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July 2004 2nd Quarter Report ENGINEERING DEPARTMENT Activities and Status Report Second Quarter 2004 Summary of Activities 1. Construction Division The Department is administrating Thirty-Two (32) major capital improvement projects with a total value exceeding $64 Million. • 5 projects completed this fiscal year with a cumulative value of $6.2 Million • 12 additional projects are currently under construction or soon will be with a total value of $13.6 Million • 19 longer term projects in various stages with a total value over $50 Million 2. Development Division With the State’s construction of the BISC scheduled for fall, Staff continues to work with consultants coordinating utilities and the Waterfront Drive Project, and plans to begin City construction in Spring, 2005. 3. GIS Division Staff applied for and was awarded a Community Development Block Grant for planning and technical assistance. The grant will be used to assist with the development of the City of Eureka zoning and General Plan Update maps and other GIS applications. 4. Traffic/Signals Division Traffic/Signals completed installation of battery backup systems at each of the City’s 25 signalized intersections, which will allow traffic signals to continue to operate when electricity is lost at an intersection. 5. Property Management Property Management worked with DFG Staff to issue a “temporary entry permit” for City property located along Elk River Slough and its tributaries. DFG Staff will be sampling juvenile salmonid populations. 6. Utilities Operations Division Utilities Division continues to monitor the trickling filter discharge to fine tune the new odor reduction system fan speed with a goal of saving electricity while still maintaining efficient trickling filter operation. Construction Division Kurt Gierlich Jeff Tedder Rich ‘Walt’ Walter Jim Hilton Kristen Goetz Steve Burroughs Virginia Beres Angela Martindale The following projects were recently completed: 1. ‘H’ Street Bypass Sewer ($461,757) This project consisted of directional drilled installation of a gravity sewer line from the ‘H’ Street Lift Station down Campton Road, plus the pavement overlay of H Street. John N. Petersen, Inc. (Gierlich, SHN) The following projects are currently in construction: 1. 2004 Flow Monitoring of Wastewater Collection System ($200,000) This project was undertaken in anticipation of the planned 2004 Wastewater Facilities Plan to collect flow data to be used in the analysis of the Treatment Plant and collection/conveyance system. Flow meters were removed in May, with data anaylsis work to follow. SHN and Brown & Caldwell. (Gierlich) Note: this project will need to be extended for one more winter due to incomplete data. Also, additional flow meter installations will need to be setup before the winter rainy season. 2. Multiple Assistance Center ($3,149,000) Project started in February, 2004, with completion scheduled for January, 2005 . DANCO Builders (Gierlich, Guy Hooper inspector). 3. High Water Tank Replacement ($1,477,307) This project consists of constructing a new elevated tank to replace the High Water Tank, then abandoning and remove the existing tank late in 2004. Pittsburgh Tank and Tower. (Tedder, Hilton) 4. Fairway Drive Culvert Replacement ($547,885) This project to replace the culverts at the “Barnum Driveway Curve” on Fairway Drive started in June, 2004 , and will be completed October 15, 2004. Mercer Fraser (Gierlich, Omsberg) 5. Mad River Pipeline, Indianola Section ($1,104,500) This is the second of the Water Transmission System Improvement projects to be constructed. It joins together the North and South pipelines constructed last summer, and completes the parallel pipeline from Arcata to Eureka. Completion is scheduled for September, 2004. Wahlund Const. (Gierlich, OLA) The following projects have been awarded and are nearing construction: 1. ‘V’ Street at 4th and 5th Streets ($ 760,740) This project to add turn lanes and widen the intersections was awarded to RAO Construction. (Tedder , Hilton) 2. Manzanita and ‘N’ Storm Damage ($ 268,485) The City will receive 75% of the bid amount in OES Grant funding, and will be required to match the remaining 25% ($67,121) for this storm damage project. The City will also receive an additional 10% administrative allowance ($ 26,848). Construction will be completed by November 30, 2004. Mercer-Fraser Co. (Gierlich, Burroughs, SHN) 3. Progress Ave. Storm Damage ($ 178,279) The City will receive 75% of the bid amount in OES Grant funding, and will be required to match the remaining 25% ($44,570) for this storm damage project. The City will also receive an additional 10% administrative allowance ($ 17,828). Construction will be completed by November 30, 2004. John N. Petersen, Inc. (Gierlich, Burroughs, SHN) Bids for the following summer 2004 construction projects have been opened but have not yet been awarded by the City Council: 1. Campton Road Storm Damage ($249,560) The City will receive 75% of the bid amount in OES Grant funding, and will be required to match the remaining 25% ($62,390) for this storm damage project. The City will also receive an additional 10% administrative allowance ($ 24,956). Construction will be completed by November 30, 2004. John N. Petersen, Inc. (Gierlich, Burroughs, SHN) 2. Harris and P Storm Damage Repair ($ 9,700) The City will receive 75% of the bid amount in OES Grant funding, and will be required to match the remaining 25% ($2,425) for this storm damage project. The City will also receive an additional 10% administrative allowance ($ 970). Construction will be completed by November 30, 2004. Robert J. Frank (Tedder) 3. Sewer 2004 ($662,050) This maintenance project will install sewer main and manhole lining in the gulch from Cottage St. to Fort Ave., and replace the sewer mains on Washington Street from Summer to ‘C’ Street, ‘F’ Street between 6th and 8th, and I Street between 6th and the alley south of 6th. Wahlund Construction (Tedder, Beres) 4. Fisherman’s Terminal ($5,100,000) This project will include a floating dock at C Street, a fisherman’s working dock and work area westerly of C Street. (Siemer , Boughton) The following projects are in design: 1. Commercial Street Fuel Facility and Underground Storage Tank Removal ($650,000) Soils remediation and design of facility will be completed by December, 2004, at which time project will be advertised for construction for Spring, 2005. SHN. (Gierlich, Zoppo) 2. Waterfront Drive Connection ($800,000) This summer 2005 construction project will extend Waterfront Drive from the Adorni Center to J Street for the State of California Boating Instructional Safety Center. (Siemer) 3. “C” Street and Piazza ($1,500,000) This summer 2005 construction project will improve “C” Street from First Street to the Boardwalk, including a public piazza area. (Siemer) Longer Term Projects: 1. Waterfront Drive Extension Project ($10,000,000) The extension of Waterfront Drive from Del Norte Street to Hilfiker Lane is currently under environmental review. (Siemer) 2. 2004-05 Flow Monitoring ($ unknown cost at this time) This is Phase 2 of the Wastewater Flow Monitoring project set up and operated last winter. The work scope for this Phase 2 Flow Monitoring work is currently being determined, and may consist of the installation of several manholes for flow metering, the purchase of several additional flow meters, and additional consultant engineering services. This flow metering will collect the flow data to be used in the Wastewater Facilities Program (see below under Other Department Projects and Programs). 3. Third and ‘Y’ Sewer Lift Station ($350,000) This project will replace the sewer siphon across the freeway at this location. Preliminary engineering showed the siphon could not be eliminated due to grade elevation issues. Construction of a lift station at this location is considered the best solution to the maintenance problem associated with the existing siphon. Design will begin fall 2004, with construction anticipated for summer, 2005. (Tedder) 4. Water Reservoir Maintenance Project ($400,000) The reservoir has not been inspected since it was reconstructed in 1997. It needs to be drained to have the liner inspected. At the same time the broken yard valves need to be replaced. Preferred time of construction is during low water demand periods starting October 1. (Gierlich) 5. Water Improvements 2004 ($400,000) This project was designed, awarded, and cancelled this year due to funding issues. (Tedder, Hilton) 6. Highland Avenue Utility Reconstruction ($260,000) Reconstruction of the utilities and pavement on Highland Avenue from Broadway to Iowa Street. Design was completed and project has been put “on the shelf” until funding becomes available. (Tedder, Hilton) 7. Seventh Street Bikelanes ($370,000) Project has been designed and put “on the shelf.” Anticipated grant funding appropriation is 2008-9. (Walter, Burroughs) 8. Eureka Skate Park ($650,000) This project consists of a 20,000 square foot skate facility at Cooper Gulch Park. Construction is dependent on securing funding and permits. Redwood Fields Committee has been fundraising and working with local contractors to begin construction. The City is working with the architect on the plans, and once plans and the environmental report are received, will apply for permits from the Corps of Engineers and the Department of Fish and Game. (Boughton, Walter) 9. Anode Bed Replacement and Repair of Cathodic System Discontinuities ($40,000) This is a continuing maintenance project on the cathodic protection system on the Cross Town Interceptor Sewer. The last system survey indicated there are approximately five discontinuities in the system. Construction is anticipated for summer, 2005. (Tedder) 10. Mad River Pipeline Design and construction of subsequent phases of the Mad River Pipeline project will progress as funding becomes available. (Gierlich) 11. Sunny Ave and 14th & ‘P’ Embankment Repairs ($400,000) Preliminary Construction Plans were completed in October, 2003, and have been placed “on the shelf.” Construction funding for the projects has not been identified. City staff will continue to visually monitor the embankments for signs of new movement. (Gierlich, SHN) 12. High Tank Pump Station ($800,000) This project will construct a new pump station to provide a backup system to the new High Water Tank. Design will commence once the new High Tank construction is complete, with construction projected to occur sometime in 2005, depending on funding availability. (Tedder) 13. Mad River Pipeline, North Arcata Section ($2,000,000) This section of the Mad River Pipeline Project will realign the pipeline around the HSU campus in Arcata. Design will be completed over the next year. Construction schedule will depend on financing. (Gierlich, OLA) 14. Martin Slough Interceptor ($30,000,000) The 10 percent design was completed in March 2004. The Draft Environmental Impact Report is currently being reviewed and is expected to be certified in July 2004. Funding for Final Engineering Design has been approved (55% EPA funds = $ 433,700. 45% City participation = $354,800) and will be made available as soon as the EIR is certified. Construction schedule will depend on additional grant funding. (Gierlich, SHN, Brown and Caldwell) 15. McFarland Street Storm Drain ($85,000) This project to replace a storm drain on McFarland Street just south of Myrtle Avenue has been designed and put on the shelf awaiting construction funding. 16. Railroad Crossings ($100,000) This project would replace the at-grade railroad crossings at various locations. Project has been put on hold due to lack of funding. (Walter, Boughton) Other Department Projects and Programs: 1. Wastewater Facilities Plan and Program ($900,000) The Wastewater Facilities Plan will determine the current condition and capacity of all components of the wastewater collection, pumping, and treatment system. The result of this plan will be a long term program which will also identify phased expansion of the wastewater treatment plant. This is an important program that needs to be initiated this year. (Gierlich) 2. NPDES Phase 2 Stormwater Pollution Prevention Program Phase 2 of the NPDES storm water discharge regulations have come into effect. The City’s program was filed October 31, 2003. The City will have five years to fully implement the program once it is approved, which is expected to occur mid-year 2004. (Siemer) 3. Water Distribution System Modeling This project will create a working model of the City of Eureka water system. The resulting model will be utilized in analyzing and designing future improvements to the water system, especially with respect to fire flow analysis and the impact of future development. (Tedder) 4. Parking Place Commission The Department process staffing for this commission that makes recommendations to the City Council relative to on-street and off-street public parking. (Goetz) Development Division Brent Siemer Gary Boughton Dan Moody Kristen Goetz Laurie Shannon Riley Topolewski Angela Martindale Administration Development and review of many private and public projects: Private: 1. Broadway Cinema Albee Street vacation improvements 2. C Street Reconstruction north of 1st Street 3. Eureka Pier (Ash-Vellutini) 4. F & 5th Street Parking Lot 5. 5th Street Plaza (Arkley) 6. Jefferson School quitclaim of sewer easement 7. Humboldt State University’s Boating Instruction and Safety Center (BISC) 8. Monitoring Wells and Soils Borings (for contamination plume cleanups) 9. Building Permit (review for PIRs and utilities) 10. Referrals (City and County) 11. Seaport Village (Goldan) 12. Subdivisions (Dunlap-Durham, Geller, McKenny, Schneider, West) 13. Target Public: 1. Boating Instruction and Safety Center (state project) 2. Carson Mill Site Brownfield Cleanup 3. Cooper Gulch Disc Golf Course (complete) 4. Eureka-Arcata Corridor (state project) 5. Eureka Skate Park 6. Fifth & R realignment (state project) 7. Fisherman’s Terminal (out to bid) 8. 4th 5th and V Street Congestion Relief 9. Multiple Assistance Center (under construction) 10. Myrtle Avenue Bike Lanes (complete) 11. Palco Marsh 12. 7th & Myrtle Avenue site closure 13. Traffic Signal Battery Backup (complete) 14. Waterfront Drive Connection - G to K 15. Waterfront Drive Extension - Del Norte to Hilfiker Development Assistance Review of: 1. Agreement for Encroachments, Monitoring Wells and Subdivision Improvements, (1) 2. Building Permits, (88 permits, some with several reviews) 3. Certificate of Subdivision Compliance Descriptions, (0) 4. Coastal Development Permits, (7) 5. Conditional Use Permits, (1) 6. County of Humboldt Referrals, (6) 7. Descriptions for City Projects, (7) 8. Design Review, (6 meetings with 21 items total) 9. Development Coordination, (0) 10. Encroachment Permits, (59) Fence Permits, (3) Monitoring Wells and Soils Borings within Street right-of-ways, (3) 11. Historic Preservation, (0) 12. Indian Island Permits, (0) 13. Infrastructure Mapping and Document Archival, (0) 14. Insurance Reviews, (169, some with several reviews) 15. Lot Line Adjustments, (5) 16. Requests for Service or Complaints, (4) 17. Sewer Permits, (6) 18. Special Permits, (0) 19. Street and Alley Vacations, (4) 20. Tentative and final Parcel Maps, (8) 21. Tentative and final Subdivision Maps, (2) 22. Variances, (5) 23. Water Permits, (17) In addition to assisting citizens at the counter, and working on future projects, Staff also works on the following programs and attends the following meetings: 1. Capital Improvements Program Each year, Engineering updates the City’s Five-Year Capital Improvement Program (CIP) which is used to identify needed capital improvement projects and to coordinate the financing and timing of improvements. The primary purpose of the CIP is to assist in the orderly implementation of the broad and comprehensive goals of the adopted General Plan and for the maintenance and replacement of the City's infrastructure by establishing an orderly basis to guide local officials in making sound budget decisions and by focusing attention on community goals, needs and capabilities to maximize the benefit of public expenditures. 2. City Council Staff attends the twice monthly Council meetings to answer questions Council may have on Engineering agenda items and to have a better understanding of Council directions and concerns for the City. 3. Disadvantaged Business Enterprise Program (DBE) In order for the City of Eureka to receive Federal Financial Assistance from the U.S. Department of Transportation (DOT), the City of Eureka is required to sign an assurance that it will comply with 49 CFR Part 26. The City of Eureka has established a Disadvantaged Business Enterprise (DBE) Program in accordance with the regulations of the 49 CFR Part 26. Engineering updates the Program yearly to reflect proposed use of Federal monies during the next fiscal year and establishes a goal for Disadvantaged Business Enterprises participation on each federal financed project. 4. Design Review Staff attends Community Development’s twice monthly meetings and provides written comments. The comments are generally preliminary notification of conditions or permit requirements from Engineering, in order to perform certain work efforts. 5. Development Coordination Committee Staff attends Community Development’s meetings, along with other departments and utility representatives, to coordinate applicants projects and to set conditions. 6. Emergency Operations Staff attends bi-monthly meetings to coordinate County and other agency preparedness and responses to emergency events such as earthquakes, fires, floods, etc. 7. Humboldt County Association of Governments Technical Advisory Committee Staff attends monthly meetings coordinating county agency needs for transportation, pedestrian and bicycle projects. 8. Humboldt County Liaison Committee Staff attends the monthly meetings to coordinate agency and utility projects. The County, cities and each utility company provide information to coordinate projects in the most efficient and costly manner. 9. Insurance Reviews Staff reviews insurance certificates and endorsements for all City contracts and for contractors/persons wishing to work in City right-of-ways under Encroachment Permits. Reviews require a technical knowledge of insurance requirements and documentation which transfers the liability of the action of others working for the City or working within our right-of-ways. 10. Open Space, Parks and Recreation Commission Staff attends the once a month meeting to update the Commission on Engineering projects of their concern and to answer questions the Commission may have. 11. Parking Place Commission Staff prepares the agenda and attends the monthly meeting to answer Commission questions on the agenda items, and provides clerical support to the Commission. 12. Planning Commission Staff attends Planning Commission meetings to answer City engineering questions the Commission may have on agenda items and to have a better understanding of the Commission’s direction. GIS Division The following projects or tasks have either been completed or are currently underway during the period of July 15, 2003 to current: 1. Water Infrastructure Inventory Initial linework creation and data attribution 100% complete. Items include: water mains, valves, and hydrants. Water mains and valves attributed with data regarding diameter, material, related files, etc. Application research in progress; edit sweeps and updates underway to reflect current water projects. 2. Water Infrastructure Database Peer Review Review of Water Infrastructure Database conducted and complete. Updates to database currently underway and approximately 5% complete. 3. Wastewater Infrastructure Inventory Initial linework compilation 95% complete, Edit sweeps underway, application research, wastewater basin delineation, Project coordination with Brown and Caldwell. On hold. 4. Display of GIS Data Via Trak-it Software Use of City of Eureka created and maintained GIS files for the purpose of permit tracking. Now updated to include City Aerial photography. 5. Parcel Database Updates Updates to the existing City of Eureka parcel database. Changes in parcel boundaries as dictated by the county assessor’s office and various other sources. Ongoing. 6. CDBG Planning and Technical Assistance Grant In progress- Pursued and awarded a community development block grant for the purpose of planning and technical assistance. This grant will be used to create, and make available on line, digital versions of the City of Eureka Zoning and General Plan Update maps. In addition, various other useful GIS applications will be developed through this contract. Grant was awarded to Geographic Resource Solutions (GRS) of Arcata, CA. GRS is 98% finished with phase 1 of the grant, which is new data creation. Upon completion of phase1, phase 2: application development will begin and should proceed into next quarter. 7. Implementation of ArcReader Free GIS Viewing Software Initial implementation complete with efforts ongoing. Software allows for City of Eureka GIS data to be viewed, queried upon and printed. 8. City of Eureka Housing Element Completed. Coordination of inventory methods with RCAA to include City of Eureka GIS data. Relation of RCAA database with City of Eureka parcel database. 9. Stormwater Infrastructure Inventory On hold- Development of stormwater basin boundaries to assist in NPDES permit process, minor infrastructure inventory. 10. Digitization of all City of Eureka Block Maps, Water Maps and Drainage Maps Involves scanning all mylar block, water and drainage maps, then registering each scanned map file to the proper coordinate system. Ongoing. 11. City of Eureka Sidewalk Areas On hold. Approximately 70 percent complete. Digital representation of outdated City of Eureka walk area map. Traffic/Signals Division The Traffic/Signals Division of the Engineering Department has completed work on several projects and continued work on other projects during this second quarter of 2004 . Several work items have been delayed due to a lengthy jury service (32 days) by the Traffic Operations Manager. Projects being worked on by this Division include: 1. Fourth/Fifth and “V” Street Improvement Project (continuing project). After months of being tied up in the Caltrans permit process this project has finally been awarded. The Traffic/Signals Division of the Engineering Department has ordered the poles for this project and has been working with the Council of the Blind to upgrade the walk/don’t walk pedestrian signals for the sight impaired pedestrian. This project will reduce the congestion and delay that occurs for both morning and evening commute traffic at 4th - 5th and “V” Streets. The City has completed final plans and specifications for this project and advertized the project on April 18, 2004. The Traffic Division has worked with Caltrans on the traffic signal and striping details for the project. We anticipate completing this project in late summer 2004 prior to the opening of the new Target store. This project will include the addition of a left turn lane on 4th Street at “V” Street, the addition of a south bound through lane on “V” Street between 4th and 6th Streets and an additional through lane on 5th Street. The project will include traffic signal modification and implementation of our first emergency vehicle pre-emption system. The emergency vehicle pre-emption system will aid fire trucks responding to calls by changing the traffic signal indication to green prior to the fire truck arriving at the signal. This system will be expanded as other traffic signals are modified. 2. Fifth and “R” Street Improvement Project (continuing project). This is a Caltrans project that has involved City staff coordination. Caltrans has advertized and awarded this project for construction with construction expected during the fall of 2004 and spring of 2005. This project will realign and signalize the 5th and “R” Street intersection. “R” Street between 5th and Myrtle will become a two way street and serve as a major connection from Myrtle Avenue to both 4th and 5th Streets. Emergency vehicle pre-emption will also be installed at 4th and “R” and 5th and “R”Streets. 3. Traffic Signal Battery Project (completed project) Work on this project was completed on April 23, 2004. All traffic signals within the City of Eureka, both State owned and City owned, are now equipped with battery backup systems. This grant funded project added battery backup systems at each of the City’s 25 signalized intersections. The battery backup systems allow the traffic signals to continue to operate in cases of power outages and loss of electricity at an intersection. The new battery backup system was tested during the first week of July when a large portion of Eureka was without power for six hour, but the traffic signals continued to operate. 4. Radar Speed Survey (continuing project) Data collection for this project is nearly complete. We will now begin preparing the report which will be presented to City Council in September for adoption. Every 5 years the Traffic Division of the Engineering Department updates the Radar Speed Survey so that the Police Department can continue use of radar for traffic enforcement. For this project, vehicle speed information is collected at 72 locations on collector and arterial streets. The vehicle speed data is incorporated into the speed survey and is used to set speed limits that are enforceable by radar. 5. Traffic Signal Re-timing Project (project on hold) On a regular basis, data is collected at traffic signal locations to determine if changes need to be made to the signal timing. During the first half of 2003 peak hour traffic counts and radar speed surveys were conducted at each traffic signal location. The data is being placed in a traffic simulation and modeling program which will be used to upgrade the timing at each signal and improve traffic flow between signals. The project has been placed on hold while work is being done on higher priority projects. 6. Office of Traffic Safety - Pedestrian Safety Awareness Campaign In June 2003 the City received notification that we had been awarded grant funding to conduct a pedestrian safety project. The project includes installing in-pavement crosswalk warning lights at two selected locations. The project will also involve working with the Eureka City schools, senior resource groups and media to conduct a pedestrian safety campaign. Over this last quarter we have been putting the plans and specifications together for in- pavement crosswalk warning lights.. This project is due to be completed in November 2004. 7. Traffic Studies Over the last quarter there have been several traffic studies that have come through our department for review. Some of the locations are as follows: A. South Broadway Congestion Relief Study B. Humboldt County Bicycle Transportation Plan C. 5th and E Development D. Buhne Street Medical Offices 8. Grant Applications No new applications have been made during this quarter. 9. Parking Items During this quarter the Parking Place Commission approved recommendations to the City Council regarding raising parking meter fees, installing additional meters at un- metered parking lots, installing diagonal parking on “J” Street between 3rd and 4th, and 5th and 6th Streets, and installing improved signage at City parking lots. 10. Other In addition to the above items, regular items handled during the quarter included: 11 Special Event Requests 4 Transportation Permits 2 Street Light Requests/Complaints 10 Work Orders for new signs and/or parking controls Traffic Signal Monitoring and Maintenance Project Referrals Property Management Division In addition to performing routine property management duties, which includes managing 313 parcels of real property and 50 leases for the City of Eureka and the Eureka Redevelopment Agency, the following activities of interest occurred during the past quarter. 1. Acquisition, Sale and Transfer of Property Acquisition of Public Street Easements and purchase of Property at 4th & 5th Streets at “V” Street. The City acquire 2104 4th Street (Senn Electric)and portions of property located at 427 “V” Street, 2111 4th Street, and a vacant lot on 5th Street as part of the property needed for the City’s 4th and 5th Street at “V” Street road project. 2. Facilities Inspection Inspections of City facilities occurs once every year. The inspection team consists of representatives from the Fire Department and Public Works Building and Facilities Maintenance Divisions, and the Property Manager. The inspections are very beneficial in identifying facility deficiencies and anticipating future funding needs. The following properties were inspected this Quarter: April 7 No Inspection 14 Water Treatment Facility 21 No Inspection 28 Cooper Gulch Recreation Center and Municipal Auditorium and Annex (Ink People and American Red Cross) May 5 Dock B and Dock A 12 Adorni Center, Adorni dock area, Bonnie Gool Dock, Amphitheater 19 No Inspection 26 Tosco Dock, Eureka Forest Products-14th Street Dock, Del Norte Street Fishing Pier, and Chevron Dock-Truesdale Street June 2 Coast Seafoods Dock and Eureka Ice & Cold Storage Dock 9 Wharfinger Building and Public Marina 16 No Inspection 23 Eureka Municipal Airport (buildings and hangars) 30 Zoo buildings and Park Maintenance 3. License Agreements, Renewals and Terminations • Eureka Little League Eureka Little League signed an Amendment to their License Agreement which extends the agreement six (6) years to April 30, 2010. The Eureka Little League’s program is at Jacobs/Haney field (20-30 park). • Food for People Food for People extended the License Agreement for one year at 800 W. Henderson, site of their Community Garden. • Humboldt Bay Maritime Museum Renew License Agreement for the Madaket to use the C Street Dock and the Museum to use the H.H. Buhne Building. 4. Activities of Interest • Haying Parcel M A local contractor has begun to harvest the vegetation off of Parcel M. • California Department of Fish and Game (DFG) The City has issued a “temporary entry permit” to DFG to enter City owned property located along Elk River Slough and tributaries thereto to sample juvenile salmonid populations. • Weed and brush abatement SWAP crews performed weed and brush removal at the following City locations: 1. Multiple Assistance Center - 139 “Y” Street 2. Halverson Site 3. Seventh and Myrtle A portion of Parcel APN 019-321-012 was sprayed to remove the pampas grass. • Informational Signs Three informational signs have been placed at the Wharfinger, Sam Sacco Amphitheater, and the zoo. 5. Follow-up Actions • City Hall Inspection 16 deficiencies were noted by the Building Department; 5 were noted by the Fire Department during the City’s Inspection Team walk through on January 7, 2004. 14 of the Building Departments deficiencies have been corrected. GFCI outlets will not be installed in the first floor bathrooms. The last deals with asbestos issues and will not be addressed at this time. 4 of the Fire Department’s deficiencies have bee corrected. The fifth will cost approximately $10,000 and has been submitted for budget consideration. • Fire Department Headquarters Inspection 17 deficiencies were noted by the Building Department during the City’s Inspection Team walk through on January 14, 2004. 12 of the Building Departments deficiencies have been corrected. 1 has parts on order. 1 has a worker submitted for repair. 2 will be performed by the Fire Department. 1 needs to be a budgeted item. Utilities Operations Division Laboratory 1. The Quality Assurance Plan and Chemical Hygiene and Safety Manual were updated. 2. The laboratory is monitoring the COD of the trickling filter discharge as part of an effort to fine tune new odor reduction system fan speed. The goal is to save electricity by reducing the power consumption of the fans while still maintaining efficient trickling filter operation. 3. Conducted the analysis and submitted results required by the Disinfectants/ Disinfection Byproducts Rule. 4. Humboldt County Division of Environmental Health conducted a Business Plan Inspection of pump station facilities. Wastewater Treatment Plant Operations and Maintenance 1. The Lundbar Hill water boost station has been converted to radio data telemetry and is in testing phase. This new system allows us to transmit flow and reservoir level date back to the water treatment plant. 2. The Elk River Wastewater Treatment Plant 48 inch Effluent discharge valve failed and has been removed and sent to the Bay area for repairs. 3. The Washington St. wastewater pumping station flow meter is back from the service center. Staff installed the meter and it is back in service 4. One primary clarifier has been removed from service for maintenance. 5. The effluent pump building roof repairs are complete. 6. The biosolids application site has been mowed and hayed. The site will by hayed one more time before biosolids are applied this year. Another cutting will occur in the fall. Water Treatment Plant Operations and Maintenance 1. The radio telemetry between Harris & K St. storage facility and the water plant is to show too many errors to allow us to completely abandon the telephone land lines. Staff continues to troubleshoot and fine tune the system. 2. Staff is researching new “smart” locks for the water treatment plant as part of the City’s vulnerability assessment corrective measures. 3. Completed the bid package for fuel tank replacement at Lundbar Hills. 4. Added page on SCADA system to include data from Lundbar Hills. 5. Street dept. repaired sink hole at the drop inlet in the road around the raw water reservoir. 6. Adjusted the Lundbar Hills tank level set point for summer operation. 7. Serviced and test ran Ryan’s Slough booster pumps in preparation for summer demands. Underground Storage Tanks The Pretreatment Section continues with the process of working with SHN to finish the reimbursement paperwork for the golf course UGS project. (Update) Once SHN receives copies of the last two cancelled checks submitted for payment, the paperwork will be submitted to the State of California Underground Storage Tank Reimbursement Fund. Pretreatment Twelve pretreatment facility inspections and thirteen wastewater samplings were conducted at Eureka businesses. One new permit was issued to Forexco Inc. for the discharge of treated groundwater. Regular pretreatment facility inspections are preformed by the City to monitor and ensure compliance of all permitted businesses. The Pretreatment Department also occasionally performs inspections of non-permitted industries. Four inspections of non-permitted businesses were performed in the second quarter. Three of these businesses will be issued permits for on-site oil/water separators. MEMORANDUM To: David Tyson, City Manager Date: July 13, 2004 From: Randy Nickolaus, Assistant City Manager Subject: QUARTERLY STATUS REPORT The following status report covers the period of April 1, 2004 through June 30, 2004, for the Personnel and Finance Departments: 1. RECRUITMENT AND TESTING ASSISTANT ENGINEER I/II -- Applications are being accepted from June 28, through July 16, 2004. CENTRAL SERVICES ASSISTANT -- Applications were accepted from June 21, through July 2, 2004. COMMUNICATIONS DISPATCHER -- Applications are accepted on an ongoing basis. A written examination was held on May 25, 2004. CUSTODIAN – Applications were accepted from April 12, through April 23, 2004. An oral examination was held on May 18, 2004. An appointment has been made. FACILITIES MAINTENANCE SUPERVISOR (Closed Promotional) -- Applications were accepted from April 30, through May 14, 2004. An appointment has been made. FACILITIES MAINTENANCE TECHNICIAN – Applications were accepted from June 21, through July 2, 2004. FINANCE DIRECTOR -- Applications were accepted from June 14, through June 25, 2004. An oral examination is scheduled for July 16, 2004. FIRE CAPTAIN (Closed Promotional) -- Applications were accepted from May 14, through June 4, 2004. Testing was held on June 15, and June 16, 2004. An appointment has been made. MAINTENANCE SUPERVISOR (Closed Promotional) --Applications were accepted from February 3, through March 9, 2004. An oral examination was held on April 9, 2004. An appointment has been made. PARKS AIDE (Regular Part-time) – Applications were accepted from June 21, through July 2, 2004. POLICE OFFICER/LATERAL - Applications are accepted on an ongoing basis. Lateral testing was held on June 23, 2004. POLICE RECORDS SPECIALIST - Applications are accepted on an ongoing basis. RECREATION AIDE (Regular Part-time) – Applications were accepted from April 4, through May 7, 2004. An oral examination was held on June 2, 2004. An appointment has been made. 2. NEW EMPLOYEE ORIENTATION Four (4) new full-time and one (1) new regular part-time employees participated in the new employee orientation, which involves preparation of files and paperwork related to salaries, benefits and legal documents. 3. NEW HIRES Twenty-nine (29) new employees were hired during this period (includes regular, temporary and seasonal employees). 4. SEPARATIONS Fifty-five (55) employees were separated from the City during this period (includes regular, temporary and seasonal employees). 5. PERSONNEL ACTION FORMS One hundred twenty-one (121) personnel action forms were processed during this period (includes regular, temporary and seasonal employees). 6. LABOR NEGOTIATIONS Negotiations continue for a successor MOU with the Eureka Police Officers’ Association (EPOA). The current MOU expired December 31, 2003. 7. DISCIPLINARY ACTIONS For the months of April, May, and June, no disciplinary actions were actually taken, although actions were proposed which may be taken in later months. 8. NEW WORKERS' COMPENSATION CLAIMS Eleven (11) new workers' compensation claims were opened during his period. 9. INSURANCE Over five hundred fifty (550) insurance certificates have been examined to insure they meet the established standards of acceptability with regard to conducting business with the City of Eureka or for using City facilities. 10. PROGRAMS/SEMINARS/ETC. *In partnership with the Diabetic Consumer Action Group, a second Diabetes presentation was offered for all interested employees on April 1, 2004. This was an informative seminar geared towards those who are diabetic, pre-diabetic, and who care for someone with diabetes. *In a continuing effort to share resources among the local agencies, the City of Arcata extended an invitation to participate in Defensive Driver training held on April 23, 2004, and several City employees did participate. *With REMIF’s assistance, VT & Associates came on-site to present Sexual Harassment and Hostile Work Environment training. Two sessions were held on May 12 and 13. VT & Associates has presented this course to over 16,000 police, city and private industry personnel over the last ten years. Most of the attendee evaluations commented on the presenter’s subject knowledge and his effective and interesting style of presenting the information. Memo To: David Tyson, City Manager Through: Randy Nickolaus, Assistant City Manager From: Carolynn Thomas, Assistant Finance Director Date: June 30, 2004 Re: Finance Department Quarterly Status Report The following activities and accomplishments took place in the Finance Department during the months of April, May and June 2004: Sales Tax Revenues: Sales tax is the largest source of revenue to the City’s General Fund. Reports from Hinderliter, de Llamas and Associates (HdL) for the quarter ending December 2003 show sales tax totals at $2,318,021, a 11.9% increase compared with the same quarter in 2002. In the same period, Humboldt County was up 7.1%, the Far North region rose 1.3%, and the state was up 5.0%. Investment Reports: A quarterly investment report was provided to the City Council. As of June 30, 2004 the fair value of all investments totaled $18,799,876 at an average yield of 4.80% and an average maturity of 1.97 years. FY 2004-05 Budget Preparation: The City Council has held two budget strategy meetings on the FY 2004-05 Budget. The first meeting addressed the reductions necessary in the General Fund budget to accommodate increases in retirement costs and revenues lost through new State “takeaways”. The second meeting covered all funds included in the proposed 2004-05 Budget. A public hearing was held on July 6th during the regular Council meeting to review and adopt the budget for the new fiscal year. Following its adoption the 2004-05 budget document will be submitted to the Government Finance Officers Association and to the California Society of Municipal Finance Officers for annual award review. Finance Advisory Committee Recommendation on 1% County-wide Transactions and Use Tax Ballot Measure: Staff worked with the Finance Advisory Committee to develop their recommendation for revenue enhancements to the City Council. Their first recommendation to the Council was to support the County in placing a tax measure on the November 2004 ballot. The 1% county-wide Transactions and Use Tax would bring in $12.8 million in new General Fund revenues county-wide and $2.6 million annually to the City of Eureka. Transit Issues: Three transit system matters were brought to the City Council for discussion and/or public hearing. First the “Zone System” of fare collection was eliminated to allow collection of the full fare allowed by the Americans with Disabilities Act since this allows for a fare equivalent to twice the cost of a fixed route (bus) fare. Second, the Council approved submittal of a TDA claim for $692,740 to cover system operations, and a request for STAF funds to pay for surveillance cameras in the buses. Third, a public hearing was held on Unmet Transit Needs. Comments received were sent to the Humboldt County Association of Governments. Comprehensive Annual Financial Report for FY 2002-2003: The City’s Comprehensive Annual Financial Report (CAFR) was presented to the City Council for their review and acceptance. The CAFR was prepared in accordance with the new reporting requirements established by the Governmental Accounting Standards Board (GASB 34). The CAFR was sent to the Government Finance Officers Association for annual award review. Issuance of Tax and Revenue Anticipation Note Financing: The City issued a $1 million Tax and Revenue Anticipation Note (TRANS) which is a short term obligation issued by local governments to provide funds to meet projected cash flow deficits. Since the State is reducing our VLF revenues by $360,000, ERAF shifts to the State total $305,000 and Sales Tax revenues will be delayed during the 2004-05 fiscal year, the TRANS will provide funds to maintain an even cash flow throughout the fiscal year. New Contract with Outside Audit Firm: A three year contract for annual audit services was approved with Moss, Levy & Hartzheim, Certified Public Accountants. Based on their 54 years experience in public accounting and 27 years of performing local governmental audits, it was felt they best meet the needs of the City. Reorganization of the City’s Administrative Services Departments: To meet the cost reducing measures necessary within the Finance and Personnel Departments for the 2004-05 General Fund budget, and, with the retirement of the Assistant City Manager who has supervised both finance and personnel functions, the Assistant City Manager position has been eliminated. To maintain the necessary managerial structure for these two budget programs, the Finance Director and Personnel Director positions have been reallocated by the City Council. Other positions within the Finance Department have been eliminated as part of the cost savings efforts. Update of City’s Investment Policy: Each year the City Council reviews the City’s Investment Policy to assure it complies with the investment goals of the Council. The Council reviewed and adopted the policy to ensure safety of invested funds, that it maintains sufficient liquidity to meet cash flow needs of the City, and to attain a “market average rate of return” consistent with the primary objectives of safety and liquidity. MEMORANDUM To: David Tyson, City Manager From: Eric Smith, Fire Chief Date: July 12, 2004, 2004 Re: QUARTERLY REPORT- 2ND 2004 During the second quarter, the Department participated in the development of the City’s Strategic Visioning while also preparing to limit it scope of services provided due to the downturn of the economy. It was a time of mixed emotion as on one hand we were developing a vision for the future, while on the other hand, we were was dealing with the reduction of services and the effect that such reductions would have on the safety of our personnel and the citizens they serve. Despite this difficult period, the department continued to reflect upon it’s “Mission and Vision” making positive headway as noted below. Fire Department staff continued to work with the City Council and staff in the development and finalization of Strategic Visioning process. The process was informative and allowed all stakeholders to participate in process of developing a “Vision” for the future. The Fire Department is currently working on the implementation of near term goals including the development of Municipal Code language that will better define the it’s role. As identified in the Visioning timeline, our initial task is to develop and deliver for Council review and subsequent adoption, a Municipal Code reflecting the current role of EFD. This year’s budget process was a very trying and difficult one. I can easily say that it was the most difficult since my appointment to the chiefs’ ranks. During the development of the requested 10% reduced budget, staff worked diligently even when the obvious loss of personnel raised its ugly head. We entered the process sharing a common goal with the City Manger, which was to avoid layoffs if at all possible, but the magnitudes of the cuts needed were not possible if we were to meet the 10% requirement. I would like to thank my staff, EFL, and Tracy Howard of the Finance department for their input, advice, and support. By the time this report is printed, we will be working under the “Plan A” budget alternative adopted by Council. We will have lost another firefighter’s position and a part-time fire inspector’s position along with a number of other funding reductions. These cuts, tied to those experienced in the last two years, will take years of sound financial times and hard work to recover from. Should “Plan B” be implemented later this year, the fire department we enjoy today will be a thing of the past. The department assisted the City in its forward movement in emergency preparedness. As mentioned in previous quarterly reports, we have been working with G.H. Smith Emergency Planning on the update of the City’s “Draft” Emergency Operations Plan. The draft plan was recently unveiled at a tabletop training exercise for City EOC staff in the COE EOC located at Fire Headquarters. The training consisted on a simulated WMD incident involving a dirty bomb. For the two days prior to the actual tabletop, City staff attended EOC sectional training in an effort to refresh staff on their roles and responsibilities in the EOC. The exercise went well and an after-action report is currently being developed by G.H. Smith Emergency Planners for delivery to the City Manger upon it’s completion. Training will continue in August 26th in preparation for a similar full- scale tabletop exercise set for September 9, 2004. The exercise will involve a WMD event again in the City of Eureka and City EOC staff will be working will a number of outside agencies including the County of Humboldt and other community agencies. The Joint Fire Services Committee consisting of Council members Bass-Jackson and Jones and HFD #1 Directors Moore and Olsen continued to meet. During the second quarter, a Memorandum of Understanding was developed that memorialized the goals of objectives of both agencies relative to their fire protection system. Both agencies agreed to continue to work towards consolidation, but at this time improved financial positions on both sides was necessary for a successful union. Currently staff of both agencies continues to work towards the development of common “core values” for the JFS committee members. During the June meeting of the Humboldt County Fire Chiefs Association, I was nominated and accepted the role of the Alternate OES Operational Area Fire Coordinator for Humboldt County. In this role, I will be assisting CDF Humboldt-Del Norte Unit Chief Ostipovich in the maintenance of the Fire Defense Resource Inventory and Mutual Aid Plan, dispatching of Fire and rescue Mutual Aid Resources. I look forward to the opportunity to work with the area chiefs towards the modernization and improvement of our mutual aid and firefighter safety processes within the county. Again, we met one of our Mission Statement vision of “Providing leadership within our community as well as in the fire service locally, statewide, and at the national level” via this assignment. The department continued to make good on it’s vision of “Foster and promote productive cooperation with allied agencies and organizations goal of assisting allied agencies” through the donation or a surplus 1963 Crown fire engine. Over the last several years, EFD was fortunate and was able to replace several of its aging fire apparatus. In doing so, the most recent replacement allowed the department to surplus one of the engines it was retiring from service to the Westhaven Fire Department. The competitive process was opened to all Humboldt County Fire Agencies. Only two, Myers Flat and Westhaven participated and submitted letters of need for review by a committee of local fire chiefs. It was unfortunate that two engines weren’t available as both departments easily justified their need. The committee however deemed Westhaven the lucky recipient, and on April 9th, they took deliver of their new engine. The department enjoyed what was most likely its last live-fire training burn during the second quarter. Through the generosity of Cal Trans and Figas Construction, the department burned a surplus Cal Trans residential structure on May 22nd. It went very well and was attended by members of the City Council, Humboldt County Correctional Officers, Humboldt Fire District #1, Arcata Fire District, and Samoa-Peninsula FPD. I would like to thank Chief Jim Yarnall for his dedication and the numerous contacts, follow-ups, and tenacity towards making this drill a success. Without his effort and interaction with the Air Quality District, this exercise would not have happened. I would also like to thank Training Officer Tod Reddish for his dedication, coordination, and plain hard work. Many do not know that at the last minute Tod cancelled a trip out of town to make sure that the drill occurred in an organized and safe fashion. The department continues to keep it’s fingers crossed as it has requested grant funding for a live-fire burn trailer through the ODP Firefighters Assistance Program on the behalf of EFD and regional fire agencies. During the second quarter, EFD prepared to enter the world of Geographical Information Systems. Thru a the assistance of the Redevelopment, Engineering, and Public Works staff, the department was able to begin the process of converting our response areas maps to a computerized format. Up until this point, all maps utilized by the fire department were drawn by hand, a very time consuming and detailed process. The department is also preparing to use a consultant to assist it in the development of a data link process for the visual display of incident of fire protection system information. This system would be similar to the system utilized by EPD and would allow the department to provide graphical displays of information. Our long-term goal is to be able to develop a system that allows emergency responders to utilize such systems and their databases while on scene at an emergency such as a large fire or hazardous materials incident. I am personally very excited about the prospects this technology will provide our department. I encourage the City to continue its support of the GIS technician, Riley Topolewski in the Engineering department. Riley has been of great assistance in our efforts to move to the modern age relative to mapping, data tracking, and presentation. Attached is Chief Yarnall and Chief Bennett’s quarterly reports for the Operations and Preventions Divisions of the Eureka Fire Department. I have also attached a copy of the Eureka Fire Department Mission statement as a reminder of our mission and vision. Respectfully, Eric M. Smith Eric M. Smith Fire Chief EUREKA FIRE DEPARTMENT FIRE PREVENTION BUREAU 2004 Second Quarter Report TO: ERIC SMITH, FIRE CHIEF FROM: RICK BENNETT, ASSISTANT CHIEF/FIRE MARSHAL DATE: JULY 3, 2004 PERIOD: APRIL 1 THROUGH JUNE 30, 2004 NARRATIVE: During the second quarter of 2004 a significant amount of staff time was dedicated to budget review and development. This was a difficult and frustrating project due to the anticipated reduction in available funds to manage programs. Our adopted budget for 04/05 results in the loss of our part-time Fire Inspector Leon Moses. His last day was June 30th. However, while Inspector Moses was here he continued his enforcement/compliance efforts on the City Garbage project. As noted in our last quarterly report, City Garbage of Eureka is upgrading their equipment to include use of automated collection trucks. This requires clear space for operation of the automated equipment. City Garbage identified numerous locations throughout Eureka that restricted the automated equipment due to vegetation growth. They came to EFD requesting we enforce Eureka Municipal Code requirements for vegetation. Inspector Moses conducted sixty-three site inspections in the second quarter of 2004 as a continuation of this project. Prior to termination, Inspector Moses ensured inspections of licensed facilities were up to date. Loss of his position will result in the Fire Prevention Bureau not being able to facilitate all fire and life safety complaints. We will triage complaints based on seriousness and commit time as available. Our fire investigators have been active investigating all fires in the City as well as developing their ability through training. A State Fire Marshal Investigation 2A course was held in Arcata in May. All EFD investigators have now attended that course. Investigator Nicklas attended a State Department of Justice class on surveillance techniques. We are attempting to bring a vehicle investigation class and an interview/interrogation class to Humboldt County. Our investigators are now using digital cameras to document fire scenes, which will save us film development costs. We are continuing to work with North Coast Air Quality Management District personnel in an effort to move them to providing continuous staffing for response to burn complaints. The Fire Prevention Bureau continues to provide fire and life safety presentations and training to a wide variety of groups. EFD provided two articles to the annual publication, “Living With Fire in California’s Northwest.” With funding from the City Manager’s Office, we recorded firework safety announcements to be broadcast via public radio on dates leading up to the Fourth of July. We staffed the Humboldt County Fire Prevention Officer’s fire and life safety trailer at Redwood Acres Fair for one day in June. We are also working with specific occupancies to achieve code compliance. We have provided input in special event applications and associated inspections. Captain II Emmons completed 31 plan reviews during this reporting quarter. He conducted inspections of all fireworks booths and their related storage locations for much of June, with specific focus during the last week of June. ISSUES: • We are working with other City departments on o BISC o MAC o Target o Sweazy Theater o Waterfront Development Projects o Lundbar Hill Subdivision o The Balloon Track o Veteran’s Center o Code compliance with various occupancies FIRE PREVENTION BUREAU DATA: FPB CAPTAIN: Last Quarter Year to Date Number Hours Number Hours Code 2 3 11 8 Enforcement License 2 2 3 3 Complaints 3 2 10 5 Occupancy 10 8 14 18 Construction 5 6 15 11 Special 1 3 8 7 Miscellaneous 0 0 0 0 City Facilities 9 9 26 21 TOTALS 32 33 87 73 FPB FIRE INSPECTOR: Last Quarter Year to Date Mandated Inspections R-1, 19 32 2, 6 Commercial Inspections 1 2 Weed/Trash Abatement 63 133 Complaints 3 3 Alarm/Sprinkler Systems 3 4 Classes/Meetings Attended 2 5 FPB REVENUE: Last Quarter Year to Date Plans $1593.27 $4221.65 Permits 585.64 585.64 SUPPRESSION DIVISION PRE PLAN INSPECTIONS: Last Quarter Year To Date: Blocks 76 159 Inspections 280 553 Re-Inspections 99 178 R-1 Occupancies 144 244 R-1 Re-Inspections 88 155 EUREKA FIRE DEPARTMENT QUARTERLY REPORTS To: Chief Smith From: Assistant Chief Yarnall Date: July 9, 2004 Subject: Operations Reporting Period: Second Quarter 2004 Narrative: Personnel In mid April the department filled the vacant Captain II positions. The Captain IIs provide direct supervision to the Suppression Captains and have addressed department needs and provide for enhanced continuity. The department also filled a vacant Captain’s position that was created with the retirement of Captain Dennis Brandt. Firefighters have been working diligently to obtain their Apparatus Operator Status. Apparatus Operators serve to fill in for vacancies created by vacation, sick and disability leave in the Engineer’s rank. The process to become certified as an Apparatus Operator is quite involved and requires an intensive study and training period typically lasting approximately six months. During this quarter two firefighters have achieved this certification and several others will achieve theirs during the next quarter. These personnel serve to reduce overtime usage when there are vacancies in the Engineer ranks and staffing is at the 10 firefighter minimum. Following the promotions created by the retirement of Captain Dennis Brandt the department has chosen not to fill the vacant firefighter position. The position was not filled to meet part of the budget reduction for fiscal year 2004-2005. This reduction coupled with the unfilled firefighter position from last year reduces the number of overall firefighters available to respond to incidents and also requires additional overtime funds to maintain the daily minimum staffing at 10 firefighters. The department received Homeland Security grant funding to purchase and implement a new personnel accountability system. Captain Mike Bakke has been managing this project and it will be put into place during July following training. The system provides for increased firefighter safety by ensuring accurate personnel tracking on each apparatus on the incident. The system not only tracks Eureka Fire units but also any automatic or mutual aid units who are involved with the incident. I would like to recognize the efforts of Engine Company 4 B Platoon who responded to a medical aid call involving a 4 year child. Their direct actions were credited for saving the child’s life. Crew members Captain Mike Schultz, Engineer Jeff Broberg and Firefighter Jason Campillo were each awarded the Kris Kelly Memorial Star of Life Award on May 18th, presented by Larry Karsteadt, Executive Director of North Coast EMS at the Humboldt County Board of Supervisors Chambers. Training The second quarter was an active period with personnel again being very resourceful in meeting the department’s training needs. The department was approached by Grocery Outlet owners Mike and Mary Barber and their contractor regarding the department utilizing the former Grocery Outlet store at 7th and Summer Streets for training. The department was asked if we wanted to use the facility for a training burn. The department declined the offer but used the building for extensive destructive training. Training included venting a large portion of the roof, breaching wood frame and poured concrete and block walls. Our thanks go to Mike and Mary who made this valuable training possible. Mike and Mary are truly committed to the community. They previously spearheaded fund raising efforts that resulted in the purchase of a thermal imaging camera for the department. During May the department was approached by Figas Construction owner, Bob Figas about the possibility of conducting a training burn at 1808 Sixth Street. Figas Construction had been awarded a demolition contract from CalTrans to demolish the structure. Through the coordinated efforts of Bob Figas and Nancy Hueske the department conducted a live fire training burn. The department offered the City Council and Mayor the opportunity to participate in the burn. Three council members fulfilled the necessary OSHA pulmonary testing requirements and training and participated in the training. They made several entries and were able to observe fire behavior and experience heat and smoke conditions typical of residential fires. I believe the Council Members enjoyed their experience and provided them with insight into the firefighter’s workplace. Outside fire and law enforcement agencies also participated in the activity. Eureka Fire Department firefighters are being increasingly called upon by outside agencies, primarily C.D.F. and O.E.S., to provide fire protection services both within Humboldt County and Statewide. The federal government has mandated that all wildland firefighters meet minimum qualifications and become certified in wildland fire operations and behavior. In order to provide for firefighter safety on dynamic wildland fire incidents and meet the federal mandates the department is spending significant time and effort in training in these areas. Training will be complete prior to the mandated timeline. Total training hours for the second quarter was 1187. Apparatus and Grounds The City’s last surplus 1963 Crown fire engine was donated to Westhaven Volunteer Fire Department. It will provide the Westhaven community a great improvement over their existing fire apparatus. Progress continues on the Station 4 remodel. The necessary outside American Disabilities Act project requirements were almost completed during the second quarter. The final completion of the project should occur by August 1st. Other Captain II Mike Marriott has been making continued improvements in the department’s incident reporting program, Firehouse. Mike has taken the recent updates and coordinated with software representatives to increase the accuracy of incident response times. Mike is also working with City engineering staff on incorporating G.I.S. technology into department needs. This is an exciting area as G.I.S. will provide many operational enhancements. This project will be ongoing and take time but the benefits will be valued. Budget As mentioned previously the department was asked to provide budget reductions for fiscal year 2004-2005. This project required a significant time commitment and was painful. Almost 80% of the department’s budget is personnel related so significant reductions must impact personnel. With the City adopting 2004-2005 Budget Plan A the Suppression division did not fill a vacant fire fighter position and if a future vacancy occurs we will not fill it either. Under Plan A major cuts were made in training and capital equipment accounts with smaller cuts in many other areas. We were however able to maintain our 10 firefighter minimum daily staffing and retain all currently employed suppression personnel. With the reduction in training funding the department will focus on local and in house training. This situation is manageable for a short duration but does not bode well for the long-term health of the organization. The same can be said for a reduction in capital equipment purchases. The equipment needs are still there we have just deferred the problem. The department has been very fortunate in obtaining large equipment items through grant funding recently. Grant funding should not be viewed as a substitute-funding source. If Budget Plan B is enacted it will result in the loss of personnel and subsequently a reduction in minimum daily staffing and perhaps fire station closure on a rotational schedule. Eureka Fire Department First Quarter Second Quarter Third Quarter Fourth Quarter Total For Year Type # $ Loss # $ Loss # $ Loss # $ Loss # $ Loss # Fires 119 $97,0926 Structures(Resid, Comm, Mobile, Chimney) 29 $744,600 23 $57,950 52 $802,550 Vehicle Fires (Auto, Truck, R.V., Trailer) 8 $123,000 8 $42,101 8 $165,101 Grass/Brush/Trees (Crops, Orchards) 2 $0 30 $1,775 2 $1,775 Refuse/Not Classified(Undetermined, Other) 7 $200 12 $1,300 7 $1,500 # Explosions/ Overpressure 5 $0 Rupture (Steam, Gas, Air, Etc.) 0 Explosion (Vessel, Munitions, Heat/Burn) 1 0 Not Classified (Unable to classified) 3 1 3 # Rescue/Emergency Medical 1018 $3,000 Medical (Assist, Call, Treatment) 488 $3,000 525 488 $3,000 Rescue/Extrication 1 4 1 Unable to Classify/Not Classified 0 # Hazardous Condition/Standby 66 1000 Hazardous Condition (Flammable/Toxic) 15 $1,500 16 31 Faulty Equipment (Electrical, Gas, Oil) 21 $1,000 5 26 $1,000 Vehicle Accident (Spill, Leak) 0 Explosives (Found Explosives, Bomb) 0 Illegal Burning (Hazardous, Noxious, Illegal) 0 Unable to Classify/Not Classified 5 5 # Service Calls 165 100 Person/Public (Person in Distress) 65 $100 23 88 $100 Person/Public(Water, Smoke, Animal, Other) 9 30 39 $0 Unauthorized/Improper Burning (complaint) 12 11 23 Cover/Move-up(Relocation of Company) 1 1 2 Unable to Classify/Not Classified 9 4 13 # Good Intent Call 177 0 Incident Cleared Prior to Arrival 51 40 91 Wrong Location 0 Control Burn 5 10 15 Vicinity Alarm 0 Steam, ETC., Mistaken for Smoke 6 4 10 Hazmat Investigation, Not Founded 3 1 4 Unable to Classify/Not Classified 30 27 57 # False Alarm 83 0 Mischievous False Alarm, Bomb Scare 5 2 7 System Malfunction (PFAS) 3 2 5 Unintentional 8 2 10 Unable to Classify/Not Classified 30 31 61 # Natural Disaster 0 0 Earthquake, Flood, Windstorm 0 Lightning Strike 0 Unable to Classify/Not Classified 0 # Other 0 0 Citizen Compliant 0 Not Classified (Unable to classified) 0 Mutual Aid (Given) 0 Mutual Aid (Received) 0 Totals 816 $873,400 818 $105,126 0 $0 0 $0 1634 $978,526 # Miscellaneous Training Hours 1077 1186.97 2263.97 Civilian Injuries or Deaths 5 0 0 5 Firefighter Injuries or Deaths 0 0 0 0 EUREKA POLICE DEPARTMENT MEMORANDUM To: David W. Tyson, City Manager From: David A. Douglas, Chief of Police Date: July 20, 2004 Subject: Quarterly Report – April through June 2004 We hope both Council Members and the Community who read the quarterly reports find this a comprehensive and meaningful summary of the services and activities being performed by your Police Department. As always, we invite feedback from you and look forward to any comments regarding the information we present to you. WHAT AREAS SHOULD BE OF MOST CONCERN: 1. Called for Services (CFS): See our quarterly crime map (April through June) and CFS information. Service requests from our citizens is an area we have no control over. We continue attempts to target problems and encourage our citizens to assist in reporting crimes. This increases the time spent on handling individual calls for service. Our total workload increases as a result. Increased workload leaves less time for proactive activities (officer initiated activity, OIA) and increases mandatory overtime to handle the workload. Called for service now regularly exceeds Officer initiated activity despite grant-funded traffic overtime. The International City County Management Association ((ICMA) publication “Local Government Police Management” (2003) suggests patrol staffing should be structured so that no more than 25% of day-shift officers’ time is committed to handling calls for service.” Even if we allocate ONLY the time spent from dispatch to initial clearance without allowing time for report writing or immediate investigation of leads, our officers committed time is well in excess of 40% and is increasing. The last 14 months each had over 3,000 calls for service, more 3,000 call months than the previous ten years combined, making this period the busiest months in the history of the Eureka Police Department for service requests from our citizens. 19,088 CFS were handled by Department personnel from January 1 through June 30. This is 1,425 CFS more than the same period last year and reflects the highest January through June number of service requests in the Department’s history. The previous high for April through June CFS was in 1995 when additional grant funded police officers were obtained for neighborhood policing. Sworn police officer staffing was increased to 52. Called for services trended downward as the assigned officers worked the problem areas until the grants ended in 1998. From November of 1999 to date service requests have increased each year. The attached 10-year comparison illustrates the upward trend in service requests. Operational changes attempting to maintain current service levels began in December and continue. Police Service Officers (PSO) handled over 5300 (or 14%) of CFS in 2003 and continued at near that level during first half of 2004. Despite a reduction in staff, PSOs are now handling all animal control field responses and a large percentage of traffic collisions in addition to what were already high caseloads. This has directly freed up police officers for other needed activities. PSOs are now participating as on-call evidence technicians in addition to their regular duties. PSO workload will be reviewed for reduction in third quarter, 2004. As an additional point, the crime map reflects only selected crimes. Person and property crimes are shown. Total crime reports written are a much higher number as the “Other Crime” category typically reflects 55-60 percent of crime reports. During this quarter arrests are up over last year Please refer to the activity charts. Activity reports showing calls for service and selected crime reports taken in the City are also attached. Based on the need to maintain some level of workload balance for officers, beats were last modified in January 2002, reviewed again in December 2003, and will remain unchanged in 2004. Call volume in the west side neighborhoods and the 101 corridor areas continue to require the most concentrated police officer allocations. (See Crime Maps) 2. Assaults and Robbery We are continuing to see high levels in some aspects of crimes against persons. People assaulting other people is not acceptable and any increase is cause for concern. Arrests are occurring. These crimes will continue to be worked very aggressively. As shown in the attached map and charts, all categories of person crimes are high and continue to require a high level of response and investigation activity. 3. Vehicle Crime A significant amount of the reported property crime in Eureka each year involves theft of or from vehicles. This issue is discussed in virtually all of the many public presentations or radio shows we do. Our citizens can do a lot to help themselves and us in this area. The volume of burglary vehicle, grand/petty theft and stolen vehicles continue to reflect this trend. Increased motel occupancy during the summer months requires additional patrol efforts each year. COMMUNITY RESPONSE DIVISION: During the second quarter of 2004 we held 10 neighborhood watch meetings in the evenings. Most were held at the police department and several were multiple meetings. In most meetings we were able to address the issues within the next week The locations of the neighborhoods were: Highland Place and Highland Street (2) Eighteenth Street off of Harrison (2) Eighth and H Street area Buhne and J Streets 1l00 Block of K Streets Entire city, Jefferson School 3400 Block of Union St. (2) In May we conducted a prostitution sting as a result of several citizen complaints. Eight women were arrested for prostitution. Eighteen transient camps were removed out of the Balloon track, PALCO marsh, Mauer Marsh, around the sewage treatment plant and other green belt areas of the city. One encampment we requested help from the County’s SWAP crew. They provided eight prisoners and we removed 2600 pounds of rubbish and garbage from the camp. Attached are before and after photos of the encampment. We borrowed ATV 4-wheel drive vehicles from the Sheriff’s office and removed four camps from Stinky beach at the request of the Audubon Society. Three gang task force meetings were attended. Besides attending the monthly meeting of the City Code Enforcement members, several of the members inspected Floyd Squires property on Sunny Avenue and are in the process of enforcing several regulations. We also acted as mediators on two occasions between neighbors who were feuding over use of property. A crime prevention/safety talk was conducted for the harbor district. We coordinated a meeting with the court administrative officer to find out why our cases were not being resolved at the court level. Much work remains to be done to provide a computerized spreadsheet of City ordinances and fines to the Courts in a format they can upload to their new system, as entry of local City data is not their responsibility. TRAFFIC During this quarter, injury traffic collisions have increased 11% from last year. Total collision reports have decreased .02% over the last year (527 this year compared to 534). Citations for hazardous moving violations have decreased 14% (from 2074 to 1776 this year) and arrests for DUI have decreased 20% (from 125 to 171 this year). These decreases can be attributed in part to lack of personnel to work traffic enforcement. At the end of this quarter we experienced a shortage in Police Service Officers. The traffic officers have had to take some of the non-injury traffic collisions, which is taking time away from traffic enforcement. If this pattern continues the department could become more reactive to traffic issues. In general, proactive traffic enforcement is preferred over reactive enforcement as it relates to traffic safety. TRAFFIC ANALYSIS SUMMARY This Quarter Year-to-date Total collisions 270 527 Total collisions involving fatality 0 0 Total collisions involving injury 91 186 Total persons injured 118 256 Total DUI collisions 11 25 Total pedestrian collisions 6 13 Total citations 1031 2289 TRAFFIC SAFETY GRANT During this quarter we have had four DUI checkpoints and three street legal drag races. There were approximately 500 total cars at the drag strip racing during this quarter. The legal drag races continue to be a very popular event. We have aired two PSAs this quarter. The PSAs have aired over 150 times throughout our local media. TOP 5 LEADERS Collision locations 14th. & B 7 4th. & R 7 Broadway & Bayshore Way 7 West & Myrtle 7 Broadway & 14th. 6 Street most collisions occurred on Broadway 27 Fourth 26 Harris 22 Fifth 13 H Street 10 Primary collision factors Right of Way 110 Unsafe turn 93 Unsafe speed 73 Failure to Yield 59 Red signal, failure to stop 55 Violations most commonly cited Unsafe speed 583 No proof of insurance 401 Unregistered vehicle 180 Unlicensed driver 179 TRAINING The last quarter of the fiscal year proved to be very busy. An attachment is provided showing a detailed breakdown of the training given to department personnel. A few courses of special interest are: Taser Recertification – 34 personnel were successful in the requalification for using the Advanced Taser M26. The two-hour course was done using department instructors. Ethics – Former EPD Chief Ray Shipley instructed an 8-hour course in Ethics to 39 personnel at College of the Redwoods. Sworn and non-sworn personnel were in the classes. Perishable Skills Training – Officers are mandated by state law to complete a minimum of 14 hours of perishable skills training every two years. The required topics are: Firearms (4 hours), Defensive Tactics (4 hours), Driver Training (4 hours) and Interpersonal Communications (2 hours). Again, we turned to department instructors who completed the Firearms & Defensive tactics portions for most officers. Sexual Harassment – We sent 21 personnel to the 8-hour Sexual Harassment training presented by the City Personnel Department. VOLUNTEER ACTIVITY AND OTHER DONATIONS: Our Volunteers continue to serve the Department with enthusiasm and generosity. They worked a total of 885 hours between April and June 2004, and logged over 1769 miles. The Volunteer Patrol Program, which depends on donations to operate, received $900.00 between April and June. Also, our K-9 Program received donations in the amount of $200.00 for those months. We have a lot of friends in the Community who very generously continue to support the services of our Volunteers and the programs they assist with. COMMENDATIONS RECEIVED: We are very proud of our personnel, a feeling shared by the vast majority of our citizens. Some members of the Department who received commendations during this quarter are: • To Chief David Douglas from Kevin Kleckner, Naval Junior Reserve Officers Training Corps of Eureka High School to thank the Department for its generous contribution to their program. • To Sgt. Mike Hislop, Traffic Officer Tim Jones, and Detective Neil Hubbard from Dennis Cacren, long haul driver, to thank them for their courtesy and concern after he was involved in an accident involving a pedestrian. • To EPD from the Eureka High School Student Government, to acknowledge the danger involved in police work and to thank the department for reaching out to the community. • To Police Information Officer Suzie Owsley from Alayn McClendon to thank her for being a part of Gottschalks Kids Day event. • To Chief David Douglas from Edward Shellenbarger, Manager Eureka Central Residence to commend Officer Krystal Griffith for her professionalism in handling a very drunk individual who was in danger. • To Officer Terry Liles from Sgt. Bill Nova to commend him for his investigative ability and attention to detail resulting in the recovery of stolen property. • To Chief Douglas from Stan Terris, Facilities Maintenance Supervisor, to commend the Eureka Volunteer Patrol for the great service they performed while directing traffic for the 8 hours the signal light at Myrtle and West was being repaired until the signal was back in operation, and then helping to pick up equipment. • To Chief David Douglas from Melissa Arnold, Child Abuse Services Team, for EPD’s participation in the CAST open house. • To Officer Bob Martinez from Paul Jackson, Eureka High School, to thank him for taking time out of his day to come to the high school and make presentations to several classes. • To Sgt. Jim Armstrong from Greg O’Leary who observed the Sgt responding Code 3 to a call and due to the extra safety precautions taken by the Sgt., a traffic collision was avoided when another vehicle ran a red light. • To Officers Steve Dunn, Mark Victors, and Louis Altic from Sgt. Lynne Soderberg, commending then on the capture of wanted felon from Massachusetts. • To Sgt. Lynne Soderberg from Senior Police Record Specialists Wanda Levitt and Kathy Prueher and Records Specialist Jim Isaac, to tell her how much they appreciate the help she gave while they were experiencing a critical staffing shortage during a period of time during the workday.. • To Officer Rob Mengel from Sgt. Bill Nova to comment him for his arrest of an Operations Division most wanted person. • To Officers Leah Alexander, Rodrigo Reyna Sanchez, Bill Dennison, Terry Liles, Danny Kalis and Field Training Officers Brian Stephens and AJ Bolton from Sgt. Patrick O’Neill to commend them for their participation in the arrest of a car thief following a pursuit. • To Field Training Officer A J Bolton and Officers Heather Selders, Leah Alexander and Terry Liles from Sgt. Patrick O’Neill for their participation in the arrest of a strong-arm robbery suspect. • To Chief David Douglas from Chief Anthony Sollecito, Seaside Police Department, for the professionalism and cooperation shown to his Detective in locating a cold-case homicide witness and bringing her to our Department for a telephone interview. PERSONNEL APPOINTMENTS, TRANSFERS, PROMOTIONS, RESIGNATIONS, AND RETIREMENTS: Appointments: Miranda Chase – Dispatcher Daniel Kalis – Police Officer Keziah Moss - Dispatcher Resignations, Retirements, Separations: Valerie Cogdill – Dispatcher Arlene Spiers – Dispatcher Jackie Simpson – Animal Control Officer Bragging Rights! . Traffic Officer Tim Jones was honored at the annual Statewide Law Enforcement and Community Recognition Dinner presented by Mothers Against Drunk Driving (MADD). Officer Jones made 43 DUI arrests during 2003, more than any other officer in the Department. Officer Jones is a traffic officer and works primarily day shift, where half of his DUI arrests were made. The other half was made on nighttime shifts while working overtime. Officers Jones made it a point to work one evening out of his weekend on overtime for DUI enforcement and also participated in all 14 DUI checkpoints sponsored by the Department. In June, over 5,000 retired and current police officers and firefighters participated in the California Police and Fire Games in Stockton. Traffic Officer Tim Jones (him again!) along with 3 others competed as a shooting team to beat out 35 other teams and win the gold medal! The competition included shooting paper and metal targets from various positions and distances. This is the second year the team has competed together. We hope the team does as well when they return to the competition at Lake Tahoe/Reno area next year. The Eureka Volunteer Patrol Annual Awards Dinner was held on April 9. It was well attended and allowed the opportunity for the EVP to share with invited guests the high levels of service given by each individual member, as well as the patrol as a whole. Awards were presented to Bob Gish, EVP Volunteer of the Year, and Police Information Officer Suzie Owsley, who merited the Sunny Ward Award for her services to the Patrol, the Department and the Community. Several fundraisers have been orchestrated for the benefit of the family of Officer Chris and Kelly Jenkins. Kelly Jenkins is suffering from leukemia. Members of the Eureka Police Department and family and friends of Chris and Kelly have worked diligently and determinedly in implementing a dinner and an auction, raffle drawings and other fundraising activities to help fund the medical expenses the Jenkins family is experiencing during this very difficult time in their lives. A Kelly’s Sweet Treats food booth at the 4th of July activities in Old Town also help to garner funds. All together, over $28,000 has been raised. Additional fundraising activities are planned in the future. Special kudos to Police Services Officer Cyndi Sundquist and Police Information Officer Suzie Owsley for taking the lead on the dinner auction and sweets booth. Cyndi and Suzie are both to be commended for their tireless dedication in their efforts to assist the Jenkins family. ATTACHMENT Training Summary April 1, 2004 – June 30, 2004 Class Title Ending Course Certified Student Student Date Hours by Count Hours Advanced Sniper/ Observer 5/14/04 24 POST 2 48 Course Advanced Taser M26 * 4/8/04 2 34 68 4/15/04 6/18/04 Amber Alert 4/8/04 2 25 50 4/15/04 Assertive Supervision 4/1/04 24 POST 3 72 6/10/04 Calif. State IAI Seminar 5/13/04 32 1 32 Child Abuse Reporter * 6/25/04 7.5 3 22.5 COPS In School 4/16/04 24 2 48 Defensive Tactics Training 4/8/04 3 11 33 Driver Training Instructor 4/2/04 40 POST 1 40 Elder & Dependent Adult Abuse 4/6/04 4 POST 7 28 * Ethics 6/15/04 8 POST 39 312 6/16/04 Firearms Qualification * 4/19/04 2 2 4 Firearms Training 4/8/04 3 13 39 FN303 Training 4/3/04 4 3 12 Less/Full Access Operator 5/18/04 4 DOJ/NCIC 1 4 Training * Missing/Unidentified Persons 5/7/04 8 POST 1 8 P.S.P. Defensive Tactics * 6/3/04 4 POST 38 152 6/10/04 P.S.P. Firearms * 6/3/04 4 POST 39 156 6/10/04 P.S.P. Tactical Communications 4/29/04 4 POST 2 8 * 6/11/04 Parole LEADS 4/23/04 4 14 56 Patrol Rifle 5/21/04 2 6 12 Training/Qualification * Public Records Act 5/13/04 16 POST 2 32 Racial Profiling * 4/29/04 6 POST 2 12 6/11/04 Radar Operator 5/27/04 24 POST 1 24 Records 6/4/04 40 POST 2 80 Sex Offender Registration/ 5/10/04 6 POST 1 6 Violation Investigation Sexual Harassment 5/12/04 8 POST 21 168 5/13/04 SWAT, Training 4/19/04 5 7 35 Telecommunications Training 6/23/04 16 POST 2 32 for Trainers Telecourse – Legal Update 6/20/04 2 POST 44 88 Telecourse – Qualities of a Good 4/30/04 2 POST 8 16 FTO Telecourse – Use of Force by 4/15/04 2 POST 47 94 Peace Officers TOTAL 394.5 383 1,738.5 • - Indicates mandated training by either department policy or state law PUBLIC WORKS AND BUILDING DEPARTMENT Quarter Report April to June 2004 BUILDING DIVISION The 2nd quarter valuation of $8,680,726 is well ahead of last years 2nd quarter valuation of $5,602,481.58. The Building Division issued 317 permits for the quarter. Staff conducted approximately 1,271 inspections, 73 plan reviews, and investigated 53 new code enforcement complaints. During the quarter 51 code enforcement cases were resolved. 2nd Quarter Totals No. of Permits Valuation Fees Commercial 3 $3,020,000 $36,361.66 Demolition 10 0 $517.00 Electrical 45 0 $2,932.65 Improv. Commercial 21 $1,773,837 $22,736.78 Improvement Residential 96 $1,157,571 $33,366.91 Mechanical 18 $320 $872.35 Misc. 0 0 0 Multi-Family 1 $188,876 $3,374.01 Plumbing 19 0 $792.35 Redevelopment 3 $12,996 $321.25 Re-roof Commercial 7 $345,103 $2,884.50 Re-roof Residential 69 $617,471 $12,143.24 SFD or Duplex 8 $1,251,111 $20,873.92 Signs 6 $37,850 $1,612.65 T.I. 11 $275,592 $8,036.36 TOTALS 317 $8,680,726 $146,825.63 2nd Quarter Summary April May June Quarter Totals Last Years Totals Permits ISSUED 96 113 108 317 265 Permits FINALED 63 71 66 200 198 Valuation 3,168,649 $1,644,655 $3,867,422 $8,680,726 $3,267,767 Inspections Performed 387 430 454 1,271 776 Plan Reviews 20 20 33 73 66 Redevelop. Permits ISSUED 1 2 0 3 6 Redevelop. Permits FINALED 2 2 1 5 4 Redevelop. INSPECTIONS 19 21 2 42 27 Seismic Residential Fees $129.92 $95.69 $102.51 $328.12 $294.12 Seismic Commercial Fees $371.34 $104.59 $644.97 $1,120.90 $504.76 Fire Plan Check Fees $278.89 $752.98 $867.99 $1,899.86 $2,119.57 Vacant and/or Boarded Buildings Vacant and/or boarded building monitoring inspections were conducted in early July 2004 in conformance with Eureka Municipal code § 150.095. Thirteen buildings/properties were inspected, four remain on the list with no action taken to improve the properties, and a monitoring fee of $200 assessed to each property owner. Notices of inclusion were sent to seven property owners. Two properties have been removed from the list. 1105 McCullens 936 Carson Monitoring Fee Assessed Monitoring Fee Assessed 803 California Monitoring Fee Assessed Case Will Be Referred to City Attorney for Further Action 3524 G Street Monitoring Fee Assessed 1423 Little 4th Monitoring Fee Assessed 2nd Quarter CODE ENFORCEMENT April May June Qtr Totals Complaints OPENED 25 14 14 53 Complaints CLOSED 11 18 22 51 Chronology Actions 84 53 89 226 # of permits/code enforce. 5 3 8 16 Investigation Fee’s/permits $8,508.75 $547.20 $1,917.82 $10,973.77 COMMERCIAL PROJECTS OF INTEREST Type Address Owner Valuation 1818 F Pac Bell A.C. Distribution upgrade $210,000 971 Myrtle Ave Tomac, LLC T.I. “Maly’s Beauty Supply” $12,500 800 W. Harris L&H Properties, LLC T.I. “Subway Sandwich” $60,000 310 Fifth, Building #C Security National T.I. “Quiznos” $50,000 2330 Buhne McKenny Humboldt Radiology $1,500,000 2700 Dolbeer St. Joseph Hospital Modular $20,000 642 W. 14th Eureka City Schools Convert Storage to Central Kitchen $1,300,000 RESIDENTIAL PROJECTS OF INTEREST Address Owner Type Valuation 3225 Ingley Grace SFR $248,710 2227 Wood MacDonald SFR $149,332 1905 Huntoon Williamson Tri-Plex $188,876 806 California Dreyer Duplex $125,941 2926 K Elleman SFR $207,000 1606 K Edge SFR $131,000 3677 Dolbeer Sowa SFR $155,846 3415 Glen Lachowski SFR $82,155 FACILITIES DIVISION The annual inspections of City Real Property are nearing completion. Facilities Division staff have been busy performing repair and improvement work on items identified during the inspection process. The inspection correction work list has been completed for City Hall, the Ryan Center, Eureka Fire Headquarters and Fire Stations #3 and #4. The Property Manager was notified after the corrective repairs were completed at each facility. The annual inspection lists will be used to guide repair work on other City buildings. The Facilities Maintenance Backlog is also being used as a basis for scheduling work. Most of the work orders identified by departments as high priority items have been completed. The Backlog list will be circulated to all departments on a periodic basis to allow them to prioritize their own outstanding work requests. At Fire Headquarters, new electrical conduit and cable was installed to service a larger air compressor needed to refill the Self Contained Breathing Apparatus (S.C.B.A.) used by department personnel. Repair work on items identified in the annual building inspection has been completed and the women’s shower stall is getting a new shower pan and tile installed. The annual re-certification of all fire extinguishers in City buildings was also completed. Both the Parks Manager and the Facilities Maintenance Supervisor participated in Emergency Operations Center training at Fire Headquarters. The Spider Monkey cage at the Zoo required new flooring in the maintenance access area to meet U.S. Department of Agriculture standards. A new hand laid tile floor was installed by Facilities staff to provide more sanitary surface to facilitate cleanup and reduce the possibility of fungal or disease contamination. Alves Roofing Company and Facilities staff completed installation of a completely new roof for the Adorni Recreation Center. The new roof is a 40 year composition shingle with a zinc roof cap to reduce moss buildup. Extensive wood rot was found above the meeting rooms and along the lobby skylights. Several large support beams had to be replaced and over 25 sheets of plywood were needed for roof sheeting. The roof is now in good condition and should protect the building for many years to come. Interior ceiling tile repairs are budgeted for the new fiscal year. At City Hall, all the exterior windows and panels were sealed with clear caulking to stop water from penetrating into the building. A 60 foot man lift was used to reach the upper levels. Park staff removed one Cherry and one Cedar tree to allow the lift to access the southwest corner near the flag pole, and new entry mats were installed at City Hall. Traffic control system maintenance included the installation of new battery back-up power supplies at all City signal locations. The new Uninterruptible Power Supply (U.P.S.) system will operate the signals for 4 hours at full capacity and then continue for an additional 4-6 hours to display a flashing red light. The overhead signal at 7th and H Street was replaced with a new fixture and a new traffic controller was installed at Myrtle and West Avenue due to a vehicle collision. The Facilities crew and Parks staff worked together to repair and replace vandalized banners along the entire length of the Eureka Boardwalk and at the F Street Plaza. The project took several days and was reviewed by Main Street personnel upon completion. The U.S. and Coast Guard flags at the F Street Plaza were also vandalized and three flags stolen. A new full set of flags was installed for the 4th of July and were mounted with shorter length ropes to reduce their vulnerability to vandalism. The flags can now only be changed from an aerial lift. The Boardwalk and Plaza looked great for the July 4th fireworks show. HARBOR DIVISION The new Fish Cleaning Station on Dock C has been a popular addition this fishing season; however, it attracted a most unlikely new tenant to the facility. A 600 lb. adult male Sea Lion adopted the site as a feeding station and was actually stealing salmon from unwary fisherman. To reduce potential conflicts, the area was posted with warning signs and the cleaning station is closed for two weeks. Fortunately the Sea Lion moved on to other feeding areas and has only visited a few times since. The Marina has filled up with boats for the fishing season. A total of 143 vessels are currently mooring at the docks. Tenants working with Harbor staff and the Eureka Police Department were able to assist in the capture of two young men who had broken out a dozen car windows in the last two months. E.P.D. officers arrested the pair in the act of vandalizing a vehicle after they were spotted by citizens living aboard a nearby boat. Caito Fisheries moved out of the “K” Street dock and removed their office shed from the site. Harbor staff constructed a short fence to reduce pedestrian access and installed concrete parking bumpers to improve vehicle parking behind the Adorni Center. Waterfront weed abatement work was performed all along Waterfront Drive and Marina Way. Harbor staff and S.W.A.P. participants performed most of the string trimmer work and Park staff used a tractor mounted flail mower to mow the open field areas. The weed abatement work was completed prior to the July 4th celebration in order to reduce the potential fire hazard. PARKS DIVISION SEQUOIA PARK In the garden, all the annual flower beds were planted and the perennials are growing well. The Dahlias have been staked to support the plants and the floral display looks great. The new Day Lily beds are growing rapidly for their first season and the public is enjoying the more exotic looking flowers in the collection. The Union Jack Dahlias are putting on a beautiful display of red and white flowers near the front of the garden. The summer flower garden will feature Blue Ageratum, Marigolds, Cornflowers, Larkspur, Morning Glory and Bluebonnets. The perennial flower beds include the first season of our new Day Lily collection, the Union Jack Dahlias, Fuchsias, Butterfly Bush, Poppies and over 150 specimen quality Dahlias. At the Sequoia Park Zoo, Park staff installed an automatic watering trough in the Wallaby paddock. Tree and shrubs were heavily pruned around the Aviary and large plant material was saved for use as bedding for the bears. Barnyard landscaping was cleaned up and additional material planted to prepare for the official grand opening of the new facility. The barnyard vegetable garden is also growing nicely and low border fencing was installed to keep the chickens from eating all the plants. Behind the Zoo, a large Fir Tree had fallen and smashed a 60 foot section of chain link fencing. The tree roots tore out a 15 foot crater between the two perimeter fence lines. Park staff used a tractor and dump truck to haul in 10 yards of soil and level off the area prior to contract fence repairs. PARK FACILITIES All park turf areas were fertilized to improve plant vigor and growth during the heavy use summer season. The turf areas are being mowed and trimmed on a weekly basis. All automatic irrigation systems have been repaired and are operational. Manual irrigation systems have also been repaired and additional sprinklers purchased to help with summer watering schedules. Due to budget cuts of seasonal positions, no hose or hand watering of perimeter turf areas is possible. All irrigation systems are being utilized at their maximum coverage. At Myrtle Grove Cemetery, in preparation for Memorial Day, all monuments were trimmed and blown off. The perimeter of each mausoleum was weeded and a new flag pole rope was installed. The cemetery roadway was cleaned up and the curb lines edged prior to the holiday. At Carson Park, the perimeter planters were cleaned and raked in preparation for the Rhody Parade. The Eureka Rhododendron Club set up a large tent to host their annual flower show and plant sale on the same weekend. The weather was nice for the parade and a large crowd enjoyed the event. Carson Park was also cleaned up before the annual Easter Egg Hunt. The group picnic area at Cooper Gulch Park was trimmed and weed abatement work completed to prepare for the official opening of the new nine hole Disc Golf Course. Tall grass was trimmed back on all park trails and along the creek. The whole park was cleaned up and the weather was nice for the event. Ball field preparation work was completed at Hartman/Kennedy fields and at Cooper Gulch Park. New home plates and bases were installed at both Cooper North and South ball fields. The Cooper outfield fence line was also installed for the summer season. LANDSCAPE FACILITIES In Henderson Center, ten new banners were installed along E and F Streets to identify the area. The promotional banners were purchased by The Merchants Association and installed by park staff. Several existing banner support brackets were repaired as needed. The Washington Street hedge was trimmed back off the sidewalk. At K Street parklet, all the shrubs were trimmed and the planter beds cleaned out. Weed abatement work was started at West Plaza and throughout Old Town. The Glen Paul Workability crew cleaned up the Second Street planters from F Street to I Street and began planting summer annual flowers. Park staff pruned the street trees at Second and F Street and hauled in five yards of bark mulch for use at the Old Town Gazebo planters. All small turf areas are being mowed and trimmed on a weekly basis. The Adorni Center and Sacco Amphitheater were cleaned up for the visit by the tall ship Lady Washington at the Bonnie Gool Dock. School groups and the public were allowed to tour the vessel and charter bay tours were also available. At the Boardwalk, vandalized banners were repaired and remounted to balance the appearance along the waterfront. The F Street Plaza flags were also vandalized and a new set of United States and Coast Guard flags were installed. The new flags can now only be changed from a boom truck; the lower rope halyards have been removed to reduce vandalism. In preparation for the July 4th Festival and Fireworks Show, the Old Town Gazebo and 2nd Street planters have been trimmed, washed off and cleaned for the events. The undeveloped City property near Del Norte Street, Marina Way and Halvorsen Park was mowed down with a flail mower to reduce the fire hazard and clean up the site. Halvorsen Park was fertilized by Park staff and is being irrigated by volunteers for “Blues by the Bay”. Parks will continue mowing the turf area which has greened up nicely in preparation for this event. United States and Coast Guard flags have been installed along 2nd Street in Old Town, along 4th and 5th Streets in Downtown and along F Street in Henderson Center. RECREATION DIVISION YOUTH PROGRAMS Second quarter youth programs included the conclusion of our Hoopsters Basketball season, as well as our Afterschool Recreation Program. Both activities enjoyed solid support in the community. The Afterschool Recreation Program, in particular, has flourished since its inception four years ago. Arrangements are ongoing with Eureka City Schools for the 2004-05 school year. Summer youth programs got underway in June. Day camp activities are offered at the John Ryan Youth Center and Ross Park. Both camps were off to great starts with near capacity participation levels. Carson Park Day Camp was dropped this year due to weak attendance. The result has been a noticeable participation increase at our other sites and a cost savings to the City. Our summer Learn to Swim Program at Eureka High School’s swimming pool is underway. Four sessions, each two weeks in length, are offered during the summer. Participation in lessons has been excellent. Daily public swim and lap swim sessions are offered throughout the summer. Participation in youth programs totaled almost 24,000 for the quarter. ADORNI RECREATION CENTER The Adorni Center hosted the conclusion of the Recreation Division’s spring sports leagues. Hoopsters Basketball, Men’s Basketball, and Adult Volleyball Leagues ended their seasons during the second quarter of the year. As preparations were underway for summer programs, a number of rentals were taking place. In April, H.S.U.’s Annual Rowing Regatta and a dinner for Congressman Mike Thompson were held. In May, events for the Rotary Club, Del Arte’ Theater and the Women’s Health Fair took place. In June, Eureka High School’s Safe and Sober Graduation party has held. The Adorni Center was re-roofed in May. The much-needed construction is expected to noticeably improve our ability to withstand the upcoming winter rainstorms. Attendance in Adorni Center activities totaled over 16,000 for the quarter. ADULT PROGRAMS The second quarter saw the conclusion of our Men’s Basketball and Coed and Women’s Volleyball Leagues. In addition, our summer softball leagues for adults got underway. Coed Softball, which began in June, has twenty-three teams participating. Men’s and Women’s Softball Leagues, which also began in June, have sixty-four teams. The softball community has provided a positive response to the infield improvements at Cooper Gulch, which occurred in October of 2003. We have received many positive comments regarding the improvements. Participation in adult programs totaled almost 10,000 for the quarter. EUREKA PUBLIC MARINA By hosting ninety-eight events during the second quarter, the Wharfinger Building has already exceeded the number of events held during the entire 2003 year. Since opening in 2000, the Wharfinger Building has enjoyed increased popularity each year. Building rentals in 2004 will show an increase of over 500% over our first year of operation. Most recently, we have entered into long term rental agreements with the Rotary Club and Faith Center Church. These agreements are financially lucrative for the City, in addition to providing long-term building availability for these groups. REVENUE Recreation Division revenues exceeded $170,000 during the second quarter of 2004. The figure established a new all time high for single quarter revenue production. Afterschool Recreation and Slow-Pitch Softball Leagues were the largest revenue-generating programs. ZOO DIVISION Construction of Sequoia Park Zoo’s new Entry Pavilion continued throughout the second quarter of 2004. The Pavilion has begun to take shape with the majority of exterior work now completed. Interior work is now the focus of construction. Rob and Cherie Arkley donated $200,000 for exhibit development of the Interpretive Center. Two firms specializing in zoo exhibitory are under consideration for the project. The grand opening of the Zoo Barnyard was held in May. A weekend of festivities was highlighted by several special events, including formal grand opening ceremonies, a puppet show, and tours of the new Barnyard. The newly formed Sequoia Park Zoo Foundation continued to evolve. The Foundation is preparing for the opening of the Zoo’s Entry Pavilion and is busy planning the operation for both the snack bar and the multi-purpose room. A Blue Heron was added to the Zoo’s aviary in May. The Heron was acquired from southern California and has adjusted nicely to our Zoo. As summer neared and weather improved, a sharp increase in Zoo visitors developed. An estimated 25,000 people visited Sequoia Park Zoo during the second quarter of 2004. EQUIPMENT OPERATIONS DIVISION Equipment operations personnel continue to replace the oldest police patrol vehicles with five recently purchased replacement vehicles. This process requires the add-on equipment (light bars, radios, computers etc.) be removed from the old patrol vehicles and installed on the new patrol vehicles before they are ready for service. The clean up of the City corporation yard continues with additional removal of scrap metals and other surplus equipment. City staff has received positive feedback from citizens and surrounding business owners for the clean up efforts. This also includes the recycling of asphalt and concrete materials removed from various worksites, which is taken to a local contractor for recycling into a base rock product. In the past, these materials were taken to the landfill for disposal. The Old Town wash down started again this quarter. Public Works personnel use a water truck beginning at approximately 6a.m. on Fridays to wash down the streets in and around Old Town. This activity does a nice job at giving old town a cleaned up look for the weekend. The wash downs will continue until the rains resume in the fall. Public Works staff processed more than forty work/service requests from other city departments. These requests included street sign/pavement markings installations, weed and rubbish abatements, street and alley repairs, providing personnel and equipment for work projects. STREETS/ALLEY DIVISION The Street/Alley Division responded to one hundred fifty-six (156) calls for service from the public and other City Departments during the quarter. Calls for service included among other things requests to fill pot-holes, road and alley repairs, damaged street signs, drainage problems, and rubbish and debris left in the public right-of-way. Calls for service are responded to within twenty-four hours and are resolved in a timely manner. Staff focused their efforts during the spring on annual roadside vegetation abatement activities such as clearing weeds, brush and some trees from along roads including: Fairway Drive, Campton, Indianola, Walker Point and various streets within the city limits. Vegetation removal efforts help to clear the roads, shoulders and bike lanes providing for safe pedestrian and motorized travel. These efforts also reduce potential winter storm problems relating to downed trees and blocked storm drains. Public Works crews installed additional fencing at the request of the Police Department behind the County Library in an effort to prevent individuals from setting up encampments under an overhanging sidewalk. This area has been a constant problem for the PD, County Library staff and citizens who use the library. The street painting crew has taken full advantage of the dry weather. Staff has been busy repainting or installing new street markings where necessary for improved visibility. This includes repainting street center lines, lane lines, stop bars, disabled access parking spaces and signage, parking lots and designated curbs. Re-painting provides better visibility, reduces liability, and improves the Police Department’s ability to enforce parking regulations. Public Works provided additional street signs, lights, cones, generator and other items to the Police Department for their use during the Sobriety Checkpoints. Public Works staff load and unload the items into a truck which the PD personnel take to the checkpoint site. This saves PD staff time and frees them up to do more police related activities. WASTEWATER COLLECTION DIVISION Six new sewer connection permits were issued this quarter. In addition to installing these sewer laterals, staff responded to twenty-three (23) calls for service from the public. The sewer collection crew is taking advantage of the dry weather to do maintenance on the City’s seventeen sewer lift stations which pump millions of gallons of sewage during the rainy season. These efforts include pump replacements/rebuilding, computer control upgrades, testing emergency alarm and backup electrical power generating equipment along with general clean up and maintenance of surrounding areas. WATER DISTRIBUTION DIVISION Bruce Ziemer was promoted to Water Distribution Supervisor effective May 1, 2004. Bruce started in the Water Division as a temporary Maintenance Worker I in 2001. Bruce was hired as a full time Maintenance Worker I later in 2001, and was promoted to Maintenance Worker II in March 2002. Bruce holds a State of California Grade II Water Distribution Certificate, congratulations. In addition to installing seventeen (17) new water services, the Water Division responded to eighty (80) calls for service from the public. Water distribution personnel have been working with Wahlund Construction , Oscar Larson and City engineering staff on the current phase of the water transmission line upgrade on Old Arcata Road near Indianola area. This work consists installing a parallel water main next to the existing transmission main to provide a more reliable water supply. Some of the tasks performed by City distribution staff include pipe locating, water main shutdowns, technical assistance, emergency response, and assisting with public relations -- all done in an effort to improve efficiency and provide the least disruptive service to our water customers and local residents.
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