NHS SCOTLAND NATIONAL SEXUAL HEALTH SYSTEM REFERENCE GROUP – DRAFT MINUTES
minutes (DRAFT FOR APPROVAL)
NHSScotland National Sexual Health System (NaSH)
Project Reference Group Meeting
Thursday 10th August 2006 10am – 1pm
Dan Reid 2, Health Protection Scotland, Clifton House, Clifton Place, Glasgow
Present: Dr Andy Winter, Chairman, Consultant GUM, NHSGG&C (AW)
Lynda Lawson, Project Manager (NaSH), ISD (LL)
Urszula Bankowska, Associate Director, Sandyford, NHSGG&C (UB)
Steve Baguley, Consultant Lead for Sexual Health IT, NHS Grampian (SB) by
videoconference.
Fiona Cowan, Business Manager (Family Planning), NHS Lothian (FC)
Ann McGinn, Supervisor/Administrator, NHSA&A (AMcG)
Mark Darroch, IM&T Project Manager, NHSGG&C (MD)
Fraser McLellan, Head of IM&T, Primary Care IM&T, NHS Lanarkshire (FMcL)
Dr Eleanor Smith, Family Planning Consultant, NHS Lanarkshire (ES)
Apologies: Anne Leigh-Brown, Programme Manager (Women & Children’s Health), ISD (AL-B)
Present: George Futcher, Project Support Officer, NISG Programme Office, ISD (GF)
ACTION
1. WELCOME AND INTRODUCTIONS
AW welcomed all to the third meeting of the Reference Group. Introductions
were made and apologies noted.
2. MINUTES OF THE PREVIOUS MEETING
The minutes were accepted as a true account of the meeting with a couple of
amendments and checks required. These will go onto the website only once GF
they are approved by the Group at the meeting mindful that the website is not
NHS restricted. AW will make a final check before they are published. Website
address is: http://www.nash.scot.nhs.uk/
3. REVIEW OF TIMELINE DOCUMENT
The Project Timeline featuring the current month should be submitted to each
meeting and reviewed. LL
The next meeting on 22nd August should finalise and sign off the SoR to the
Review Group. AW suggested that the 7 September meeting be rearranged
Headquarters
Executive Office, Gyle Square, 1 South Gyle Crescent,
EDINBURGH EH12 9EB
Chairman David Campbell CBE
Chief Executive Stuart Bain
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NHS SCOTLAND NATIONAL SEXUAL HEALTH SYSTEM REFERENCE GROUP DRAFT MINUTES
ACTION
because LL and GF are both on leave. The SoR document is quite close to
completion so it was agreed to meet on 14th September. GF will rearrange. This GF
allows enough time to the Review Group to work on the SoR document and the
Project Board (on 26th September) to digest the papers.
Once the SoR has been formally approved by the Board and sent to interested
suppliers it cannot be changed or added to. We should be evaluating responses
at the start of the new year. The aim of the award of contract would be at the LL
end of March. Timeline to be adjusted accordingly.
3. ADDITIONAL MATTERS ARISING FROM MINUTES
CHI
LL met with Campbell MacLean (CM) and Mark Dashwood (MDw) of the SCI
Store Project team. They discussed the ability of SCI Store to deal with
anonymous patient data not identified by a CHI number and how the data can
be recorded in these circumstances. CM and MDw are thinking about how to
deal with this and there will be a follow up meeting soon.
AW reported that he met with Kenneth Robertson, SEHD Clinical eHealth Lead,
to discuss how SCI Store and SCI Gateway handle data without CHI numbers.
In Sexual Health many patients do not want to give personal details or give false
personal details meaning a CHI match would be impossible, but it is important
that lab results, etc can be found. AW outlined three scenarios which a Sexual
Health System will need to deal with in conjunction with SCI products:
No match to CHI – NaSH id number will be required as identifier
NaSH id number but don’t want the GP to see the result
Patient with full visibility and a CHI number
This approach appeared to be approved by SCI Store Project Manager and
Clinical eHealth Lead who had each reassured the Reference Group that CHI
numbering should not prejudice the right to anonymous care and that 100% CHI
utilisation would not be expected in Sexual Health.
There is also a lot of cross-HB care required which adds to the complication so
there should be an agreed form of numbering with each HB having a unique
part of the number. The SoR must specify that it can deal with this problem. The
SCI Store Index will help with CHI number lookup. It was noted that changing a
patient’s address on their Patient Record could only be done by the patients
GP.
Data Standards
AW and SB have begun work on data item definitions and a Working Group has
been formed with the NCDDP people at Gyle Square. These meetings will be
held on separate Thursdays to the Reference Group. First meeting is 17 August
and will hope to have the work completed in Jan/Feb 2007. Anyone from the
Reference Group is welcome to join the Data Standards Working Group.
4. QUALITY
LL reviewed the quality papers and explained what the Review Group will be
doing. The Project Quality Plan was tabled. If there is dispute between what the
Review and Reference Group think a view will be taken by the Project Board.
Product Descriptions and Quality Checklist were also tabled. AW stressed how
robust the Review work needs to be. He reminded the group that the SoR
should capture what we want the system to do but should not describe or
suggest how this should be done. Each requirement has 10 separate quality
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NHS SCOTLAND NATIONAL SEXUAL HEALTH SYSTEM REFERENCE GROUP DRAFT MINUTES
ACTION
checks that are outlined in the Checklist for the checkers as an aide memoire.
There is a product checklist that the Project Board has signed off. The
Reference Group will quality check end user documents provided by the
supplier as part of the evaluation process. The Quality Plan outlines all the
different products and training materials. The supplier’s work will also be
checked for quality. AW suggested that the members of this group use the
checklist to check our own work on the SoR before it is sent to the Review
Group.
5. REVIEW OF THE STATEMENT OF REQUIREMENTS (SoR)
The Group reviewed the proposed changes and agreed them for an update by
LL who is managing the version control with the changes will be visible so can be
recalled. The document needs quality checked for jargon.
The document has been renumbered to reflect the order of a patient journey.
The technical requirements are at the end of the document. MD and FMcL will
meet and review the technical parts outwith the meeting and report back next MD/FMcL
time. FMcL will arrange for someone to feedback at the next meeting.
We would like to specify what data would be collected from the system and a
key benefit of this system will be that this data can be collected better. ISD will
need to be consulted on what data might best be identified for collection.
Estimates of the number of sites where services are delivered and the numbers LL
of attendances each year will be sought from AL-B to populate a description of
current services in the SoR Sexual Health Services section.
AW tabled a new part to be added to the Clinical Data Section and would like
input from the group to add it to the circulated update so that it is watertight for
next time. All
6. DATE OF NEXT MEETINGS
Thursday 24 August 2006, Dan Reid 1, HPS, Clifton House, Glasgow.
Thursday 14 September 2006, room to be confirmed, Clifton House, Glasgow.
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