HEALTH AND SAFETY POLICY:
It is the Policy of the University to comply with the legal obligations outlined in the Health & Safety at
Work etc. Act 1974, the Management of Health & Safety at Work Regulations 1999 and other relevant
statutory provisions by ensuring:
■ The provision of a safe and healthy working environment with adequate facilities and
arrangements for welfare and access to medical advice where needed.
■ Physical equipment and structures are designed and maintained to be intrinsically safe and
without risks - including the means for accessing the workplace and exiting from it.
■ Information, instruction, supervision and training are provided wherever needed to ensure safety,
wherever necessary, by competent personnel. Prescribed information will also be supplied to non-
employees about any work and or environmental that might affect their health and safety.
■ Procedures are drawn up as required for the safe use of equipment including the provision and
use of protective clothing and equipment where necessary, safe systems of work, and the safe
use, handling & storage of materials.
■ Training is provided as necessary for employees and those appointed as safety representatives.
■ Arrangements are put in place for the periodic inspection of work places and methods of working
and the monitoring of any corrective action necessary.
■ The establishment of a Health and Safety Committee to ensure that consultation is are facilitated
between management and employee representatives.
■ Sufficient time and other resources are given to employees with health and safety duties to allow
them to discharge these duties effectively.
Health and Safety Management
The University manages its health and safety responsibilities in the same way as other management
tasks i.e. through clear delegation to all those who hold a line management or supervisory position.
Managers and Supervisors are responsible for the implementation of the Policy within their realm of
responsibility i.e. to the extent that they have control or influence over persons or activities they will
also have responsibilities to play their full part in protecting anyone who may foreseeably be harmed.
They should also liaise closely with each other to ensure all duties have been clearly assigned.
By specifying these responsibilities, the University is following the Approved Code of Practice to
Regulation 5 of the Management of Health and Safety at Work Regulations 1999 and to the advice
given in HSE Guidance document HS(G)65.
School and Professional Services’ Documents
It is the policy of Bournemouth University to encourage all Schools and Professional Services to
develop specific health & safety structures and procedures that relate to their particular activities and
these should be cross-referenced, where applicable, to this Central Policy. The procedures should be
written down and publicised within the relevant areas and all affected staff, students and others, made
aware of their responsibilities in terms of health and safety.
In order to comply with Regulation 7 of the Management of Health and Safety at Work Regulations
1999, the University has appointed „Competent Persons‟ to assist it in undertaking its statutory duties
under health & safety law.
Competency is not defined in legislation but it is considered to be the result of a combination of
qualifications, knowledge and experience. There will be a variety of Competent Persons within the
University at any one time depending on the task e.g. for potentially dangerous machines, each
person who operates or supervises the use of the machinery will be trained so as to be competent.
Specific Health & Safety Responsibilities
In addition to the general responsibilities specified in Appendices 1-4, the University has identified and
delegated specific responsibilities as follows:
The University The University Board will keep a watching brief over the University‟s health and safety
Board performance and will be informed on this matter through the report from the Audit & Risk
Committee made to meetings of the Board.
The Board has also nominated one of their number to specifically „champion‟ and oversee
health and safety. This person will attend the Audit & Risk Committee and periodically the
H&S Committee in order to keep themselves up-to-date on progress towards achievement
of the University‟s Health and Safety objectives.
The Audit & The Audit & Risk Committee has the task of overseeing the effectiveness of the University‟s
Risk Committee health and safety management on behalf of the Board.
At each meeting the Committee will receive an update on health and safety matters from
the Executive Director of Human Resources.
A comprehensive report will be presented to the Committee annually by the Health and
The Vice- As the Chief Executive Officer of the University, the Vice-Chancellor has overall
Chancellor responsibility to ensure that the University complies with its obligations under health and
The Vice-Chancellor will ensure that this function is being addressed primarily through the
delegation of health and safety duties and the monitoring of performance through reports.
The Vice-Chancellor keeps the Policy under review, ensures that the Policy is being
implemented and that adequate resources are made available.
The Executive The Executive Director of Human Resources has specific responsibility for ensuring that the
Director of University has effective systems for safety management and also for Chairing the
Human University‟s Health and Safety Committee.
Resources They report to the Vice-Chancellor on matters of health & safety performance as well as to
the University Management Team.
At the end of each academic year, a report will be submitted to the Vice-Chancellor on the
implementation of the Health & Safety Policy.
The Executive Director of Human Resources also ensures that the University has effective
systems for occupational health and the welfare (well-being?) of staff and students.
The Deputy The Deputy Vice-Chancellor has specific responsibility for ensuring that the University‟s
Vice-Chancellor estate and physical environment are in such condition as to not present risks to the health
and safety of staff, students, contractors, visitors etc. and to ensure that adequate
provisions are made for the welfare of staff.
The Deans of The Deans of Schools/Directors of Professional Services are responsible and accountable
Schools through the management chain reporting to them for the implementation and monitoring of
/Directors of this policy.
Professional This includes ensuring that the preventive and protective measures required by this Policy,
Services and all approved procedures, are implemented locally.
Deans of Schools/Directors of Professional Services should establish the organisational
arrangements for implementing and monitoring the policy within their areas of responsibility
to ensure the health and safety of all staff, students, visitors, and others who may be
affected by their operations.
They are responsible for ensuring that staff in their School/ Professional Service are given
the necessary information, instruction, supervision and training in health and safety issues.
They must also ensure that work activities they control are properly planned and resourced
and that adequate assessments of risks are undertaken.
To assist in this they are required to make use of the resources and advice available from
specialist advisers and put themselves (and/or their Nominated Senior Person) forward for
training in safety matters where appropriate.
The Nominated Although each Dean of School/Director of Professional Service has final accountability for
Senior Person the implementation of this policy, where needed they have a Nominated Senior Person from
with specific within their Executive to take on responsibility for the oversight of their health and safety
responsibility The identity of this person will be clearly indicated in the School/Professional Service Policy
for oversight of Implementation Procedure (PIP) document.
The Health and The Health and Safety Committee has the brief to advise members of the Office of the Vice-
Safety Chancellor and the University Executive/Management Team on a wide range of health and
Committee safety issues.
The Committee is chaired by the Executive Director, Human Resources. Staff (and where
necessary through Union representation), Schools/Professional Services are directly
represented on the committee.
Minutes of meetings are presented to the University Executive Team (UET) in order that
decisions can be made at this Executive level.
Health and Health and Safety Coordinators act as a liaison between their School or Professional
Safety Service and the University‟s advisers on health and safety matters.
Coordinators They provide (or seek out) advice for members of the School/Professional Service on
matters of occupational health and safety and contribute to the formulation and revision of
School/Professional Service health and safety arrangements and procedures.
Health and Safety Coordinators ensure that appropriate arrangements are in place within
their School/Professional Service so that accidents and near misses are reported and
where necessary investigated.
They will be involved with conducting/coordinating health and safety inspections and
accident investigations and monitoring, ensuring that any subsequent recommendations are
acted upon and where necessary implemented.
They also ensure that health and safety information is disseminated to appropriate
members of staff and students.
The Health and The Health and Safety Adviser is one of a range of people who are designated as being a
Safety Adviser „Competent Person‟ in relation to Health and Safety. Although the post holder may have
particular specialist skills which they can bring to bear, in general terms the post implies
competence in the field of general health and safety compliance and management systems.
They have the lead responsibility to ensure that the University receives timely and accurate
advice on health and safety matters and to review/monitor the effectiveness of health and
safety policies, procedures and systems. The position also includes the responsibility for
advising staff at all levels on health, safety and welfare matters and providing safety training
The Health & Safety Adviser identifies key priorities relating to health and safety and
advises on appropriate implementation strategies to ensure compliance with legal and/or
other requirements. They have the responsibility for the development of University–wide
health and safety policies and procedures either by producing (or coordinating the
production of) appropriate documentation.
The Health & Safety Adviser has the responsibility to periodically devise and implement a
health and safety audit program and advise Deans of Schools/Directors of Professional
Services on their responsibilities in relation to audit of health and safety procedures and
systems. The Adviser provides advice to the Executive Director of Human Resources in
relation to the remit and effective operation of the University‟s Health and Safety Committee
and liaises with the University‟s other specialist advisers and external authorities/agencies
The Health & Safety Adviser assists in the production of an annual report on Health and
Safety relating to the University as a whole, which is submitted to the University Executive
Team. They also identify and make recommendations on staff training needs in respect of
health and safety and ensure that appropriate training records are maintained.
The Deputy The Deputy Health & Safety Adviser is a key part of the advisory team responsible for
Health and ensuring that the University receives timely and accurate advice on health and safety
Safety Adviser matters and to review/monitor the effectiveness of health and safety policies, procedures
and systems. The position also includes the responsibility for advising staff at all levels on
health, safety and welfare matters and providing safety training as required.
The Deputy Health & Safety Adviser advises on appropriate implementation strategies to
ensure compliance with legal and/or other requirements and helps to develop University–
wide health and safety policies and procedures either by producing (or coordinating the
production of) appropriate documentation.
He/She has the responsibility to periodically implement the health and safety audit program
and advise Deans of Schools/Directors of Professional Services on their responsibilities in
relation to audit of health and safety procedures and systems. The postholder supports the
Deputy and Executive Director of Human Resources in relation to the effective operation of
the University‟s Health and Safety Committee and liaises with the University‟s other
specialist advisers and external authorities/agencies as necessary.
The Deputy Health & Safety Adviser investigates accidents and incidents where necessary,
maintains appropriate records, and makes recommendations to promote health and safety
in the workplace to the University Management Team and/or the Health and Safety
Committee. They also assist in identifying staff training needs and ensures that appropriate
central training records are maintained.
The Staff Well- The Staff Well-Being & Occupational Health Adviser is a first contact for Managers,
Being & Individuals and Personnel for promoting general wellbeing, to staff on short and long term
Occupational absence, health matters relating to health and safety legislation (workplace risk
Health Adviser assessments and risk reductions, DSE and stress management), staff absences due to a
serious condition and providing ongoing support to staff with serious and terminal illnesses.
They liaise closely with the Occupational Health Physicians used by the University and
undertake and support Human Resources in home visits to staff.
The The Occupational Health Physicians (comprising of two doctors and a nurse) provide
Occupational professional advice relating to University staff on most aspects of occupational health
Health including medical surveillance, fitness for work and specific hazards.
Physicians The University also uses the services of a Consultant in Occupational Health as and when
The Head of The Head of Facilities Management is reportable to the Director of Estates & IT Service
Facilities (EIS)and covers all aspects of „hard‟ and „soft‟ maintenance e.g. fire safety, security etc.
Management and contracts including cleaning and maintenance.
and the Head of The Head of Estates Development is the adviser on all matters concerning the implications
Estates of the Construction (Design & Management) Regulations (CDM).
Contract A significant number of services at the University are delivered by specialist contractors
Service working on site, including catering, cleaning, site security etc. These providers are required
Providers to work in accordance with the University policies, procedures and systems as well as
complying with their own legal responsibilities and requirements.
The Insurance The Insurance Officer is responsible for advising the University on matters relating to
Officer insurance cover. They are responsible for liaising with the University‟s Insurance Brokers
regarding accident claims.
First Aiders First Aiders within the University have been identified and trained to ensure that there is
sufficient cover should the need arise. The training is coordinated by the First Aid
Coordinator. A current list of all First Aiders is maintained and available via the health &
safety intramap, and is also held within all receptions.
The Fire Officer The Fire Officer is responsible for ensuring the effectiveness of fire safety measures
throughout the University and for ensuring compliance with all appropriate legislation. This
includes the development of relevant polices, emergency (including evacuation) plans, and
guidance, fire risk assessments, fire safety training, investigation of fire related incidents,
inspection and maintenance of equipment and fire safety audits.
Fire Marshals Fire Marshals are responsible for attending buildings where the fire alarms are operating
and managing the evacuation effectively.
Fire Wardens Fire Wardens are responsible for ensuring that their designated area is clear of people in
the event of an evacuation and reporting this fact to their Fire Marshal.
DSE Assessors DSE Assessors are responsible for taking action under the University‟s Display Screen
Equipment Policy within their area of responsibility. This is carried out through a
combination of training and „self-assessment‟ via a computer program and detailed 1:1
assessments with Users on a prioritized basis. The trained DSE Assessors decide whether
a person is a „user‟ under the Regulations and provide a list of remedial actions and
recommendations to both the User and direct Line Manager.
The DSE Assessors also ensure that Users of DSE are familiar with the procedures for
obtaining eyesight tests (on request by the employee) and, where deemed necessary how
to obtain financial support for the purchase of glasses required for the use of DSE.
Manual Manual Handling Assessor(s) for the University are responsible for advising
Handling Schools/Professional Services on how to carry out assessments and organizing training (in
Assessor(s) liaison with the Health and Safety Adviser) where necessary for groups identified as being
especially at risk from manual handling injuries.
COSHH Various staff members have been trained and are able to give advice on the steps
Advisers necessary to comply with the Control of Substances Hazardous to Health Regulations 2002
(„COSHH‟). They are also responsible for working (in liaison with the Health and Safety
Adviser) on developing appropriate systems for risk assessment where this would be
required under the legislation in order to control particular risks.
Radiological Radiological Protection Supervisor(s) advise the University on matters relating to radiation
Protection sources and have access to expert advice from an externally retained Radiological
Supervisor(s) Protection Adviser where appropriate.
Two Schools within the University have access to radiation sources i.e. School of Applied
Sciences (ApSci) and School of Design, Engineering and Computing (DEC)
Students While Students are not employees and so have no statutory duties under the Health and
Safety at Work etc. Act 1974, everyone has a responsibility to exercise a Common Law
Duty of Care.
In addition to this Students are under a contract with the University for the provision of
services and this is concomitant on following the University Rules. These are available from
individual Schools and via the Student Administration Department within the Student and
Academic Services Directorate
The Students’ The Students‟ Union occupies a number of University premises on the basis of licenses
Union issued by the University and is required to operate in the same way as contract service
Appendix 1: Health & Safety Responsibilities: All Managers & Supervisors
Employees in a position of responsibility for others are responsible for:
H&S Policy Being fully familiar with the University‟s Health & Safety Policy and School/Professional
awareness/ Service Health & Safety implementation documents.
Contributing to the formulation and revision of the Policy, liaising with the University‟s
Advisers and Coordinators as necessary.
Policy Arranging for the implementation of the health and safety policy and procedures in liaison
implementation & with the other Managers, and managing this within their area of responsibility.
Ensuring that the University's rules and procedures are adhered to and, where necessary
instigating disciplinary procedures against any employee (or Student) who willfully
Risk assessments Conducting or coordinating risk assessments, and ensuring that all those who may be
affected are advised of relevant findings and risk reduction strategies.
Monitoring, reviewing and revising risk assessments as and when necessary.
Safety behaviour Demonstrating personal concern for health and safety at work through example and
commitment, and encouraging those that they manage or supervise to do the same.
Safety equipment Ensuring that all necessary safety equipment is available, adequate, properly maintained,
tested and used as specified (including Personal Protective Equipment).
Consultation with Consulting with staff on Health and safety matters in order to resolve local issues and
staff referring strategic items to the attention of the Health & Safety Committee.
Information, Ensuring that all employees that they manage or supervise are provided with sufficient
Instruction, information, instruction, training and supervision, and in particular are made aware of any
Training & foreseeable hazards connected with their work.
Accident & Ensuring that the University‟s accident/incident reporting procedure is adhered to.
Carrying out initial investigation of accidents/incidents in their areas of responsibility and
reporting relevant incidents through to a Senior Manager and the Health & Safety Team.
After accidents/incidents, involving themselves in developing suitable prevention measures.
Monitoring Monitoring progress towards individual H&S targets and reporting this regularly through to
progress their Senior Manager.
Notifying their Manager of any concerns they have in fulfilling the above responsibilities.
Appendix 2 Health & Safety Responsibilities: All Academic Staff
Academic staff are responsible for the implementation of the Policy within their realm of responsibility.
To the extent that an Academic member of staff has control over persons or activities they also have responsibilities to
protect anyone from foreseeable harm.
The University endorses the relevant section of the University Health and Safety Management – Code of Best Practice,
published by Universities and Colleges Employers Association, which states:
“Academic members of staff know most about their research projects and associated work activities, as well as teaching
in their discipline. They must, therefore, not only ensure their own health and safety but that of anyone who might be
affected by their own work, and the work of junior colleagues and students.”
Academic members of staff in positions of responsibility for others (e.g. teaching, leading, instructing or
supervising) are responsible for:
Policy Ensuring that the University's rules and procedures are adhered to and, where necessary
implementation & instigating disciplinary procedures against any employee or student who willfully disregards
Risk assessments Ensuring risk assessments are conducted where appropriate (e.g. for fieldtrips, work in
laboratories/workshops etc.) and all those who may be affected are advised of relevant
findings and risk reduction and or control strategies.
Safety behaviour Demonstrating personal concern for health and safety at work through example and
commitment, and encouraging those that they supervise to do the same.
Safety equipment Checking that all necessary safety equipment (including personal protective equipment) is
available, adequate, properly maintained and used as specified.
Consultation with Resolving local health and safety issues in consultation with those who may be affected
staff and bringing strategic issues to the attention of the appropriate member of the School
Executive (as nominated in the School‟s PIP Operational Structure).
Information, Providing employees and students that they supervise with sufficient information,
Instruction, instruction, training and supervision, and in particular make them aware of any foreseeable
Training & hazards connected with their work.
Evacuating students promptly from teaching rooms in the case of emergency situations and
fire evacuations in accordance with published procedures.
Accident & Complying with the University‟s accident/incident reporting procedure and instigating
Incident Response investigation of accidents which occur within their areas of responsibility.
Monitoring Reporting hazards and risks which are outside of their power to control to the nominated
progress person(s) within the School (refer to the School‟s PIP Operational Structure), as well as any
concerns about discharging any of the above responsibilities.
Appendix 3: Health & Safety Responsibilities: All Employees
Every employee has health and safety responsibilities under Statutory and Civil law as well as in their
contract of work. It is the legal duty of all employees to co-operate in implementing this policy by: -
Co-operation Cooperating with the University‟s Managers by contributing as necessary to the formulation
of risk assessments and other safety documents.
Working with other employees towards the implementation of University H&S Policy.
Safety Acting with due care for the health, safety and welfare of themselves and others.
Not intentionally or recklessly interfering with or misusing anything provided in the interests
of health, safety or welfare.
Safety Making proper use of protective clothing and safety equipment provided (and in accordance
equipment with any training or instruction provided by the University).
Reporting any loss or obvious defect in such equipment and taking reasonable care of it.
Following Complying with health and safety information given as well as with any explicit instructions
information, issued for safe working and the safety of the public e.g. by following safe systems of work.
training given Making full and proper use of everything provided in accordance with any training given.
Not operating work equipment unless they have authorization to do so.
Accident and Making sure that an appropriate and accurate record is made on the University‟s
Incident Accident/Incident Report Form following any accident or near-miss which has (or could
Response have) led to injury or ill-health.
Co-operating with any investigation which may be undertaken with the object of preventing
accidents or near-misses and their recurrence.
Reporting Informing their manager(s) and or appropriate person (e.g. Health & Safety Adviser of any
concerns shortcomings in respect of the protection arrangements for health and safety and anything
that could be considered as representing a serious or immediate danger to health and
Reporting to their manager, supervisor and or appropriate person, any defects in
equipment, structures or safety procedures which they are aware of and of any incidents
which have led or might have led to injury or damage.
Appendix 4: Health & Safety Responsibilities: All Students
While Students are not employees and so have no statutory duties under the Health and Safety at Work
etc. Act 1974, everyone has a responsibility to exercise a Common Law Duty of Care.
In addition to this Students are under a contract with the University for the provision of services and this is
concomitant on following the University Rules. These are available from individual Schools and via the
Students must therefore:
Co-operation Cooperate with all of the University‟s employees and contractors and follow instructions
given of a health and safety nature.
Safety Act in a reasonable manner so as to avoid causing harm to others.
Consider safety in all of their activities and not recklessly endanger any other students or
members of staff or the public.
Reporting Inform a member of staff (e.g. Course Lecturer, Tutor, Supervisor) if they become aware of
concerns any hazard, hazardous situation, or potentially contagious medical condition that they have
not been trained to deal with, so that appropriate action can be taken.