MINUTES OF THE AGM OF THE ROODEPOORT ATHLETIC
ASSOCIATION HELD ON WEDNESDAY, 17 NOVEMBER 2010 AT
LAERSKOOL HORISON AT 14:00
1. OPENING
Mr Koekemoer opened the meeting by reading a passage from the scripture and prayer.
2. WELCOMING
Mr Koekemoer welcomed everyone to the meeting.
3. PRESENT
A list was circulated for all attendees to sign. See attached.
4. REPORTS
4.1 Chairman’s Report
Mr Koekemoer read the Chairman’s Report to the meeting and highlighted the
following issues that were experienced during the year :
The skills of officials would need to be reviewed as several complaints had been
received about mistakes that had been made by officials. It is important that
officials be equipped to fulfil their functions efficiently.
There were problems in securing officials to assist at the various events as many
schools did not want to release their personnel. School principals and governing
bodies were to be approached again to co-operate in supplying officials for these
events.
Concerns were raised by many principals of the total school days there were being
lost as a result of the athletics. The duration of the events would need to be
investigated.
Problems were experienced with schools recruiting promising athletes from other
schools and encouraging them to change schools.
Problems with athletes that experienced problems during a Championship and did
not qualify, who then wanted to be accepted during the following championship.
After discussion of the above with the management committee, the following was
requested :
Schools must please respect all return dates for information where requested.
Schools to kindly co-operate with the releasing of personnel as officials.
To investigate the possibility of having the athletics events on 1 day only. This would
mean that the event would need to start at 08:00 and could possibly only end by
20:00. This could also mean that the amount of athletes taking part would be
limited.
A request was made to all schools to refrain from recruiting other school’s athletes.
Should schools not adhere to this request, the matter would need to be raised with
the GDE and possible disciplinary steps may be implemented against such schools.
Athletes who do not qualify for a further event, will unfortunately no longer be
permitted to participate in any other way.
4.2 Financial
Mr Rossouw presented the financial statements to the meeting and it was NOTED that
the profit for the year was R29 039.48. The books of the Association are very sound and
this is clearly the result of financial discipline.
Due to the positive financial results, it was NOTED that the affiliation fees for schools
would not be increased for the 2011 year and would remain unchanged.
Mr Koekemoer thanked Mr Rossouw for his positive report.
4.3 Other
Mr Rossouw reported on the cross country events and advised that it would be
beneficial to have the event take place at one school. Laerskool Weltevredenpark
would be a suitable venue for this due to the size of their terrain.
He reported that the cross country event experienced problems this year as the event
took place during the countrywide strikes and it presented many challenges in respect
of communication between schools. An investigation would need to be done to
determine how communication could be improved between schools to prevent
problems such as these in the future.
Mr Koekemoer requested that the Cluster meeting and Roodepoort Championship
reports be submitted to him by 12:00 on or before 23 November 2010.
5. CLUSTER GROUPINGS 2011
A letter to the Athletics Management from Laerskool Horison was tabled at the
meeting.
During discussion of the above, it was determined that certain schools in Cluster A such
as L/S Horison, Helderkruin, Dr Havinga, Roodekrans and Generaal De La Rey wanted to
be grouped together. The schools further requested that they would prefer not to
participate against Laerskool Florida, due to the fact that they actively recruit athletes
from the other schools.
The matter was discussed at a meeting of principals and it was decided at this meeting
that these schools no longer wanted to compete against Laerskool Florida.
By implication, this would mean that Laerskool Florida would fall into a new cluster, but
would still be permitted to take part in the Roodepoort Championships. This created a
further problem, as Clusters B and C also did not want to compete against Laerskool
Florida, due to the fact that it would disadvantage their athletes to complete against
such a strong school.
Mr van Wyk from Roodekrans and Mr Wright from Weltevredenpark NOTED that they
were not in agreement with the exclusion of Laerskool Florida in Cluster A, as they
would still be taking part in the Roodepoort championships and therefore the problem
would not be resolved.
After discussion, it was DECIDED that the five schools would, as requested, be grouped
together to form Cluster A, Clusters B and C remain unchanged and that Laerskool
Florida would now form a new cluster - Cluster D. Due to the right of free association,
any school may request to be moved from their current cluster to Cluster D to compete
with Laerskool Florida. It was NOTED that no schools present at the meeting indicated
an interest in moving to Cluster D.
It was further NOTED that Laerskool Florida would not be disadvantaged as a result of
the change in cluster and would still have equal participation at the Roodepoort
Championships.
6. PROVINCIAL DATES
Dates for the coming year have been communicated by the District Office, however, the
cluster meeting dates have not yet been finalised. The dates are as follows :
24 February 2011 – D12 Championships
4 and 5 March 2011 – Gauteng Championships
17 to 20 March 2011 – SA Championships.
It was NOTED at the meeting that the Ruimsig venue had been pre-booked by the D2-
district during February and would not be available for the D12 Championships.
Negotiations are currently underway with the D2-district to determine if they would be
able to release some of the dates to accommodate our needs. However, should the
negotiations not be successful, both Hoërskole Roodepoort and Noordheuwel offered
the use of their facilities. Utilising another field will, however, affect the format of the
event. At the meeting, it was felt that Noordheuwel’s facilities would be the preferable
option as they also had tartan tracks.
7. HONORARIUMS
It was DECIDED that the honorariums would be increased with 10%. It was also NOTED
that with effect from 2010, the Cluster Organisers would also receive an honorarium of
R500.
8. ELECTION OF COMMITTEE
Prior to the meeting, documents were circulated to all schools to request proposals for
new committee members. No proposals or suggestions for new committee members
were received.
As the current committee are automatically available for re-election and no resignations
were received, the current committee was re-elected. The committee consists of :
Chairman – Mr Gert Koekemoer;
Deputy Chairman/Financial – Mr Deon Rossouw;
Deputy Chairman/Secretariat – Mr Renier du Preez.
9. GENERAL
No matters were discussed.
SIGNED as a true and correct copy of the proceedings.
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CHAIRMAN
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DATE