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					Terms of Reference – Senior Security Officer / Writer
UNICEF Global Security Operations Manual
UNICEF Division of Emergency Operations (EMOPS)

Background
The Office of Internal Audit (OIA) conducted an audit of safety and security of UNICEF staff, premises
and assets in field offices between January and August 2010. The objective of the audit was to assess
whether UNICEF had implemented adequate risk-management practices regarding safety and security to
include a review of the relevant governance and control mechanisms. As part of the audit, OIA examined
to what extent Security Risk Assessments (SRAs) were implemented in field and regional offices. In this
regard, the audit identified weaknesses in three aspects of safety and security in all the three audited
areas (governance, SRAs and implementation and monitoring of risk-management measures). It is the
combination of these three elements that should be addressed in the UNICEF Security Operations
Manual.

Taking into consideration that current UNICEF directives do not reflect the changes that have been
incorporated into the UN security management system and with the full support of the Executive Director
and the Director of EMOPS, the rewriting the UNICEF Global Security Operations Manual has been
identified as a corporate priority. The Operations Manual has not undergone a review or rewrite in over
15 years.

Requirement
UNICEF is seeking a qualified Senior Security Officer/writer (SSO) to consult with the various UN security
management policy documents and the Inter-Agency Security Management Network (IASMN) and to
rewrite the UNICEF Global Security Operations Manual for presentation to the UNICEF Security
Coordinator and the Director of Emergency Operations. This would be on a consultancy basis at the P5
level, and the time frame will be for four months, from 11 July to 10 November 2011.

Reporting Line
The SSO will report to the UNICEF Principal Advisor, Strategic Coordination. The SSO will work in close
collaboration with the UNICEF Deputy Security Coordinator, as well as the members of the security team
at UNICEF HQ NY, the Regional Security Advisor’s and/or Regional Security Focal Points as well as
country offices for input into the development of the Security Operations Manual. Interface with members
of UNDSS or the Inter-Agency Security Management Network will be managed through the Principal
Security Advisor’s office.

Duration and Location
The consultant will be home based for the four-month consultancy with not more than three (3) one week
visits to UNICEF HQ, NY.

Remuneration
The SSO remuneration will be at the P5 consultancy range, depending on experience and in line with
UNICEF consultancy contracts.

Timeline
The timeline for these ToRs is for the period 11 July to 10 November 2011 for the development of a
revised Security Operations Manual for presentation to the Principal Security Advisor.

TOR Review
These draft ToRs may be reviewed and revised if necessary by the Principal Advisor, Security
Coordination, EMOPS, based on development and progress and the needs of the organisation.

Detailed Background
Security threats can be a major obstacle to UNICEF achieving its goals and, if not dealt with properly, can
result in major losses for the organization, including the death of staff. In many areas where UNICEF
works, if security risks are not managed, UNICEF would not be able to implement programmes. Effective
management of safety and security is crucial to UNICEF's objective of ensuring consistent support to
government and other partners in achieving planned country programme results for children.

As of 1 July 2009, 93 out of 155 UNICEF offices were operating in situations where UNDSS had declared
a security phase (the “security Phase” system has been replaced by the Security Level System as of 1
January 2011). While Phase I only requires increased alertness, any higher phase usually requires
increased safety measures and may restrict movement of staff and implementing partners. There have
been threats against UN offices in North Africa, the Middle East and South Asia.

However, while it is important to ensure effective and efficient security management in field locations in
elevated phases, security management in zero or phase 1 locations also needs attention; overall,
according to the UNICEF's security incident reports, more security incidents are reported in those
locations than in those with a higher security phase. UNICEF's security incident reports showed that for
2006 to 2009, the impact of incidents in no-phase and Phase I locations had shown the most rapid
increase. In 2009, 233 out of 352 security incidents were recorded in no-Phase and Phase I locations.

New UN-wide policies on safety and security were promulgated in April 2009 (CEB/2009/HLCM/INF.l).
The core of these new policies emphasises a paradigm shift from "when to leave" to "how to stay" in
approach to security management. The new policies include revisions in Security Risk Management
(SRM), Minimum Operating Security Standards (MOSS) and Guidelines for Determining Acceptable
Risks. They also include a revised framework of accountabilities for safety and security.

As with the United Nations Field Security Handbook, the UNICEF Security Operations Manual is outdated
and no longer adequately reflects policy. Understanding that the issue of security policy is being
addressed through the Inter-Agency Security Management Network (IASMN) and that the Field Security
Handbook will be phased out, this process will take several years. As such, UNICEF is not in a position
to delay the revision of its Security Operations Manual.

Proposed Overall Development Timeline
Keeping in mind that current UNICEF directives do not reflect the changes that have been incorporated
into the UN security management system and with the full support of the Executive Director and the
Director of EMOPS, the rewriting the UNICEF Global Security Operations Manual has been identified as a
corporate priority.

In carrying out the various tasks outlined in this ToR, the consultant will complete the revision of the
UNICEF Security Operations Manual. The main expected results are:

                       Output/Deliverables                              Timeline              Location

Review current UNICEF and UN security related documents.              Week 1           New York

Ensure full understanding of United Nations policies and
procedures with respect to Security Risk Management (UN SRM).

Ensure that UN security policies and procedures are incorporated
into the UNICEF Security Operations Manual in such a manner
that future changes can be easily managed .

Interact with the UN Department of Safety and Security regarding
the phasing out of the Field Security Handbook in order to identify
key areas that will need to be addressed as part of this review.

Agree upon the framework and development timeline for the
UNICEF Security Operations Manual.
Development of the UNICEF Security Operations Manual to
include:
      Documentation and sharing of information with staff
         members.
      Identify options for sharing of best practices of country
         and regional offices.
      Creation of materials which provide clarity/guidance on
         the links between the Security Operations Manual and
         other key security platforms.
       Review current policies and complete the first draft of the   Week 2 - 6    Home office
        UNICEF Security Operations Manual
       Bi-weekly progress updates to the Security Coordinator
        (by phone). Interaction with other offices as needed.
       Development of draft proposal on how best to share this
        information with staff
       First draft of the UNICEF Security Operations Manual to
        be sent electronically to the UNICEF Security Coordinator
        on the last working day of week 6 (this will allow NY
        based staff to read the document prior to the consultants
        arrival in NY for week 7)
       Interaction with security network as required.
       Present first draft of the UNICEF Security Operations         Week 7        New York
        Manual (chapters to be completed for this meeting to be
        determined during week 1)
       Review recommended changes
       Interaction with security network as required.
       Initial discussions regarding platforms for sharing of
        information with staff members that will lead to the
        creation of materials which provide clarity/guidance on
        security related information
       Revise portions completed as necessary and complete           Week 8 - 12   Home Office
        remaining chapters of the UNICEF Security Operations
        Manual
       Interaction with security network as required.
       Develop draft presentation on the revised Security
        Operations Manual for distribution
       Present second draft of the UNICEF Security Operations        Week 13       New York
        Manual (complete manual to be reviewed). Manual to be
        sent electronically to the UNICEF Security Coordinator on
        the last working day of week 12 (this will allow NY based
        staff to read the document prior to the consultants arrival
        in NY for week 13)
       Interaction with security network as required.
       Discuss platforms for sharing of information with staff
        members
       Final revision of the Security Operations Manual              Week 14-16    Home office
       Interaction with security network as required.
Final draft Security Operations Manual presented.                     Week 17       Document to be
                                                                                    delivered electronically
                                                                                    in Word format
Key skills, technical background, and experience required:
    Advanced university degree with a focus on security risk management and/or relevant would be
       military, police or security qualifications at the equivalent of an advanced university degree. A
       combination of relevant academic qualifications and extensive experience may be accepted in
       lieu of the advanced university degree.
    Incumbent must have a clear understanding of United Nations security policies and procedures
       with at least 10 years of relevant and progressive security, risk, and crisis management
       experience, both national and international providing security-related services. Minimum five
       years field experience in emergency countries is a requirement. Proven supervisory and
       leadership capabilities also required. Experience in crisis center management and early
       warning/threat analysis an asset.
    Demonstrated ability to produce clear, succinct policy and communication materials. Experience
       working on websites a plus.
    Excellent written and oral communication skills in English required.
    Ability to work independently and respond to feedback in a timely and professional manner.
    Excellent organizational skills, attention to detail, and ability to contribute to a team.

     Qualified candidates are requested to submit a cover letter, CV and P 11 form or PHP to
  security@unicef.org with subject line “UNICEF Security Operations Manual” by 17 June 2011.

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