This is an agreement between a company and an employee for the loan of a vehicle
when no money is exchanged. The agreement contains both standard clauses and
opportunities for the use of optional terms and conditions making it fully customizable to
fit the needs of the contracting parties. Under the agreement, the employee asserts that
he or she will not allow anybody else to drive the vehicle and promise to protect the
vehicle by exercising care. This agreement can be used by small businesses or other
entities that want to loan a vehicle to their employees.
Vehicle Lending Agreement (non-financial) Employer/Employee
Made this ________ day of _______________, _____ [Instruction: Insert date.] by and
between _____ [Instruction: Insert vehicle Owner name.] (hereinafter “Owner”), and
________________ [Instruction: Insert vehicle Borrower name.] (hereinafter designated as
"Borrower”). The anticipated period of loan for the Vehicle shall be from ____ to ____.
[Instruction: Insert dates when vehicle will be borrowed.]
For and in consideration of the loan of that certain vehicle (more specifically hereinafter
described) by Owner to Borrower, it is mutually agreed as follows:
1. The subject Vehicle is _____ [Instruction: Insert vehicle information, including but
not limited to make, model, VIN number, color.] (hereinafter the “Vehicle”).
2. Optional language: Borrower is an employee of Owner, and as a function of
Borrower’s performance of his duties as Owner’s employee, Borrower is required to
use, and is being provided the Vehicle for business purposes.
3. Optional language: Borrower has been informed and understands that Owner is
NOT responsible for inspection, safety, maintenance, and/or repairs of said Vehicle
and Owner does NOT warrant and/or guarantee the mechanical condition and/or
safety of the Vehicle.
4. Borrower agrees that he/she will examine and inspect the Vehicle prior to taking
possession of it during the loan period. Borrower agrees that he/she will report in detail
any problems and/or concerns with the Vehicle immediately upon such inspection. In
the event Borrower fails to report any such problems and/or concerns, it shall be agreed
herein and deemed that no such problems and/or concerns exist.
5. Borrower uses the Vehicle in this condition at his/her own risk and agrees to advise
passengers, if any are permitted pursuant to this agreement, to do the same.
6. Optional language: Borrower understands, acknowledges and agrees that the
Vehicle will only be used for business purposes of Owner, and shall not be used for
Borrower’s personal use. Any use of the Vehicle other than this usage shall be
considered unauthorized, and in such event, this agreement may be deemed void in
Owner’s sole discretion, and Borrower shall immediately return the Vehicle to
Owner upon Owner’s request. [Comment: Parties may wish to revise this to reflect
whether the vehicle is for any other usages.]
7. Optional language: Depending on agreement of the parties, and whether or not
usage of Vehicle is being provided as part of the Borrower’s job duties, parties may
wish to consider including language regarding whether the use of the Vehicle is
deemed to constitute a portion of Borrower’s compensation, and also whether or not
usage of the Vehicle is subject to Borrower continuing to hold current position and
necessity of use of Vehicle to perform the job description.
8. Borrower understands, acknowledges and agrees that his permitted use of the Vehicle
shall terminate upon the termination of Borrower’s employment relationship with Owner.
9. Borrower agrees that he/she will NOT cause or allow the subject Vehicle to be loaned,
rented, or driven by any person other than Borrower or a person who has signed a
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Borrowed Vehicle Agreement and been approved by Owner. [Comment: If any other
person shall be permitted to operate the Vehicle, including Borrower’s spouse
and/or other persons employed by the Owner, please revise this language to state
10. Borrower has been informed and agrees that if the Vehicle becomes inoperable through
no fault of the Borrower, Owner will take reasonable steps to have the Vehicle repaired,
but makes no such guarantees of any ability to repair the Vehicle or provide the use of a
11. Borrower agrees that while this Agreement is in force he/she will preserve and protect the
subject Vehicle from loss and/or damage. Borrower agrees to be liable for all costs of
repairs to the Vehicle that is not directly caused by Owner. Borrower assures Owner that
Borrower has confirmed that his own automobile insurance coverage will provide for
payment of loss in the event of any accident and will submit proof of such coverage with
this agreement. Borrower agrees that he/she will take no action during the duration of
this Agreement that could or would reduce, cancel and/or terminate the Borrower's
12. Borrower has been informed that use of the Vehicle is subject to all Federal, State and
Local laws, ordinances and regulations pertaining to the operation and handling of motor
vehicles. Borrower agrees that he/she will NOT use said Vehicle, cause or permit the
same to be used (including by any permitted passenger), in any manner whatsoever in
violation or contravention of any Federal, State and Local laws, ordinance or regulation,
including but not limited to seatbelt and cell phone usage as well as consumption of
alcoholic beverages and illegal substance laws.
13. Borrower shall be responsible to pay all fines, parking tickets, and other assessments for
any violations of traffic laws, ordinances or regulations imposed upon him, and any such
fines, tickets or other assessments shall not be reimbursed by Owner.
14. Borrower understands, acknowledges and agrees that in the event Borrower is found to be
in violation of any such Federal, State and/or Local laws, ordinances and/or regulations
pertaining to the operation and handling of motor vehicles may be subject to potential
disciplinary action by Owner up to and including termination.
15. Borrower agrees that in the event of any accident involving the Vehicle he/she will,
within one (1) hour following such accident, furnish to Owner a full and complete report
thereof, and will report such accident within the time and in the manner prescribed under
the provision of applicable state statute, or, in the event of loss or destruction of said
Vehicle or any of its accessories or of loss of possession thereof or inability to return
same to Owner on demand for any reason, whatsoever, Borrower will pay Owner the
market value of the Vehicle and reasonable market value for loss of accessories unless
otherwise specified in writing signed by all parties. Borrower further agrees it will
follow any and all additional requirements imposed by Owner regarding any such
16. Borrower agrees that all expenses incident to the maintenance of the subject Vehicle
which are caused by and/or related to Borrower's use of the Vehicle shall be borne solely
by Borrower, and Borrower further expressly agrees to hold harmless and indemnify
Owner against all claims and demand arising or resulting from Borrower’s use, storage
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and/or repairs of and to the subject Vehicle during the period of this Agreement
including, but NOT limited to, gasoline, towing charges, mechanics liens and parking
tickets. Borrower shall not be responsible for maintenance and/or repair costs which
were not caused directly by Borrower.
17. Borrower shall follow any and all rules set forth by Owner with respect to the usage of
such Vehicle, and hereby acknowledges and agrees that such rules are subject to change
at any time, in Owner’s sole discretion.
18. Borrower covenants and agrees with the Owner that he/she will forever hold harmless
and indemnify said Owner from any and all claims, demands, causes of action, attorneys’
fees and expenses of any nature arising or alleged to arise from the use, operation,
maintenance and ownership of the subject Vehicle while this Agreement remains in force
and effect, and to reimburse Owner for any loss or damage during said period, except as
otherwise set forth by applicable statute. Borrower agrees to pay to Agent and/or Owner
upon demand any and all reasonable sums expended by it for attorneys’ fees and court
costs in the event Owner files any action to recover possession of, the value of, and/or the
cost of repairing said Vehicle; or in the event Owner employs an attorney to defend it in
any sanction filed by Borrower, or anyone claiming for personal injuries, or property
damage, arising out of the use of the subject Vehicle while in the actual or constructive
possession of Borrower.
19. Borrower agrees that he/she will, at his sole risk and expense, maintain Bodily Injury and
Property Damage Liability Insurance covering the use of Vehicle during the time it is in
his/her possession and until it is returned to the Owner. Owner shall NOT be required to
carry or provide Bodily Injury or Property Damage Liability Insurance during said period
of time. [Comment: Parties may revise this language to reflect applicable insurance
coverage, if other than as set forth above.]
20. Borrower agrees that the use of the Vehicle is complimentary. Borrower agrees this
privilege can be revoked without notice and/or warning by Owner, in his sole discretion,
for any violation of this Agreement.
21. Borrower represents that he/she currently has a valid license to operate a motor vehicle.
Borrower agrees to notify Owner immediately if, for any reason, Borrower's license to
operate a motor vehicle is suspended or revoked for any period of the time covered by
this Agreement. Borrower represents the following information to be true and correct:
a. Borrower’s Full Name (please print) ___________________________________
b. Borrower's Driver's License Number _______________ State: _______
Expiration Date: ___________
c. Borrower's Insurance Company: _________________________________
d. Borrower's Insurance Policy No.: _________________
e. Expiration Date of Insurance Policy: ____________________
f. Insurance Agent's Name and telephone Number: _________________________
22. Borrower agrees that this Agreement is entered into in the State of _____ [Instruction:
Insert state.] and any disputes arising therefrom shall be interpreted and governed by
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_____ [Instruction: Insert applicable state.] law. Borrower agrees to submit to the
jurisdiction of the _____ [Instruction: Insert applicable information.] for any
litigation, arbitration and/or mediation regarding this Agreement.
It is further expressly agreed by and between the Parties hereto that the foregoing
constitutes the sole Agreement between the parties covering the loan of the subject Vehicle by
Owner to Borrower. Any changes and/or amendments to the terms of this Agreement must be in
writing and signed by both parties.
Signature of Borrower
Signature of Owner
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INFORMATION AND FORMS ARE PROVIDED "AS IS" WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND
INCLUDING WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS
FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL DOCSTOC, INC., OR ITS AGENTS, OFFICERS, ATTORNEYS,
ETC., BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF
PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE
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