supplies Orde red: Supplies are requisitioned through the department chairs on green requisitions
provided. Approval of the materials, prices, quantities and distribution shall be checked (proper
accounting code), approved and initialed by department chair and turned in to the Principal for approval.
The P.O. will then be given to the Principal’s secretary.

Supplies Sold: All supplies disbursed, fees, dues or charges to student are cash. No deliveries of goods,
services, or student participation shall be permitted BEFORE payment is made.

Co-Curricular Accounting: Careful accounting is necessary for all school funds handled by school
staff. School money must be turned in at the school office for a receipt before 2:30 in the afternoon.
Please do not leave money in places where pupils will be tempted. Before authorizing payment from
extra-curricular accounts, the advisor must check the fund balance with the district office accounts
payable office. If you collect student money it must be turned in and accounted for.

Inventories of Equipment: All equipment in a teacher‟s room or department is to be inventoried.
Consumable supplies need not be inventoried. Equipment will be labeled, numbered and recorded on
computerized inventory sheets. Each teacher should keep a copy of the inventory in a secure place. Add
to the list as new equipment is purchased.

Money and Stealing: Money should not be left in the classroom at night. It should not be left during the
day while a teacher is absent. Bring cash and checks to the main office so they can be secured in the
vault.
Student Club Funds: All monies are turned in to the office receptionist by 2:30 p.m. so proper accounting
and banking of said monies can occur before 3:30. Each deposit should be counted, packaged and a
deposit form filled out giving details of the deposit. At no time should direct cash payment be made
from student club funds for any purpose. All re quests for checks and account balances are to be made
to the district accounts payable office. Teachers who desire to have checks drawn on the Student Club
Funds need to give the district accounts payable office 10 days notice so the check can be processed and
properly signed. Emergencies do occur where there is an immediate need for a check. These situations
will be dealt with individually.

Purchase of Personal Equipment: No equipment may be purchased in the school‟s name for personal
use.

Receiving Order Materials: When materials are received, they will be checked against the purchase
order by the department chair. Errors should be corrected immediately. The department chair‟s signature
on the invoice or purchase order authorizes payment for materials purchased. Packing slips should be
checked, signed and returned to Accounts Payable by department chairs.

Special Pay: Payment for mileage and meals with receipts must be turned in to Accounts Payable.
Payments are made at the regular board meeting on the second Monday of the month. Time sheets for
overtime or extra time must be in to the payroll clerk by the last day of the preceding pay period.
   Brooklyn Center Schools
         Payroll Process
                                                                                 Time cards are due
The employee                                         Approved time               the 5th of the month
  starts work              Time cards                card is sent to
                                                                                  for payment on the
   and if the                  are                     the Payroll
 employee is                                         Clerk 10 days                 15th of the month
                            approved
 paid by the                  by the                 before the next
hour, records              employee’s                payroll date for
his/her hours                                            payment
on a time card              supervisor

                                                                                 Time cards are due
                                                                                  on the 20th of the
                                                                                 month for payment
                                                                                  on the 31st of the
                                                                                       month

Time card employees are
paid one payroll process
behind the hours worked



                                                                            Payroll Clerk enters the
                                                                              time worked and a
 Hours from the               Hours from the                                check/ direct deposit is
 1st to the 15th of          16th to the 31st of                                    created
the month will be            the month will be
 paid on the 31st             paid on the 15th
  of that month                 of the next
                                   month




                                                   Salaried employees are paid 1/24
                                                     of their total contract on each
                                                                  payroll
              Brooklyn Center Schools
                Purchasing Process
                                                       Approved req. form is
  Employee fills out a    Requisition form is sent   sent to Building Principal,
  requisition form and      to the employee’s         Comm Ed Director, or
    attaches the cost     supervisor for approval        Sp.Ed director for
     documentation                                            approval




The fully approved req.   The PO is re-routed to        Once the PO is
   form is given to       the Superintendent for       approved by the
 building secretary to          approval              Superintendent, it is
      create a PO                                           printed




2 copies are printed…
1. one is sent to the      When the employee         Product is received by
requesting employee         gets the PO, s/he        employee and packing
2. one is sent to the      orders the product         slip is sent to the AP
AP clerk with req.                                             clerk
form and
documentation




 Invoices received by     AP Clerk pays invoice
 the AP clerk and put      and attaches check
together with packing       stub to all of the
slip, req. form and PO          back-up
                             documentation
                 Brooklyn Center Schools
         Employee Reimbursement Process
                          Receipts MUST show the
                          items purchased – credit
Employee fills             card receipts just noting               Employee
  out a Direct               the amount are not
                                  acceptable                    gives the Direct
Pay Form and                                                      Pay Form to
 attaches any                                                        his/her
    receipts/                 Sales tax will not be
                                                                 supervisor for
                                  reimbursed
documentation                                                       approval
supporting the
   expenses                   When in doubt, the
                              more documentation
                                  the better!




           Once approved                                When the
          by the supervisor                             Direct Pay
            the Direct Pay                             Form is fully
          Form goes to the
                                                       approved it
               Building
               Principal/                             goes to the AP
           Community Ed.                              Clerk, who will
           Director/ Sp.Ed.                           pay it with the
              Director for                              next check
               approval                                   batch

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:48
posted:1/1/2012
language:English
pages:41