WALNUT SQUARE HOMEOWNERS ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
JULY 26, 2006
MINUTES
NOTICE Upon due notice given, the Regular meeting of the Board of Directors of the
Walnut Square Homeowners Association was held on July 26, 2006 at the
Heritage Park Community Center, 14301 Yale Avenue, Irvine, California.
PRESENT Hirday Nath Pandit, President
Zaven Baghdanian, Vice President
Sandra Swenson, Acting Secretary
Mukunda Saddi, Treasurer
James Miller, Member at Large
Shahzeen Siganporia, Member at Large
Sriram Ramadas, Member at large
Kim van Heel, Action Property Management, Inc.
CALL TO
ORDER The meeting was called to order at 6:35 P.M. by Board President, Mr. Pandit.
CONSENT
CALENDAR Motion was duly made and seconded to approve the Consent Calendar
provided Management make the following correction in the June Board
Meeting Minutes under “Unfinished Business”. Mr. Pandit, President,
suggested that the job description be placed under each item requiring repair.
Motion carried unanimously. The Consent Calendar is attached to and is a part
of these Minutes.
UNFINISHED
BUSINESS Concrete at Benches
Motion was duly made and seconded to accept the proposal by Rhino
Construction to replace the concrete pads in front of the two benches at the
park, in the amount of $615.00. Motion carried unanimously.
12-14 Elksford Avenue
Motion was duly made and seconded to accept the proposal made by Rhino
Construction to replace the damaged divider fence, which is 42 feet in length.
Motion carried unanimously.
17 Golden Glen Street
Motion was duly made and seconded to table this matter until the next property
inspection on the third Wednesday of the month. Motion carried unanimously.
WALNUT SQUARE HOMEOWNERS ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
JULY 26, 2006 - PAGE 2
71/73/75 Golden Glen Street
Motion was duly made and seconded to accept the proposal by Rhino
Construction to replace the existing interior fence, 40 feet and one gate. Motion
carried unanimously.
85 Golden Glen Street
Motion was duly made and seconded to replace the gate at 85 Golden Glen,
at an amount not to exceed $500.00, with Rhino Construction. Motion carried
unanimously.
37 Kazan Street
Damage to both wall and the ceiling in the garage following a plumbing leak.
The matter was tabled until the next property inspection on the third
Wednesday of the month. Motion carried unanimously.
67 Kazan Street
Repair 360 feet of shingle siding due to termites. Motion was duly made and
seconded to accept the proposal by Rhino Construction in the amount of
$6,985.00. Motion carried unanimously.
76 Kazan Street
The balcony deck failed at the connection to the building. Motion was duly
made and seconded to accept the proposal by Rhino Construction in the amount
of $4,519.00. Motion carried unanimously.
96 Kazan Street
Drywall repairs from a roof leak. Motion was duly made and seconded to wait
for a proposal from PPM and to table this matter until the next Board meeting.
Motion carried unanimously.
136 Kazan Street
Replace and/or repair damaged decking, and clean and seal coat the remaining
steps. Motion was duly made and seconded to accept the proposal by PPM in
the amount of $1,540.00. Motion carried unanimously.
154 Kazan Street
Replace the concrete that has lifted due to tree roots. Motion was duly made
and seconded to accept the bid by PPM in the amount of $1,335.00. Motion
carried unanimously.
54 Oval Road
Replace the entire damaged fence with wood guard gate replacement, including
the gate. Motion was duly made and seconded to accept the proposal by Rhino
Construction in the amount of $2,850.00. Motion carried unanimously.
WALNUT SQUARE HOMEOWNERS ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
JULY 26, 2006 - PAGE 3
63 Oval Road
Replace the raised slab to the left of the entry door due to water intrusion.
Motion duly made and seconded to ask RGS to go out to the property and
investigate what the cause of the water intrusion is. Motion carried
unanimously.
92 & 96 Oval Road
Install a new deck at 92 Oval Road and repair the deck at 96 Oval Road.
Motion was duly made and seconded to except the proposal by PPM in the
amount of $5,115.00. Motion carried unanimously.
93 Oval Road
Replace the divider fence with wood guard fencing, approximately 14 lineal
feet. Motion was duly made and seconded to accept the proposal by Rhino
Construction in the amount of $700.00. Motion carried unanimously.
101 Oval Road
Trellis and trim replacement due to dry rot. Motion was duly made and
seconded to except the proposal from PPM in the amount of $910.00. Motion
carried unanimously.
150 Oval Road
Replace damaged separation fence with wood guard replacement,
approximately 23 lineal feet. Motion was duly made and seconded to accept the
proposal by Rhino Construction in the amount of $1,150.00. Motion carried
unanimously.
171 Oval Road
Replace new fence due to dry rot and termite damage. Motion was duly made
and seconded to accept the proposal by Rhino Construction in the amount of
$1,900.00. Motion carried unanimously.
177 Oval Road
Replace drywall in the ceiling due to a roof leak. This matter was tabled until
the next Board meeting. Motion carried unanimously.
Hose Bib Replacement
Motion was duly made and seconded to accept the proposal from A to Z
Plumbing Services in the amount of $720.00. Motion carried unanimously.
Wader Pool Light Replacement
Motion was duly made and seconded to get an additional proposal from Three
Phase Electric. This matter is tabled until the next Board Meeting. Motion
carried unanimously.
WALNUT SQUARE HOMEOWNERS ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
JULY 26, 2006 - PAGE 4
Pool Service Contract Proposal
The Board had requested Management to obtain an additional contract proposal
for pool service. Motion was duly made and seconded to retain the services of
Aqua Blue Company and to not look further for additional vendors. Motion
carried unanimously.
Budget Approval-Mid Year Increase
Management prepared a budget to increase, beginning September 1, 2006 thru
December 31, 2006, the assessment dues to $220.00. Discussion ensued.
Motion was duly made and seconded to accept the mid year increase budget as
prepared Management. Following the approval, the budget will be mailed to the
Membership at Large. A Motion carried unanimously.
NEW BUSINESS Homeowner Requests
94 Kazan Street
Homeowner reports that her fence is damaged and needs to be included in the
fence repairs and/or replacements. Motion was duly made and seconded to table
this matter until the fence can be inspected by the Board, and to be brought
back to the next Board meeting. Motion carried unanimously.
152 Oval Road
The homeowner is reporting that his front door needs to be replaced as well as
the wood fence between 150 and 152 Oval, it is falling down and it is a safety
hazard. He would also like the rear fence to be inspected since nails are sticking
out of it. His contractor has also reported that the water shut off valve for all
four units is in poor shape and needs replacing. Motion was duly made and
seconded to table this matter until the next Board meeting so the Board can
inspect the residence. Motion carried unanimously.
85 Oval Road
This homeowner has been waiting for roof repairs to be completed since April.
She was not in the last phase of roof repairs. Motion was duly made and
seconded to table this matter until the next Board meeting so that the Board can
inspect the roof request. Motion carried unanimously.
60 Oval Road
Gate repairs. Motion was duly made to table this matter until the next Board
meeting and request that Rhino Construction prepare a proposal. Motion carried
unanimously.
WALNUT SQUARE HOMEOWNERS ASSOCIATION
MEETING OF THE BOARD OF DIRECTORS
JULY 26, 2006 - PAGE 5
OPEN FORUM The homeowners of 31 Kazan attended the Board meeting to discuss the repair
of their bathroom cabinet due to a recent plumbing repair where the bathroom
cabinet was cut, as well as the drywall behind it. The plumbing issue has been
repaired and the drywall has been replaced, but the back of the cabinet has not
been replaced. Homeowner is requesting that the Board approve a repair since it
was due to a plumbing issue. Motion was duly made and seconded to approve a
proposal from Rhino Construction to repair the wood bathroom cabinet in the
amount, not to exceed $200.00. Motion carried unanimously.
ADJOURN There being no further business to come before the Board at this time the
meeting was adjourned at 8:20 P.M. by Board President Mr. Pandit.
NEXT MEETING The next meeting is to be determined.
ATTEST Respectfully submitted by Kim van Heel, Community Manager
APPROVED AT THE AUGUST 23, 2006 BOARD MEETING