VEHICLE ORDERS
Vehicles orders are processed once each year. The Fleet Coordinator of
DNR will submit to each Unit contact, a list of vehicles to be replaced. The
vehicles are placed on the replacement list using the following considerations:
Age
Mileage
Condition
The Unit fleet person will have the opportunity to make changes.
Each year DBM issues instructions for ordering vehicles, but the process usually
is as follows:
DGS issues blanket purchase order on vehicles. Orders are placed by the
Procurement Office via a release from a BPO, and submitted to DBM State Fleet
Coordinator for approval. Once approved Procurement submits purchase order
to vendor. Receipt of vehicles will be either by Matapeake or Hollofield.
The only time you may order other than during the above period, is if you the
vehicle is in a major accident and has been claimed as a total loss. The proper
instructions for placing these orders are issued at the same time that the new
vehicle ordering instructions are issued. Please refer to last years, instructions
for proper procedures, or contact the Fleet Coordinator.