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                    HELD AT THE VILLAGE HALL
                      THURSDAY MAY 7TH 2009

Present: Mrs C Cann – Chairman,
Ms A Richardson, Mr B Glover, Mr P Murfitt, Mrs D Berry, Mrs R Marsters, Mr R
Mr R Rockcliffe - County Councillor
9 members of the public

1. No Apologies for Absence.

2. Election of Chairman;
   Mrs C Cann was proposed and seconded and with no other nominations Mrs
   Cann was elected to remain as Chairman.

3. Chairman signed declaration of acceptance of office.

4. Election of Vice-Chairman:
   Ms A Richardson was proposed and seconded and with no other nominations
   elected as Vice-Chairman. Ms. Richardson stated that she is happy to act as
   Chairman at meetings should Mrs Cann not be in attendance but has no intention
   of standing as Chairman in the future.

5. Declaration of Interest:
   None declared.

6. The minutes of the meeting held on 02/04/09 were confirmed as a true record
    of the meeting.

7. Matters Arising from the minutes:
   7.1 A letter dated April 21st received from Glazewing was read out by the
   Chairman and notes relating to fly tipping copied from the DEFRA website, as
   referred to in the letter, were available for Councillors. Councillors were asked for
   comments as to how the Parish Council should reply to the letter. The letter states
   Glazewing is committed to reducing its environmental impact on the village
   although comment was made that this reduction is not apparent. One Councillor
   said Glazewing try to get their own drivers to travel slowly through the village.
   Police reports of speed checks conducted in the parish are said to have shown no
   vehicle travelling more than 30mph through the village although a number of
   residents have reported otherwise and the Parish Council should be mindful of
   parishioners concerns.
   The letter from Glazewing also states the company has received only one
   complaint recently and that they employ 63 direct employees, half of them being
   from the local area. Following the April meeting of The Parish Council the Clerk
   has written to Glazewing regarding vehicles speeding through the village, entering
   the village via Lime Kiln Road and Bath Road and suggesting it would be
   beneficial if a representative from Glazewing attended meetings of the Parish
   The meeting was opened to the public at 8.15pm for comment. One member of
   the public claimed to have complained to Glazewing at least six times and knew
   of one other parishioner who has also complained. It was reported that times
   when vehicles are noted as speeding coincide with when Glazewing employees
  are going to or leaving off work. Residents see both cars and lorries speeding
  through the village. There is possibly an issue with locals speeding as well as an
  issue of the impact 30-45 tonne lorries are having on the village. A large double
  unit lorry was recently seen entering the village along Lime Kiln Road and then
  struggling to reverse out of the Row. Brief discussion took place regarding the
  confusion that may be caused by directional signs on the A134 from Thetford
  which point to the recycling centre at Crimplesham and not to the Glazewing site.
  The Highway engineer is to look at this. Meeting closed for public comment at
   Debate continued as to how and in what tone any reply to Glazewing should be
  made. The Parish Council has had little communication with Glazewing since the
  new owners took over. The Chairman said there are other businesses within the
  village but the Parish Council has not received complaints about them. The Parish
  Council supports the rural economy but at the end of the day Glazewing’s priority
  is its shareholders whereas the Parish Council’s responsibility is to village
  Negotiations regarding a new access road to the Glazewing site appear to have
  ceased. With this in mind it was felt a response to the letter should be robust, as it
  does need to be recognised that the Parish Council and the company do have
  different priorities. The Parish Council feels it would assist relations if Glazewing
  had a representative attend Parish Council meetings. Members of the public said
  they have been abandoned by the Borough Council and Norfolk County Council.
  The matter regarding fly tipping of tyres in the parish was discussed and it may be
  that this is a problem in other local areas. It was suggested Glazewing could be
  asked to remove tyres dumped around the parish as a gesture of goodwill.
  The letter from Glazewing also commented that the company was disappointed
  that the Parish Council appeared to be encouraging members of the public to
  complain to VOSA about Glazewing. Those at the meeting accepted that
  members of the public who wished to make a compliant were directed to contact
  VOSA as well as the Parish Council as the Parish Council cannot complain to
  VOSA on behalf of others. Therefore members of the public with complaints did
  need to be informed and encouraged of the need to contact VOSA themselves as
  contacting the Parish Council only would not be sufficient to achieve a review of
  Glazewings HGV operators licence. The Parish Council is obliged to inform
  parishioners of correct procedure.
  7.2 It was uncertain whether the path around the allotments has been cut by the
  maintenance contractor. Mr Murfitt offered to clarify the grass cutting contact with
  Country Grounds Maintenance.
  7.3 A document has been received from Norfolk County Council for consent to
  place flower containers along Church Road. This will be duly signed and returned.
  The Borough Council will be approached about the provision of planters.
  7.4 The Chairman outlined the two final options of the Local Government Review
  as published by the Boundary Committee. They are:
   One council for Norfolk – based on the Norfolk boundaries
   Two councils for Norfolk – one for an expanded Norwich and another for the
       rest of Norfolk.
  West Dereham Parish Council has already stated preference for the status quo
  and will do so again.
  7.5 It is estimated a professional website for the Parish Council would cost at
  least £200 to establish. If this is wanted it will be necessary to allocate money in
  next years budget. The parishcouncilinvolve website has been set up but it is

8. Chairman’s Report:
      The Annual Parish Meeting was held on Thursday April 30 th. Reports were
       given by the Chairman of the Parish Council, representatives of the Church,
       the Millennium Committee, the Village Hall, the Heritage Group and regarding
       the allotments. A pamphlet will be produced to distribute to households in the
       parish containing the reports and other Parish Council information.
      Some discussion took place regarding whether or not the Parish Council
       should give donations from money raised through the precept. It was decided
       the Royal British Legion Poppy Appeal should continue to be supported but no
       further allowance should be made in future budgets for other charitable
      The suggested litter pick for the village as encouraged by CPRE will be an
       agenda item for the June meeting if there appears to be support for this
       activity. The possibility of clearing the pit along Lime Kiln Road owned by
       Norfolk County Council was mentioned and it is hoped this may be undertaken
       by Norfolk Property Services.

 Clerk’s Report:
    The clerk has attended training relating to the Power of Well Being and a
      written report of this was presented to Councillors. Power of Well Being
      training for Councillors would cost £200. It may be possible to undertake
      training in conjunction with another local council and this option will be
    The next Watlington area Safer Neighbourhood Team meeting will be held on
      May 22nd at 7pm at Crimplesham Village Hall.

9. Accounts were presented and accepted for payment.

  Cheques for approval of payment:

   Payee                     Net        VAT       Gross
   E.on                      37.03      1.85      38.88
   Environment Agency        15.19                15.19
   Village Hall               40.00                40.00
   Allianz Insurance         452.82               452.82
   NRCC                       15.00                 15.00
   NCAPTC                    110.27               110.27
   Printing                    5.00     0.75         5.75

  A second quote of £342.30 for renewal of the Parish Council insurance has been
  received. This will be confirmed and cover compared. It was agreed that the Clerk
  should accept this second offer if it was considered to be the best value.
  9.2 The accounts for the year ending 31/03/09 will need to be accepted by the
  Council at the June meeting. The bank mandate is being updated and an end of
  year bank balance will be completed once current bank statements are received.
  9.3 It was agreed to appoint Mr Barry Fox as internal auditor. It is expected his
  fee will be £40.00.
  9.4 It was agreed to increase all burial fees of parishioners by £5.00 and of non-
  parishioner by £10.00.
  9.5 It was felt it is acceptable for the Parish Council to pay to rent for using the
  Village Hall for meetings as services are used but that there should be no charge
  to the Parish Council to store records at the hall.
  9.6 The salt bin presently located by the bus shelter is mistakenly being used as a
  dog waste bin. Much discussion took place as to whether the Parish Council

   should install an official dog waste bin by the shelter. It was decided to remove
   the salt bin and hope to keep the litter bin, also located by the bus shelter,
   emptied. Enquiries will be made to confirm whether or not dog faeces can be
   included with household rubbish.

   Mr B Glover left the meeting at 10.00pm.

10. Correspondence:

   1.   Local Development Framework Briefing Sessions – copied to Councillors
   2.   Local List Validation Requirements –
   3.   Norfolk Policing Plan 2009-12
   4.   BCKLWN Council meeting agenda 23/04/09
   5.   NRCC Signpost
   6.   Public Sector Duties
   7.   The Playing Field Newsletter
   8.   Norfolk Matters
   9.   Norfolk Link

   Notice of Decision – Grant of Planning Permission
   Construction of agricultural building at Bath Springs, Bath Road, West Dereham

11. Planning:

Planning application received for consideration:

Location:    Sunnyside, Brooks Lane, West Dereham
Details:    Removal of existing tin barn and erection of new tin barn
Ref. No:     09/00310/F
                                           Recommended refusal
The reasons given for objection being the increased height and size of the
replacement barn seemingly inappropriate for a residential property and not in
keeping with the surroundings.

12. Standing Orders and Financial Regulations:
    This item will be an agenda item for the June meeting.

13. Other Reports – for information only:
   13.1 Due to European and County Council elections being held the June meeting
   of the Parish Council will need to be held on Wednesday June 3rd at 8pm.
   13.2 A copy of guidance on how to make a complaint about a member of the
   Council will be made available in the village notice board.

Chairman’s Signature………………………………………                           Date……………


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