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1 MICHIGAN CAMPUS COMPACT 2010 – 2011 College Positive Communities Grant In the 2010-2011 academic year, Michigan Campus Compact (MCC) will offer approximately seven reimbursement grants of up to $20,000 for campuses interested in working on an integrated approach to college student service, and access to higher education. Grants will be awarded to MCC member institutions for faculty and/or staff to support or pilot partnerships between higher education institutions and established and/or emerging Local College Access Networks (LCANs). Through these grant programs, student leaders will be developed and trained as College Positive Volunteers (CPVs). These students will provide outreach to P-12 students and potential adult learners in our state who have obstacles in accessing and completing a college education through serving as volunteers, coaches, mentors, tutors, educators and advocates for issues of college access and success to strengthen and expand Local College Access Network programming. Request Available: December 8, 2010 RFP Deadline: February 7, 2011 Awards Announced: February 21, 2011 Cycle Begins: February 24, 2011 Cycle Ends: July 31, 2011 Goals Recruit and train college students as College Positive Volunteers (CPVs). CPVs think and act as ambassadors of higher education when serving youth. Increase college student involvement in providing direct service in the community around the issues of access and success by helping to create a college-going culture. Expose youth or adult learners to post-secondary education in populations who are historically less likely to explore post-secondary education through interaction with near-peer college students. Increase collaboration between campuses and LCANs to address issues of college access and success. Connect various offices on campus who can work collaboratively on issues of college access and success. Eligibility Open to faculty and staff at member campuses, including but not limited to offices of Community Service, Service-Learning and Civic Engagement, Admissions, Diversity Programs, Financial Aid, established pre-college and/or access programs such as Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP), and TRiO. Funds will be awarded to MCC member institutions. For a list of members visit: www.micampuscompact.org/membercampuses.asp These are reimbursement grants. MCC will reimburse approved expenditures according to a schedule designated by MCC. All funds awarded by MCC require a 100% match of cash or in-kind support. Campuses are required to work with community-based college access networks (LCANs) that are affiliated with Michigan College Access Network (MCAN). For more information visit: http://www.micollegeaccess.org/directory/lcan. If your community does not yet have an established LCAN, you must acquire a letter of consent from Brandy Johnson, Executive Director of MCAN, in order to apply. Contact Brandy at firstname.lastname@example.org. For More Information Contact Michelle Snitgen at MCC, 517.492.2439 or email@example.com. Visit www.micampuscompact.org for additional grant opportunities focusing on college access. 2 Michigan Campus Compact Michigan Campus Compact (MCC) is a statewide organization of college presidents that promotes the education and commitment of Michigan college students to be civically engaged citizens, through creating and expanding academic, co-curricular and campus-wide opportunities for community service, service-learning and civic engagement. In MCC’s 20 year history, the organization has supported and strengthened the ability of Michigan’s higher education institutions to engage students in service and to solve critical issues for communities, for Michigan, for our Nation, and around the world. College Access Programs For the purpose of this initiative, college access programs are defined as those that work with youth and/or adult learners to raise awareness about the possibility and affordability of college and take steps to be better prepared for college. Access to higher education is a multifaceted issue that affects higher education, K-12, local communities, Michigan, and our nation, and requires a unique and creative solution. Many civic engagement leaders on campuses and in communities are already working to address the financial, academic, and social barriers of attaining higher education success. Through the MCC College Positive Communities Grants, MCC encourages campuses to work more collaboratively with Local College Access Networks (LCANs) to address issues of college access and success, involving college students working with youth and/or adult learners as ambassadors of higher education. Through deeper campus and community collaborative efforts, and the training and supporting of college students to participate in “College Positive Volunteerism,” Michigan can see a greater result in college access and success. College-Positive Volunteerism Michigan Campus Compact has developed a sustainable training curriculum for college students; one that can be incorporated into the training of all volunteers who work with young people. This College Positive Volunteerism (CPV) curriculum provides college students with training, tools and knowledge that will enable them to become ambassadors of higher education to the K-12 youth and adult learners that they serve. College students acting as tutors, mentors, and active community volunteers can have a profound impact on how young people view the possibility of going to college. The College Positive Volunteerism training helps college students to grow as knowledgeable resources to K-12 youth and/or adult learners regarding their post-secondary futures. MCC’s College Positive Volunteerism curriculum includes a training for CPV trainers, a training for new CPVs, a portable CPV Toolkit, and a website with printable CPV activities and resources. Grantees will be selected on the basis of: Degree of involvement of college students; Addressing all questions of the proposal in a clear, detailed, and organized fashion; A thorough program plan and set of objectives that meet the goals of the grant; Strong involvement and demonstrated commitment of all partners; Collaboration with established or emerging Local College Access Networks Ability to provide sound program and fiscal oversight; and Appropriate use of grant funds. Selection Process Grants will be awarded through a competitive peer review selection process. MCC will engage individuals from higher education institutions and access-focused programs to determine which applications will be funded. The grant selection committee will make recommendations to MCC and final decisions regarding funds will be contingent on the recommendations of the selection committee, past performance in MCC grant programs, and compliance with previous MCC grant regulations. 3 Application Assistance The grant program director is not a part of the review committee and is available to answer questions and concerns regarding the grant application process. Technical Assistance Conference Calls Dial-in: (888)387-8686 January 6, 2011 at 1:30 p.m. Conference ID: 7900437 January 12, 2011 at 10:30 a.m. Grant Requirements Track and report on progress towards objectives stated in the grant application through periodic submission of program reports; Track and report on recruitment and participant information; Track and report on financial expenditures and match contributions through periodic submission of Subgrantee Fiscal Reporting and Reimbursement Forms; Cooperate with the monitoring and evaluation efforts of Michigan Campus Compact and the Department of Education. Specifics are yet to be determined, but will be finalized and available to potential subgrantees before grant contracts are issued; Arrange time for the MCC Program Manager to conduct at least one site visit per year; Send at least two (2) representatives to the regional National College Access Network conference in Dearborn, MI (April 13-14, 2011); Train college students to be College Positive Volunteers through MCC’s CPV training curriculum; Share resources related to subgrantee programming with other subgrantees via social media; A year after the approved grant cycle begins, said grant and related material, such as reports and other publications, become property of Michigan Campus Compact; The Grantee must provide and account for matching funds as agreed upon in the approved application and budget, even if the Grantee does not expend the total grant award; Matching contributions must be verifiable from the Grantee’s record; not included as contributions for any other Federally-assisted programs; and allowable under applicable cost principles; and **Send at least two (2) representatives to a subgrantee grant logistics meeting (February 24-25, 2011).** The first day of this meeting will focus on grant logistics and administration, and the second day will involve the creation of a program-specific evaluation for each campus. Funding Michigan College Access Network (MCAN) has provided the funds for the College Positive Communities Grant. MCAN exists to dramatically increase Michigan’s college participation and completion rates, particularly among low-income and first-generation college students. The goal of the organization is to increase the proportion of Michigan residents with college degrees and valuable credentials to 60 percent by the year 2025. Currently, Michigan’s postsecondary educational attainment rate hovers around 35.8%. MCAN leads the state’s college access movement by employing a number of strategies, including coordination, advocacy, and professional development. MCAN supports local college access networks, which provide mentoring, tutoring, college entrance test prep, career guidance, college admissions and financial aid advising, scholarships, and other services. Finally, it works to strengthen like-minded and mission-aligned partner initiatives such as Michigan Campus Compact, Michigan College Advising Corps, Promise Zones, The Imagine Fund, and Achieving the Dream. Funding is contingent on annual appropriations through the United States Department of Education. Michigan Campus Compact is affiliated with Michigan Nonprofit Association and Campus Compact, and is supported by the ConnectMichigan Alliance Endowment. Michigan Nonprofit Association will serve as the fiduciary agent in Michigan for the grant. You may be required to change components of your proposal or submit additional documentation as federal requirements become apparent. 4 Timeline Proposals [Original and 8 copies] due to: Michigan Campus Compact 1048 Pierpont, Suite #3 Lansing, MI 48911 Attn: College Positive Communities Grant Anticipated notification of grant awards: February 21, 2011 Grant period begins: February 24, 2011 End of grant period: July 31, 2011 Deadline: All application materials must arrive at the MCC office by February 7, 2011 at 5 p.m. FAXED AND EMAILED PROPOSALS WILL NOT BE ACCEPTED! Grant Proposal Checklist Completed Title Page (use template attached) with appropriate fiscal officer signature Abstract of one page or less Project Description of 3 – 5 sentences Narrative of 9 – 12 pages that addresses all areas detailed under Section D of the Request for Proposal Completed Budget for grant funds and match Completed Budget Narrative for grant funds and match At least two letters of support Original and 8 copies of all documents Point Values Title Page, Abstract, Project Description: 10 possible points Key Issue and/or Problem: 10 possible points Programming Plan: 30 possible points Participants: 10 possible points Program Sustainability: 10 possible points Evaluate Your Efforts: 5 possible points Grant Funding: 10 possible points Budget: 10 possible points Budget Narrative: 10 possible points Letters of Support: 10 possible points Presentation: 5 possible points The contents of this document are supported in part by the U.S. Dept of Education College Access Challenge Grant. However, contents do not necessarily represent the policy of the Department and do not assume endorsement by the federal government. 5 MICHIGAN CAMPUS COMPACT 2010 – 2011 College Positive Communities Grant REQUEST FOR PROPOSALS APPLICATION COMPONENTS All grant applications must be typed in 12 point Times New Roman or Arial font, double-spaced with at least one inch margins. A. Title Page (see attached Application Title Page) B. Abstract: Briefly summarize the content of the proposal (not to exceed one double-spaced page) C. Project Description: Three (3) to five (5) sentences MCC and partners will use to describe the initiative in promotional publications. D. Proposal Narrative: (9 – 12 double-spaced pages): 1. Key issue or problem regarding youth accessing higher education (Include statistical information that clearly shows identified need.) a. Describe the needs in your community pertaining to youth accessing higher education. b. How are programs in the community already working to address issues facing youth in access to higher education? c. How are programs on your campus already working to address issues facing youth in access to higher education? 2. Programming plan Detail your specific programming plans for this initiative. a. College Student Involvement Clearly depict the role of college students in addressing issues described in question #D1a. Describe your plan for recruiting college students to serve as College Positive Volunteers with K-12 youth and adult learners. Specifically, what student groups do you plan to target when recruiting, and how will you reach out to them? Once MCC has trained representatives of your campus as CPV trainers, are you committed to training college students in College Positive Volunteerism, KnowHow2Go and the Michigan College Access Portal? How will your program recruit college students to serve at LCAN events or work on LCAN initiatives? **Note: If your community does not yet have an established LCAN, you must acquire a letter of consent from Brandy Johnson, Executive Director of MCAN, in order to apply for this grant. Contact Brandy at firstname.lastname@example.org.** 6 The mission of MCAN is to dramatically increase the college participation and completion rate in Michigan, particularly among low- income and/or first generation college students of all ages. If your program were to be funded for five years by the College Positive Communities Grant, how do you envision creating a dramatic impact on college access in the state of Michigan through this initiative? b. Partnerships Describe the role of each of the partners involved in your programming, indicating how each will share equal responsibility. (This should include, at minimum, (1) a partner representing the higher education applicant, (2) a partner representing an established or emerging Local College Access Network and (3) a partner representing a youth-serving/adult learner support community partner organization.) Special consideration will be given to proposals that include partnerships with organizations designated as partners of MCAN. These organizations can be found here: http://micollegeaccess.org/our-partners. If your community does not yet have an established LCAN, please describe how your program will work with MCAN to identify emerging LCAN efforts in your community. Explain how this partnership between your campus and your Local College Acesss Network will expand or enhance existing access programming and services for the campus and the community. How exactly will this partnership use service as a solution for increasing college access in your community? Which departments on campus will you partner with for your program? To offer some examples, Residential Life, Admissions, Student Organizations, Service Learning, Student Activities and/or Financial Aid may be viable partners to enhance your program. Explain how you plan to work with other community partners on projects supporting by this grant (local schools, youth serving agencies, etc.). How will you leverage these partnerships to recruit youth and potential adult learners to participate in your program? c. Program Details Include a timeline for planning, programming, meetings and/or trainings, and other applicable details. Please include any other relevant information that will help the reviewer to understand the breadth and depth of your proposed program. 3. Participants a. How many college students do you expect to be involved in your program as College Positive Volunteers? b. How many youth do you anticipate will be involved? c. How many adult learners do you anticipate will be involved? d. What other groups do you hope to involve and/or impact through your programming? Indicate recruitment target numbers for those groups. (For example: parents of youth, guidance counselors, community members, legislators, foundations, for-profit entities, etc.) 7 4. Program Sustainability a. Please state your commitment to recruit at least one representative from your institution of higher education to hold a permanent seat on an area LCAN committee(s). If a representative from your institution already holds a permanent seat on an LCAN committee, please name the representative and the committee. b. How will you work toward building support for this project in your community and at your institution, both financially and programmatically? 5. Evaluate your efforts This grant will require each selected subgrantee to participate in three evaluation processes. Some of these processes may require approval from your Institutional Review Board. MCC’s external evaluator will assist you in these processes if required. Programs receiving subawards will be responsible for: a. Data Collection Distributing, collecting, and submitting to MCC pre- and post-training surveys and data tracking around the College Positive Volunteerism training. b. Focus Groups Recruiting trained CPVs to participate in focus groups and interviews facilitated by an outside evaluator. c. Program Evaluation Facilitating quantitative and qualitative evaluations of subgrantee programming on college access. Plans for creating these evaluations will be developed with the aid of an outside evaluator on the second day of the February 24th -25th subgrantee meeting. Please state your commitment to participate in all three evaluation components of this grant. 6. Grant Funding a. This grant has the potential to be renewed for up to 5 years. During this first year of funding, there will be a very tight timeline for spending down the grant monies as well as acquiring the matching funds. Please explain in detail how you utilize this grant’s funds during this first year to best position your program for future years. b. What programming aspects will you include in order to ensure that your program accomplishes the foundation-building work for this grant during this first year of funding? c. Provide specific examples of your institution’s experience and past accomplishments in operating and overseeing MCC grant programs comparable to the one proposed. Include the following components in your response: How much money was awarded, how much of the awarded money was spent, duration of the grant. Did you meet the grant objectives? If not, why not and what did you learn? Describe any relevant outcomes of the grant program(s). E. Budget and Budget Narrative (not included in 9 – 12 page narrative) a. See Appendix A and B for budget and budget narrative requirements. F. Letters of Support (not included in 9 – 12 page narrative) a. See Appendix C for guidelines on the three required letters of support. 8 MICHIGAN CAMPUS COMPACT 2010-2011 College Positive Communities Grants APPLICATION TITLE PAGE Name of Institution___________________________________________________________________ Local College Access Network Name____________________________________________________ Project Title________________________________________________________________________ Funds Requested____________________________ Matching Funds___________________________ Total Project Cost (including match)_____________________________________________________ Lead Campus Applicant________________________________________________________________ Title________________________________________________________________________________ Complete Campus Address______________________________________________________________ Telephone _________________________________Fax______________________________________ E-mail _____________________________________________________________________________ Signature_____________________________________________Date___________________________ LCAN Representative__________________________________________________________________ Title________________________________________________________________________________ Complete LCAN Address_______________________________________________________________ Telephone _________________________________Fax______________________________________ E-mail _____________________________________________________________________________ Signature_____________________________________________Date___________________________ Authorized fiscal agent signature (Please note: This application must be routed through the appropriate campus system, and signed by the person authorized on campus to accept external contracts and grants on behalf of the institution. No application will be accepted without a correct authorized fiscal agent signature.) Fiscal Agent_________________________________________________________________________ Title________________________________________________________________________________ Complete Address_____________________________________________________________________ Telephone _________________________________Fax______________________________________ E-mail______________________________________________________________________________ Signature____________________________________________Date____________________________ 9 Appendix A – Budget Detail the grant funds requested (up to $20,000) with a required 100% match (either cash or in-kind) to demonstrate commitment to the program (e.g., for space rental, resources, etc.) Allowable Costs: Examples of allowable costs include student or professional staff, graduate assistants, transportation, trainings and education, and partnership development activities. Providing funds to a community organization to help form the partnership are allowable, as well as the direct costs associated with the development or implementation of the project. Food is allowable at an amount totaling no more than 5% of the grant funds requested. Food that is requested in the budget must be distributed during programming time, and an agenda for that time must be kept as record. In addition, every participant must sign in. Non-allowable Costs: Budget funds cannot be used for indirect costs, equipment costing more than $100, entertainment costs, tickets to recreational events, ball games, zoos, etc., clothing such as T-shirts or hats, international travel and/or cash incentives. Volunteer time cannot be used as part of the campus match. Examples of Acceptable Match Components: Staff/faculty time (may be used as part of the match, but not for the entire match), food costs, reward/give-away items, room/space used for project, transportation provided at no cost to the project, donated project supplies, additional discounts above and beyond those available to the general public provided by local vendors, cash contributions from community organizations, peers, staff/faculty, relatives or fundraising endeavors, or grants or other funds that are obtained and used to further goals and objectives of the project. Funds from other federal grants may not be used as match. (A) (B) (C) Budgeted Amount Matching Funds Project Totals Salaries Benefits Travel Subgrantee Meeting in Lansing (2 reps., mileage, overnight); Regional NCAN Meeting in Dearborn (2 reps; overnight, mileage, meals) Materials and Supplies Contractual Services Other Costs TOTALS 10 Appendix B – Budget Narrative On a separate page, use the following budget narrative format providing detailed budget information to support each line item in your budget for the implementation of the college access grants. Explain how funds will be expended and how the match (either cash or in-kind) will be made. For each category: Explain how the funds will be used during the grant year Explain how the match will be met (e.g., for space rental, resources, etc.) Provide detailed calculations showing how each amount has been determined (Example: 1 bus at $250 x 2 trips to ABC High School = $500) Salaries (key and support staff) – Name the individual(s) and/or their titles and provide % of time x annual salary for each. Benefits – Provide the total salaries subject to fringe benefits x established rate (indicate). (If different rates are used, break these out per individual.) Travel – Break out costs by purpose of the travel (e.g., statewide meetings in Lansing, travel to partner locations, other relevant project travel). Be sure to budget for travel for two representatives to a subgrantee meeting in Lansing on February 25, 2011, as well as travel, meals and an overnight stay for two representatives to attend a regional NCAN Materials and Supplies – Includes expendable office, meeting, and/or educational materials and supplies in support of the project. Contractual Services – Includes contracted professional services and any sub-awards to partner institutions or organizations necessary for the implementation of the grant. Other Direct Costs – Includes services such as computer services/web support, space rental, meeting costs not included in the materials and supplies category, phone/fax/postage, and printing. 11 Appendix C – Letters of Support Provide at least three letters of support for your program to signify commitment a. One letter of support from your institution’s president b. One letter of support from a representative of your Local College Access Network c. One letter of support from a representative of a youth-serving/adult learners support community partner organization. Other letters of support may come from community partners, representatives of relevant departments on campus, and/or others who can speak to the significance of this program in your community and on campus.
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