Organisation

Document Sample
Organisation Powered By Docstoc
					                                                       HEALTH AND SAFETY POLICY:
                                                            ORGANISATION



It is the Policy of the University to comply with the legal obligations outlined in the Health & Safety at
Work etc. Act 1974, the Management of Health & Safety at Work Regulations 1999 and other relevant
statutory provisions by ensuring:
 ■ The provision of a safe and healthy working environment with adequate facilities and
   arrangements for welfare and access to medical advice where needed.
 ■ Physical equipment and structures are designed and maintained to be intrinsically safe and
   without risks - including the means for accessing the workplace and exiting from it.
 ■ Information, instruction, supervision and training are provided wherever needed to ensure safety,
   wherever necessary, by competent personnel. Prescribed information will also be supplied to non-
   employees about any work and or environmental that might affect their health and safety.
 ■ Procedures are drawn up as required for the safe use of equipment including the provision and
   use of protective clothing and equipment where necessary, safe systems of work, and the safe
   use, handling & storage of materials.
 ■ Training is provided as necessary for employees and those appointed as safety representatives.
 ■ Arrangements are put in place for the periodic inspection of work places and methods of working
   and the monitoring of any corrective action necessary.
 ■ The establishment of a Health and Safety Committee to ensure that consultation is are facilitated
   between management and employee representatives.
 ■ Sufficient time and other resources are given to employees with health and safety duties to allow
   them to discharge these duties effectively.
Health and Safety Management
The University manages its health and safety responsibilities in the same way as other management
tasks i.e. through clear delegation to all those who hold a line management or supervisory position.
Managers and Supervisors are responsible for the implementation of the Policy within their realm of
responsibility i.e. to the extent that they have control or influence over persons or activities they will
also have responsibilities to play their full part in protecting anyone who may foreseeably be harmed.
They should also liaise closely with each other to ensure all duties have been clearly assigned.
By specifying these responsibilities, the University is following the Approved Code of Practice to
Regulation 5 of the Management of Health and Safety at Work Regulations 1999 and to the advice
given in HSE Guidance document HS(G)65.
School and Professional Services’ Documents
It is the policy of Bournemouth University to encourage all Schools and Professional Services to
develop specific health & safety structures and procedures that relate to their particular activities and
these should be cross-referenced, where applicable, to this Central Policy. The procedures should be
written down and publicised within the relevant areas and all affected staff, students and others, made
aware of their responsibilities in terms of health and safety.
Competent Persons
In order to comply with Regulation 7 of the Management of Health and Safety at Work Regulations
1999, the University has appointed „Competent Persons‟ to assist it in undertaking its statutory duties
under health & safety law.
Competency is not defined in legislation but it is considered to be the result of a combination of
qualifications, knowledge and experience. There will be a variety of Competent Persons within the
University at any one time depending on the task e.g. for potentially dangerous machines, each
person who operates or supervises the use of the machinery will be trained so as to be competent.




                                                                                                             1
Responsibilities
  Specific Health & Safety Responsibilities
  In addition to the general responsibilities specified in Appendices 1-4, the University has identified and
  delegated specific responsibilities as follows:


    The University        The University Board will keep a watching brief over the University‟s health and safety
            Board         performance and will be informed on this matter through the report from the Audit & Risk
                          Committee made to meetings of the Board.
                          The Board has also nominated one of their number to specifically „champion‟ and oversee
                          health and safety. This person will attend the Audit & Risk Committee and periodically the
                          H&S Committee in order to keep themselves up-to-date on progress towards achievement
                          of the University‟s Health and Safety objectives.

       The Audit &        The Audit & Risk Committee has the task of overseeing the effectiveness of the University‟s
   Risk Committee         health and safety management on behalf of the Board.
                          At each meeting the Committee will receive an update on health and safety matters from
                          the Executive Director of Human Resources.
                          A comprehensive report will be presented to the Committee annually by the Health and
                          Safety Adviser.

         The Vice-        As the Chief Executive Officer of the University, the Vice-Chancellor has overall
        Chancellor        responsibility to ensure that the University complies with its obligations under health and
                          safety legislation.
                          The Vice-Chancellor will ensure that this function is being addressed primarily through the
                          delegation of health and safety duties and the monitoring of performance through reports.
                          The Vice-Chancellor keeps the Policy under review, ensures that the Policy is being
                          implemented and that adequate resources are made available.

     The Executive        The Executive Director of Human Resources has specific responsibility for ensuring that the
        Director of       University has effective systems for safety management and also for Chairing the
            Human         University‟s Health and Safety Committee.
        Resources          They report to the Vice-Chancellor on matters of health & safety performance as well as to
                          the University Management Team.
                          At the end of each academic year, a report will be submitted to the Vice-Chancellor on the
                          implementation of the Health & Safety Policy.
                          The Executive Director of Human Resources also ensures that the University has effective
                          systems for occupational health and the welfare (well-being?) of staff and students.

       The Deputy         The Deputy Vice-Chancellor has specific responsibility for ensuring that the University‟s
   Vice-Chancellor        estate and physical environment are in such condition as to not present risks to the health
                          and safety of staff, students, contractors, visitors etc. and to ensure that adequate
                          provisions are made for the welfare of staff.




                                                                                                                2
  The Deans of     The Deans of Schools/Directors of Professional Services are responsible and accountable
        Schools    through the management chain reporting to them for the implementation and monitoring of
   /Directors of   this policy.
  Professional     This includes ensuring that the preventive and protective measures required by this Policy,
       Services    and all approved procedures, are implemented locally.
                   Deans of Schools/Directors of Professional Services should establish the organisational
                   arrangements for implementing and monitoring the policy within their areas of responsibility
                   to ensure the health and safety of all staff, students, visitors, and others who may be
                   affected by their operations.
                   They are responsible for ensuring that staff in their School/ Professional Service are given
                   the necessary information, instruction, supervision and training in health and safety issues.
                   They must also ensure that work activities they control are properly planned and resourced
                   and that adequate assessments of risks are undertaken.
                   To assist in this they are required to make use of the resources and advice available from
                   specialist advisers and put themselves (and/or their Nominated Senior Person) forward for
                   training in safety matters where appropriate.

The Nominated      Although each Dean of School/Director of Professional Service has final accountability for
 Senior Person     the implementation of this policy, where needed they have a Nominated Senior Person from
   with specific   within their Executive to take on responsibility for the oversight of their health and safety
      delegated    arrangements.
  responsibility   The identity of this person will be clearly indicated in the School/Professional Service Policy
for oversight of   Implementation Procedure (PIP) document.
       the H&S
  arrangements

The Health and     The Health and Safety Committee has the brief to advise members of the Office of the Vice-
        Safety     Chancellor and the University Executive/Management Team on a wide range of health and
    Committee      safety issues.
                   The Committee is chaired by the Executive Director, Human Resources. Staff (and where
                   necessary through Union representation), Schools/Professional Services are directly
                   represented on the committee.
                   Minutes of meetings are presented to the University Executive Team (UET) in order that
                   decisions can be made at this Executive level.

    Health and     Health and Safety Coordinators act as a liaison between their School or Professional
        Safety     Service and the University‟s advisers on health and safety matters.
  Coordinators     They provide (or seek out) advice for members of the School/Professional Service on
                   matters of occupational health and safety and contribute to the formulation and revision of
                   School/Professional Service health and safety arrangements and procedures.
                   Health and Safety Coordinators ensure that appropriate arrangements are in place within
                   their School/Professional Service so that accidents and near misses are reported and
                   where necessary investigated.
                   They will be involved with conducting/coordinating health and safety inspections and
                   accident investigations and monitoring, ensuring that any subsequent recommendations are
                   acted upon and where necessary implemented.
                   They also ensure that health and safety information is disseminated to appropriate
                   members of staff and students.




                                                                                                         3
The Health and    The Health and Safety Adviser is one of a range of people who are designated as being a
Safety Adviser    „Competent Person‟ in relation to Health and Safety. Although the post holder may have
                  particular specialist skills which they can bring to bear, in general terms the post implies
                  competence in the field of general health and safety compliance and management systems.
                   They have the lead responsibility to ensure that the University receives timely and accurate
                  advice on health and safety matters and to review/monitor the effectiveness of health and
                  safety policies, procedures and systems. The position also includes the responsibility for
                  advising staff at all levels on health, safety and welfare matters and providing safety training
                  as required.
                  The Health & Safety Adviser identifies key priorities relating to health and safety and
                  advises on appropriate implementation strategies to ensure compliance with legal and/or
                  other requirements. They have the responsibility for the development of University–wide
                  health and safety policies and procedures either by producing (or coordinating the
                  production of) appropriate documentation.
                  The Health & Safety Adviser has the responsibility to periodically devise and implement a
                  health and safety audit program and advise Deans of Schools/Directors of Professional
                  Services on their responsibilities in relation to audit of health and safety procedures and
                  systems. The Adviser provides advice to the Executive Director of Human Resources in
                  relation to the remit and effective operation of the University‟s Health and Safety Committee
                  and liaises with the University‟s other specialist advisers and external authorities/agencies
                  as necessary.
                  The Health & Safety Adviser assists in the production of an annual report on Health and
                  Safety relating to the University as a whole, which is submitted to the University Executive
                  Team. They also identify and make recommendations on staff training needs in respect of
                  health and safety and ensure that appropriate training records are maintained.

   The Deputy     The Deputy Health & Safety Adviser is a key part of the advisory team responsible for
    Health and    ensuring that the University receives timely and accurate advice on health and safety
Safety Adviser    matters and to review/monitor the effectiveness of health and safety policies, procedures
                  and systems. The position also includes the responsibility for advising staff at all levels on
                  health, safety and welfare matters and providing safety training as required.
                  The Deputy Health & Safety Adviser advises on appropriate implementation strategies to
                  ensure compliance with legal and/or other requirements and helps to develop University–
                  wide health and safety policies and procedures either by producing (or coordinating the
                  production of) appropriate documentation.
                  He/She has the responsibility to periodically implement the health and safety audit program
                  and advise Deans of Schools/Directors of Professional Services on their responsibilities in
                  relation to audit of health and safety procedures and systems. The postholder supports the
                  Deputy and Executive Director of Human Resources in relation to the effective operation of
                  the University‟s Health and Safety Committee and liaises with the University‟s other
                  specialist advisers and external authorities/agencies as necessary.
                  The Deputy Health & Safety Adviser investigates accidents and incidents where necessary,
                  maintains appropriate records, and makes recommendations to promote health and safety
                  in the workplace to the University Management Team and/or the Health and Safety
                  Committee. They also assist in identifying staff training needs and ensures that appropriate
                  central training records are maintained.

The Staff Well-   The Staff Well-Being & Occupational Health Adviser is a first contact for Managers,
       Being &    Individuals and Personnel for promoting general wellbeing, to staff on short and long term
 Occupational     absence, health matters relating to health and safety legislation (workplace risk
Health Adviser    assessments and risk reductions, DSE and stress management), staff absences due to a
                  serious condition and providing ongoing support to staff with serious and terminal illnesses.
                   They liaise closely with the Occupational Health Physicians used by the University and
                  undertake and support Human Resources in home visits to staff.




                                                                                                         4
           The     The Occupational Health Physicians (comprising of two doctors and a nurse) provide
  Occupational     professional advice relating to University staff on most aspects of occupational health
        Health     including medical surveillance, fitness for work and specific hazards.
    Physicians     The University also uses the services of a Consultant in Occupational Health as and when
                   appropriate.

   The Head of     The Head of Facilities Management is reportable to the Director of Estates & IT Service
      Facilities   (EIS)and covers all aspects of „hard‟ and „soft‟ maintenance e.g. fire safety, security etc.
  Management       and contracts including cleaning and maintenance.
and the Head of    The Head of Estates Development is the adviser on all matters concerning the implications
        Estates    of the Construction (Design & Management) Regulations (CDM).
  Development

       Contract    A significant number of services at the University are delivered by specialist contractors
        Service    working on site, including catering, cleaning, site security etc. These providers are required
      Providers    to work in accordance with the University policies, procedures and systems as well as
                   complying with their own legal responsibilities and requirements.


 The Insurance     The Insurance Officer is responsible for advising the University on matters relating to
        Officer    insurance cover. They are responsible for liaising with the University‟s Insurance Brokers
                   regarding accident claims.

    First Aiders   First Aiders within the University have been identified and trained to ensure that there is
                   sufficient cover should the need arise. The training is coordinated by the First Aid
                   Coordinator. A current list of all First Aiders is maintained and available via the health &
                   safety intramap, and is also held within all receptions.

The Fire Officer   The Fire Officer is responsible for ensuring the effectiveness of fire safety measures
                   throughout the University and for ensuring compliance with all appropriate legislation. This
                   includes the development of relevant polices, emergency (including evacuation) plans, and
                   guidance, fire risk assessments, fire safety training, investigation of fire related incidents,
                   inspection and maintenance of equipment and fire safety audits.

  Fire Marshals    Fire Marshals are responsible for attending buildings where the fire alarms are operating
                   and managing the evacuation effectively.

  Fire Wardens     Fire Wardens are responsible for ensuring that their designated area is clear of people in
                   the event of an evacuation and reporting this fact to their Fire Marshal.

DSE Assessors      DSE Assessors are responsible for taking action under the University‟s Display Screen
                   Equipment Policy within their area of responsibility. This is carried out through a
                   combination of training and „self-assessment‟ via a computer program and detailed 1:1
                   assessments with Users on a prioritized basis. The trained DSE Assessors decide whether
                   a person is a „user‟ under the Regulations and provide a list of remedial actions and
                   recommendations to both the User and direct Line Manager.
                   The DSE Assessors also ensure that Users of DSE are familiar with the procedures for
                   obtaining eyesight tests (on request by the employee) and, where deemed necessary how
                   to obtain financial support for the purchase of glasses required for the use of DSE.

       Manual      Manual Handling Assessor(s) for the University are responsible for advising
     Handling      Schools/Professional Services on how to carry out assessments and organizing training (in
   Assessor(s)     liaison with the Health and Safety Adviser) where necessary for groups identified as being
                   especially at risk from manual handling injuries.

       COSHH       Various staff members have been trained and are able to give advice on the steps
      Advisers     necessary to comply with the Control of Substances Hazardous to Health Regulations 2002
                   („COSHH‟). They are also responsible for working (in liaison with the Health and Safety
                   Adviser) on developing appropriate systems for risk assessment where this would be
                   required under the legislation in order to control particular risks.




                                                                                                          5
 Radiological   Radiological Protection Supervisor(s) advise the University on matters relating to radiation
   Protection   sources and have access to expert advice from an externally retained Radiological
Supervisor(s)   Protection Adviser where appropriate.
                Two Schools within the University have access to radiation sources i.e. School of Applied
                Sciences (ApSci) and School of Design, Engineering and Computing (DEC)

    Students    While Students are not employees and so have no statutory duties under the Health and
                Safety at Work etc. Act 1974, everyone has a responsibility to exercise a Common Law
                Duty of Care.
                In addition to this Students are under a contract with the University for the provision of
                services and this is concomitant on following the University Rules. These are available from
                individual Schools and via the Student Administration Department within the Student and
                Academic Services Directorate

The Students’   The Students‟ Union occupies a number of University premises on the basis of licenses
       Union    issued by the University and is required to operate in the same way as contract service
                providers.




                                                                                                     6
Appendix 1: Health & Safety Responsibilities: All Managers & Supervisors
Employees in a position of responsibility for others are responsible for:

        H&S Policy        Being fully familiar with the University‟s Health & Safety Policy and School/Professional
        awareness/        Service Health & Safety implementation documents.
      improvement
                          Contributing to the formulation and revision of the Policy, liaising with the University‟s
                          Advisers and Coordinators as necessary.

           Policy         Arranging for the implementation of the health and safety policy and procedures in liaison
 implementation &         with the other Managers, and managing this within their area of responsibility.
       discipline
                          Ensuring that the University's rules and procedures are adhered to and, where necessary
                          instigating disciplinary procedures against any employee (or Student) who willfully
                          disregards these.

 Risk assessments         Conducting or coordinating risk assessments, and ensuring that all those who may be
                          affected are advised of relevant findings and risk reduction strategies.
                          Monitoring, reviewing and revising risk assessments as and when necessary.

  Safety behaviour        Demonstrating personal concern for health and safety at work through example and
                          commitment, and encouraging those that they manage or supervise to do the same.

  Safety equipment        Ensuring that all necessary safety equipment is available, adequate, properly maintained,
                          tested and used as specified (including Personal Protective Equipment).

 Consultation with        Consulting with staff on Health and safety matters in order to resolve local issues and
              staff       referring strategic items to the attention of the Health & Safety Committee.

        Information,      Ensuring that all employees that they manage or supervise are provided with sufficient
         Instruction,     information, instruction, training and supervision, and in particular are made aware of any
          Training &      foreseeable hazards connected with their work.
        Supervision

        Accident &        Ensuring that the University‟s accident/incident reporting procedure is adhered to.
Incident Response
                          Carrying out initial investigation of accidents/incidents in their areas of responsibility and
                          reporting relevant incidents through to a Senior Manager and the Health & Safety Team.

                          After accidents/incidents, involving themselves in developing suitable prevention measures.

         Monitoring       Monitoring progress towards individual H&S targets and reporting this regularly through to
          progress        their Senior Manager.

                          Notifying their Manager of any concerns they have in fulfilling the above responsibilities.




                                                                                                                    7
Appendix 2 Health & Safety Responsibilities: All Academic Staff
Academic staff are responsible for the implementation of the Policy within their realm of responsibility.
To the extent that an Academic member of staff has control over persons or activities they also have responsibilities to
protect anyone from foreseeable harm.
The University endorses the relevant section of the University Health and Safety Management – Code of Best Practice,
published by Universities and Colleges Employers Association, which states:
“Academic members of staff know most about their research projects and associated work activities, as well as teaching
in their discipline. They must, therefore, not only ensure their own health and safety but that of anyone who might be
affected by their own work, and the work of junior colleagues and students.”

Academic members of staff in positions of responsibility for others (e.g. teaching, leading, instructing or
supervising) are responsible for:

            Policy           Ensuring that the University's rules and procedures are adhered to and, where necessary
  implementation &           instigating disciplinary procedures against any employee or student who willfully disregards
        discipline           these.

 Risk assessments            Ensuring risk assessments are conducted where appropriate (e.g. for fieldtrips, work in
                             laboratories/workshops etc.) and all those who may be affected are advised of relevant
                             findings and risk reduction and or control strategies.

  Safety behaviour           Demonstrating personal concern for health and safety at work through example and
                             commitment, and encouraging those that they supervise to do the same.

  Safety equipment           Checking that all necessary safety equipment (including personal protective equipment) is
                             available, adequate, properly maintained and used as specified.

  Consultation with          Resolving local health and safety issues in consultation with those who may be affected
               staff         and bringing strategic issues to the attention of the appropriate member of the School
                             Executive (as nominated in the School‟s PIP Operational Structure).

        Information,         Providing employees and students that they supervise with sufficient information,
         Instruction,        instruction, training and supervision, and in particular make them aware of any foreseeable
          Training &         hazards connected with their work.
        Supervision
                             Evacuating students promptly from teaching rooms in the case of emergency situations and
                             fire evacuations in accordance with published procedures.

        Accident &           Complying with the University‟s accident/incident reporting procedure and instigating
Incident Response            investigation of accidents which occur within their areas of responsibility.

          Monitoring         Reporting hazards and risks which are outside of their power to control to the nominated
           progress          person(s) within the School (refer to the School‟s PIP Operational Structure), as well as any
                             concerns about discharging any of the above responsibilities.




                                                                                                                     8
Appendix 3: Health & Safety Responsibilities: All Employees
Every employee has health and safety responsibilities under Statutory and Civil law as well as in their
contract of work. It is the legal duty of all employees to co-operate in implementing this policy by: -

    Co-operation       Cooperating with the University‟s Managers by contributing as necessary to the formulation
                       of risk assessments and other safety documents.

                       Working with other employees towards the implementation of University H&S Policy.

          Safety       Acting with due care for the health, safety and welfare of themselves and others.
       behaviour
                       Not intentionally or recklessly interfering with or misusing anything provided in the interests
                       of health, safety or welfare.

          Safety       Making proper use of protective clothing and safety equipment provided (and in accordance
      equipment        with any training or instruction provided by the University).

                       Reporting any loss or obvious defect in such equipment and taking reasonable care of it.

         Following     Complying with health and safety information given as well as with any explicit instructions
      information,     issued for safe working and the safety of the public e.g. by following safe systems of work.
   instructions &
    training given     Making full and proper use of everything provided in accordance with any training given.

                       Not operating work equipment unless they have authorization to do so.

    Accident and       Making sure that an appropriate and accurate record is made on the University‟s
         Incident      Accident/Incident Report Form following any accident or near-miss which has (or could
      Response         have) led to injury or ill-health.

                       Co-operating with any investigation which may be undertaken with the object of preventing
                       accidents or near-misses and their recurrence.

       Reporting       Informing their manager(s) and or appropriate person (e.g. Health & Safety Adviser of any
       concerns        shortcomings in respect of the protection arrangements for health and safety and anything
                       that could be considered as representing a serious or immediate danger to health and
                       safety.

                       Reporting to their manager, supervisor and or appropriate person, any defects in
                       equipment, structures or safety procedures which they are aware of and of any incidents
                       which have led or might have led to injury or damage.




                                                                                                                  9
Appendix 4: Health & Safety Responsibilities: All Students
While Students are not employees and so have no statutory duties under the Health and Safety at Work
etc. Act 1974, everyone has a responsibility to exercise a Common Law Duty of Care.

In addition to this Students are under a contract with the University for the provision of services and this is
concomitant on following the University Rules. These are available from individual Schools and via the
Registry Department.

Students must therefore:

    Co-operation        Cooperate with all of the University‟s employees and contractors and follow instructions
                        given of a health and safety nature.

          Safety        Act in a reasonable manner so as to avoid causing harm to others.
       behaviour
                        Consider safety in all of their activities and not recklessly endanger any other students or
                        members of staff or the public.

       Reporting        Inform a member of staff (e.g. Course Lecturer, Tutor, Supervisor) if they become aware of
       concerns         any hazard, hazardous situation, or potentially contagious medical condition that they have
                        not been trained to deal with, so that appropriate action can be taken.




                                                                                                                 10

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:23
posted:12/30/2011
language:English
pages:10