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					                           RFP-4-43
                         Attachment F
State of Indiana Election Division Statewide Voter Registration
                            System

                      Cost Worksheets
                                               Indiana Election Division
                                           Attachment F – Cost Worksheets



                                                            Table of Contents


OVERVIEW ........................................................................................................................................... 1

INITIAL COSTS .................................................................................................................................... 4
   S ECTION 1 - I NITIAL S OFTWARE C OSTS .................................................................................................. 4
   S ECTION 2 - S OFTWARE M ODIFICATION C OSTS ...................................................................................... 5
   S ECTION 3 - S OFTWARE I MPLEMENTATION R ELATED F EES AND S ERVICES ............................................... 7
   S ECTION 4 - I NITIAL H ARDWARE C OSTS ................................................................................................ 9
   S ECTION 5 - H ARDWARE I MPLEMENTATION R ELATED F EES AND S ERVICES ........................................... 10
ONGOING COSTS .............................................................................................................................. 11
   S ECTION 6 - S OFTWARE M AINTENANCE C OSTS .................................................................................... 11
   S ECTION 7 - H ARDWARE M AINTENANCE C OSTS ................................................................................... 12
   S ECTION 8 - O THER A NNUAL C OSTS .................................................................................................... 13
   S ECTION 9 - A NNUAL T RAINING C OST ................................................................................................. 14
   S ECTION 10 - ASP/O UTSOURCED IT O PERATIONS M ANAGEMENT ......................................................... 15
TOTAL SUMMARY COSTS ............................................................................................................... 16
   S ECTION 11 - 5-Y EAR T OTAL C OST S UMMARY S HEET .......................................................................... 16
STATE AND COUNTY STAFFING ASSUMPTIONS ........................................................................ 17
   S ECTION 12 - 5-Y EAR T OTAL S TATE AND C OUNTY S TAFFING A SSUMPTIONS S HEET .............................. 17
INCREMENTAL COSTS .................................................................................................................... 18
   S ECTION 13 - I MAGING C OSTS ............................................................................................................. 18
      Scenario 1 ...................................................................................................................................... 19
      Scenario 2 ...................................................................................................................................... 21
      Scenario 3 ...................................................................................................................................... 23
      Scenario 4 ...................................................................................................................................... 25
      Scenario 5 ...................................................................................................................................... 27
      Scenario 6 ...................................................................................................................................... 29
      Scenario 7 ...................................................................................................................................... 31
      Scenario 8 ...................................................................................................................................... 33
   S ECTION 14 - B ARCODING C OSTS ........................................................................................................ 35
      Scenario 1 ...................................................................................................................................... 35
      Scenario 2 ...................................................................................................................................... 37
   S ECTION 15 – GIS & DIA I NTEGRATION C OSTS ................................................................................... 39
      GIS Integration Costs .................................................................................................................... 39
      DIA Integration Costs .................................................................................................................... 41
   S ECTION 16 – A UTOMATIC P RECINCT ASSIGNMENT S OFTWARE C OSTS .................................................. 43
   S ECTION 17 – A DDITIONAL W ORKSTATION C OSTS ............................................................................... 45
   S ECTION 18 – A LTERNATE D ATA C ONVERSION C OSTS .......................................................................... 47
      Scenario 1 ...................................................................................................................................... 47
      Scenario 2 ...................................................................................................................................... 49
   S ECTION 19 – A LTERNATE T RAINING C OSTS ........................................................................................ 51
      Scenario 1 ...................................................................................................................................... 51
      Scenario 2 - ................................................................................................................................... 53
      Scenario 3 - ................................................................................................................................... 55
   S ECTION 20 – S TATE P ROVIDED N ETWORK C OSTS ................................................................................ 57
   S ECTION 21 – S TATE P ROVIDED H OSTING S OLUTION C OSTS ................................................................. 59
                              Indiana Election Division
                          Attachment F – Cost Worksheets



Overview

Each respondent should complete the cost worksheets below. Prices should be fixed fee
and include all travel costs.

Respondents are encouraged to indicate if they are unable to provide specific products
or services (e.g. hardware, ASP outsourcing, or network connectivity) as the best and
final offer process will define/refine the specific products and services required from the
selected respondent.

The cost worksheets in sections 1 - 10 contain all initial and ongoing costs associated
with the respondent’s proposed solution. Sections 11 and 12 contain a 5 -year total costs
worksheet and state/county staffing assumptions, respectively.        While completing
Sections 1 – 12, it is important that each respondent excludes any “incremental” costs
associated with the following SVRS functionality:
  Imaging/Scanning – any costs pertaining to imaging should be captured in section
    13.
  Barcoding – any costs pertaining to barcoding should be captured in section 14.
  GIS and Direct Impact Agency Integration – any costs pertaining to GIS and DIA
    integration should be captured in section 15.
  Automatic Precinct Assignment Software - any costs pertaining to a precinct
    assignment tool should be captured in section 16.

All of the above incremental costs, as well as additional services and hardware
scenarios, will be captured in sections 13 - 21. SOS/IED has placed these costs in
sections 13 - 21 in order to isolate and compare functionality cost to value provided.
SOS/IED realizes that these incremental costs outline functionality, hardware, and
services that have the potential to be very costly.

While SOS/IED has provided some information in the worksheets for respondents to
base their pricing assumptions, SOS/IED strongly encourages each respondent to use
Attachment G – Operational Data and Statistics and Attachment M – Detailed County VR
System Survey Results for additional information and statistics. Each respondent should
document any assumptions for arriving at cost estimates in the costing sect ions below.


Initial Costs

Section 1 - Initial Software Cost
           If package system, the software purchase price
           If custom development, the cost of initial software development to meet
            business requirements

Section 2 - Software Modification Cost
           If package system, the cost of up-front software modifications as needed to
            meet business requirements




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                              Indiana Election Division
                          Attachment F – Cost Worksheets


Section 3 - Software Implementation Service Fees
           The up-front cost of consulting, training, project management and other
            professional services fees to install and bring the software live and
            operational


Section 4 - Initial Hardware Cost
           The up-front hardware cost, including all servers, workstations, network
            devices, and communications with 92 counties

Section 5 - Hardware Implementation Related Fees and Services
           The up-front cost of consulting, training, project management and other
            professional services fees to install and bring the initial hardware live and
            operational


Ongoing Costs

Section 6 - Annual Software Maintenance Cost
           If package system, the annual cost for help desk support, software updates,
            maintenance      to    existing  software    modifications,  and   ongoing
            modifications/enhancements
           If custom development, the annual cost for help desk support, maintenance
            to existing software, and ongoing modifications/enhancements

Section 7 - Annual Hardware Maintenance Cost
           The annual cost for hardware help desk support, repair, replacement,
            upgrades, and upgrade implementation service fees

Section 8 - Other Annual Costs
           Any ongoing costs that should be included in the SVRS budget (i.e. a catch-
            all for intermittent costs such as onsite support required for version upgrades
            if using a package system)

Section 9 - Annual Training Cost
           The ongoing training costs for staff turnover and new features

Section 10 - ASP/Outsourced IT Operations Management
          Upfront and ongoing costs of vendor hosting and IT operations management


Total Costs & State/County Staffing Assumptions

Section 11 - 5-Year Total Summary Costs
       This section should contain a summary of the 5-year costs for sections 1-10

Section 12 – 5-Year Total State/County Staffing Assumptions
       This section should contain a summary of the 5-year State and county staffing
         assumptions


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                             Indiana Election Division
                         Attachment F – Cost Worksheets



Incremental Costs


Section 13 - Imaging Costs
          Upfront and ongoing total costs for implementing imaging functionality
          Note that there are several different cost scenarios within this section

Section 14 - Barcoding Costs
          Upfront and ongoing total costs for implementing barcoding functionality

Section 15 – GIS and DIA Integration Costs
       Upfront and ongoing total costs for the GIS integration efforts
       Upfront and ongoing total costs for the Direct Impact Agency (e.g. BMV, DOH,
         DOC) integration efforts

Section 16 – Automatic Precinct Assignment Software Costs
          Upfront and ongoing total costs for implementing automatic precinct
           assignment functionality

Section 17 – Additional Workstation Costs
       Alternate workstation requirement assumption scenario

Section 18 – Alternate Data Conversion Costs
       Alternate data conversion assumption scenarios

Section 19 – Alternate Training Costs
       Alternate training assumption scenarios

Section 20 – State Provided Networking Costs
       Costs associated with state providing networking capabilities

Section 21 – State Provided Hosting Costs
       Costs associated with state providing necessary infrastructure for hosting and
         supporting the SVRS application




                                        Page F-3
                                 Indiana Election Division
                             Attachment F – Cost Worksheets


Initial Costs


Section 1 - Initial Software Costs
Each respondent must include the price of all software used in their response to satisfy
the base requirements in this RFP.         Base functionality pricing should include
functionality in which a respondent answered either “Y” or “C” in Attachment E -
Business and Technical System Requirements.

Include the price to obtain the source code (if available). Please include th e price for
any non-application software such as report writers, query tools, etc. Please include any
costs associated with third party software modules required for the proposed
functionality as well.


                                                            Price            Source Code
                   Application Modules




                Non-Application Software




           Third Party Application Modules




 Total Software:

Software pricing must indicate whether the price is based on a lease or purchase basis.

Additionally, if the vendor has an application service provider option, pricing for that
option should be included in Section 10 – ASP/Outsourced IT Operations.




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                                Indiana Election Division
                            Attachment F – Cost Worksheets


Section 2 - Software Modification Costs
Each respondent must include the price of all expected software modifications used in
their response to satisfy the requirements defined in Attachment E. Modification pricing
should include each requirement (by requirement number) in which a respondent answered
either “M” or “D” in Attachment E - Business and Technical System Requirements.
Include the price to obtain the source code (if available).

Assuming that pricing modifications for “M” or “D” responses will be challenging based
only on the listed business requirement, please document assumptions.

             Modification Description                   Hours    Cost       Source Code
 Modifications to priority 1 requirements defined in
 attachment E (list each individually)




 Total Cost of      Modifications   to   priority   1
 requirements:


             Modification Description                   Hours    Cost       Source Code
 Modifications to priority 2 requirements defined in
 attachment E (list each individually)




 Total Cost of      Modifications   to   priority   2
 requirements:




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                                  Indiana Election Division
                              Attachment F – Cost Worksheets



              Modification Description                     Hours    Cost       Source Code
 Modifications to priority 3 and priority 4 requirements
 defined in attachment E (list each individually)




 Total Cost of Modifications to priority 3 & 4
 requirements:



Provide hourly billing rates for your software modification personnel per staff level.
                            Staff Level                               Billing Rate




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                                  Indiana Election Division
                              Attachment F – Cost Worksheets


Section 3 - Software Implementation Related Fees and Services
Indicate the number of hours and cost based on the proposed implementation plan you
have provided.

                    Service                              Hours        Cost
System Design and Configuration


Project Team Training
Data Conversion - assume several iterations of
data cleansing and practice conversions.
    Assuming 70% of counties (64 counties) can
     provide data in one file format/structure and
     30% (28) counties will provide a unique file
     format.
Functionality Testing   and    User   Acceptance
Testing


User  Training    (Scheduling,    Preparation,
Management of Logistics, and Execution)
    Assuming Train the Trainer Sessions. End
     User Training Will Be Conducted by the
     State.
Go-Live


Post Live Evaluation/Refinement


Project Management


Other (Specify)




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                              Indiana Election Division
                          Attachment F – Cost Worksheets



Provide hourly billing rates for your software implementation personnel per staff level.
                        Staff Level                                  Billing Rate




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                                  Indiana Election Division
                              Attachment F – Cost Worksheets


Section 4 - Initial Hardware Costs
Each respondent must include hardware pricing to support the proposed servers,
workstations, network components, and communication requirements based on the
volume information provided in Attachment G – Operational Data & Statistics and
Attachment M – Detailed County VR System Survey Results. The SOS/IED reserve the
right to purchase hardware separate from this proposal. Any packaging discounts need
to be adequately documented.

                            Hardware                                  Price
Servers
Workstations (Define type of workstation - - PC, terminal, etc.)

   Assume 92 Counties need desktops - 3 per county
Primary network components – Network Infrastructure such as
routers and switches
Primary communication/connectivity for 92 counties
Backup network components.            Backup     implies   failover
networking solution.
Backup communication/connectivity for 92 counties (specify
approach). Backup implies failover communication solution.
Other (Specify)
Total Hardware:




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                                       Indiana Election Division
                                   Attachment F – Cost Worksheets


Section 5 - Hardware Implementation Related Fees and Services
Indicate the number of hours and cost based on the proposed implementation plan you
have provided. Please indicate whether your organization provides that type of support
as well.


                         Service                         Hours                Cost
 Installation Planning


 Site Preparation (including state and county
 preparation)


 IS Training


 Installation


 System Testing


 Project Management


 Travel Expenses


 Other (Specify)



Provide hourly billing rates for your hardware implementation personnel per staff level.

                              Staff Level                            Billing Rate




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                              Indiana Election Division
                          Attachment F – Cost Worksheets


Ongoing Costs


Section 6 - Software Maintenance Costs
Each respondent must include the price of all annual maintenance required for the
software listed in section 1 and the modifications listed in section 2 if maintenance is
available for modifications (if maintenance is not offered for m odifications, include the
cost of updating the modifications in section 8 – other annual costs).

                                                         Annual Maintenance Costs
                Application Modules




             Non-Application Software




          Third Party Application Modules




              Modifications Priority 1




              Modifications Priority 2




             Modifications Priority 3&4




 Total Software Maintenance:




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                               Indiana Election Division
                           Attachment F – Cost Worksheets



Section 7 - Hardware Maintenance Costs
Include the annual cost for hardware help desk support, repair, replacement, upgrades,
upgrade implementation service fees and network connectivity annual costs.


                         Hardware                                     Annual Price
Servers


Workstations


Primary network components


Primary communication/connectivity


Backup network components            (backup    implies    failover
networking solution)
Backup communication (backup implies failover communication
solution)
Other (Specify)
Total Hardware:




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                             Indiana Election Division
                         Attachment F – Cost Worksheets


Section 8 - Other Annual Costs
Provide cost estimates involved with any other activities required to support the SOS/IED
including upgrading to the next release or any other additional software, hardware,
installation, and implementation activities not included in the other pricing sections
above. These costs will be in addition to any annual maintenance costs previously
detailed. Include the price to obtain the source code of subsequent upgrades and any
other software (if available).


                   Upgrade Description                         Cost        Source Code
 Upgrades


 Software


 Hardware                                                                      NA


 Installation                                                                  NA


 Implementation                                                                NA


 Other (Specify)
 Total Cost:




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                              Indiana Election Division
                          Attachment F – Cost Worksheets


Section 9 - Annual Training Cost
Provide cost and hour estimates involved with on-going training. On-going training is
defined as the training required after the initial implementation training to address
turnover, as well as refresher training.


                                                      Hours             Cost
User  Training    (Scheduling,    Preparation,
Management of Logistics, and Execution)


Other (Specify)




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                            Indiana Election Division
                        Attachment F – Cost Worksheets


Section 10 - ASP/Outsourced IT Operations Management
Indicate the upfront and ongoing costs of vendor hosting and IT operations management,
if any.


                                                      Cost
    Service Provided
                               Year 1        Year 2    Year 3      Year 4      Year 5




Total




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                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Total Summary Costs


Section 11 - 5-Year Total Cost Summary Sheet
Provide your solution’s total cost of ownership over the next five years for costing sections 1-10 above.

               Cost                 Year 1          Year 2            Year 3        Year 4         Year 5   Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




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                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    State and County Staffing Assumptions


    Section 12 - 5-Year Total State and County Staffing Assumptions Sheet
    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software over the next five years.

                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here

    Insert role here

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here

    Insert role here

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-17
                                                 Indiana Election Division
                                             Attachment F – Cost Worksheets


Incremental Costs
SOS/IED realizes that several IN counties currently have voter registration systems that are very rich in functionality. SOS/IED
also realizes that some of this existing functionality at the county -level has the potential to be very costly to deploy at a
statewide-level. SOS/IED is looking for each respondent to provide the State with cost-effective solutions in the following:
imaging, barcoding, GIS and DIA integration, automatic precinct assignment, and several optional hardware/service scenarios.

Each respondent should indicate if any of the scenarios below i s not a viable option and should therefore not complete
the section.

Section 13 - Imaging Costs
The State of Indiana recognizes that “imaging” has the potential to be a costly component of the SVRS solution. Based on thi s
understanding, SOS/IED is asking the respondent to estimate costs on several different imaging scenarios. These costs will be
in addition (i.e. incremental costs only) to any of the base software, hardware, and maintenance costs defined in costing
sections 1-10 above.

For the purpose of imaging scenarios below, “real-time” is defined as instantaneous access to an image. “Batch” implies a
waiting period (no greater than 24 hours) to access or pull up an image from an archival storage.




                                                         Page F-18
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Scenario 1: Scenario 1 assumes the following imaging requirements:
   Real-time image retrieval, which is tied to voter record
   Storage of signature in SVRS voter record, full registration document, and voter maintenance form images (see requirement
    #107 for a list of required forms)
   Conversion/import of all existing electronic images (voter signature, registration document, and voter form images) into the
    SVRS as well as capturing/scanning voter signatures (currently archived in paper form) for all remaining counties for all
    active voter registration records.

               Cost                 Year 1         Year 2             Year 3       Year 4         Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                          Page F-19
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to suppor t the implementation and ongoing support of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2          Year 3         Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-20
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Scenario 2: Scenario 2 assumes the following imaging requirements:
   Real-time image retrieval, which is tied to voter record
   Storage of signature in SVRS record, full registration document, and voter maintenance form images (see requirement #106
    for a list of required forms)
   Conversion/import of all existing electronic images (voter signature, registration document, and voter form images) into the
    SVRS for all active voter registration records. No imaging of existing paper documents/signature required.



               Cost                 Year 1         Year 2             Year 3       Year 4         Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                          Page F-21
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-22
                                                   Indiana Election Division
                                               Attachment F – Cost Worksheets


Scenario 3: Scenario 3 assumes the following imaging requirements:
   Real-time image retrieval, which is tied to voter record
   Storage of signature in SVRS record and full registration document
   Conversion/import of all existing electronic voter signatures a nd registration documents into the SVRS for all active voter
    registration records. No imaging of existing paper documents/signatures.


               Cost                 Year 1          Year 2             Year 3        Year 4          Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                           Page F-23
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-24
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Scenario 4: Scenario 4 assumes the following imaging requirements:
   Real-time image retrieval, which is tied to voter record
   Storage of signature images in SVRS voter record
   Conversion/import of all existing electronic voter signature images into the SVRS for active voter registration records. No
    imaging of existing paper documents/signatures.


               Cost                 Year 1          Year 2            Year 3       Year 4          Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                          Page F-25
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required      Year 1          Year 2          Year 3           Year 4       Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-26
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Scenario 5: Scenario 5 assumes the following imaging requirements:
   Batch image retrieval, which is tied to voter record
   Storage of signature in SVRS record, full registration document, and voter maintenance form images (see requirement #107
    for a list of required forms)
   Conversion/import of all existing electronic images (voter signature, registration document, and voter form images) into the
    SVRS for all active voter registration records. No imaging of existing paper documents/signature required.



               Cost                 Year 1         Year 2             Year 3       Year 4         Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                          Page F-27
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-28
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Scenario 6: Scenario 6 assumes the following imaging requirements:
   Batch image retrieval, which is tied to voter record
   Storage of signature in SVRS record and full registration document
   Conversion/import of all existing electronic voter signatures and registration documents into the SVRS for all active voter
    registration records. No imaging of existing paper documents/signatures.



               Cost                 Year 1          Year 2             Year 3       Year 4          Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                           Page F-29
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-30
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Scenario 7: Scenario 7 assumes the following imaging requirements:
   Batch image retrieval, which is tied to voter record
   Storage of signature images in SVRS voter record
   Conversion/import of all existing electronic voter signature images into the SVRS for active voter registration records. No
    imaging of existing paper documents/signatures.

               Cost                 Year 1          Year 2            Year 3       Year 4          Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                          Page F-31
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-32
                                                   Indiana Election Division
                                               Attachment F – Cost Worksheets



Scenario 8: If a respondent would like to recommend a different cost-effective imaging approach (e.g. a standalone scanning, storage
and imaging solution where images are not tied to voter record) for the State of Indiana, please define the approach below and provide
cost estimates below.



               Cost                 Year 1           Year 2            Year 3        Year 4          Year 5             Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                           Page F-33
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                      Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3         Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-34
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Section 14 - Barcoding Costs
Provide costs involved with the following barcoding scenarios. These costs will be in addition to any of the base software,
hardware, and maintenance costs above.

Scenario 1: Scenario 1 assumes barcoding technology and tools will be needed for all 92 counties.

               Cost                 Year 1          Year 2             Year 3        Year 4         Year 5          Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                           Page F-35
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation an d ongoing support of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-36
                                                 Indiana Election Division
                                             Attachment F – Cost Worksheets



Scenario 2: Scenario 2 assumes barcoding technology and tools will be needed for only 72 counties. Vendor will be able to reuse
existing barcoding technology at other 20 counties.

               Cost                 Year 1        Year 2            Year 3       Year 4         Year 5           Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                        Page F-37
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                      Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3         Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-38
                                                Indiana Election Division
                                            Attachment F – Cost Worksheets


Section 15 – GIS & DIA Integration Costs


   GIS Integration Costs
   Provide costs involved with providing integration to existing and new Geographic Information Systems.   These costs will be
   in addition to any of the base software, hardware, and maintenance costs above.

              Cost                 Year 1         Year 2            Year 3      Year 4          Year 5            Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                        Page F-39
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for GIS integration) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-40
                                                 Indiana Election Division
                                             Attachment F – Cost Worksheets


  DIA Integration Costs
  Provide both initial and on-going costs (and hour estimates, if applicable) involved with providing integration to Direct Impact
  Agencies. These costs will be in addition to any of the base software, hardware, and maintenance costs above.

              Cost                 Year 1          Year 2            Year 3        Year 4          Year 5            Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                         Page F-41
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support of
    hardware and software (for DIA integration) over the next five years.


                                   # of Staff                                      Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3         Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-42
                                                Indiana Election Division
                                            Attachment F – Cost Worksheets


Section 16 – Automatic Precinct Assignment Software Costs

   Provide costs associated with providing automatic precinct assignment functionality to the SVRS. These costs will be in
   addition to any of the base software, hardware, and maintenance costs above.

              Cost                 Year 1         Year 2            Year 3       Year 4          Year 5            Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                        Page F-43
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for automatic precinct assignment functionality) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-44
                                                Indiana Election Division
                                            Attachment F – Cost Worksheets



Section 17 – Additional Workstation Costs

Assume 92 Counties need desktops - 6 per county

              Cost                 Year 1         Year 2           Year 3   Year 4   Year 5   Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                       Page F-45
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for additional workstations) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-46
                                                 Indiana Election Division
                                             Attachment F – Cost Worksheets



Section 18 – Alternate Data Conversion Costs

Scenario 1 - Assuming 50% of counties (i.e. 46 counties) can provide data in one file format/structure and 50% (i.e. 46 counties)
will provide a unique file format.

               Cost                 Year 1         Year 2            Year 3       Year 4          Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                         Page F-47
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                      Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3         Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-48
                                                 Indiana Election Division
                                             Attachment F – Cost Worksheets



Scenario 2 - Assuming 92 counties with different database formats requiring data conversion programs.

               Cost                 Year 1       Year 2            Year 3       Year 4         Year 5   Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                       Page F-49
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoi ng support of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-50
                                                Indiana Election Division
                                            Attachment F – Cost Worksheets


Section 19 – Alternate Training Costs

Scenario 1 - Assuming 9 Regional Training Sessions conducted by the Vendor.

              Cost                 Year 1       Year 2            Year 3      Year 4   Year 5   Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                      Page F-51
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-52
                                                Indiana Election Division
                                            Attachment F – Cost Worksheets



Scenario 2 - Assuming a combination of regional and individual county training sessions (conducted by the Vendor.) Assume
55 total sessions.

              Cost                 Year 1        Year 2            Year 3      Year 4         Year 5           Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                       Page F-53
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing s upport of
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-54
                                                Indiana Election Division
                                            Attachment F – Cost Worksheets



Scenario 3 - Assuming 92 Individual County Training Sessions Conducted by the Vendor

              Cost                 Year 1       Year 2            Year 3     Year 4    Year 5   Total
1. Initial Software
2. Software Modification

3. Software Implementation
Services and Fees

4. Initial Hardware
5. Hardware Implementation
Services & Fees
6. Software Maintenance
7. Hardware Maintenance
8. Other Annual
9. Annual Training

10. ASP Outsourced IT
Operations Management
                           Total




                                                      Page F-55
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for this scenario) over the next five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-56
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Section 20 – State Provided Network Costs
This scenario assumes that the State provides the necessary networking infrastructure instead of the respondent providing the
networking infrastructure and connectivity solutions. Under this option, the vendor will need to provide assistance in facilitation,
design, and support of the state provided infrastructure. We recognize the net incremental cost will likely be negative. Ple ase
indicate the negative incremental amounts in the columns below.

               Cost                 Year 1          Year 2             Year 3        Year 4          Year 5            Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                           Page F-57
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support of
    hardware and software (for a State provide network) over the next five years.


                                   # of Staff                                      Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3         Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-58
                                                  Indiana Election Division
                                              Attachment F – Cost Worksheets


Section 21 – State Provided Hosting Solution Costs
This scenario assumes that the State provides the necessary hosting infrastructure instead of the respondent providing the
outsourcing and hosting service solutions. Under this option, the vendor will need to provide assistance in facilitation, de sign,
and support of the state provided infrastructure. We recognize the net incremental cost will likely be negative. Please indicate
the negative incremental amounts in the columns below.

               Cost                 Year 1          Year 2             Year 3        Year 4         Year 5             Total
 1. Initial Software
 2. Software Modification

 3. Software Implementation
 Services and Fees

 4. Initial Hardware
 5. Hardware Implementation
 Services & Fees
 6. Software Maintenance
 7. Hardware Maintenance
 8. Other Annual
 9. Annual Training

 10. ASP Outsourced IT
 Operations Management
                            Total




                                                           Page F-59
                                                     Indiana Election Division
                                                 Attachment F – Cost Worksheets



    Provide your assumptions for required state and county staffing (by role) to support the implementation and ongoing support o f
    hardware and software (for a State provided hosting solution) over the n ext five years.


                                   # of Staff                                       Total Hours
              Roles                Required
                                                 Year 1          Year 2         Year 3          Year 4         Year 5         Total
State

    Insert role here

    Insert role here
           State Staffing Totals
County

    Insert role here

    Insert role here
         County Staffing Totals




                                                             Page F-60