February 2009 Meeting Minutes

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					                                             MINUTES
                                  Holly Springs Fire-Rescue District
                                  Commission Board of Fire Control
                                    Tuesday, February 3rd, 2009
                                               7:00pm

       A public meeting of the Holly Springs Fire-Rescue District Commission Board of Fire Control
was held on Tuesday, February 3rd, 2009 at 7:00 pm. in the Conference Room of the Holly Springs Fire
Department administrative building. Chairperson Clara W. Edwards presided. The following members
were present or absent as indicated:
                                                            List Present or Absent
                               Chairperson Clara W. Edwards – Present
                           Vice-Chairman Robert L. Golightly Jr. – Present
                                Commissioner Hugh Jackson – Present
                               Commissioner Ronnie Garrett – Present
                          Advisor Bob Holleman – Absence (Death in Family)
                                  Chief A. Lee Jeffcoat Jr. – Present
                               Asst. Chief W. Brent Blackwell – Present
                                  Secretary Traci Juntunen - Present

In compliance with the Freedom of Information Act, notices of this meeting were posted on district
website, posted on public information board, & mailed to the local media or other interested parties that
formally requested such copies.

Invocation was rendered and the beginning prayer was led by Commissioner Hugh Jackson.

Agenda items were addressed out of order as indicated.

1.       APPROVAL OF JANUARY 6th & 14th, 2009 MEETING MINUTES

        Commissioner Clara Edwards moved to approve the January 6th & 14th, 2009meeting minutes as
printed and mailed. The motion was seconded and carried.

2.       UNFINISHED BUSINESS

         The following unfinished business was addressed and actions listed:
        Past Chiefs Memorial-Ongoing
        Moments & Recognition Protocols-Ongoing (draft submitted)
        Employee Evaluation-First Completed draft of hourly firefighter position Presented, work to
         continue.
        5 Year Plan-Work to continue.
        By-Law Revision. First Draft with revisions presented. Final reading scheduled for March
         Meeting.
        CPA Replacement-Chief meet with potential CPA’s for Fire District. Plan to have final decision
         by March meeting.
3.        FIRE DEPARTMENT REPORTS

          Chief Lee Jeffcoat provided the following fire department operations report:

         Financial Report
             o Beginning Monthly General Fund Bank Balance $66,191,91
                     Monthly Deposit $97,984.53
                     Monthly Payout $24,680.70
             o Ending General Fund Bank Balance $129,495.74
             o Reserve Fund Balance $10,001.23
          Detailed Expense & Income data in separated document.

         Board Voted Unanimously approved to pay off 2008 Credit line of $48,637.20
         Chief provided update of new payroll procedures that are handled by BB&T payroll services.
         Chief advised board that HSFD administrations will now have to handle all online EIP & PORS
          reporting.
         Chief provided update on new check stock & procedure for all accounts
         Board voted unanimously to move funds designated for deficit over to reserve fund due to higher
          interest rate.
         Chief made presentation to increase Lt. Position pay from $9.50 per hour to $10.50 per hour.
          Board unanimously approved.
         2010 1% Budget proposed to commission board. Total expenditure $10,400.00 Commission
          Board unanimously approved. Chief will send in request.

         Quarterly Incident Report/Final Incident Report (No Report)

         Operations-
            o Chief Review MVA with Entrapment dispatch procedures.
            o Chief Review proposed Structure fire dispatch procedures.

         Policy & Protocol Change

         Upcoming Fire Department

         Other r Misc. Information

             o March Meeting Rescheduled to Tuesday March 10th due to chief being out of town on
               Fire Department business.
             o Chief informed board that vandalism case will go to trial during 2nd week of February.
               Chief & Asst. Chief both received subpoenas.

     4.      NEW BUSINESS
              Commissioner Ron Garrett requested Chief to look into getting an offsite backup for
               server & computer system.
              Chief advised board that he has received a request to purchase the 1977 FMC Pumper for
               a sum of $1,500. Board approved the selling of this asset.
5.   CITIZENS AGENDA
      None

6.   ADJOURNMENT & CLOSING

				
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