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UDC_Convention_Call_Final_2011

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					                 United Daughters of the Confederacy®
                                   North Carolina Division
                 CONVENTION CALL...115TH ANNUAL CONVENTION
                                         October 5-8, 2011
TO: NC Division Presidents

FROM: District VI, Convention Hostess and NC Division President

As many of you prepare to take your summer breaks, it is important that you inform your chapter members
of the NC Division Convention scheduled Wednesday, Oct. 5 through Saturday, Oct. 8, 2011. Please
make each member aware of the deadlines for registration, hotel room reservations, meal reservations,
etc. as many of these may occur before you resume your regular schedule in the fall. Feel free to make
additional copies if necessary.

Voting body of the Division Convention shall consist of all Division Officers, Ex-Division Presidents, dues
paying Honorary Division Presidents, Committee Chairmen, District Directors, Chapter Presidents and
duly elected Chapter Delegates. All UDC members are encouraged to attend the Executive Board
Meeting and Business Sessions. Guests are welcome to attend non-business functions including,
Memorial Service, Welcome Evening Banquet, Friendship Luncheon, Historical Evening & Bestowal of
Military Service Awards Ceremony and Reception. Convention badge must be worn at all Business
Meetings.

CONVENTION HOTEL: Sheraton Imperial Hotel & Convention Center, 4700 Emperor Blvd., Durham, NC
27703. Reservations must be made directly with the hotel at (919) 941-5050 or toll free 1-800-325-3535.
(www.sheratonrtp.com) You must state that you are with the United Daughters of the Confederacy to
receive the convention rate of $105 Single/Double+tax. (Onsite complimentary parking). Check In 3:00 PM
and Check Out 11:00 AM RESERVATIONS MUST BE MADE BY Wednesday, August 31, 2011 to
secure the convention rate. BOOK EARLY!!! After that date, room rates revert to regular hotel rates.

DIRECTIONS TO HOTEL: 1-40 going West, Exit 282 (Page Rd), go back under I-40 then turn left on
Emperor Blvd. Going East on 1-40, exit 282 (Page Road) and go to stoplight. Continue straight across on
Emperor Blvd. The Sheraton Imperial will be up the hill on your left.

REGISTRATION AND CREDENTIALS: Deadline, Friday, September 9, 2011 for Registration and
Credentials to be received by the Credentials Chairman. Send to Mrs. Ruthann Bond, Credentials
Chairman, 6320 Hebron Church Road, Mebane, NC 27302 rbbond@msn.com
[See enclosed Registration Form and Credentials Form]

MEAL RESERVATIONS: Meal Reservation Forms must be received by Friday, September 9, 2011.
NO Meal tickets will be sold at the Convention.
Make checks payable to: District VI Convention Treasurer
Mail to: Mary Ann Keith 2910 Shaw Road, Durham, NC 27704-8801
maryannskeith@yahoo.com.
[See enclosed Meal Reservations Form]
HONOR YOUR CONFEDERATE ANCESTOR: Proudly honor your Confederate Ancestor(s) by listing
their name(s) in the convention program for only $5.00 per ancestor. Complete form by September 9,
2011 and send to Mrs. Mary Ann Keith, District VI Convention Treasurer, 2910 Shaw Road, Durham, NC
27704-8801.
 [See enclosed Ancestor Form]

DECEASED MEMBERS: Report deceased chapter members for the period of September 1, 2010
through August 31, 2011 to NC Division Chaplain, Mrs. Gail Sifford, 6930 Rocky Falls Road, Charlotte,
NC 28211-5528 sgsifford@aol.com. Deadline to report deaths to be included in Convention
Memorial Service is September 10, 2011
[See enclosed Deceased Members Form]

CONVENTION PAGES: UDC Members wishing to serve as Convention Pages should contact Mrs. Kristi
Rudd-Johnson, Chairman of Pages, 7704 Braefield Dr., Raleigh, NC 27616-3311 kristijr@nc.rr.com by
Thursday, September 1, 2011. A Page luncheon is scheduled for Thursday, October 6, 2011 at 12:00-
Noon. Location TBA.

SALES TABLES RENTAL: Chapter sales tables will be available for rental fee of $30.00 each. Sales
will be in the Piedmont Room. If your chapter has items for sale and would like to reserve a table or tables,
please complete enclosed form and send rental fee to Mrs. Mary Ann Keith, District VI Convention
Treasurer, 2910 Shaw Road, Durham, NC 27704-8801 maryannskeith@yahoo.com.
Questions may be addressed to Mrs. Faye Neville, District VI Director, PO Box 6, Townsville, NC 27584-
0006, fneville@hughes.net.
[See enclosed Sales Table-Reservation Form]

SILENT AUCTION: Items for the Silent Auction should be delivered to Mrs. Wilda Council, Chairman
Growth & Development Committee or to Mrs. Connie Dedmon, Co-Chairman prior to the Opening
Session. Items will be set up in the Piedmont Room. Proceeds from the Silent Auction will be determined
by the Convention.

CHAPTER SCRAPBOOKS, PRESSBOOKS, NEWSLETTERS: Chapter Scrapbooks, Pressbooks, and
Newsletters should be delivered to Piedmont Room for display during the Convention. Items to be judged
for Division Awards must be in the hands of the Division Historian, Amy R. Huss by the end of the
Welcome Evening Banquet, Thursday, October 6th. Items may be retrieved from Piedmont Room
following the close of the Second Business Session on Friday, October 7th at 4:00 PM.

NC DIVISION BYLAWS
The Division By-Laws Committee sent out the proposed amendments of the Division Bylaws to the
General Bylaws Committee for approval. A copy of the proposals has been mailed to all Division Chapter
Presidents. Please bring your copy of the proposed bylaws to the Convention, as the Bylaws will be
address Friday October 7, 2011 after the Opening of the First Business Session at 8:30 AM.

GREAT, GR GR & GR GR GR GRANDDAUGHTERS CLUB MEETINGS
The Division Great Granddaughters, Great, Great Granddaughters and Great, Great, Great
Granddaughter Clubs will meet Thursday afternoon in the Imperial Ballroom following the conclusion of
the Division Officers Workshops.

GRANDDAUGHTERS CLUB MEETING
The Division Granddaughters will meet Friday October 7, 2011 at 4:00 in the Imperial Ballroom.

District VI looks forward to serving as the Convention Hosts for the 115th Annual NC Division Convention.
We welcome you to beautiful Durham, North Carolina and invite you to visit the many historic sites in
nearby the Raleigh/Durham area. If you have questions, please do not hesitate to contact Mrs. Faye
Neville, District VI Director, PO Box 6, Townsville, NC 27584-0006 fneville@hughes.net
                         United Daughters of the Confederacy®
                                          North Carolina Division
                                     115th Annual Division Convention
                                Sheraton Imperial Hotel & Convention Center
                                      Durham/Research Triangle, NC

                                                October 5-8, 2011

                                 TENATIVE CONVENTION PROGRAM
WEDNESDAY, OCTOBER 5, 2011
4:00 PM-6:00 PM   Registration                                            Right hall off Lobby
6:00 PM           Executive Committee Dinner & Meeting                    Sandhills Room

THURSDAY, OCTOBER 6, 2011
8:30 AM-6:00 PM    Registration                                           Right hall off Lobby
9:00 AM            Executive Board Meeting (All Members)                  Imperial Ballrooms

                     Lunch on Your Own

12:00 Noon           Pages Luncheon & Meeting                             TBA
2:00 PM              Memorial Service (Div. Chaplain Presiding)           Imperial Ballrooms
3:00 PM              Division Officers Workshops                          Imperial Ballrooms
4:30 PM              Great Granddaughters Club Meeting                    Imperial Ballrooms
                     G-G Granddaughters Club Meeting                       Imperial Ballrooms
                     G-G-G Granddaughters Club Meeting                    Imperial Ballrooms
7:00 PM              Welcome Evening Banquet                              Crystal Coast Ballroom

FRIDAY, OCTOBER 7, 2011
8:00 AM-12:00        Noon Registration                                    Right hall off Lobby
8:30 AM-11:30 AM     First Business Session                               Imperial Ballrooms
                        (Bylaws)
12:00 Noon           Friendship Luncheon                                  Crystal Coast Ballroom
2:00 PM-4:00 PM      Second Business Session                              Imperial Ballrooms
4:00 PM              Granddaughters Club Meeting                           Imperial Ballrooms

                     Dinner On Your Own

7:00 PM             Historical Evening (Participants Gather Outside) Imperial Ballrooms
7:30 PM             Historical Evening                                Imperial Ballrooms
               ***RECEPTION IMMEDIATELY FOLLOWING HISTORICAL EVENING ***
                (In honor of recipients and honored guests - outside Imperial Ballrooms)

SATURDAY, OCTOBER 8, 2011,
9:00 am            Final Business Session                        Imperial Ballroom 1
                   Adjournment of 115th Annual NC Division Convention
                   Executive Committee Meeting immediately following adjournment

11:00 AM             HOTEL CHECKOUT
                                 UNITED DAUGHTERS OF THE CONFEDERACY®
                                                   NORTH CAROLINA DIVISION
                                           115TH Annual Division Convention
                                           Sheraton Imperial Hotel & Convention Center
                                             4700 Emperor Blvd., Durham, NC 27703

                                                          October 5-8, 2011

                                                 REGISTRATION FORM

NAME: _____________________________________________________________________________
ADDRESS:__________________________________________________________________________
CITY,STATE, & ZIP CODE:_____________________________________________________________
PHONE (Home):_____________________________ (Work):__________________________________
         (Cell)____________________________________
CHAPTER NAME & #:__________________________________CHAPTER CITY: _________________


                                              REGISTRATION FORM
Please check all boxes that apply –example [X]
[   ] General Officer...Current Office________________________________________________________________
[   ] Ex-General Officer...Office Held_______________________________________________________________
[   ] Honorary President of General
[   ] NC Division President
[   ] NC Division Officer...List Office________________________________________________________________
[   ] Ex- NC Division President. Years ______________________________________________________________
[   ] Past NC Division Officer..Office(s) Held & Year(s)__________________________________________________
[   ] Honorary NC Division President
[   ] NC Division Committee Chairman-List Committee__________________________________________________
[   ] District Officer-Current Office & District__________________________________________________________
[   ] Chapter President
[   ] Delegate
[   ] Alternate
[   ] UDC Member
[   ] Real Daughter
[   ] Granddaughter
[   } Great-Granddaughter
[   ] Great-Great Granddaughter
[   ] Great-Great-Great Granddaughter
[   ] CofC Member
[   ] CofC Officer-Current Office (General)_____________________ (NC Division)___________________________
[   ] SCV Member
[   ] Guest
[   ] First Time Division Convention Attendee
[   ] Registration Fee per attendee........................................................................$15.00 $_____________________


MAKE CHECK PAYABLE TO: District VI Convention Treasurer
MAIL REGISTRATION FORM & CHECK TO: Mrs. Ruthann Bond,
                             6320 Hebron Church Road, Mebane, NC 27302
                             email rbbond@msn.com

DEADLINE: September 10, 2011. Registration Fees are non refundable. Attach Credentials Form
                                UNITED DAUGHTERS OF THE CONFEDERACY®

                                                NORTH CAROLINA DIVISION
                                             115th ANNUAL DIVISION CONVENTION
                                           Sheraton Imperial Hotel & Convention Center
                                             4700 Emperor Blvd., Durham, NC 27703
                                                          919. 941-5050

                                                         October 5-8, 2011

                                                       CREDENTIALS
NAME AND NUMBER OF CHAPTER____________________________________#__________________
CITY OF CHAPTER:________________________________________________________________________
# OF CHAPTER MEMBERS:____________________# OF DELEGATES ALLOWED:__________________

Voting body of the Division Convention shall consist of all Division Officers, Ex-Division Presidents, dues paying
Honorary Division Presidents, Committee Chairmen, District Directors, Chapter Presidents and duly elected Chapter
Delegates. A Chapter is entitled to one (1) delegate for the first seven (7) members and one (1) delegate for each
additional twenty (20) members. Chapters may name twice as many Alternates as they are allowed Delegates.
Members holding more than one office may only cast one (1) personal vote. Delegates who are also entitled to a
personal vote may cast a maximum of two (2) votes, one (1) chapter vote plus one (1) personal vote. Delegates not
entitled to a personal vote may cast only one (1) chapter vote. Delegates may not cast chapter or personal votes in
another's absence.

                     DELEGATES                                                        ALTERNATES
       1.       _________________________________        1.______________________________________     9._________________________________

       2.       _________________________________        2.______________________________________ 10.__________________________________

       3.       _________________________________        3.______________________________________ 11.__________________________________

       4.       _________________________________        4.______________________________________ 12.__________________________________

       5.       _________________________________        5._____________________________________     13.__________________________________

       6.       _________________________________        6._____________________________________     14. __________________________________

       7.       _________________________________        7.______________________________________ 15. __________________________________
       8.       ____________________________________    8.______________________________________     16._____________________________________




   CHAPTER PRESIDENT: _______________________________________________________________
                                Please Print Name                                                   Phone Number

                                  ____________________________________________________________________________________
                                                              Signature


            CREDENTIALS MUST BE SENT TO CHAIRMAN BY SEPTEMBER 10, 2011
             Mrs. Ruthann Bond, Credentials Chairman, 6320 Hebron Road, Mebane, NC 27302


  SEND REGISTRATION FORM AND CREDENTIALS FORM TO THE CREDENTIALS CHAIRMAN.

                              MEAL FEES & ANCESTOR ADS SHOULD BE SENT TO:
                                         District VI Convention Treasurer
                                Ann Keith, 2910 Shaw Road, Durham, NC 27704-8801
                               UNITED DAUGHTERS OF THE CONFEDERACY®
                                                 NORTH CAROLINA DIVISION
                                         115TH Annual Division Convention
                                         Sheraton Imperial Hotel & Convention Center
                                           4700 Emperor Blvd., Durham, NC 27703

                                                         October 5-8, 2011


                                ANCESTOR AD & MEAL REGISTRATION
MAKE CHECK PAYABLE TO: District VI Convention Treasurer
MAIL Ancestor Ad & Meal Registration FORMS & CHECK TO:
Mrs. Mary Ann Keith, 2910 Shaw Road, Durham, NC 27704-8801
DEADLINE: September 10, 2011



[ ] Ancestor Ad...........................................................$5.00 each X ____(number) $_____________________
[ ] Welcome Evening Banquet Buffet..........................................................$39.00.$______________________
[ ] Friendship Luncheon Buffet....................................................................$36.00 $______________________

                                                                                      TOTAL $_____________________

     Complete form and mail to Mary Ann Keith, 2910 Shaw Road, Durham, NC 27704-8801

Name________________________________________________Chapter Office________________________

Chapter Name__________________________________________#_________,City_____________________

Telephone__________________________________Email_________________________________________


Ancestor Ad…………………………………………………$5.00 each x ____# ……………...$______________

Welcome Evening Banquet Buffet………………………………………$39.00……………….$______________

Friendship Luncheon Buffet………………………………………………$36.00………………$______________

Total …………………………………………………………………………………………………..$______________


Ck #____________________enclosed in the amount of $________________

Make check payable to: District VI Convention Treasurer
Mail to: Mrs. Mary Ann Keith, 2910 Shaw Road, Durham, NC 27704-8801

Deadline date: September 10, 2011


                                         Attach Ancestor(s) Ad Form(s)

           One form per member - this form may be duplicated as often as necessary for members
                         Meal Tickets will not be sold at Convention, nor are they refundable.
                              UNITED DAUGHTERS OF THE CONFEDERACY®
                                                NORTH CAROLINA DIVISION
                            115th Annual Division Convention October 5-8, 2011
                Sheraton Imperial Hotel & Convention Center, 4700 Emperor Blvd., Durham, NC 27703

                                                      ANCESTOR AD
Honor your War Between the States ancestor(s) by having their name(s) and units(s) printed in the Convention
Program. Only $5.00 per ancestor. Send information and check by September 10, 2011 made payable to:
District VI Convention Treasurer
Mrs. Mary Ann Keith
2910 Shaw Road
Durham, NC 27704-8801

UDC Member:_______________________________________________________________
Ancestor:___________________________________________________________________
Unit:_______________________________________________________________________

****************************************************************************************************************
                              UNITED DAUGHTERS OF THE CONFEDERACY®
                                                NORTH CAROLINA DIVISION
                          115th Annual Division Convention October 5-8, 2011
                Sheraton Imperial Hotel & Convention Center, 4700 Emperor Blvd., Durham, NC 27703

                                               ANCESTOR AD
Honor your War Between the States ancestor(s) by having their name(s) and units(s) printed in the Convention
Program. Only $5.00 per ancestor. Send information and check by September 10, 2011 made payable to:
District VI Convention Treasurer
Mrs. Mary Ann Keith
2910 Shaw Road
Durham, NC 27704-8801

UDC Member:_______________________________________________________________
Ancestor:___________________________________________________________________
Unit:_______________________________________________________________________

     **************************************************************************************************************************
                              UNITED DAUGHTERS OF THE CONFEDERACY®
                                                NORTH CAROLINA DIVISION
                          115th Annual Division Convention October 5-8, 2011
                Sheraton Imperial Hotel & Convention Center, 4700 Emperor Blvd., Durham, NC 27703
                                                 ANCESTOR AD

Honor your War Between the States ancestor(s) by having their name(s) and units(s) printed in the Convention
Program. Only $5.00 per ancestor. Send information and check by September 10, 2011 made payable to:
District VI Convention Treasurer
Mrs. Mary Ann Keith
2910 Shaw Road
Durham, NC 27704-8801

UDC Member:_______________________________________________________________
Ancestor:___________________________________________________________________
Unit:________________________________________________________________
            This form may be duplicated as often as necessary for members & additional ancestors
                     NORTH CAROLINA DIVISION DECEASED MEMBERS

Period Covered: September 1, 2010-August 31, 2011
Please report deaths as they occur, but no later than September 5, 2011
District Number:______________________
Chapter Name:______________________________________Number:____________Date:______________
City:_______________________________President:__________________________Phone:_____________
*Note: Please specify Real Daughter and/or Present or Past Division or General Officer. List Office(s) held & year(s)
************************************************************************************************************************************
Full Name:____________________________________________________________________________________
Husband's
Name:_______________________________________________________________________________
Date of Birth: ___________________________________Date of Death:___________________________
Contact Name & Address for Sympathy Card: ________________________________________________________
Relationship:_________________________________________________________________________

__________________________________________________________________________

************************************************************************************************************************************
Full Name:____________________________________________________________________________________
Husband's
Name:_______________________________________________________________________________
Date of Birth: __________________________________Date of Death:_____________________________
Contact Name & Address for Sympathy Card: _______________________________________________________
Relationship:__________________________________________________________________________________

_____________________________________________________________

************************************************************************************************************************************
Full Name:____________________________________________________________________________________
Husband's
Name:_______________________________________________________________________________
Date of Birth: ________________________________Date of Death:____________________________________

Contact Name & Address for Sympathy Card:_____________________________________________________
Relationship:_________________________________________________________________________



_____________________________________________________________________________________________
Please report all deaths immediately so they may be acknowledged and included in Division Memorial Service.
Division Chaplain will report all deaths to the Chaplain General and UDC Magazine. Please report deaths as they
occur, but no later than September 5, 2011 deadline for Division Memorial Service.

Send to: Gail Sifford,
NC Division Chaplain
6930 Rocky Falls Road
Charlotte, NC 28211-5528

                                   This form may be duplicated as often as necessary
                                 United Daughters of the Confederacy®
                                           North Carolina Division
                                      115th Annual Division Convention
                                Sheraton Imperial Hotel & Convention Center
                                  4700 Emperor Blvd., Durham, NC 27703

                                            October 5-8, 2011

                                        Sales Table Reservation
                              Reservation Deadline – September 10, 2011

Chapter Name/Vendor______________________________________________________No. ______________

Contact Person______________________________________________________

Address____________________________________________________________

City________________________________________________________________

Phone (home)______________________________(work/cell)____________________________________

Number of tables’ needed________________________________@ $30.00 each_____________________

Amount enclosed $___________________________.

Items to be sold
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
________________________________________________________________________________________

Check payable to: District VI Convention Treasurer
 Send to: Mary Ann Keith
2910 Shaw Road
Durham, NC 27704-8801
l919) 687-4735
maryannskeith@yahoo.com

Direct questions to:
Faye Neville, District VI Director
PO Box 6,
Townsville, NC 27584-0006
(252) 738-2340
fneville@hughes.net

				
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