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- 12/30/2011
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Document Sample
Travel Voucher Instructions
Voucher Layout
- Click on the tabs at the bottom to navigate from sheet to sheet. There are 11 tabs/sheets.
- Instructions: Contains basic instructions for the voucher.
- Data_Entry_Front Page: Used to data enter Front_Page and COBJ_Continuation information.
- Front_Page: The Front Page of the voucher, this sheet is populated from data entered
on the Data_Entry_Front_Page.
- COBJ_Continuation: Used for COBJ information, this sheet is also populated from data
entered on the Data_Entry_Front_Page.
- Meals_Lodging_Mileage_Detail: Used to input and calculate Meals, Lodging and
Mileage information. Voucher detail information is also located here.
- Mileage_Detail 1 - 5: Used as additional space to input mileage and voucher
detail information.
- Additional_COBJs: Used if there are more than 11 COBJs on the voucher (the maximum
number that can be data entered on the Data_Entry_Front_Page).
Note: Data must be entered directly into this sheet.
Helpful Information
Printing: Not all tabs are designed for printing. Pages should be printed in the following order:
1. Front_Page
2. COBJ_Continuation (if applicable)
3. Additional COBJs (if applicable)
4. Meals_Lodging_Mileage_Detail
5. Mileage_Detail 1 - 5 (if applicable)
Dates: Enter as mmddyy. Excel automatically reformats the date as mm-dd-yy.
Mileage: This information is input on Meals_Lodging_Mileage_Detail and Mileage_Detail
1 - 5. The "I" or "O" indicator must be input for the mileage to calculate properly.
Documentation: Voucher documentation is entered in Section "y" of the travel voucher, found in
Meals_Lodging_Mileage_Detail and Mileage_Detail 1-5. The "y" section
is one large cell where the text AUTOMATICALLY WRAPS. To create a line
break in the cell, press ALT+ENTER.
Additional COBJs: This voucher allows 11 COBJs to be data entered via the Data_Entry_Front_Page tab.
If entry of additional COBJs is required, access the Additional_COBJs sheet (11th tab).
Note: The COBJ information must be entered directly into this sheet.
Agency Use fields: The agency use fields throughout this voucher are unlocked. You may edit directly in
the fields.
Descriptors: A field description box displays for all primary data entry fields on the
Data_Entry_Front_Page tab.
Miscellaneous Information
The Textravel logo and Travel COBJ Listing button shown below appear on each tab of the voucher.
They are hyperlinks to the Textravel Web tool and Travel COBJ listing. They will NOT print with the voucher.
Comptroller Travel
Object
Code Listing
Travel Voucher Instructions
This MS Excel SpreadSheet has been locked at the worksheet level to prevent accidental deletion of
formulas. However, if you want to view the formulas used or enter information directly into the Front_Page
and COBJ_Continuation worksheets (NOTE: doing this will delete the formulas), this can be done
by unprotecting the worksheets. Each worksheet must be unprotected individually. To unprotect the
worksheets, follow the below instructions (the worksheets are not password protected).
For MS Excel 2007
- Select the appropriate worksheet (e.g. Front_Page)
- Click on the Review tab to display the Review ribbon
- In the Changes section, click Unprotect Sheet.
For MS Excel 2003 and earlier
- Select the appropriate worksheet (e.g. Front_Page)
- Click on the Tools menu
- Click on Protection
- Click on Unprotect Sheet
Note: If any of the field names or locations are changed on the Front_Page, COBJ_Continuation,
Meals_Lodging_Mileage_Detail, Mileage_Detail 1-5, or Additional_COBJs worksheets, then
the voucher would become an internal voucher and would require approval by the Comptroller's Office.
Internal Voucher Approval Contact:
Dolores Reyna
512-936-6044
Dolores.Reyna@cpa.state.tx.us
For suggestions or problems with this voucher, please contact the Expenditure Assistance Section at:
Phone: 512-475-0966
E-Mail: Expenditure.Assistance@cpa.state.tx.us
Comptroller Travel
Object
Code Listing
THIS INFORMATION MUST BE FILLED IN FIRST
Personal Information
Traveler Name
Address Line 1
Address Line 2
Title
Texas Identification Number
Mail Code
Designated Headquarters
Agency Number
Current Document number
Doc Agency
Fiscal Year
First Day of Travel
Last Day of Travel
Contact Name
Contact Phone Number
Travel Voucher Detail Information
In-State Information
Taxi Service
Air Fare
Rental Car
Mileage Rate
Parking Description
Parking Amount
Hotel Occupancy Tax Description
Hotel Occupancy Tax Amount
Incidental Expenses Description
Incidental Expenses Amount
Out-of-State Information
Taxi Service
Air Fare
Rental Car
Mileage Rate
Parking Description
Parking Amount
Incidental Expenses Description
Incidental Expenses Amount
Travel Voucher Comptroller Object Code (COBJ) Information
Suffix 1
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 2
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 3
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 4
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 5
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 6
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 7
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 8
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 9
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 10
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Suffix 11
COBJ
Amount
Appropriation
Transaction Code (T-CODE)
Fund
Program Cost Account (PCA)
Appropriation Year (AY)
Invoice Number
Payment Due Date
Comptroller Travel
Object
Code Listing
Comptroller
of Public 73-174
Accounts Rev. (9-01/7)
Form
TRAVEL VOUCHER / FORM Page 1 of
1. Archive reference number 2. Agency number 3. Agency Name 4. Current document number
5. Effective date (Agency use) 6. Doc date (First date of travel ) 7. DOC agency 8. FY 9. Document amount
10. Pay to: 11. Title
12. Designated headquarters
13. Texas identification number 14. I am an "appointed officer" and certify that all documentation required to be filed with the Texas Ethics Commission has been filed.
sig n
h ere
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
16. Service date (Last date of travel) 17. Description (Agency use only)
18. DISTRIBUTION AMOUNT
Expense itemization for in-state travel:
Fares, Public transportation Taxi Air Fare Rental Car 0.00
Personal car mileage 0.00 Miles @ (Rate set by Legislature) 0 0.00
Meals and / or lodging 0.00
Parking 0.00
Incidental expenses (itemize) 0.00
0.00
Expense itemization for out-of-state travel:
Fares, Public transportation Taxi Air Fare Rental Car 0.00
Personal car mileage 0.00 Miles @ (Rate set by Legislature) 0 0.00
Meals and / or lodging 0.00
Parking 0.00
Incidental expenses (Itemize)
0.00
TOTAL
19. I certify that the expense account shown above is true, correct, and unpaid.
Claimant Date Supervisor Date
sign sign
here here
20. Contact name Phone (Area code and number) 21. Agency use
- -
Agency sign Title Date
22. Approval here
Comptroller Travel
Object
Code Listing
Comptroller STATE OF TEXAS
of Public 73-175
Accounts (Rev. 9-99/5)
Form
Page of
1. Doc agency 2. Current document number
TRAVEL VOUCHER / FORM CONTINUATION
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
Comptroller Travel
Object
Code Listing
F 73-174(B )(R . 9-01/7)
orm ack ev Page of
TE LS ND
IN-STA MEA A LODGING A L
CTUA EXPENSE
a. Leave b. A e
rriv c. M eals d. M eals e. Lodging f.
Headquarters Headquarters non-overnight not to not to g. h. i.
not to exceed exceed TO L
TA Meals Lodging TA
TO L
Date Hour Min. m Date Hour Min. . ceed ax um ateM im ate
m ex $36 M im R ax umR
36 36 36
TTLMAS O OEN H j.
OA EL NN VRIGT OA EL & OG G
TTLMAS L DIN k. TTLA TA EPNE
OA CUL XES l.
TE LS ND
OUT-OF-STA MEA A LODGING A L
CTUA EXPENSE
m. Leave n. A e
rriv o. M eals p. M eals q. Lodging r.
Headquarters Headquarters non-overnight not to not to TA
TO L s. t. u.
not to exceed exceed Meals Lodging TA
TO L
Date Hour Min. m. Date Hour Min. . ceed ax um ateM im ate
m ex $36 M im R ax umR
Separate mileage by TYPE of Travel:
TTLMAS O OEN H v
OA EL NN VRIGT . TTLMAS L DIN
OA EL & OG G w. OA CUL XES
TTLA TA EPNE x. Place an "I" for In-State OF
y INFORMATION REQUIRED BY TEX
. TRAVEL Mileage Separate mileage by TYPE of Travel:
DATE AND OTHER PERTINENT INFORMATION Point to Point Place an "I" for In-State or
an "O" for Out-of-State
Type In-State Out-of-State
*Show point-to-point breakdown, including intra-city mileage claims Total : Total
se O TIN A N H E
U additional formor a"C N U TIO S E T,"if additional spaceis needed.
Comptroller Travel
Object
Code Listing
Form 73-309 (Rev. 12-97/2)
CONTINUATION SHEET
y. INFORMATION REQUIRED BY TEXTRAVEL Mileage Separate mileage by TYPE of Travel:
DATE AND OTHER PERTINENT INFORMATION Point to Point* Place an "I" for In-State or
an "O" for Out-of-State
Type In-State Out-of-State
*Show point-to-point breakdown, including intra-city mileage claims To tal
Comptroller Travel
Object
Code Listing
Form 73-309 (Rev. 12-97/2)
CONTINUATION SHEET
y. INFORMATION REQUIRED BY TEXTRAVEL Mileage Separate mileage by TYPE of Travel:
DATE AND OTHER PERTINENT INFORMATION Point to Point* Place an "I" for In-State or
an "O" for Out-of-State
Type In-State Out-of-State
*Show point-to-point breakdown, including intra-city mileage claims To tal
Comptroller Travel
Object
Code Listing
Form 73-309 (Rev. 12-97/2)
CONTINUATION SHEET
y. INFORMATION REQUIRED BY TEXTRAVEL Mileage Separate mileage by TYPE of Travel:
DATE AND OTHER PERTINENT INFORMATION Point to Point* Place an "I" for In-State or
an "O" for Out-of-State
Type In-State Out-of-State
*Show point-to-point breakdown, including intra-city mileage claims To tal
Comptroller Travel
Object
Code Listing
Form 73-309 (Rev. 12-97/2)
CONTINUATION SHEET
y. INFORMATION REQUIRED BY TEXTRAVEL Mileage Separate mileage by TYPE of Travel:
DATE AND OTHER PERTINENT INFORMATION Point to Point* Place an "I" for In-State or
an "O" for Out-of-State
Type In-State Out-of-State
*Show point-to-point breakdown, including intra-city mileage claims To tal
Comptroller Travel
Object
Code Listing
Form 73-309 (Rev. 12-97/2)
CONTINUATION SHEET
y. INFORMATION REQUIRED BY TEXTRAVEL Mileage Separate mileage by TYPE of Travel:
DATE AND OTHER PERTINENT INFORMATION Point to Point* Place an "I" for In-State or
an "O" for Out-of-State
Type In-State Out-of-State
*Show point-to-point breakdown, including intra-city mileage claims To tal
Comptroller Travel
Object
Code Listing
Comptroller STATE OF TEXAS
of Public 73-175
Accounts (Rev. 9-99/5)
Form
Page of
1. Doc agency 2. Current document number
TRAVEL VOUCHER / FORM CONTINUATION
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
15. SFX APPN TC FUND PCA AY COBJ AMOUNT
INVOICE NUMBER PMT DUE DATE AGENCY USE
AGENCY USE
