TRAVEL AUTHORIZATION
Instructions Please refer to the Travel Restrictions--Guidelines and Procedures
Preparation of Travel Authorization: Because of potential liability implications, authorization to travel must
be obtained prior to departure. The minimum level of approval is the dean/director level, as well as account
responsible and/or supervisor. Please refer to the Travel Restrictions--Guidelines and Procedures for more
specific levels of approval and routing of the travel authorization. When registration fees are being prepaid
by Accounts Payable, the completed registration form and that part of a brochure or announcement that indicates
the amount of the registration fee and what the fee covers must accompany the travel authorization.
Reserving Fleet Vehicles: Reservations for fleet vehicles may be made by telephone, e-mail, letter or in person
Account authorization for a fleet vehicle must precede the trip. Only written authorizations for fleet vehicles that
are received directly from a person with account responsibility will be accepted (must be signed or direct e-mail).
It can be in the form of a Blanket Authorization (i.e. regular trips throughout the entire year on one
authorization), or for a specific trip at the discretion of the account responsible person. Complete guidelines and
procedures for scheduling fleet vehicles can be found on the Facilities Management website,
www.uwec.edu/Facmgt/
Travel Cost Estimate
Name of Traveler Application Date Destination
Date of Departure Date of Return Purpose of Trip
Type of Travel (Check One) Charge To Account Number (s):
Employee Activity
Student Activity
Other (Specify)
Expenses APPROVALS-Supervisor & Account Responsible
Fleet Vehicle
Personal Car _______________________________________
Air Signature Date
To be prepaid by Accounts Payable
Meals _______________________________________
Lodging Signature Date
Other
To be prepaid by Accounts Payable _______________________________________
Total Estimate $ - Signature Date
Reimbursement Limit
Reimbursement includes Fleet Vehicle Charge _______________________________________
Reimb. Does not include Fleet Vehicle Charge Signature Date
FOR ACCOUNTS PAYABLE USE ONLY