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WP8_UOM_v01

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									                                                             WP8
                                                     Project Management

                                                           Eleni Panopoulou
3rd Consortium Meeting
5-6 November 2009, Vienna (AT)                          University of Macedonia



                                 With the support of the Lifelong Learning
                                 Programme of the European Union
                                                                    Contents


   Current status
   Financial issues
   Progress Report (D8.0)
   Future actions and deadlines




                  Eleni Panopoulou, University of Macedonia
           3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                          2
                                                                              WP Progress Overview


No    Name                              Leader      Planned         Planned     Revised   Revised   Status
                                                    Start           End         Start     End

WP1   Stakeholders Needs                  UOM            M1             M6        M1        M9      Completed
      Regarding EA

WP2   Web2.0 and Active                   AAU            M7             M12       M7        M12     In progress
      Problem-based Learning in                                                                     (60%)
      EA
WP3   Course Models and                   UKL           M13             M18       M13       M18     Not started
      Platform Development

WP4   Pilot and Evaluation                BOC           M17             M24       M17       M24     Not started


WP5   Dissemination                       COI            M1             M24       M1        M24     In progress
                                                                                                    (40%)
WP6   Exploitation                        ECS            M1             M24       M1        M24     In progress
                                                                                                    (40%)
WP7   Quality and Assurance               UOM            M1             M24       M1        M24     In progress
                                                                                                    (40%)
WP8   Project Management                  UOM            M1             M24       M1        M24     In progress
                                                                                                    (40%)


                      Eleni Panopoulou, University of Macedonia
               3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                                  3
                                                               Deliverables Progress Overview

No     Name                                                     Leader    Planned    Revised   Nature   Diss.   Status
                                                                          date       date               level

D7.1   Quality Plan                                              UOM           M2      M2        R        PP    Submitted
D5.1   Dissemination plan and material                           COI           M3      M7       R, O      PU    Submitted
D1.1   Stakeholders Needs Regarding EA                           UOM           M6      M9        R        PU    Submitted
D1.2   EA Learning Ontology                                      UOM           M6      M9        D        PU    Submitted
D2.1   EA Active, Problem-based Learning Methodology             AAU           M12               R        PU    In progress (?%)
D7.2   Quality Report - Interim                                  UOM           M12               R        PP    November 2009
D8.0   Progress Report                                           UOM           M12               R      PU/CO   December 2009
D3.1   Dissemination Activities Report - Interim                  COI          M12               R        CO    January 2009
D3.2   Exploitation Plan - Interim                               ECSA          M12               R        CO    January 2009

D3.1   EA Undergraduate Course                                   UKL           M18               R        PU    Not started
D3.2   EA VET Course for Private Sector Employees                UKL           M18               R        PU    Not started
D3.3   EA VET Course for Public Sector Employees                 UKL           M18               R        PU    Not started
D3.4   Web 2.0 EA Learning Platform                              NUIG          M18               P        PU    Not started
D4.1   Pilot and Evaluation Plan                                 BOC           M18               R        PU    Not started
D4.2   Pilot and Evaluation Report                               BOC           M24               R        PU    Not started
D5.2   Dissemination Activities Report                           COI           M24               R        PU    Not started
D6.1   Exploitation Plan                                        ECSA           M24               R        CO    Not started
D7.3   Quality Report - Final                                    UOM           M24               R        PP    Not started
D8.1   Final Report                                              UOM           M24               R      PU/CO   Not started
                             Eleni Panopoulou, University of Macedonia
                      3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                                               4
                                                                               Progress Gantt chart


                                                                 2009                          2010

                                                 Q1         Q2          Q3     Q4    Q5   Q6          Q7   Q8

             WP1: Stakeholders Needs
                       Regarding EA
WP2: Web2.0 and Active      Problem-
                 based Learning in EA
              WP3: Course Models and
                Platform Development
             WP4: Pilot and Evaluation

                   WP5: Dissemination

                      WP6: Exploitation

           WP7: Quality and Assurance

            WP8: Project Management

                                                                             TODAY
                      Eleni Panopoulou, University of Macedonia
               3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                                5
                                                Achievements and future activities

   Reviewed literature on learning practices in general and on EA in specific
   Organised yesterday’s workshop
   Develop the EA learning methodology (learning practices and Web 2.0 included)
   Produce D2.1

   Started working on the platform and made a demo on it
   Kick off WP3 course preparation sooner – in November?
   Decide if Advisor tool will be used in the project
   Perform teleconference on the ontology?

   Set up mechanisms for reporting dissemination activities
   Partners have started to perform various dissemination activities
   Realise dissemination plan for the “Project’s Beginning Phase” – newsletter pending
   Produce Interim Dissemination Report (unofficial) at the end of the year

   Gathering initial info on the exploitable results, the market and competition
   Produce Interim Exploitation Plan (unofficial) at the end of the year

   Produce Interim Quality Report (D7.2) within November

   Signed the Consortium Agreement
   Performed a smooth financial reporting rehearsal for 1st semester
   Finalise 3rd Quarterly Report
   Decide if budget shifts (amendment) will be needed
   Handle delays by establishing monthly Skype conferences – Which day per month?
   Decide next year’s meetings and workshop event
   Kick off Progress Report at the end of November – Delays can not be accepted!
                    Eleni Panopoulou, University of Macedonia
             3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                          6
                                                                    Contents


   Current status
   Financial issues
   Progress Report (D8.0)
   Future actions and deadlines




                  Eleni Panopoulou, University of Macedonia
           3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                          7
                                              Quarterly reports – effort status per WP


       Effort spent up to date is balanced in each WP



              WP1          WP2            WP3        WP4         WP5         WP6      WP7      WP8     Total
    Actual    247          136,37         -          -           105,21      69       47,77    92,3    697,65
    Planned   422          265            -          -           430         320      275      315     1762
    %         58,53%       51,46%                                24,46%      21.53%   17,37%   29,3%   39.6%




       Data for UKL, AAU and COI cover 3 quarters, rest of partners cover 2
       BOC and UOM data are based on primary estimations


                           Eleni Panopoulou, University of Macedonia
                    3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                               8
                             Quarterly reports – effort status per partner


   No notable deviations




    Total     UOM           ECS          UKL           AAU             BOC    COI      NUI    Total
    Actual    101           60           138           153,88          23,8   222      6,77   697,65
    Planned   869           273          375           280             285    650      345    3077
    %         11,62%        22%          36,8%         54,95%          8,3%   34,15%   2%     22,67%




   Data for UKL, AAU and COI cover 3 quarters, rest of partners cover 2 quarters
   BOC and UOM data are based on primary estimations



                     Eleni Panopoulou, University of Macedonia
              3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                       9
                                                          Quarterly reports – Total funds



   Current statement of accounts for Q1 & Q2

Total Spent                              87.145,47

EC Funding                               642.855

Percentage Spent                         13,55%




   Data do not include ECS
   Data for UOM and BOC are based on primary estimations


                     Eleni Panopoulou, University of Macedonia
              3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                      10
                                                                    Budget shifts


   Are there needs for official budget shifts?

    Please report them to us until 23 November 2009!



   Any other financial issues?




                  Eleni Panopoulou, University of Macedonia
           3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                              11
                                                                    Contents


   Current status
   Financial issues
   Progress Report (D8.0)
   Future actions and deadlines




                  Eleni Panopoulou, University of Macedonia
           3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                          12
                                                                        Progress Report


   Reporting period: Jan 09 – Nov 09
   Submission deadline: 31 Dec 2009
   Our internal deadline for submission: 18 Dec 2009

   2 parts
     Public Part
           Description of the project and its achievements
           Aimed at peers and widespread dissemination
       Confidential Part
           Administrative, management and financial information
           Aimed to the Agency and the external experts engaged in evaluation


   A good Progress Report means a “Go” for the second payment!
   A bad Progress Report means funding cut-offs for the 1st year!
                      Eleni Panopoulou, University of Macedonia
               3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                     13
                    Progress Report – Public Part Contents 1




                                                         Contribution from
                                                                       ALL



                                                         Contribution from
                                                                       ALL

                                                         Contribution from
                                                                      BOC

                                                         Contribution from
                                                                COI, ECSA


                                                         Contribution from
                                                               WP Leaders

                                                         Contribution from
                                                               WP Leaders




       Eleni Panopoulou, University of Macedonia
3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                      14
                                 Progress Report – Public Part Contents 1




                                                                      Contribution from
                                                                                    ALL

                                                                      Contribution from
                                                                                    ALL


                                                                      Contribution from
                                                                            WP Leaders




   Any more ideas, comments, etc. from any partner will be more than welcome!

                    Eleni Panopoulou, University of Macedonia
             3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                    15
                                 Progress Report – Confidential Part




                                                           Contribution from
                                                                 WP Leaders




                                                           Contribution from
                                                                 WP Leaders




                                                           Contribution from
                                                                  COI, ECSA




       Eleni Panopoulou, University of Macedonia
3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                         16
                                 Progress Report – Confidential Part



                                                           Contribution from
                                                                 WP Leaders




                                                           Contribution from
                                                                         ALL




       Eleni Panopoulou, University of Macedonia
3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                         17
                                                  Progress Report – Confidential Part



                                                                                                                               Contribution from
                                                                                                                                             ALL




                                                                                                                               Contribution from
                                                                                                                                             ALL



           Other Annexes:                            All project outputs (deliverables, promotional material, minutes, etc.)   Contribution from
                                                     In final or draft format (for the ones that are not yet completed).                    AAU

   Contribution from administrative and financial staff will also be highly required – get them
    involved soon!
   Dissemination and exploitation leaders please read section 1.5 of the project handbook
    before contributing
   Delays are not accepted for the Progress Report!


                        Eleni Panopoulou, University of Macedonia
                 3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                                                             18
                                               Progress Report – Confidential Part
                                               Annex I – Financial Reporting table

   Same as the spreadsheets circulated in June 2009 (Q2)
   Take care on the following:
       Remember to include pre-financing received
       Remember to include possible interests in your accounts
       Total working days in staff must be final data
           Remember to declare all your planned effort in closed WPs (WP1)
            and most of your effort in WP2
       Consider the difference in p-days between workplan and
        budget




                     Eleni Panopoulou, University of Macedonia
              3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                               19
                                                                                         Difference in p-days


      There are some differences in p-days in the work plan and in the overall budget.
                                UOM           ECS          UKL           AAU       BOC     COI   NUI
             Manager            134           69           64            30        69      68    35
             Researcher         472           170          277           220       182     548   35
    Annex




             Technical          0             0            0             0         0       0     245
             Administrative     263           34           34            30        34      34    30
             Total              869           273          375           280       285     650   345
             Manager            134           69           69            35        69      68    35
    Budget




             Researcher         472           170          277           280       172     548   35
             Technical          0             0            0             0         0             245
             Administrative     263           34           34            35        34      34    35
             Total              869           273          380           350       275     650   350
             Difference         0             0            -5            -70       +10     0     -5
      How to address this issue:
        Plan the budget days for your overall effort, distributing the extra days in the WPs that
         you are already involved. You may distribute these any way you want just be careful to
         do it in proportion to your already planned effort in each WP.
        Inform us, after deciding this distribution, so that we have an updated view of planned
         effort in each WP.
                                 Eleni Panopoulou, University of Macedonia
                          3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                          20
                                                                    Contents


   Current status
   Financial issues
   Progress Report (D8.0)
   Future actions and deadlines




                  Eleni Panopoulou, University of Macedonia
           3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                          21
                                                         Future actions and deadlines - 2



Send 3rd quarterly report contributions                                  11/11/2009   UOM, ECS, BOC, NUI

Send meeting minutes contributions                                       11/11/2009     WP leaders
Finalise and circulate minutes                                           16/11/2009         UOM
Financial issues if needed (i.e. requests for budget shifts)             23/11/2009         ALL
Skype conference - December                                              0?/12/2009         ALL
Circulate Progress Report draft for contributions                        11/11/2009         UOM
Send Progress Report contributions – technical                           20/11/2009         ALL
Send Progress Report contributions – financial                           04/12/2009         ALL
Circulate Progress Report draft for comments                             10/12/2009         UOM
Send Comments on the Progress Report                                     14/12/2009         ALL
Finalise and submit Progress Report                                      18/12/2009         UOM
Circulate 4th quarterly report for contributions                         04/01/2010         UOM
Skype conference – January                                               ??/01/2010         ALL
Send 4th quarterly report contributions                                  20/01/2009         ALL

                       Eleni Panopoulou, University of Macedonia
                3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                                                           22
                                                    WP8 – Project Management




       Eleni Panopoulou, University of Macedonia
3rd Consortium Meeting, 5-6 November 2009, Vienna (AT)
                                                                          23

								
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