Docstoc

Request for Proposal Event Planning Services

Document Sample
Request for Proposal Event Planning Services Powered By Docstoc
					This Request for Proposal (RFP) Event Planning Services seeks bids from firms with
regard to providing management, technical and other professional services. This
template RFP can be used to ensure the user obtains all of the necessary information to
effectively evaluate proposals. This template form provides comments and instructions
to create a clear and concise RFP and contains opportunities to customize specific
terms. Further, specific terms can be easily inserted into this form to create a tailored
result.
              REQUEST FOR PROPOSAL EVENT PLANNING SERVICES

The ______________ [Instruction: insert name of party sending out RFP] (“Solicitor”) is
soliciting proposals from bidders to provide event planning services for ______________
[Instruction: insert name of organization that requires services] located in ______________
[Instruction: insert city and state].

______________ [Five (5)] [Comment: These numbers are not provided for by law, but can
be any number the user chooses] copies of the proposal package must be submitted on or
before ______________ [Instruction: insert date and time]. They can be mailed to
____________________________ [Instruction: insert mailing location] or dropped off at
____________________________ [Instruction: insert address]. Proposals shall be sent in a
sealed envelope.

Inquiries pertaining to this solicitation should be directed to ______________ [Instruction:
insert name and position of person], who can be reached at ______________ [Instruction:
insert contact information].

1. Description of Requirement: ______________ [Instruction: If applicable, insert a
   detailed description of the Solicitor’s requirement for event planning services, including
   details on the location, special considerations, etc.]

2. Scope of Work: The work will include, at a minimum, the following elements:
   A. Coordinate multiple events
   B. Work closely with Solicitor to develop and manage the events requested by Solicitor.
   C. Provide management, technical and other services.
   D. Reporting requirements.
   E. Invoice reporting.
   F. ______________. [Instruction: insert any additional elements of the work]

[Comment: user should edit the Description of Work to reflect the specific needs of the
user]

3. Required Elements of Proposal: Each proposal is limited to ______________ [fifteen (15)]
   [Comment: These numbers are not provided for by law, but can be any number the user
   chooses] single-sided pages, and should present the development team qualifications for this
   project and shall identify the following:
    A. Format and instructions for preparing the proposal.
    B. Cover/signature page.
    C. Event planning services qualifications - include a general description of the firm and its
       background as it relates to the needed services.
    D. Demonstrate skill at combining input from various groups within an organization.
    E. Qualifications of Staff - include a general description of the firm’s staffing and their
       background as it relates to these services.
    F. Comparable Projects.
    G. Budget.
    H. Proposal must contain all associated fees and include consumables.______________.
       [Instruction: insert any additional proposal elements]

[Comment: For each element of the proposal, set forth the specific details that need to be
included]

4. Selection Criteria: Solicitor will analyze and rate the proposals pursuant to the following
   criteria:
    A. Soundness of Approach ______________ %[Instruction: insert corresponding
        weight given to this criterion]
    B. Demonstrated past performance ______________ %[Instruction: insert
        corresponding weight given to this criterion]
    C. Organizational Capacity ______________ %[Instruction: insert corresponding weight
        given to this criterion]
    D. Program design ______________ %[Instruction: insert corresponding weight given
        to this criterion]
    E. Qualifications of individuals performing the service ______________ % [Instruction:
        insert corresponding weight given to this criterion]
    F. Budget Consideration ______________ %[Instruction: insert corresponding weight
        given to this criterion]

[Comment: user should edit this section to set forth the specific criteria that user will use]

    Following evaluation of the Proposals, the Solicitor will interview up to the
    ______________ [five (5)] [Comment: These numbers are not provided for by law, but
    can be any number the user chooses] of the prospective consultants to provide event
    planning services.

5. Schedule: The Solicitor’s proposed schedule for consultant selection, subject to change, is as
   follows:
    A. Advertise for Proposals ______________ [Instruction: insert date].
    B. Pre-proposal meeting ______________ [Instruction: insert date and time].
    C. Deadline for Submittal of Proposals ______________ [Instruction: insert date and
        time]. Late proposals may or may not be considered.
    D. Preliminary Selection of Firms ______________ [Instruction: insert date].
    E. Notify Firms Chosen for Interviews (Solicitor Option) ______________ [Instruction:
        insert date].
    F. Interviews ______________ [Instruction: insert date].
    G. Final Selection ______________ [Instruction: insert date].
    H. Complete Contract Negotiations ______________ [Instruction: insert date].
    I. Execution of Agreement ______________ [Instruction: insert date].

6. Terms and Conditions: The Solicitor reserves the right to change the RFP process at any
   time. This solicitation does not obligate the Solicitor to reimburse respondents for any costs
   incurred in setting forth a proposal. This solicitation does not obligate the Solicitor to accept

© Copyright 2013 Docstoc Inc.                                                                          3
    or contract for any expressed or implied services. Finally, the Solicitor reserves the right to
    award the contract to the next most qualified bidder if the selected bidder does not execute a
    contract within ______________ [thirty (30)] [Comment: These numbers are not
    provided for by law, but can be any number the user chooses] days after the award of the
    proposal.




© Copyright 2013 Docstoc Inc.                                                                     4

				
DOCUMENT INFO
Shared By:
Tags:
Stats:
views:1961
posted:12/21/2011
language:English
pages:5
Description: This Request for Proposal (RFP) Event Planning Services seeks bids from firms with regard to providing management, technical and other professional services. This template RFP can be used to ensure the user obtains all of the necessary information to effectively evaluate proposals. This template form provides comments and instructions to create a clear and concise RFP and contains opportunities to customize specific terms. Further, specific terms can be easily inserted into this form to create a tailored result.
This document is also part of a package Event Planning for Your Business 9 Documents Included