CTC Awards 2009 Application
Document Sample
The White House Closing the Circle Awards
2009 Nominations
Deadline: January 30, 2009
REGISTRATION PROCESS:
Step 1: Complete Nomination Application Form & Append Nomination Narrative --->
Step 2: Upload Completed Nomination Document --->
Step 3: Review ---> Step 4: Receipt
Instructions: This is the first of four steps.
Step 1: Complete the nomination form below.
Then, please type or copy/paste your Nomination Narrative between the two lines indicated on
page 3 below. (Remember: Narrative is limited to 4 pages and 1.5MB in size including any
embedded images or it will not be accepted)
When this file is completed, return to the online application and proceed with Step 2: Upload
Completed Nomination Document.
Please note: for your assistance, sample entries appear to the right of each field below.
Agency
Department of Defense
Field Activity
Name: Defense Supply Center Richmond US Camp Swampy
Location: 8000 Jefferson Davis Highw ay, Richmond, VA 23 Nowhere, AZ
Award Category (choose only one)
Waste/Pollution Prevention
Recycling
Green Purchasing
Environmental Management Systems
High Performance/Sustainable Buildings
Electronics Stewardship
Alternative Fuel and Fuel Conservation in Transportation
Nominee
Team Nomination
Individual Nomination
Team/Individual: DSCR's EMS Implementation Team Individual: Mr. Stephen Jones
Complete name as it would appear on the Team: Camp Swampy P2 Team
award certificate.
For Team: Indicate only the name of the
team (not individuals) not to exceed 6 words
in length.
Title of Nomination (i.e. "Closed-Loop Used Oil Recycling")
EMS Benefits To A DoD Installation
Note: Complete title as it would appear on the award certificate. Title must
not exceed 6 words in length.
Nomination Narrative
Please type or copy/paste your "Nomination Narrative" between the two lines indicated on page
3 below
Size: not to exceed 4 pages and 1.5 Megabyte (including any embedded TIFF, GIF, or
JPG images)
Font: size 12, Times New Roman or equivalent font.
Recognizing that compliance with environmental regulatory requirements is a
fundamental responsibility of the Federal agencies and Federal employees at all levels,
each applicant will be subject to a review of background information on their
environmental regulatory compliance status and enforcement history. This process will
include consideration of information in the Environmental Protection Agency's Online Tracking
Information System (OTIS) which is available online at: http://www.epa-otis.gov/otis/ (click
this link for help in using OTIS) as well as other available compliance and enforcement
information. Applicants should review their compliance status and history prior to submission
and may provide information for consideration in the compliance screen where they believe the
OTIS data is incorrect. In general, chronic non-compliance and/or recent or ongoing criminal or
certain civil enforcement activity will be considered a basis for disqualification.
Beginning in 2009, where the application involves activities at a Federal facility or installation,
the application must affirm that the compliance information on the OTIS system for the
relevant facility or installation has been reviewed and concur with the information
presented. Applicants may elect to non-concur and provide information for consideration in the
compliance screen where they believe the OTIS data is incorrect or not applicable to the
application.
Please proceed to page 3
2009 White House Closing the Circle Nomination Application Form ♦ Page 2 of 6
Please type or copy/paste your Nomination Narrative between the two lines below.
The Benefits Of A Maturing Environmental Management System To a DoD Installation
BACKGROUND:
Defense Supply Center Richmond (DSCR), located along the I-95 corridor in southern
Chesterfield County, Virginia, has been a consistent, dependable supplier of quality goods
and services to those defending freedom around the world since it was activated in 1942.
Designated as the lead center for aviation within the Defense Logistics Agency, the center
serves within the Department of Defense (DoD) supply chain as the primary source of supply
for the nearly 850,000 repair parts and operating supply items.
While these items and parts have an extremely wide range of applications, our core
mission is to supply products with a direct application to aviation. These items include a mix
of military-unique items supporting over 1,300 major weapons systems and other items
readily available in the commercial market.
With over 600 acres and approximately 120 warehousing, utility and administrative
buildings totaling over 6.7 million square feet, DSCR is host
for a number of other DoD, Federal and state organizations.
The largest of these tenants are the 350-acre Defense
Distribution Depot Richmond, Virginia; the Defense
Distribution Mapping Activity; the Virginia Army National
Guard vehicle maintenance activity; and the Defense
Reutilization and Marketing Office.
The center and its tenant activities employ nearly 3,000 civilians, Service members, and
contractor personnel, whose mission is to provide critical material support across the DoD
and other Federal agencies, including the National Aeronautics and Space Administration.
In November 2005 the Environmental Management System (EMS) at the Defense Supply
Center Richmond was officially externally registered to the requirements of
ISO 14001. We were then, and still are the only activity of the Defense
Logistics Agency to have its EMS externally roistered. In February 2006,
our EMS was accepted into the Environmental Protection Agency’s
Performance Track Program. We are the sole DLA activity to achieve this
status. We expect to maintain both our ISO 14001 registration and Performance Track
membership into the future.
ENVIRONMENTAL INITIATIVES:
We quickly began using the formal structure of our EMS to pursue environmental
improvements through defined objectives and targets and management plans. Our aspects
and impacts are reviewed annually, or more frequently if mission changes. From these
aspects and impacts, and in conjunction with our EMS Environmental Policy Statement, we
identify and develop our objectives and targets. We currently have thirteen ongoing
objectives and targets that are routinely monitored and reported to senior management..
During this reporting period, we developed new objectives and targets, or modified existing
ones, to address the various environmental challenges and sustainable practices detailed in
2009 White House Closing the Circle Nomination Application Form ♦ Page 3 of 6
Executive Order 13423. Specifically we are utilizing these objectives and targets to obtain
the following benefits for our installation:
Vehicles: During this reporting period we added twenty-five E85 compatible vehicles
to our managed fleet. This fleet already contained numerous other E85 compatible
vehicles as well as hybrids. We also added seven new Neighborhood Electric
Vehicles (NEV) to our existing fleeting of eleven NEVs. These new NEVs will
replace gas powered vehicles. The electric vehicles are used for transportation to
meetings on the installation, as well as utility work by our facilities staff. We use the
hybrid vehicles for long distance travel off center.
Petroleum Conservation and Alternative Fuel Use: DSCR has its own E85 supply
tank. This fuel is available to our compatible government
vehicles, as well as to those compatible vehicles owned by
our nearly 3,000 employees. During this reporting period,
26,305 gallons of E85 was utilized in lieu of conventional
gasoline.
Energy Efficiency: During this reporting period we began a $600,000 initiative to
replace outdated mercury vapor lamps with high efficiency T5 fluorescent lamps in
three of our warehouse bays. The new lamps will be accompanied by motion sensor
which will power down the lamps in periods of inactivity. The replaced mercury
vapor lamps will be recycled. We anticipate to double our lighting output while
reducing our energy usage by 50%.
Greenhouse Gases: During this reporting period we contracted for a formal
Greenhouse Gas (GHG) Emissions Study of DSCR. We are aware of our Direct and
Indirect sources of emission as well as our overall Greenhouse Gas Inventory.. Our
study also identified specific initiatives that when followed, would lower our GHG
emissions and environmental footprint. These initiatives, which deal primarily with
vehicle and boiler emissions, have been incorporated into existing EMS objectives
and targets.
Recycling: The replacement of ceiling tiles at DSCR is a fairly common event.
Historically, the vast majority of these tiles were disposed of as solid waste, taking up
costly space in the landfill. During this reporting period, through the efforts of DSCR
staff and Armstrong Ceilings, the disposal of numerous tiles, and the costs involved,
were avoided. More than 41,000 square feet of ceiling tiles were recently placed on
pallets and shipped to the nearest Armstrong facility for recycling. An additional
120,000 sq ft of tiles will soon be removed and sent to Armstrong. The combination
of both shipments weighed in excess of 160,000 pounds
Green Purchasing: During this reporting period, all computers, lap tops and desk
tops, as well as all monitors purchased by DSCR and DLA were Energy Star and
EPEAT registered. In addition, during this reporting period DSCR formalized and
issued its Green Procurement Policy Statement and its Green Purchasing Plan. All of
our contracting officials and requirements staff have received Green Procurement
training. During this reporting period, more than 50% of this staff and select
contractors received updated and targeted outreach training. This training is ongoing
and will be tracked within our objectives and targets.
Outreach Training: During this reporting period, thanks to the efforts of our internal
Wildlife Habitat Team, DSCR was designated a Wildlife Habitat Council’s Corporate
Lands for Learning site. We joined Fort Carson, CO, as the only two DoD sites to
obtain this designation. The primary basis for this designation was DSCR opening its
gates to graduate students from the College of William and Mary for their ecological
study of our 6 acre retention pond. This study also contained various environmental
2009 White House Closing the Circle Nomination Application Form ♦ Page 4 of 6
improvement initiatives for the pond that have been incorporated into existing EMS
objectives and targets.
Regulatory Compliance: As a result of the formalized structure of our EMS, to
include our Internal Auditing Program, and our need to routinely demonstrate
environmental regulatory compliance to our ISO 14001 registrar, we had no cited
regulatory violations during this reporting period. The need to demonstrate our
adherence with internal and external regulatory procedures, will continually ensure
our operational compliance.
Community Outreach: DSCR learned a long time ago that it was best to work hand in
hand with our community than to hide behind our fencelines. In 2005 we founded the
Virginia Regional Environmental Management System. At that time, this partnership
consisted of four organizations; DSCR, the
Virginia Department of Environmental Quality,
Chesterfield County, and the City of Richmond.
We would work together to help each other
improve the environmental operations of their
organization and to pursue various
environmental initiatives, either individually or as a partnership. Since 2005, our
partnership has grown. During this reporting period, this regional public/private
collaboration added its eighty-fifth partner. Together we continue to work to develop
cost-effective, sustainable solutions to individual and regional issues, promote
mission readiness, and measure and track environmental, economic, and community-
based improvements using metrics vetted by the federal and state environmental
regulatory agencies. The VREMS model has been recognized and replicated across
the United States where strong public-private collaboration is critical. Additional
information regarding of external environmental partnership may be found at
http://www.vrems.org/
Our compliance with our ISO 14001 registration is externally verified every six months.
These external audits ensure that our system is implemented in accordance with the standard,
that it is effective, and that it is adding value to the installation. Over these past three years,
DSCR has proven that a formalized Environmental Management System can provide the
structure needed by a Federal facility and its community to individually and jointly address
environmentally related challenges while maintain environmental regulatory compliance..
Through this system we have achieved an increased level of confidence and accomplishments
related to overall environmental management, compliance with environmental regulatory
drivers, and enhanced mission performance.
End of Nomination Narrative
OTIS Compliance Review Statement
2009 White House Closing the Circle Nomination Application Form ♦ Page 5 of 6
I have reviewed my facility’s or installation’s compliance information on EPA’s
OTIS system within the past thirty (30) days and CONCUR with all of the
information presented.
I have reviewed my facility’s or installation’s compliance information on
EPA’s OTIS system within the past thirty (30) days and DO NOT CONCUR with
all of the information presented.
If you DO NOT CONCUR with all of the information presented about your facility
or installation on EPA’s OTIS system, please explain why you believe the OTIS
data is incorrect or not applicable to the application (max 255 characters):
Save this document with a unique name.
Continue to Step 2 – Upload Nomination
CTRL + Click the following link to return to the online system to upload this completed
Nomination Document:
2009 White House Closing the Circle Awards
2009 White House Closing the Circle Nomination Application Form ♦ Page 6 of 6
