ORIS Update
March 2009
ORIS overview
Collaborations & Services
Outcomes since FY07 Funding
Grant Runner
Budget Module
Research Roadmap
Long Term Vision
ORIS Overview
Focus on Research Administration Systems & Support
SAGE Suite for Sponsored Programs
DORA – Human Subjects IRB Database
Web Information Services
Researcher’s Guide and Online Help Resources
Limited Submission Opportunities
All public OR websites
Learning Program for SAGE Suite
HelpDesk and On-Call Support Program
Desktop & Network Support for OR operational units
Recent outcomes: Rapid Response Team to upgrade OSP computers
in support of speeding up submission to Grants.gov
ORIS Collaborations & Services
SAGE Process Improvement Team System for Administering Grants Electronically
(SAGE)
Research Roadmap Taskgroup Development and Implementation of long-term
vision for research systems
Office of Sponsored Programs Sponsored Programs and Electronic Research
Compliance (SPÆRC)
Human Subjects Division DORA database
Grant & Contract Accounting System for Electronic Research Accounting
(SERA)
Academic Human Resources Annual Reporting of Outside Activities (1461)
Professional & Organizational Development Professional delivery of learning program
Office of Information Management Alignment to enterprise strategies, partner on
key projects
Data Management Committee, Institutional governance for information
Privacy Assurance & Systems Security Council management
UW Technology Transfer Ongoing consultation; Collaborate on new
OTTIS systems approach
SCCA & FHCRC Consortium IT Services Coordination
Federal Demonstration Program Combined efforts to steer Agency decisions
ORIS Outcomes since FY07 funding
SAGE Suite
Electronic Upload and routing of application materials eliminates wasted time spent
walking paper materials across campus, saving time and money across campus
Copy feature reduces eGC1 data entry by 50%
Electronic Advance Budget Request (ABR) form streamlined process and reduces
data entry by 40%
New GCA system supports pre and post-award process integration
SPÆRC build-out improves efficiency in OSP
Systems integration with Grants.gov reduces data entry by 40%
Automated award process across OSP and GCA reduces award processing time
Budget module will improve accuracy and consistency of budgets
Support for Human Subjects
DORA database improves tracking and reporting for Human Subjects
Document management site supports accreditation process
Learning and Support Services
Full-time ORIS help desk, with average turn around of 30 minutes
ORIS Learning Program delivers 6 ongoing programs and partners with POD
Grant Runner
Systems integration with Grants.gov
Phase 1: NIH with modular budgets
Benefits
Up front data validation will reduce the number of applications returned
for error correction
Early submissions indicate that Grant Runner forms reduce form
completion time by 50%
Real-time Grants.gov and NIH status in SAGE
Makes it easier to monitor submission and respond to issues
Eliminates unnecessary phone calls and saves time
Status: 10 applications submitted, currently in Beta, Go/No-Go in April
What’s Next
Further development dependent on SAGE budget module
Use Grants.gov submission statistics to drive prioritization of
supporting new opportunities
Budget Module
Detailed budget building in SAGE
Phase 1: Build a budget according to UW accounting codes; optional use
Benefits
Save people time and improve accuracy
Automated access to salary information
Auto calculation of benefit costs based on salary type
Import into eGC1 reduces data entry
Improve F&A calculation
Status: Working toward early May deployment
What’s Next?
Output to Grant Runner – 424 R&R budget form
Integration among pre-award modules
Integration with upcoming eAward module
Research Administration Roadmap
Collaboration toward an integrated research portal
New Projects Being Launched:
Research Administration Data Consolidation (RADC) –
improved access to centrally held research administration data
through the Enterprise Data Warehouse (EDW)
Partnership with OIM
Will rely on collaboration among College/School ‘data analysts’
Office of Technology Transfer Information Services (OTTIS) –
improved systems support for UW TechTransfer services
Partnership with UWTT
Identified as next highest priority areas:
Researcher centric one-stop-shop for research administration
Improved system support for EH&S oversight
Long-term vision: integrated one-stop-shop that
provides personalized services
Integrated Information Manage Research from ‘idea
and guidelines to innovation’
• Reduce confusion
• Save time looking for information
• Reduce administrative burden
• Increase time available for
research and mentoring students
• Improve understanding of and
ability to meet compliance
requirements Integrated processes
Proactive ‘concierge’ • Make it easier to pursue new with parallel processing
service opportunities
Integrated data Personalized to Automated notifications
individual’s needs of required tasks