Getting Your Board on Board - Baltimore Child Abuse Center

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Getting Your Board on Board - Baltimore Child Abuse Center Powered By Docstoc
					Extreme Board & CAC

    Adam Rosenberg, Executive Director
       Baltimore Child Abuse Center

             National Children’s Alliance
            Leadership Conference 2010

           CAC & BOARD
How Does It Work?
Today’s Makeover – Your CAC

   Close Your Eyes
   • Does your CAC need a makeover?
   • Does your Board need a makeover?
   • 10 areas of improvement
   • Available fixes
   • Answers to your questions
What is YOUR role?

   • Show of hands:
     – Executive Directors
     – Board Chairs
     – CAC Staff
     – Law Enforcement
     – Social Workers
     – Lawyers
1. Return to Core Values

    Go back to the beginning -

    • Why did your community start a CAC?
    • What is your basic function?
    • Is every child served?
Return to Core Values

   • Q: Why did your         • A: Go back to your
     community start a         original mission
     CAC?                      statement. Does it
   • Q: What is your basic     reflect today’s
     function?                 needs?

   • Q: Is every child       • A: If every child
     served?                   isn’t served – why
Return to Core Values – Tough Q’s

   • Mission Creep      • Do some of these
                          programs not meet
   • What are all the     your mission?
     programs you do    • Doing them just
     today?               because there are
                          funded or a pet

                        • Make a not to do
   • Not to do list       list, decide what
                          doesn’t NEED to be
Return to Core Values

   • What do you do with the programs you
     don’t need?
      – Make new partnerships
      – Run less frequently
      – Shut them down
2. Review
Community Representation

    Does your CAC represent your community?
    • Who does your CAC serve?
      – Police, CPS, Prosecution
      – Who else?
         •   Health issue
         •   Partner hospitals
         •   Children - schools
         •   Religious Institutions
         •   Corporations
         •   CASA, PCA, D2L
    • Are they represented?
Community Representation

   • Is the community represented?
     – Make child abuse their problem as well
   • Expand your community reach
     –   Invite them in
     –   Add to the board
     –   Make new partnerships
     –   Create an advisory board
     –   Hold open houses, have a block party,
     –   Start a conversation
     –   Connect online
          • Come to Wednesday’s Friend My CAC
3. Major Partners

    • Who are your major partners today?
      – Do they all participate
      – Do they all fund you
      – If not participating or funding – why?
    • Share the burden
      – Present the savings you provide
         • $1,000 per child, per jurisdiction
         • If you shut down tomorrow…
Major Partners

   • Do you need new major partners?
   • If so, who and from where?
        •   Health issue
        •   Partner hospitals
        •   Children - schools
        •   Religious Institutions
        •   Corporations
        •   CASA, PCA, D2L
Major Partners - Co-Location


4. Total FRD

   • Financial Resource Development
      – its not just fundraising anymore

   Is funding your problem? Questions to ask:
   • Examine your funding sources
      – Constant or varying
      – Dwindling or growing
      – Narrow or wide ranging
   • If one major source dried up, then what?
   • Do you have: endowment / major assets
Total Financial Resource Development

    • Examine Funding         • Grow your financial
      Sources                   base
      – Constant / Varying      – Retain current
      – Dwindling / Growing       funders
      – Narrow / Broad          – Add new
                                – Diversify

    • If one major source
      dried up?               • Organizational
    • Endowment
Total Financial Resource Development

    Where’s the money 2010?
    • Grants
    • Community Foundations & Giving
    • Annual Giving
    • Possibly Social Networking
    • Institutions
    • Public Health Problem
5. Governance Structure

   Does your CAC’s governance structure (i.e.
     the Board) reflect how your CAC runs?
   • What is your board’s current composition?
     – Members of MDT
     – Leaders of MDT
     – Community Leadership
   • What is their current role?
   • Do they know their role?
Basic Board Responsibilities

    •   Commitment to Mission & Purpose
    •   Support & Evaluate Executive Director
    •   Effective Planning
    •   Monitor and Oversight
    •   Financial Resource Development
    •   Fiscal & Ethical Oversight
    •   Board Sustainability
    •   Ambassadorship
Board Member Job Description

   1. Regularly attends board meetings and important related meetings.
   2. Makes serious commitment to participate actively in committee
   3. Volunteers for and willingly accepts assignments and completes
      them thoroughly and on time.
   4. Stays informed about committee matters, prepares themselves
      well for meetings, and reviews and comments on minutes and
   5. Gets to know other committee members and builds a collegial
      working relationship that contributes to consensus.
   6. Is an active participant in the committee's annual evaluation and
      planning efforts.
   7. Participates in fund raising and development for the organization.
Typical Board Structure

                 Board of

     Finance    Fundraising Nominating
    Committee   Committee Committee
Suggested Board Structure

                         Board of

 Program     Finance /                                Ad Hoc
                          Resource     Governance
Oversight      Audit                                     &
                         Development   Committee
Committee   Committee                               Task Forces
Program Oversight Committee

   • Engages people in the actual operation
     of program
     – MDT
     – Community Leaders
     – Funders
     – Experts
Governance Committee

   •   Your new best friend
   •   Replaces Nominating Committee
   •   Tool to advocate & recruit for the board
   •   Reviews current board members
   •   Educates the board
   •   Evaluates the ByLaws
   •   Great for former board chairs
   •   Your partner in this process
Ad Hoc & Task Forces

   • Not everything needs to be a standing
   • Create “problems” for people to solve
     – Gets them involved
     – Based on expertise
     – Useful as a “training ground”
6. Life Cycle of the Board

    Does your Board want to be there?

    • Are they engaged?
    • Are they contributing?
    • Do they know their role?
Life cycle of a board member

                                     • Identify
                                        – Inventory
                                     • Recruit
    Cultivate             Identify      – Prospects
                                        – Partners
                                        – How
                                     • Cultivate
                                        – Orient
                Recruit                 – Nourish
                                        – Retain

    • How is your current board composed?
    • Why
       – Bylaws versus History
       – Time for Change?
    • Use the board
    • Take an Inventory

    • Snapshot of your board – today
    • Roadmap of where to be – tomorrow
    • Who helps?
      Governance Committee
    • Board Profile Worksheet
Start the cycle again

                                     • Be prepared to start
                                       the cycle again
                                     • Set term limits
    Cultivate             Identify
                                     • Identify board
                                       member needs
                                     • Find new roles
                                     • Don’t be afraid to let
                Recruit                them go, correctly
7. (Re)defining Leadership Roles

    • Review job descriptions
      – Senior staff
      – Board President
      – Executive Director
    • Do they reflect CAC in 2010?
    • Ask: Is the Board Chair doing the
      Executive’s work OR is the Executive
      doing the Chair’s work?
Know Your Role

   • Board Chairs
     – Preside at Board Meetings
     – Coauthor board agendas
     – Appoint and assist committees
     – Manage Board growth
     – Maintain Organizational Integrity
     – Link to major stakeholders & Exec Dir
     – Support the Executive Director
     – Be clear on roles and responsibilities
Know Your Role

   • Executive Directors
     – Understand nonprofit governance
     – Train the board
     – Help shape the agenda
     – Lead in recruiting new board members
     – Liaison between staff and board
     – Review the strategic plan
     – Structure & Stage the meeting
     – Evaluate the board’s performance
Partnership between Chair & ED

   •   Meet regularly
   •   Review roles & responsibilities
   •   Review strategic plan
   •   Set personal goals
   •   Visit the other’s office
   •   Role modeling
   •   Lay-Pro Contract
8. Review the Staff Org Chart

                     Tough Times
                    Tough Choices
                   Tough Questions
      – Ask: Is staff working for the position?
         • Or was the position created for staff?

      – How are positions funded?
         • Do they reflect today’s realities?
         • Can you sustain these positions?
         • Volunteers / MDT
9. Time for New Leadership?

   • How long has your leadership been
     – Board President
     – Executive Director
   • Founder’s Syndrome

   • New eyes
   • New perspectives
   • New connections
10. Time to Merge?

   • Finite amount of dollars
   • Serve the Core Mission
       – Ask: Is the CAC for
         • the CAC,
         • for MDT
         • or for children?
   •   Regionalism & Collaboration
   •   Orgs with Common missions
   •   Hospitals
   •   May strengthen co-location
10 Areas of Possible Improvement

   1. Return to Core   6. Board Life Cycle
      Values           7. (Re)defining
   2. Community           Leadership Roles
      Representation   8. Staff Org. Chart
   3. Major Partners   9. Time for New
   4. Total FRD           Leadership?
   5. Governance       10.Time to Merge?

  Resources For All Non Profit Executive Directors & Board Chairs

  • – Board Source provides invaluable tools and
    resources (some free, some by subscription only) for building
    effective non profit boards. Publishes “The Non Profit Board Answer
  • – Online magazine for non profits with e-
    newsletters full of tips and advice (formerly BoardCafe). All free
  • Philanthropy Today & – e-newsletter and
    online version of the Chronicle of Philanthropy, the newspaper of the
    nonprofit world
  • & e-newsletter – promotes non profit
  • State Non Profit Organization assistance –
  • United Way
Thank you

    Adam Rosenberg
    Baltimore Child Abuse Center
    (410) 396-6147

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