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					  Rotary International
 DISTRICT 5840 YOUTH EXCHANGE


FLAT FEE PROGRAM FOR
 OUTBOUND STUDENTS
               BENEFITS

To District:

• Promotes Program and Not Country

• Effective Tool in Budgeting Process

• Easy to Explain to Parents
        BENEFITS
To Parents:
• Total Cost (almost)
• Easy to Understand
• Equalizes Costs to Different Countries
• Allows Creation of Payment Schedule
• Easy to Compare Costs with Other
  Programs (usually one-half the cost of
  others)
• Permits a Refund Schedule Policy
               FLAT FEE COSTS
Long Term                Short Term
Airfare                  Airfare
Business Cards           Business Cards
Insurance                Insurance
Name Badge               Name Badge
Orientation Fees         Orientation Fees
Rotary Blazer            Rotary Blazer
Dictionary               Dictionary
Trading Pins             Trading Pins
T-Shirts                 T-Shirts
Airline Ticket Changes
Language Schools

 $3,680.00                $2,390.00
     FLAT FEE

WHAT IS NOT INCLUDED?
      Luggage
      Camera
      Clothing
      Physical Exam
      Passport
      Visa (year-long)
      Summer Mini-Tour
      Spending Money
Total Cost Estimated
      Long Term = $4,500 ~ $5,500
      Short Term = $2,500 ~ $3,500
          FLAT FEE: AIRFARE -
            INSURANCE


Calculating Airfare: Average Costs of
all airfares + 10% ~ 15% contingency

Insurance: (SCRYE Requirements and
Host District Requirements)
          ORIENTATION FEES
             (FOR DISTRICT 5840)


Orientation #1 – 4-hour afternoon
   w/parents (snacks & drinks)

Orientation #2 – Weekend Camp –
   students only (food, camp expenses)

Orientation #3 – 4-hour afternoon
   w/parents (snacks & drinks)
        PAYMENT SCHEDULE

Application Fee $20 (paid by sponsoring club)

FLAT FEE PAYMENT SCHEDULE:
 • November 15 (@ Interviews)               $ 200
 • January 15 –   Long Term                 $1,160
                  Short Term                $1,095
 • March 1 –      Long Term                 $1,160
                  Short Term                $1,095
 • April 1 -      Long Term                 $1,160
                  Short Term          (Already Paid)
           REFUND SCHEDULE
 Candidate must notify District Chair in
 writing of withdrawal
 By 11/15           Refund less $50.00
 11/16 – 01/01      No refund of the $200
 01/02 – 03/01      Refund less $500

Note: If student is rejected at any point,
 payments are fully refunded (except for
 the administrative fee and any other out-
 of-pocket expenses).

				
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posted:12/21/2011
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