Request for Proposal Supplies

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					This Request for Proposal (RFP) Supplies notifies potential suppliers that they should
submit their best bids, and that the selection process is competitive. This RFP will allow
an organization to clearly demonstrate impartiality when choosing a vendor with whom
to work. Additional terms can be easily inserted into this document to meet the
requirements of the user. This template form provides comments and instructions to
create a clear and concise RFP and contains opportunities to customize specific terms.
                          REQUEST FOR PROPOSAL SUPPLIES

The ______________ [Instruction: insert name of party sending out request for proposal]
(“Solicitor”) is soliciting proposals from bidders to provide supplies for ______________
[Instruction: insert name of organization that requires services] located in ______________
[Instruction: insert city and state].

______________ [Five (5)] [Comment: These numbers are not provided for by law, but can
be any number the user chooses] copies of the proposal package must be submitted on or
before ______________ [Instruction: insert date and time]. They can be mailed to
____________________________ [Instruction: insert mailing location] or dropped off at
____________________________ [Instruction: insert address]. Proposals shall be sent in a
sealed envelope.

Inquiries pertaining to this solicitation should be directed to ______________ [Instruction:
insert name and position of person], who can be reached at ______________ [Instruction:
insert contact information].

1. Description of Project: ______________ [Instruction: insert a detailed description of the
   project requiring the supplies, including details on the location, special considerations,
   governing regulations, supply requirements, etc.].

2. Description of Supplies: The supplies will include, at a minimum, the following elements:
   A. ______________ [Instruction: insert detailed description of required supplies]
   B. ______________ [Instruction: insert description of timing for delivery]
   C. ______________ [Instruction: insert any additional elements]

[Comment: user should edit the Description of Work to reflect the specific needs of the
user]

3. Required Elements of Proposal: Each proposal is limited to ______________ [fifteen (15)]
   [Comment: These numbers are not provided for by law, but can be any number the user
   chooses] single-sided pages, and should present the development team qualifications for this
   project and shall identify the following:
    A. Format and instructions for preparing the proposal
    B. Cover/signature page
    C. Qualifications of Staff - include a general description of the firm’s staffing and their
       background as it relates to these services.
    D. Budget
    E. Date of Initial Delivery of supplies
    F. Proposal Pricing Specification
    G. Delivery Point
[Comment: For each element of the proposal, set forth the specific details that need to be
included]

4. Selection Criteria: Solicitor will analyze and rate the proposals pursuant to the following
   criteria:
    A. Soundness of Approach ______________ %[Instruction: insert corresponding
        weight given to this criterion]
    B. Demonstrated past performance ______________ %[Instruction: insert
        corresponding weight given to this criterion]
    C. Organizational Capacity ______________ %[Instruction: insert corresponding weight
        given to this criterion]
    D. Program design ______________ %[Instruction: insert corresponding weight given
        to this criterion]
    E. Qualifications of Individuals performing the service ______________ % [Instruction:
        insert corresponding weight given to this criterion]
    F. Cost Consideration ______________ %[Instruction: insert corresponding weight
        given to this criterion]

[Comment: user should edit this section to set forth the specific criteria that user will use]

    Following evaluation of the Proposals, the Solicitor will interview up to the
    ______________ [five (5)] [Comment: These numbers are not provided for by law, but
    can be any number the user chooses] of the prospective consultants to provide supplies.

5. Schedule: The Solicitor’s proposed schedule for consultant selection, subject to change, is as
   follows:
    A. Advertise for Proposals ______________ [Instruction: insert date].
    B. Pre-proposal meeting ______________ [Instruction: insert date and time].
    C. Deadline for Submittal of Proposals ______________ [Instruction: insert date and
        time]. Late proposals may or may not be considered.
    D. Preliminary Selection of Firms ______________ [Instruction: insert date].
    E. Notify Firms Chosen for Interviews (Solicitor Option) ______________ [Instruction:
        insert date].
    F. Interviews ______________ [Instruction: insert date].
    G. Final Selection ______________ [Instruction: insert date].
    H. Complete Contract Negotiations ______________ [Instruction: insert date].
    I. Execution of Agreement ______________ [Instruction: insert date].

6. Terms and Conditions: The Solicitor reserves the right to change the RFP process at any
   time. This solicitation does not obligate the Solicitor to reimburse respondents for any costs
   incurred in setting forth a proposal. This solicitation does not obligate the Solicitor to accept
   or contract for any expressed or implied services. Finally, the Solicitor reserves the right to
   award the contract to the next most qualified bidder if the selected bidder does not execute a
   contract within ______________ [thirty (30)] [Comment: These numbers are not
   provided for by law, but can be any number the user chooses] days after the award of the
   proposal.


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Description: This Request for Proposal (RFP) Supplies notifies potential suppliers that they should submit their best bids, and that the selection process is competitive. This RFP will allow an organization to clearly demonstrate impartiality when choosing a vendor with whom to work. Additional terms can be easily inserted into this document to meet the requirements of the user. This template form provides comments and instructions to create a clear and concise RFP and contains opportunities to customize specific terms.