Administration
TMFL (HO) ADMIN TEAM
Services Provided
• General Administration
1. Employee Reimbursement
2. Security Management
3. House Keeping
4. Repair & Maintenance
5. Courier & Dispatch
6. Pantry /Canteen, photocopier & Office Related Services
7. Statutory Compliances
8. Travel Desk- My Tour Manager
9. Communication facilities – Mobile/ Landline
10. Emergency Management- Fire Extinguishers /Fire Alarm System
11. Online Leave & Attendance System
12. Perquisite Vehicle Purchases
13. Fixed Assets Insurance and Claims Management
14. General Facilities
15. Capital Purchases
Employee Reimbursement
General
Administration Responsible person Process
Policy and forms
Residence phone
Telecommunication loaded in TMF
reimbursement as per
desk / Gopal P Universe. Fill the form
policy
& send to HO
Policy and forms
Mobile handset
Telecommunication loaded in TMF
reimbursement as per
desk / Gopal P Universe. Fill the form
policy
& send to HO
Policy and forms
Vehicle repair and
loaded in TMF
maintenance & RM Admin / P Mody
Universe. Fill the form
accident claims
& send to HO
Security Management
Responsible
General Administration person Process
Armed/Unarmed guards Contact no of local office and
for 24 hours as per RM Admin supervisor should be displayed at
requirement the office
House Keeping
Responsible
General Administration person Process
Contact no of local office and
supervisor should be displayed at
Cleaning by office boys RM Admin
the office. Cleaning routine should
be displayed on toilet doors.
Repair & Maintenance
General Responsible
Administration person Process
1. Branch Manager is authorized to spend
to an extent of Rs 2000/-for small
repairs/maintenance. Any such expense
Miscellaneous should be informed to RM Admin.
RM Admin 2. Above Rs 2000/-& up to Rs 5000/-
repair /
maintenance. approval required from Head Admin.
3. Above Rs 5000/- Approval required from
Procurement. Please take 3 quotes &
forward to RM Admin & Head Admin for
approval.
Courier & Dispatch
General Administration Responsible person Process
Courier services RM Admin /Gopal P Send Email to RM Admin.
Pantry /Canteen & Office Related Services
General Administration Responsible person Process
Drinking Water (Aqua RM Admin / Karimi
guard/Mineral water Send Email to RM Admin.
Mantri
dispenser)
RM Admin / Karimi
Send Email to RM Admin.
Tea / Coffee arrangement Mantri
Sonali Kulkarni / Karimi Send Email to Sonali Kulkarni
Note Counting Machine Mantri
Sonali Kulkarni / Karimi Send Email to Sonali Kulkarni
Fake Note Detectors Mantri
RM Admin / Karimi
Send Email to RM Admin.
D G set Mantri
Photocopier / other RM Admin / Gopal P /
Send Email to RM Admin.
purchases Karimi Mantri
Statutory Compliances
General Administration Responsible person Process
Send Email to
RM Admin / Ameeta RM Admin /
Shops & Establishment License
Nadkarni Ameeta
Nadkarni
Send Email to
RM Admin / Ameeta RM Admin /
Trade License
Nadkarni Ameeta
Nadkarni
Send Email to
Extract of other acts to be
RM Admin / Ameeta RM Admin /
displayed as per list already
Nadkarni Ameeta
circulated
Nadkarni
Travel Desk- My Tour Manager Online
General Administration Responsible person Process
Send request on TMF
Air Bookings Travel desk / Gopal P Universe in My Tour
Manager.
Send request on TMF
Rail Booking RM Admin/Travel desk Universe in My Tour
Manager.
Send request on TMF
Hotel Bookings RM Admin/Travel desk Universe in My Tour
Manager.
Send request on TMF
Universe in My Tour
Manager, if hired car
Public Transportation requirement is a part of
Travel desk / Gopal P
arrangement tour ,otherwise send email
with approval of SBH to RM
Admin for doing the
needful
Communication facilities
General Administration Responsible person Process
Send Email to HO on
Telecommunication desk
Mobile/Landline Telecommunication
/ Gopal P
desk
Emergency Management
General Administration Responsible person Process
Fire Extinguishers / Sonali Kulkarni / Karimi Send Email to Sonali
Evacuation drills Mantri Kulkarni
Fire and Security Alarm ANG India /Sonali Send Email to Sonali
System Kulkarni / Karimi Mantri Kulkarni /ANG India
Online Leave & Attendance System
General Administration Responsible person Process
Send Email to
Difficulty in marking attendance / Telecommunication
Telecommunicati
applying for leave. desk / Gopal P
on desk
Perquisite Vehicle Purchases
General Responsible
Administration person Process
Form A ( Vehicle Admin HO / Please fill up the form and send to
purchase) Gopal P Admin HO.
Form C (Salary Admin HO / Please fill up the form and send to
Reimbursement) Gopal P Admin HO.
P R Mody / Please send email regarding difficulty
Petro cards usage
Karimi Mantri of use , for co ordination with BPCL
Fixes Assets Insurance and Claims Management
General Administration Responsible person Process
Fixed Assets Insurance and Claims RM Admin/ Gopal P Send Email to
Management RM Admin
General Facilities
General
Administration Responsible person Process
Printing & general Sonali Kulkarni Send Email to Sonali Kulkarni
stationary
ID Cards Sonali Kulkarni Send Email to Sonali Kulkarni
Visiting cards Sonali Kulkarni Send Email to Sonali Kulkarni
Capital Purchases
General Administration Responsible person Process
Chairs ,Tables etc RM admin / Head Admin Send Email to RM
Admin/Head Admin
B M Support Required
1) Branch Maintenance
2) Hygiene
3) Safety
4) Scrap disposal
5) Record Management
6) Compliance
7) Fixed Asset Verification
8) Landlord Co ordination
9) Compliance Register
Branch Maintenance
Note Counting Machine
Fake note detector
Fire Extinguishers
Fire Alarm system
Replacement of fused tube light
Painting
Repairing/Carpentry work
Plumbing
Hygiene
Proper house keeping
Cleanliness, especially toilets
Safety
Highlight safety issues e.g.: cracked tiles, wobbly legs,
sharp corners, Projecting edges, etc
Scrap Disposal
Take 3 quotes & submit to Regional Admin to apply for
approval.
Electrical safety
Proper earthing
No electric shock
No loose wires/exposed plug points, etc
All fixtures working properly
Record Management
Shifting old records to the Record Management Agency
Pan India tie up with Bizstream / Navabharat Archives/TSR Darashaw.
Compliances
Shops & Establishment License
Trade License
Extract of other acts to be displayed as per list already circulated.
Maintain Compliance register containing photocopies and printouts of
all licenses and acts.
Maintain Physical Attendance Register along with Online attendance
System.
Fixed Asset Verification
Tagging of all Furniture & Fixture/Chairs, office equipment
etc.
Landlord Co ordination
Landlord Co ordination in case of renovation /Lease
administration & renewal.
Infrastructure Improvement
• All branches are covered under one of the following
1. Relocation
2. Full Renovation
3. Major Renovation
4. Minor Renovation
Scope of work decided along with Branch Head, SBH, RBH & Regional
Admin.
• Electrical Installations to mitigate risk of fire.
1. Servo Stabilizer
2. Isolation Transformer
3. Capacitor Panel
4. Electrical Panel
New Initiatives
Central Travel Desk-Launched PAN India operational
On line Complaint Management System
Shifting from Walky telephone to Centrex land line
Infrastructure Improvement
Vehicle Maintenance Tracker on TMF Universe
Contact Numbers
HO - Admin
Namer Mobile Landline Email ID
Karimi Mantri 9223557207 022 6794 8574 karimi.mantri@tmf.co.in
Gopal Panigrahi 9223349727 022 6794 8586 gopal.panigrahi@tmf.co.in
P R Mody 9029015379 022 6794 8572 p.mody@tmf.co.in
Sonali Kulkarni 9223300416 022 6794 8584 sonali.kulkarni@tmf.co.in
Ameeta Nadkarni 9223171090 022 6794 8576 ameeta.nadkarni@e-nxt.com
RM-Admin
Emp No Mobile No Tel No Email ID
Raj Kumar Saxena
9007114233 033 64521291 rajkumar.saxena@tmf.co.in
( RM-East )
'Madhukar Pandey'
9029004613 022 6742 0886 madhukar.pandey@tmf.co.in
( RM-West )
'Uday Nanduri'
9246196606 040 66027755 uday.nanduri@tmf.co.in
( RM-South )
Mahesh Sanwal
9250005222 011 66208066 mahesh.sanwal@tmf.co.in
( RM-North )
THANK YOU