Finance User Group
Meeting Agenda
Thursday May 27, 2010
Meeting: Finance User Group Meeting
Date: Thursday May 27, 2010 Chair: Mike Nordby
Start Time: 9:30 a.m. Recorder:
Location: Waite Park Quarry Center Campus Map & Parking – Parking lot in back
conf room# 107
Participants:
College & University: Office of the Chancellor:
Stephanie Adams (South Central) Susan Anderson (Budget Unit)
Dawn Belko (North Hennepin CC) Amy Deck (ITS)
Kim Bienfang (Anoka Ramsey) Al Finlayson (ITS)
Brad Doss (Riverland CTC) Kathy Froysland (ITS)
Shannyn Jacobsen (MSU Moorhead) Denise Kirkeby (Fin Rptg)
Deb Kerkaert (Southwest St U) Lisa Liljedahl (ITS)
Dave Thorn (Winona State) Dave Lund (ITS)
Christine Vopatek (Central Lakes CC) Bill O’Brien (PMO)
Jeff Wagner (St Cloud State) Kent Smith (ITS)
Dave Stallworth
Tim Stoddard (Associate Vice Chancellor, Fin Reptg)
Teri Welter (ITS)
Special Guests:
Unable to attend: Ron Beckstrom (Metro State); Dave Bjelland (Alexandria TC); Chris Carney (Dakota County TC); Bob
Haines (Ridgewater); Jan Marble (MSU Mankato)
Time TOPIC DISCUSSION
9:30 AM FUG convenes
9:30 AM Security Module Update Discuss Incompatible Security Analysis document.
Al Finlayson What incompatibilities should be added to the security module?
Discuss changes to security groups that would eliminate some
incompatibilities.
Discuss the mitigating controls to be listed in the security module.
10:30 AM Financial Health Indicator Review the draft outline of the Financial Health Indicator procedure and Cash
Draft Procedure Flow example worksheet.
Denise Kirkeby and Susan A copy of the presentation from CFFO and current policy is also available
Anderson online.
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11:30 AM Lunch
Noon Finance Enhancement Review the list of Pending Finance Enhancements.
Requests
From ITS Helpdesk tickets
12:45 PM Collections Language Upon recommendation of AG’s office, the FUG is being asked to consider
adding the following text to the Registration screen when s student registers:
Brought by Sue Traaseth &
Jeremy Eiden (AG’s Office) By confirming this registration, for any semester, you are accepting any
financial and academic obligation incurred as a result of this transaction.
Failure to pay will result in your debt being referred to the State of Minnesota
collection agency (Minnesota Department of Revenue, Collection Division) or a
private collection agency. If this happens, you will be responsible for any
additional costs incurred due to the collection process which may include the
following:
Collection Costs
Attorney Fees
Legal Fees
See the Proposed Collections language document for an example.
1 PM Department View Role Currently all AC reports are available to Department View.
Teri Welter A solution is to remove that permission from the Dept View Role leaving
AC0513CP Budget Balances by BAT: Fund/GL/Campus
AC0519CP Open Commitments Report
AC0531CP Transactions by Fund/GL/CC/Object
AC0542CP General Ledger Monthly Activity
Will department viewers need any others?
1:15 PM Lumens – Payment Review & Discuss the Lumens Processing and Controls Draft Summary.
Controls
Tim Stoddard & Bill O’Brien
1:30 Break?
1:45 PM Direct Lending Discuss ISRS system procedures & best practices for cash management of
Direct Lending funds.
Dave Thorn
2 PM E-Payment Reframing
update
Tim Stoddard & Bill O’Brien
2:15 PM AR Symposium Recap
Kathy Froysland
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2:30 PM Any Other Items?
FUG Adjourned
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