Vancouver Rowing Club
MINUTES 2011 ANNUAL GENERAL MEETING
November 16, 2011
1
November 16, 2011 – 7:30pm
Harbour Room, VRC
39 members in attendance.
AGENDA ITEM NOTES/ACTION
PROCEDURAL ITEMS 1. Meeting called to order at 1945h.
2. Motion to the floor to adopt the agenda. Motion to adopt
by Lindsay Kelly, and seconded by Carolyn Thompson. All
in favour. None opposed. Motion passed.
3. Motion to the floor to adopt 2010 Minutes of AGM as
printed and distributed. Motion to adopt by Carolyn
Thompson, and seconded by Peter Klinkow. All in favour.
None opposed. Motion passed.
1. Reports 1. Captain’s Report. Motion to the floor to adopt as printed
and distributed. Motion to adopt by Anne Sproull,
seconded by Charles Reynolds. All in favour. None
opposed. Motion passed.
2. Vice-Captain Operations Report. Motion to the floor to
adopt as printed and distributed. Motion to adopt by
Sheila Levesque, seconded by Allan Fawley. All in favour.
None opposed. Motion passed.
3. Vice-Captain Membership Report. Motion to the floor to
adopt as printed and distributed. Motion to adopt by Rosy
Lecky, seconded by Joanne Martin. All in favour. None
opposed. Motion passed.
4. Rowing Liaison Report. Motion to the floor to adopt as
printed and distributed. Motion to adopt by Sheila
Levesque, seconded by Lindsay Kelly. All in favour. None
opposed. Motion passed.
5. Rowing Coordinator Report. Motion to the floor to adopt
as printed and distributed. Motion to adopt by Carolyn
Thompson. Seconded by Jane Bruner. All in favour. None
opposed. Motion passed.
6. Treasurer’s Report. Rene presented the 2011 Rowing
Section Budget. Note was made that depreciation does
not appear on the report. Questions were opened to the
floor. Dimas Craveiro noted that there is no figure for
Junior Coaching. Rene replied that junior coaching
expenses were rolled into masters coaching expenses
(Total = $-47, 674). Lindsay Kelly inquired if the insurance
Vancouver Rowing Club
MINUTES 2011 ANNUAL GENERAL MEETING
November 16, 2011
2
claim noted under Misc (Total = $+12, 175) included return
on the trailer and Tokyo. Rene replied that it refers to the
Tokyo only. Carolyn Thompson asked what “Merchandise
Sales” (Total= $+9, 125) referred to. Rene stated this
refers to VRC Rowing jacket sales. This is non-profit
revenue. The amount paid by members is equal to the
cost of the jacket. Mirko Morhac inquired why
“Competition Fees” (i.e. Regatta Fees) are projected to
decrease from $31, 000 to $20,000. Rene pointed out that
this is an arbitrary figure based which depends on the level
of participation on a given year. This should be a break
even item, not an expense item, as long as members pay
their fees. Dimas Craveiro stated that coaching expenses
seem to exceed revenue from member dues. He then
questioned if there would be a fee increase this year. Rene
stated that annual member fees will not increase, as they
were raised $75 last year. No further questions were
asked. Motion to adopt Treasurer’s Report by Lana Janes,
seconded by Peter Klinkow. Motion passed.
7. Equipment Manager Focus Group Report. A focus group
was held to determine the cause of equipment manager
burnout and how we can alleviate these demands going
forward. The group was composed of Bill Myra, Jenn Reid,
Andrew Ling, Dimas Craveiro, Mark McCaskall, and Paul Mc
Callaugh. Items discussed included equipment rotation,
boat allocation, boat manufacturers, documentation,
equipment clinics, and formation of sub committees. The
role of Equipment Manager will shift from the “do it
yourself” approach to one of facilitator/coordinator. Skill
using a wrench will not be necessary criteria. Coaches
were identified as our most consistent knowledge base,
and will be a main focus for guidance. We will also
increase use of professionals to fix major repairs. Motion
to the floor to adopt Equipment manager focus group
report as written and distributed. Motion to adopt by
David Dundas, seconded by Charles Reynolds. All in
favour. None opposed. Motion passed.
2. Recognition 1. Thank you our 2011 volunteer committees, particularly the
Vancouver Rowing Club
MINUTES 2011 ANNUAL GENERAL MEETING
November 16, 2011
3
Regatta Committee, for their outstanding organization
and dedication.
2. Thank you to outgoing executive members, Samira
Barakat, David Wood, Nick Nagy, Jennifer Reid, Rene
Myrand, Diane Burgess.
8. Election of Executive 1. Call for nominations for position of Vice Captain
Members Membership. Jane Bruner nominated David Wood.
Accepted by David. No further nominations received from
the floor. No election required. David Wood appointed
Vice Captain Membership.
2. Call for nominations for position of Rowing Liaison. Bill
Myra nominated Rene Myrand. Accepted by Rene. No
further nominations received from the floor. No election
required. Rene Myrand appointed Rowing Liaison.
3. Call for nominations for position of Treasurer. Jane Bruner
nominated Tanya Bennett. Accepted by Tanya. No further
nominations received. No election required. Tanya
Bennett appointed as Treasurer.
4. Call for nominations for position of Equipment Manager.
Dimas Craveiro nominated Carolyn Thompson. Accepted
by Carolyn. No further nominations received from the
floor. No election required. Carolyn Thompson appointed
Equipment Manager.
5. Bill Myra, Rowing Section Captain, welcomed and thanked
the new executive.
6. New Business 1. Call for new items from the floor. None received.
5. Adjournment Motion to adjourn the AGM by Peter Klinkow, seconded by
Dimas Craveiro at 2018h.
Minutes respectfully submitted by: Krista Shackleford, Rowing Section Secretary