Rock Hill Schools
WORK-BASED LEARNING MANUAL
INTERNSHIP AND COOPERATIVE EDUCATION
WORK-BASED TRAINING MANUAL
Work-Based Training Overview
Work-Based Training Programs are an extension of academic and career & technology course
work. Work-based training opportunities allow students to earn high school credit in Rock Hill
Schools in, Cooperative Education (co-op) and Internships.
• An Internship is designed for students who wish to gain experience in an area of interest
that relates to their career goals. It is a structured program requiring a written contract and
training plan. Students may earn 1 unit of elective credit.
• Cooperative Education experiences are designed for students who have completed the final
level of a career & technology program or are currently enrolled in the final level of the
program. Students completing a business education major should complete all required
course needs prior to qualifying for co-op. It is a structured training program requiring a
written contract and training plan.
Each of these work-based training programs is available to all students in our district who meet
the qualification. Students can be released early from school (once approved) in order to
participate in any of these programs. Compensation to students should not be a priority for the
learning experience. Some supervisors may provide monetary compensation, but none is required.
For additional information on work-based training opportunities contact the Work based Learning
Office at 985-3014 or the career specialist at each high school.
Policies and Procedures
Work-based training programs include cooperative education, internships and shadowing
experiences. These structured work-based experiences are designed to provide the student with
(1) broad-based instruction in workplace expectations, and (2) training in identified competencies
related to a career goal. The following policies and procedures must be adhered to in order to
participate in a work-based training program in Rock Hill Schools.
1. All students who meet the qualification criteria outlined in this manual are eligible to
participate in a work-based training program.
2. An application packet must be completed and approved prior to being released to participate in
a work-based training program. Work-based instructional programs must meet an
instructional objective; therefore, financial need will not be considered as a factor in being
accepted into the program.
3. All paperwork must be on file with the Career Specialist prior to students beginning the work-
based training program.
4. A training plan shall be developed and signed by all parties.
6. Students must remain at the approved worksite throughout the training period unless there is a
mutual agreement among the employer, career specialist, teacher, student. and parent. Any
work-based training experience that results in a termination by the employer or student will
result in the student being placed in a supervised educational setting at his/her base school
forfeiting any credit.
7. Work-based training programs will be coordinated by the Career Specialist at each high school.
Roles and responsibilities of all parties involved in the training program are outlined in this
work-based training manual.
8. Students will be supervised on the job by a designated worksite supervisor. The employer, or
the designated supervisor, shall comply with federal, state and local labor laws and the WBL
9. Safety instruction will be provided at the job site by the employer. Rock Hill Schools provide
Liability Insurance coverage for each student enrolled in work-based training courses.
10. Student performance will be monitored and evaluated by the teacher of record and the
employer/supervisor. Student grades will be calculated according to the district work-based
training grading process contained in this manual.
Student Qualification Criteria
In order to participate in a work-based training program, all students must:
• Read the Rock Hill Schools work-based training manual and complete an application
• Submit the application to the Guidance Office/Career Specialist at your high school.
• Agree to conform to the rules, regulations, and responsibilities outlined by the school,
district, and company. Rules regarding cell phones and pagers must be adhered to.
• Be at least 16 years old.
• Have parental permission to participate.
• Provide own transportation to and from the work site and automobile and health insurance
coverage throughout the work-based training experience.
Work-based training experiences are elective courses and will be scheduled after a satisfactory
review of the application and employer commitment is received.
For Participation in Co-op Programs:
• Be at least 16 years of age.
• Be enrolled in or have completed the final level of a career and technology program.
• Identify and acquire employment that is related to his/her career and technology program.
This work experience must extend and expand the students’ knowledge and skills beyond
the scope of a part-time job. Consult with a career specialist for possible worksites.
• Be recommended by his/her teacher.
For Participation in an Internship Program:
• Be at least 16 years of age.
• Identify and acquire employment that is related to his/her career goal. This work experience
must extend and expand the student’s knowledge and skills beyond the scope of a part-
time job. If a determination cannot be made from the application as to how the job relates
to the student’s career goal, the application may be rejected.
• Be recommended by a teacher and counselor.
Student Enrollment Process
When considering enrolling for a work-based training program, it is recommended that students
schedule alternate class(es) for the appropriate block(s) until the application is approved. Students
should be sure that the Guidance Department at their high school is aware that they are applying
for work-based training and that they may need to drop a class. Students should be certain that
the class to be dropped is not a course required for graduation.
1. Read work-based training manual.
2. Complete work-based application packet. These packets are available in the Guidance
Office with the Career Specialist.
3. Return the packet to your high school Guidance Office for the Career Specialist. Please
make sure that you have completed all blanks and that all information is complete. Your
application will NOT be processed until all information is included and complete.
Age & Worksite Exclusions
MINORS AGES 16 TO 17
Minors ages 16 and older are exempt from the hour and scheduling restrictions.
They may work as many daily and weekly hours as the job responsibilities require or the
Minors ages 16 and 17 may not engage in any occupation deemed hazardous, as defined under
the 17 Hazardous Occupations Orders of the Fair Labor Standards Act.
Hazardous Occupations Codes
Students who are eighteen years and older are not limited to specific work assignments
nor work schedules.
The 17 Hazardous Occupations Orders for nonfarm work deal with the following:
Manufacturing or storing explosives
Driving a motor vehicle and being an outside helper
Logging and saw milling
Power-driven woodworking machines
Exposure to radioactive substances and to ionizing radiations
Power-driven hoisting apparatus
Power-driven metal-forming, punching, and shearing machines
Mining, other than coal mining
Meat packing or processing
Power-driven bakery machines
Power-driven paper products machines
Manufacturing brick, tile, and related products
Power-driven circular saws, band saws, and guillotine shears
Wrecking, demolition, and ship-breaking operations
Student Participation Responsibilities
While participating in work-based training, students agree to:
1. Demonstrate proper conduct, a positive attitude, proper health and grooming habits, and
conform to all rules and regulations of the site supervisor.
2. Notify the teacher-of-record if any change is made in the work location, work schedule,
or training contract. If separated from the job for ANY reason, complete a termination
form and return it to the teacher-of-record within three (3) days of the last day of the
3. Discuss any work-related problems first with the work supervisor and then with the
teacher-of-record or Career Specialist, if not resolved with the supervisor. Remain on the
approved job site throughout the training period unless there are extenuating
circumstances that necessitate a change.
Work a minimum of 120 hours per term for each unit of work-based credit. Even if a student
completes 120 hours prior to the end of the semester, the student may NOT discontinue reporting
to the work site. The WBL experience is an assigned class, and the student is expected to
5. Obtain the “Work-Based Calendar of Events” from the teacher-of-record, which
identifies dates when wage and hour statements and writing assignments are due.
6. Maintain neat and accurate Time Sheets each month and submit them to the teacher-of-
7. Report any work-related accidents immediately to the teacher-of-record or Career
8. Furnish necessary tools and supplies as required by the training site.
9. Provide transportation to and from the training site.
10. Dress appropriately and safely for the job.
11. Maintain punctuality and regular attendance, both in school and at the work site.
1. Parent Responsibilities
1. Be involved in son/daughter’s participation in the work-based training program and encourage
good work ethic behaviors and attitude; share the responsibility for the student’s conduct on
the job and while in the Work Based Learning Program.
2. Provide transportation for the student to and from the training site and ensure that the student
has adequate automobile and health insurance coverage.
3. Avoid direct contact with the training site. The teacher-of-record or Career Specialist should be
contacted about concerns and inquiries.
4. Remind the student to submit assignments on time.
5. Notify the teacher-of-record if the student desires to change jobs or is terminated.
District Representative Responsibilities
Career Counselor at each high school and ATC
1. Develop and distribute all information and forms for the work-based training programs for
Rock Hill Schools.
2. Collect, review and maintain all the required paperwork for each work-based training student.
3. Maintain the confidentiality of all personal information (i.e., Social Security Number,
evaluation, hours, etc.) of all participating students.
4. Monitor all program activities.
5. Ensure that training is meaningful and related to the student’s career goals.
6. Ensure that parents are contacted as necessary regarding student progress on the job.
7. Ensure that job-site visits occur at least two times per term.
8. Ensure that each work-based program participant is assigned a teacher of record.
1. Meet with job site supervisor at least two times per term.
2. Assign each student’s grade in compliance with the work-based training program grading
3. Encourage and remind each work-based training student to comply with deadlines for all
writing assignments and wage and hour reports.
4. Provide initial and continuous safety instruction.
5. Provide student remediation upon employer request.
Training Site and Supervisor Responsibilities
1. Comply with Federal, state, and local regulations regarding the employment of students.
2. Designate a supervisor for the work-based training student.
3. Provide a variety of on-the-job training experiences, including safety instruction.
4. Avoid displacing other workers who perform similar tasks.
5. Avoid the exploitation of students.
6. Inform the teacher-of-record or Career Specialist immediately in the event of a job-related
7. Report concerns with student’s actions or behaviors to the teacher-of-record or Career
Specialist to help resolve problems prior to formal disciplinary action.
8. Sign the work-based training contract.
9. Assist in the development of the work-based training plan.
10. Verify the accuracy of and sign the student wage and hour statement that is maintained by the
11. Evaluate the student while on the job and return completed evaluations on or before the
12. Provide time during the work-based experience for consultation with a district representative
to discuss student progress.
13. Notify the teacher-of-record or the Career Specialist of a student’s termination.
Rock Hill Schools
Work-Based Training Program
Grading Process for Internships
The internship grade will be reflected on the student’s transcript, however it is not figured
into the cumulative GPA.
Students will receive 1 unit of elective credit upon successful completion of their
An internship grade of 93, 80 or 60 will be awarded based the following:
Student’s internship performance
Student’s submission of required paperwork
A completed project (see below)
Student’s attendance at mandatory school internship meetings.
Each project must include all of the following:
1. A written job description (provided by the employer or written by the student).
2. Evidence of research in a career area related to the internship (a copy of magazine
or newspaper articles, or a SCOIS.net report, or other Internet research).
3. At least one photograph of the student at the internship site.
4. Signed time sheets for each week worked, documenting the required 120 hours
for internship credit. (turned in with project by deadline date)
5. Demonstration of skills or learning acquired during the internship. Students are
encouraged to use creativity in project design. You may choose to complete any
1 of the following:
a. Notebook or booklet
b. Children’s book
c. Poster or visual display
d. Powerpoint presentation
6. Attend mandatory meeting to present your project to our school’s internship class.
7. These dates need to be updated for 2008-2009
First semester interns: RHHS: 1/8 7:45 am
SPHS: 1/9 7:45 am
NWHS: 1/10 3:45 pm
Second semester interns: RHHS: 5/20 7:45 am
SPHS: 5/21 7:45 am
NWHS: 5/22 3:45 pm
A student’s work-based grade is assigned by the teacher-of-record and is computed as follows:
(1) Monthly Wage & Hour Statements 20%
(2) Writing Assignments 20%
(3) Employer Evaluation 60%
Glossary of Terms
Career Specialist: The person assigned to each high school that coordinates and monitors work-
based training programs. The career specialist also assists in other career awareness and career
District Representative: The person assigned work-based training coordination duties. This
person is an employee of the district and may be a teacher, counselor, or administrator.
Employer Intent Form: This form is contained as a part of the work-based application packet.
This form represents a tentative commitment from the employer to provide worksite training.
Work Based Learning Facilitator: The district employee assigned to coordinate all school-to-
Teacher-of-record: The district employee assigned to monitor and evaluate the student’s work-
based experience. This title may refer to a teacher, counselor, career specialist, or administrator.
The specific person assigned to each student is identified and their office location is given to the
student at the beginning of the work-based experience.
Training Contract: This document outlines the terms and agreements for all parties involved in
a work-based training program. It serves as the official record for the number of units of credit to
Training Plan: This document outlines the occupational competencies to be taught at the work-
site under the guidance of a workplace mentor/supervisor. This plan is developed jointly by the
teacher-of-record and the site supervisor
Work-Based Calendar of Events: An outline that shows due dates for writing assignments and
wage and hour statements for each month.