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									An inter-agency documentary policy on
      water and aquatic habitats


Florence Louis, Agence de l’Eau RMC – Rhône Méditerranée &
                     Corse water agency
Françoise Bunch, ONEMA – National water agency on water and
                    aquatic environments


          EURASLIC, Lyon, May 17th 2011
                                     OUTLINE


1- National framework of water management in France
Onema and its missions :
Research & Development and information system : work in conjunction
2- The documentation & information center network
Origins : the documentation & information center network “Fontaine”
The documentation & information center network “RFCD”
3- The national portal
Origins of the portal
A larger project
The portal : creation, evolution, documents, contributors
Technical structure and adaptation : Open Archive Initiative (OAI), Dublin Core,
    geographical fields
Improvements : search engine “Polyspot”, geographical search, saved searches
                          OUTLINE


1- National framework of water management in France

2- The documentation & information center network

3- The national portal
                          Organisational overview


The main public institutional bodies for
public water policy in France:

          The Ministry in charge of
          Ecology (MEDDTL)

          ONEMA

          Water Agencies in France (6)
                    Water management in France

   The 1964 Water Law set out 6 large catchment areas for water resources
    management. 6 water agencies are responsible for the implementation of water
    policies in their basin.

   The 1992 Water Law strengthened this approach with the elaboration of water
    planning tools for each large catchment area

   The 2006 Water Law set out objectives and means to achieve good ecological and
    quality status : ONEMA is created
                    General information on ONEMA

   Governmental agency overseen by the Ministry in charge of Ecology (MEDDTL)

   Created by the French Water and Aquatic Environments Law, adopted on 30
    December 2006 and the related Decree of 25 March 2007

   All types of water systems (fresh/marine ; ground/surface)

   Acting on the whole French territory, including overseas territories

   Staff : 900, including 600 field technician

                 ONEMA is the reference technical agency for knowledge
                      and management of aquatic ecosystems
                       Two of its missions are to :

1 - Stimulate research and development
   Water framework Directive = Results oriented policy & evidence-based policy (good
    ecological and quality status of water bodies by 2015)

   The ONEMA and its French partners have pooled their research and development
    efforts to work together to preserve water quality and promote ecological well-being.

   This effort generates a great number of reports which have to be made accessible
    (available to the public)

2 - Manage the French water information system and produce some data

Onema is in charge of finding ways of sharing and pooling the information
from each aquatic management institution.
   The documentation & information center network
   The National portal
                          OUTLINE


1- National framework of water management in France

2- The documentation & information center network

3- The national portal
   Origins : The documentation and information center
                   network « Fontaine »
A common bibliographic database:

1993 : Creation of the database “Fontaine”- contributors : water agencies + Ministry of Environment.
1994 5000 bibliographic records of the reports produced by the Agences de l’Eau (Water Agencies)
   and the Water Department of the Ministry of Environment
1996 Database appears on the OIEau website
1997 Database appears on the Eaufrance website and water agency website
   ( bibliographic records in the pdf format )

Common rules to all contributors:

1995 All contributors must use the “water” thesaurus to index documents
     This thesaurus, created by the water agencies and the OIEAU contains 3200 keywords and was
   published in 1998
1995 Indexing guide to fill in the fields in a standardized way
1996 A catalogue of magazines is published, listing the reviews, issue numbers,
     and dates available from each contributor
2003 A Water Framework guide is created and published in 2004
     Copyright contract is signed
2005 A working group examines the rules concerning the public access to information.
   A guide is realized from legal texts .
   The documentation and information center network
                      « RFCD »
The new, expanded information center network is a direct continuation of the old.
   It works toward the same goals and includes a larger number of contributors.
Contributors: 6 water agencies, office international de l’eau, Ministry of Ecology, research
   establishments and Onema

Documentary agencies work in conjunction with each other to share useful
    services such as :
- the distribution of laws and legislation gathered by the Water Legislation Watch (AE AP
    since 2004)
- the sharing of selected press articles

All of the water agency documentation and information centers have decided to
     pool their resources and work together in order to better promote their
     technical and scientific publications.
- through their inclusion in The national portal
- and also through our documentary policy which makes provision for the selective
     promotion of inter-agency publications by theme starting in 2011
                          OUTLINE


1- National framework of water management in France

2- The documentation & information center network

3- The national portal
                                     The portal

Origins of the portal
2003 : Directive 2003/4 guarantees easy access to environmental information.
2006 : The Ministry of ecology observes that public technical reports about water are
    unknown and inaccessible to the public. It is decided to implement Directive 2003/4.
2008 : The Onema combines its own documents and those of Fontaine into one
    database.
The project increases
The working group now includes : technical librarians working in research establishments
    who contribute to the collaborative aquatic ecosystems database.
Main goals
- Look for other contributors, reference not only reports but different kinds of documents
    (articles, books…)
- Improve document management (identification and referencing of technical reports)
- Afford efficient access to pdf files, including geographical research

This portal, “Les documents techniques sur l’eau”, now comprises all aforementioned
    public-institution databases and is managed by the Onema with technical help from
    Office International de l’Eau.
                                              The portal

- Online since 19 June 2009, comprises 20 300 references



                   Numbers of de notices indexées par le portail "Les documents Sept 2010
               Evolution du nombre references indexed from Sept 2009 totechniques
                                              sur l'eau"


    50000
                                                                                            43479
                                                                       40000
    40000
                                    31000
    30000
             20300
    20000


    10000


       0
            sept-09                 janv-10                mai-10                 sept-10


- Today includes 40,000 references and 18,000 technical and scientific pdf documents.
                                      The portal

Kinds of documents :

Reports, studies, articles, books, published in French or English (the title and the abstract
   has to be in French) technical or scientific documents about knowledge management
   and aquatic ecosystems.



Current contributors :

6 water agencies, office international de l’eau, Ministry of Ecology (SIDE), office de l’eau
   de la Martinique, office de l’eau de la Réunion, Onema, Ifremer, Cemagref, BRGM,
   Gest’eau, Sandre, INRA, Ineris…



                             www.documentation.eaufrance.fr
The portal: www.documentation.eaufrance.fr
 Technical structure and adaptation of the contributors

Each contributor:                                                           National portal (OIEau):
                                                                             is a service provider
 is a data provider
                                                                            collects the metadata from the data providors
collects its on documents (pdf or paper
version)                                                                    indexes the metadata

makes its studies available on internet                                    indexes full text in distant sites

provides metadata                                                          provides a unique research interface

                                    PDF files remains on the institutions’website



                                                                                              consults


                                              National portal Métadata
                                                                                                          OIEau
                                             - collects the references document to the
                                                                       URL links
                                                                                                                            URL links
                                           - indexes the documents
             Water Agency                                          Central Index
                                                                                                                              to the
                                                 in distant sites                                             Document      document
                                   Only on        - distributes
                                   Water
                Documents          Agency
                (pdf)              website                                                                 Metadata

              Metadata
                                                                   IFREMER                               ONEMA
                            SIDE                                                         Only on                         Only on
                                                                                         IFREMER                         ONEMA
                                                    Only on             Documents                          Documents
                                                                                         website                         website
                                                    SIDE                (pdf)                              (pdf)
                               Documents            website
                               (pdf)

                                                                    Metadata                             Metadata
                            Metadata
         Progressive adaptation of the contributors :



Each contributor must:

- Create and organize its own OAI repository.
- Be able to manage and export metadata documents using Dublin Core format.
- Create an http web server which is able to respond to simple requests by generating
    XML data streams.
- Make documents PDF files available on contributor’s own web site.
                                                    Technical structure
Dublin Core metadata is used to describe resources held, owned or produced by companies,
    governments and international organisations to supporting portal services or internal knowledge
    management. There are also implementations where Dublin Core metadata is used as a common
    exchange format supporting the aggregation of collections of metadata, such as the case of the
    Open Archive Initiative (OAI).
The Dublin Core metadata standard is a simple yet effective element set for describing a wide range of
    networked resources. The Dublin Core standard includes two levels: Simple and Qualified.
          Dublin Core simple                                                       Dublin Core qualifié

Métadonnée                Balise           Oblig.      Métadonnée                            Balise                   xsi:type                Oblig.
Titre                     dc:title          Oui        Titre                                 dc:title                                           Oui
Auteur                    dc:creator        Oui        Titre alternatif                      dct:alternative
Date de publication       dc:date           Oui        Créateur de la ressource              dc:creator
Diffuseur document        dc:publisher      Oui        Producteur                            dc:creator               pse:producteur
Diffuseur métadonnées     dc:publisher      Oui        Contributeur                          dc:contributor
Langue                    dc:language       Oui        Date de création                      dct:creation                                   Oui, au moins
URL                       dc:identifier                Date de modification                  dct:modified                                   pour une des
Résumé                    dc:description               Date de publication                   dct:issued                                          trois
Mots clés                 dc:subject                   Date d'acceptation                    dct:dateAccepted
Droits                    dc:rights                    Date du copyright                     dct:dateCopyrighted
Couverture géographique   dc:coverage                  Diffuseur des métadonnées             dc:publisher             pse:MetaDiffuseur         Oui
                                                       Editeur / Diffuseur de la ressource   dc:publisher                                       Oui
                                                       Point de contact sur la ressource     dc:publisher             pse:PointContact
                                                       Langue                                dc:language              [namespace langue]        Oui
                                                       Identifiant                           dc:identifier            [espace de nommage]
                                                       Adresse URL des métadonnées en HTML   dc:identifier            pse:MetaHTML
                                                       Adresse URL de la ressource           dc:identifier            URI
                                                       Résumé                                dc:description           pse:resume
                                                       Description                           dc:description
                                                       Mots clés                             dc:subject
                                                       Droits d'accès et d'utilisation       dc:rights
                                                       Relation                              dc:relation
                                                       Thème                                 dc:subject
                                                       Fréquence de mise à jour              dct:accrualPeriodicity
                                                       Couverture géographique               dct:spatial              [espace de nommage]
                                                       Niveau géographique                   dc:subject
                                                       Niveau de lecture                     dc:audience
                                                       Nature de la ressource                dct:type                 pse:TypeRessource
         Progressive adaptation of the contributors:

Contributors must :
- Register references
- Obey the rules in describing documents (fields : metadata provider, document provider,
    URL, geographical description)

Geographical fields: 4 kinds of information :
- codes to describe the area
    - Town, county, region (administrative codes INSEE)
- 3 codes to describe water
    - River (codes BD Carthage)
    - Underground water (codes BFRHF)
    - Lake, ponds (codes SANDRE)

Finding a document :
- The traditional method (words) search engine Polyspot
- The geographical method (rectangle on the map or region code)
- Combining both methods
Tools to help the librarians fill the geographic fields
Geographic search
                                  Improvements


- July 2010 : a new search engine Polyspot was configured

- December 2010 : geographical research method was developed

- 2011 :
    - geographical research method will be on line,
    - new contributors will participate,
    - saved searches will be available with e-mail alert
                                     Saved searches




Principe                                             Création d'un compte personnel
   Sur le portail, chaque internaute qui le
    souhaite peut :
       Se créer un compte personnel
       Créer des requêtes et les mémoriser
       Relancer ces requêtes quand il le souhaite
       Paramétrer des alertes mail sur ces
        requêtes (exécution périodique et envoi
        automatique par mail des nouveaux
        documents).
                                                      Saved searches




           Créer une requête
           et la mémoriser                                                                              Exécution des requêtes
                                                                                                        mémorisées à la demande
                           1
                                                                                                                 Infobulle affichée lors du passage
                                                                                                                                                         Relancer la requête
                                                                                                                 de la souris sur le nom de la requête
• 1 Faire une recherche
                                                                                                                                                                               Mes requêtes
en la filtrant si besoin
                                                                                                    Dans le pavé "Mes requêtes", il suffit
                                                                                                                                                                                              Mémoriser ma recherche
• 2 Dans le pavé "Mes                                                                           
requêtes", cliquer sur
le lien "Mémoriser ma                                 Mes requêtes                                  de cliquer sur le nom de la requête
recherche" ce qui
                                                                                                    pour l'exécuter immédiatement
                                                                       Mémoriser ma recherche
                               Requête / alerte
affiche la fenêtre
"Requête / alerte"
                                                                                     2
                                                  3
                                                      Pas de requête
• 3 Dans la fenêtre
"Requête / alerte",
donner un nom, et                                                                                  Lorsque la requête mémorisée a été
définir la fréquence
d'alerte et le mail
                                                                                                    relancée, l'ensemble de ses critères
auquel envoyer les
nouveaux documents
                                                                                                    sont affichés à droite comme à
• La requête ainsi                                                                                  l'accoutumée
mémorisée se retrouve
dans le pavé "Mes
requêtes"
                                                                                               Saved searches




         Modification / suppression des                                                                                                                   Exécution automatique et mail
         requêtes mémorisées                                                                                                                              d'alerte
             Infobulle affichée lors du passage            Modifier (le nom ou la fréquence)
                                                                                                                                                             Exemple de mail reçu automatiquement dans la boîte de l'utilisateur, en fonction des
             de la souris sur la fréquence de la requête      ou supprimer la requête                                                                        critères de sa requête mémorisée.
                                                                                               Mes requêtes

   Dans le pavé "Mes requêtes", il suffit de                                                                 Mémoriser ma recherche



    cliquer sur la fréquence de la requête pour
    ouvrir la fenêtre de modification /
                                                                                                                                       Nom de la requête.
                                                                                                                                       Pour connaître les critères de      Alerte du portail "Les documents techniques sur l'eau"
                                                                                                                                       la requête, la relancer dans
    suppression                                                                                                                        son espace personnel             Nouveaux documents correspondants à :
                                                                                                                                                                        Votre requête : brochet
Thank you

								
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