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Specific Emergency Procedures

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									Menlo College Emergency Operations Plan                                                       Event Specific Checklist




                          Specific Emergency Procedures for Menlo College

This emergency procedure has been designed to provide a contingency manual for the Menlo
College administrator in order that he/she may plan for campus emergencies. While the plan
does not cover every conceivable situation, it does supply the basic administrative guidelines
necessary to cope with most campus emergencies.




                                                  KEY INFORMATION
                            EMERGENCY NOTIFICATION TELEPHONE NUMBERS

                During a disaster, if you see a situation where assistance is needed, call
                                                   9-1-1
                             Then report the incident to a site administrator.
                When using a Campus phone, the 9-1-1 dispatchers may not know which
               building or extension you are calling from. You should specify your exact
         location and best extension for call back, in addition to the nature of your emergency.
If you have any questions about disaster preparedness, contact Director Emergency Planning (650) 543-
                                                   3996.

                                 Emergency Telephone Numbers
The following telephone numbers and extensions will assist you in an emergency:

To report an emergency ...................................................................................................................... 9-1-1
In the event of a disaster, you should contact Campus Security……400-5836
Then your Administrator and the Director of Emergency Services Office:...... Business Office 543-3717

                                                      Non-Emergency Calls:
                                        Llamadas Que No Sean De Emergencia
Atherton Police ............................................................................................................................ 688-6500
Fire Department ........................................................................................................................... 688-8400
San Mateo Emergency Operations Center................................................................................... 574-6837
American Red Cross .................................................................................................................... 688-0415
San Mateo Area Office of Emergency Services .......................................................................... 363-4790
P G & E (Dispatch for Public Emergencies) ......................................................................(800) 906-9555
California Water Service ............................................................................................................. 343-1808
Cal Dept. of Toxic Substances Control ..............................................................................(800) 334-6367




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist




                                 NOTIFICATION PROCEDURES

 To report an emergency, call 9-1-1. Answer the dispatcher's questions in the order he or she asks
 them. He or she may ask the following questions:

        1. WHERE IS THE EMERGENCY SITUATION?
              Menlo College
              Building Name/Number _________Floor Number __________
              Approximate Location on Floor


        2. WHAT PHONE NUMBER ARE YOU CALLING FROM?

        3. WHAT HAPPENED?

        4. WHAT IS BEING DONE?

        5. WAIT FOR FURTHER INSTRUCTIONS.




 REMEMBER:
 ASSIGN SOMEONE TO MEET EMERGENCY SERVICES PERSONNEL AT THE BUILDING
 ENTRANCE




Specific Emergency Procedures
Menlo College Emergency Operations Plan                                                         Event Specific Checklist


                             What Menlo College Expects from Employees

The	
  Administration	
  Building,	
  Room	
  155,	
  is	
  the	
  location	
  where	
  overall	
  management	
  of	
  the	
  
emergency	
  will	
  occur,	
  coordinating	
  personnel	
  and	
  resources	
  for	
  the	
  College.	
  	
  
	
  
Those	
   employees	
   called	
   back	
   to	
   work,	
   will	
   report	
   to	
   their	
   site	
   or	
   the	
   Administration	
  
Building,	
   Room	
   155,	
   for	
   assignment	
   of	
   duties.	
   	
   In	
   preparation	
   for	
   an	
   emergency	
   in	
   our	
  
community,	
  the	
  following	
  concept	
  of	
  operations	
  should	
  guide	
  each	
  employee.

          Each Administrator has responsibility for the safety and well being of employees
           assigned to their department. The administrator shall be responsible for implementing
           department and divisional preparedness procedures, including complying with College
           preparedness requirements and ensuring that employees fulfill their responsibilities.

          Each employee should take steps to prepare themselves and their families NOW, before a
           disaster happens by preparing a family disaster plan, getting training and creating supply
           kits for home work and car.

          If a disaster happens while you are at home, immediately protect yourself, see to the well
           being of your family and those around you, and check your home for damage, then report
           to the College and your assigned location.




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


        CLASS DISMISSAL AND EARLY RELEASE INFORMATION

Menlo College Closing Due to Hazardous Conditions
Objective: The President and staff of Menlo College strive to operate the college efficiently,
safely, economically, and according to well-publicized predetermined schedules. On those
occasions when hazardous weather conditions or other events indicate that the college should
take emergency measures or should not be opened in the morning, or closed early, timely
notification will be given through the local news media to college students, faculty and staff
concerning the revised operating schedules

Closing Before the Start of Class Instruction
Decision to close/delay classes: Transportation safety and situations affecting campus safety will
be primary reasons for making a decision to alter published class schedules. The Vice President
of Finance & Administration and/or the Provost will be responsible for collecting critical
information pertaining to weather and road conditions and making recommendations to the
President concerning the closing of the college

The Vice President of Finance & Administration will contact the following offices to obtain
information on which to base a recommendation for college operations

INFORMATION                   OFFICE TO CONTACT                 PHONE NUMBERS

Weather                       National Weather Service          (916) 979-3051
                              Local Weather                     (650) 936-1212

Road Conditions               California Hwy Patrol             (800) 427-7623

Cal Trains                    In the Bay Area                   (800) 660-4287

Sam Trans                     In the Bay Area                   (800) 660-4287

BART                          In the Bay Area                   (510) 839-2278



Delayed Start Procedure

A Delayed Start schedule will be used when it appears that an extra hour of time will allow road
crews to better clear roads and highways. This extra hour will, in many cases, may make the
difference whether to hold classes or not

When a Delayed Start is announced, all classes will begin classes one hour later than usual.
Dismissal will be at the regular times




Specific Emergency Procedures
Menlo College Emergency Operations Plan                            Event Specific Checklist


                      CRITICAL INCIDENT COORDINATOR

Who is the Critical Incident Coordinator?
Some incidents will call for an immediate response. In these situations the Student Affairs staff
member that responds to the crisis will become the C. I. Coordinator for the incident

Some incidents do not call for an immediate response. Crises that take place away from campus
or involve a student's family are still considered to be critical incidents but the Critical Incident
Coordinator will focus more on follow-up care than on crisis intervention. In these situations the
Dean of Students or Director of Residential Life should name a C. 1. Coordinator when he/she is
made aware of the incident

What are the responsibilities of the C.L Coordinator?
At the time of the crisis...
     To coordinate with Director of Emergency Services, Campus Security and with the Dean
        of Students to diffuse the crisis and care for the immediate needs of the students involved

Follow-up
    To be in immediate contact with the students affected by the incident.
    To assess the needs of the students affected by the incident.
    To do whatever possible to help the students cope and heal from the experience.
    To provide information and referrals to other offices on campus that may help the process
      to run smoothly.

What is the Critical Incident Worksheet?
The coordinator should use the Critical Incident Worksheet for two specific purposes:
    It should be used to document the incident. Names, times, places, details should be
       written on this worksheet so that a complete record of the incident is maintained.
    It should be used as a tool in handling the incident. The worksheet is set up in a way that
       it walks the coordinator through the process of dealing with the incident (as much as
       possible - obviously every incident is different so not every question will be applicable or
       helpful). Also, the information requested on the worksheet will be helpful when
       consulting with other staff members, public safety, local authorities, emergency contacts
       (parents, etc), roommates/friends

What is the Critical Incident Follow-up worksheet?
The follow-up worksheet assists the coordinator in the follow-up process. It asks the coordinator
to consider all of the students that may have been affected by the incident and suggests ways in
which the college might be able to assist in resolution, recovery and heating

Menlo College Student Life Key Emergency Personnel - Academic Year 2010/2011
      Yasmin Lambie-Simpson - Dean of Students Affairs
      Becca Knopf – Residential Life Coordinator
      Adam Montez – Residential Life Coordinator
      Jessie Guilliot – Director of Residential Life 	
  
      Nilo	
  Ventura	
  -­‐Director	
  of	
  Emergency	
  Services	
  



Specific Emergency Procedures
Menlo College Emergency Operations Plan                                  Event Specific Checklist


MENLO COLLEGE CRITICAL INCIDENT STUDENT RESOURCES

A Critical Incident or Traumatic Event is an event outside the range of usual human experience,
which causes a person to experience uncommonly strong reactions, and has the potential to affect
his/her ability to function, both in the moment and afterward. If you have been involved in a
critical incident you may experience one or more of the following normal reactions to excessive
stress:

PHYSICAL Reactions        COGNITIVE Reactions           EMOTIONAL Reactions            BEHAVIORAL Reactions
Increased heart rate      Confusion in thinking           Shock                           Changes in ordinary
Elevated blood pressure   Difficulty making decisions     Anger                           Behavior patterns
Rapid breathing           Disorientation                  Grief                           Changes in eating
Dizzy spells                                              Depression                      Withdrawal from
                                                                                          others
                                                           Feeling overwhelmed            Prolonged silences
                                                           Hopelessness/helplessness



As you reflect on this incident please take advantage of the Menlo College resources available
for support and assistance. Also if you have practical questions or concerns regarding this
incident, please contact the appropriate Menlo College representative on the list below. If you
need immediate assistance during non-work hours (between 5-p.m. and 8 a.m. during the week
and on the weekend) please contact your RA, or contact the Department of Campus Security
400-5837.




Specific Emergency Procedures
Menlo College Emergency Operations Plan                     Event Specific Checklist


                      Menlo College Community Resources


                 OFFICE                                    NAME                   EXTENSION
Campus Ministry (spiritual support,       See Menlo College Resource Guide in     3779
prayer)                                   the Student Life Office

Counseling (short and long term           Dean of Students Affairs                3767
Counseling, crisis management)
Academic Advising (academic               Director Academic Advising              3917
questions)
Risk Management (insurance                Director of Human Resources             3733
questions)
Health (physical concerns)                Your Health Care Provider
International Student Services            Director International Students 3831


Office of Student Life                    Dean of Students                        3779
(student support)




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


               GENERAL INSTRUCTIONS FOR RESPONDING TO
                         CRITICAL INCIDENTS

Three types of scenarios are addressed in the general instructions:

A.      If the incident involves the DEATH OF A STUDENT/STAFF/Faculty on or off campus
B.      If the incident involves an ON CAMPUS STUDENT and is NOT DEATH RELATED
C.      If the incident involves an OFF CAMPUS STUDENT and is NOT DEATH RELATED

If the incident involves the DEATH OF A STUDENT/ Staff/ Faculty on or off campus

     1. The person who first receives the information should contact the Department of Campus
        Security at 650 400-5837

     2. The Department of Campus Security will contact some or all of the following people
        (depending on the details of the situation):

                   The Residential Life Office Supervising A.D (as directed by the RLO
                    response protocol)
                   The Director of Residential Life
                   The College Dean of Students
                   The Associate Dean of Students
                   The Director of International Student Services
                   The Director of Administration
                   The Director of Emergency Services and Provost
                   The Vice President of College Relations

     3. The Residential Life Office A.D. will respond immediately to the crisis center on campus

     4. The Dean of Students or Director of Emergency Services will determine what immediate
        action to be taken. The Dean of Students/Provost is responsible for notifying the
        student's family. Emergency contact information (names, phone numbers) should be
        obtained from Student Life or Campus Security. (See notification protocol)

     5. The Residential Life staff will assess the impact on the Menlo College community and on
        individual students. They will determine which students should be notified immediately
        and how notification should be handled

     6. If the situation calls for immediate specialized intervention, the following resources are
        available:
                 Academic Advising
                 International Student Services
                 Student Counseling


     7. A Critical Incident Coordinator should be named. This should be someone who has
        responded to the crisis and is well aware of the extent of the situation. In most student-



Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


      death scenarios the coordinator will be a Residential Life professional staff member.
      However, the Dean of Students or the Director of Residential Life may choose to
      delegate this responsibility to whomever he/she deems to be appropriate

   8. The coordinator should record the incident carefully, completing a Critical Incident
      Worksheet. A copy of the worksheet should be given to the Dean of Students and the
      Director of Residential Life; any Menlo College staff member involved in follow-up
      should also use it

   9. He/she should initiate a Critical Incident Follow-Up the following business day (see
      Critical Incident Follow-up worksheet). Follow-up includes the following:
           Contacting the students most immediately affected by the incident and
              determining the best ways to help them cope
           Contacting other student service offices, informing them of the incident, and
              working with them to provide specialized care to the students involved

If the incident involves an ON CAMPUS STUDENT and is NOT DEATH RELATED (or it
is unclear as to the condition of the student)...

   1. The person who first receives word of the incident should contact the Department of
      Campus Security

   2. The Department of Campus Safety will contact the Residential Life Office Supervising
      A.D. (as directed by the RLO response protocol)

   3. Depending on the severity of the situation, the Department of Campus Security may
      contact some of all of the following people:
          The Director of Residential Life
          The Dean of Students
          The Associate Dean of Student
          The Director of International Student Services
          The Director of Risk Management
          The Director of Emergency Services and Provost
          The Director of Emergency Services/Vice President of College Relations


   4. The RLO supervisor will respond immediately to the scene of the crisis. In most
      situations involving a student who lives on campus the Residential Life Office
      Supervising A.D. will be the Critical Incident Coordinator. He/she should initiate a
      Critical Incident Worksheet and use it as a tool in responding to the crisis

   5. The Dean's office representative (see CI contact list) is responsible for making sure that
      the Emergency Contact is notified if the confirmation of the student is such that
      immediate notification is necessary. The Critical Incident Coordinator (RLO supervisor)
      should be in contact with the Dean's office representative. Phone numbers for the Dean
      of Students personnel and the representatives from the various schools are listed in the




Specific Emergency Procedures
Menlo College Emergency Operations Plan                                             Event Specific Checklist


       Cal contact list. The coordinator should check with Campus Safety to determine if a
       Dean's office representative has already been contacted

   6. The coordinator will determine which students should be notified immediately and how
      notification should be handled. If the situation constitutes an immediate crisis in the
      residential community, the Director, Assistant Director and Area Coordinators of the
      Residential Life Office should be contacted. They will assist with notification and crisis
      intervention in the residential community

   7. The coordinator will assess the impact on the Menlo College community and on
      individual students. In an effort to provide care for the students involved and diffuse the
      crisis, the coordinator may call for immediate specialized intervention. The following
      resources are available when needed:
           Academic Advising
           International Student Services
           Student Counseling


   8. The coordinator will be present until the immediate crisis has passed. He/she will take
      whatever measures necessary to return the atmosphere to normal

   9. When time allows, the coordinator should record the incident carefully by completing the
      Critical Incident Worksheet. A copy of the worksheet should be given to the Dean of
      Students and the Director of Residential Life. Any Menlo College staff member involved
      in follow-up should also use the Critical Incident Worksheet

   10. He/she	
  should	
  initiate	
  a	
  Critical	
  Incident	
  Follow-­‐Up	
  the	
  following	
  workday.	
  	
  Follow-­‐
       up	
  includes	
  contacting	
  the	
  students	
  most	
  immediately	
  affected	
  by	
  the	
  incident	
  and	
  
       determining	
  the	
  best	
  ways	
  to	
  help	
  them	
  cope	
  

   If the incident involves an OFF CAMPUS STUDENT and is NOT DEATH RELATED
   (or it is unclear as to the condition of the student)...

   1. The on-campus student protocol will be followed except that the involvement of
      Residential Life will vary depending on the details of the situation

   2. One of the staff members who respond to the incident will be named the Critical Incident
      Coordinator. This person is responsible for completing the Critical Incident Worksheet
      and initiating the Critical Incident Follow-Up

   3. Depending on the severity of the situation, the Department of Campus Safety may contact
      some of all of the following people:
          The Director of Residential Life
          The College Dean of Students
          The Associate Dean of Student
          The Director of International Student Services
          The Director of Risk Management




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


             The Director of Emergency Services/Vice President of College Relations

   4. The RLO supervisor will respond immediately to the scene of the crisis. In most
      situations involving a student who lives on campus the Residential Life Office
      Supervising A.D. will be the Critical Incident Coordinator. He/she should initiate a
      Critical Incident Worksheet and use it as a tool in responding to the crisis

   5. The Dean's office representative is responsible for making sure that the Emergency
      Contact is notified if the confirmation of the student is such that immediate notification is
      necessary. The Critical Incident Coordinator (RLO supervisor) should be in contact with
      the Dean's office representative. Phone numbers for the Dean of Students personnel and
      the representatives from the various schools are listed in the contact list. The coordinator
      should check with Campus Security to determine if a Dean's office representative has
      already been contacted

   6. The coordinator will determine which students should be notified immediately and how
      notification should be handled. If the situation constitutes an immediate crisis in the
      residential community, the Director, Assistant Director and Area Coordinators of the
      Residential Life Office should be contacted. They will assist with notification and crisis
      intervention in the residential community

   7. The coordinator will assess the impact on the Menlo College community and on
      individual students. In an effort to provide care for the students involved and diffuse the
      crisis, the coordinator may call for immediate specialized intervention. The following
      resources are available when needed
           Academic Advising
           Ministry
           International Student Services
           Office of Student Life
           Student Counseling Center
           Student Health


   8. The coordinator will be present until the immediate crisis has passed. He/she will take
      whatever measures necessary to return the atmosphere to normal

   9. When time allows, the coordinator should record the incident carefully by completing the
      Critical Incident Worksheet. A copy of the worksheet should be given to the Dean of
      Students and the Director of Residential Life; any Menlo College staff member involved
      in follow-up should also use it

   10. He/she should initiate a Critical Incident Follow-Up the following workday. Follow-up
       includes the following: Contacting the students most immediately affected by the incident
       and determining the best ways to help them cope


                              NOTIFICATION PROCESS


Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist



Notification decisions must be made by the coordinator in consultation with the representative of
the Dean of Students

Name of Emergency
Contact_______________________________________________________________________
Relation to
Student_______________________________________________________________________
Phone Number(s)
_____________________________________________________________________

Contact Information obtained from: Campus Security: ____       Main frame computer: ________
                                   The Student:    ____        Student's friend/roommate: ____

Has the emergency contact been notified?     Yes: ____         by whom?
                                                               ___________________________
                                             No: ____

Has a Menlo College representative called? Yes: ____
                                           No: ____

Should a college Representative call?        Yes: ____
                                             No: ____

Information to be given to the emergency contact:
Location of student as of ___________ a.m. / p.m.
Hospital: _____

Facility Name: _______________________________________________________________

Home: ______

Number: ___________________________________________________________________

Other Location: ____

Contact Person: ______________________________________________________________

Notification Details:
Who was contacted?: ___________________________ Time of Notification:_____________
By Whom?
______________________________________________________________________________


Notes:




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist




 Students that must be notified immediately (roommate, etc...)          Phone number/extension




Does the Incident call for immediate specialized intervention?

Residential Life              ____________
Ministry                      ____________
Academic Advising             ____________
Health Care                   ____________
Counseling Services           ____________
International Student Services____________
Other                         ____________




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


                  WHAT YOU WILL DO DURING A DISASTER

You will be paid your normal salary while performing disaster work. However, in order for the
College to compensate you, you must carefully account for:

      What kind of disaster work you did.
      The hours you spent doing it.
      Exactly where you did it.

Report this information to your supervisor at the end of each workday

During a disaster some departments will respond in their traditional roles. Other departments
may be required to perform duties to support the activities of the College's disaster response

Employees who do not have a specific predefined disaster assignment will be asked to perform
appropriate duties as assigned when they report. Some typical duties include:

      Assist students
      Guide visiting workers around the Menlo College facilities.
      Run messages
      Deliver supplies
      Interpret a foreign language
      Track information on EOC status boards
      Aid in crisis counseling
      Monitor news reports on radio & TV
      Render first aid
      Help in a Red Cross shelter
      Reshelf library books
      Answer phones
      Fill sandbags
      Assist parents in locating students
      Cook & serve meals, etc.
      Assist Volunteers	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  
       	
  



Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


                                 CRISIS SITUATIONS

The types of violence and the situations in which they occur are quite varied, and make planning
appropriate responses difficult. Acts of violence could take the form of threats to the personal
safety of employees or taking hostages. If circumstances permit, you will receive warnings and
directions regarding appropriate responses from the Director of Emergency Services, the
President, the Provost, the Dean of Students, or other college officials from the Emergency
Operations Center (EOC)

If the need for medical attention is evident, call 9-1-1 and notify Menlo College Staff. Menlo
College Staff will arrange for transportation to a hospital depending on the injury and when it
occurs. Even if no medical need is apparent, assault victims should be encouraged to seek
medical attention. Staff assisting with emergency shall notify Campus Security. Campus
Security will immediately notify the appropriate administrator. (Director of Housing, Dean of
Students, Director of Emergency Services, etc.)

However, in situations where no warnings are possible, you will need to rely on your own
resources and the support of your fellow college faculty & staff




Specific Emergency Procedures
Menlo College Emergency Operations Plan                        Event Specific Checklist


   Acts of Violence, Attack, or Disturbance By Criminal or Insane Person or
                                     Group
       	
  
       	
  
                     Responsibilities for Responding to Emergencies

In the event acts of disturbance occur on campus, contact an administrator or place an
emergency call to 9-1-1.

Response Action Assigned                                                Responsibility

Give DROP, COVER, AND HOLD command,                                     Faculty/Staff
instruct individuals to stay down until
subsequent instructions are issued

Remain in rooms and gain control of students                            Faculty/Staff

If intruder(s) in building -- lock or barricade the                     Faculty/Staff
door

Close window coverings and cover glass in door                          Faculty/Staff

Wait for further instructions                                           Faculty/Staff

List name(s) of injured person(s), nature of                            Faculty/Staff
injury, the location of the injured person
(room number and/or location)

Take attendance and injury information                                  Faculty/Staff

Send attendance report to EOC                                           Faculty/Staff

Render first aid as needed                                              Faculty/Staff


                In The Event That You Are Outside When This Event Occurs:

Response Action Assigned                                                Responsibility

Drop, Cover, and Hold                                                   Faculty/Staff

Remain still until circumstances permit                                 Faculty/Staff
movement, then proceed to the nearest
available room or report to an administrator or
police officer for directions




Specific Emergency Procedures
Menlo College Emergency Operations Plan                        Event Specific Checklist


                              In the event of a Hostage Situation:

Response Action Assigned                                                Responsibility

Gain control of students, remain clam,                                  Faculty/Staff
avoid startling noise, antagonizing or
challenging the intruder

Cooperate with the intruder and follow                                  Faculty/Staff
his/her instructions if possible


     Responsibilities in Administrative Office or Emergency Operations Center (EOC)


Give Drop, Cover, and Hold Command                                      Administration

Call for outside assistance (law enforcement)                           Faculty/Staff

Prepare to receive and record attendance,                               Administrator/Staff
injury and damage reports.

Make available all medical supplies (Trainers Office, etc.)             Administrator/Staff

Maintain communication with the Director                                Administrator/Staff
of Emergency Services, Dean, or President

Accept and record (in writing) injury, damage,                          Administrator/Staff
and attendance reports

Evaluate injury reports. Send assistance                                Administrator/Staff
when possible

Pull emergency cards and current demographic                            Administrator/Staff
information for any injured person

Accept and record (in writing) telephone calls                          Administrator/Staff
from parents. Do not issue information.
The Dean of Students will issue all information to parents

Record (in writing) data for any person administered                    Administrator/Staff
first aid or transported Include:
       Name:
       Nature of Injury:
       Destination of Ambulance:
       Time of Departure:




Specific Emergency Procedures
Menlo College Emergency Operations Plan                             Event Specific Checklist



Continuation of : Responsibilities in Administrative Office or Emergency Operations Center (EOC)

Response Action Assigned                                                      Responsibility

Coordinate with Police Department for                                         Dean of Students/
notification of parents of student(s) killed,                                 College President
injured or held hostage

Determine facility safety with assistance of police                           Administration
investigator

Evacuate if necessary                                                         Administration

Convene a Crisis Action Team                                                  Administrator/Staff
Dean of Students, Counselors, other trained
staff, City or County OES




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


                                     AIRCRAFT CRASH

There is air traffic near Menlo College due to approach and departure routes from San Francisco,
San Jose, and Oakland International Airports. There are approach and departure routes from
Alameda and Moffett military bases, and there is light aircraft approaching and departing from
San Carlos airport

In the event of an Aircraft Crash on campus, contact an administrator or place an emergency
call to 9-1-1

Response Action Assigned                                                 Responsibility

If a fire results from a crash                                           Faculty/Staff
that poses a secondary explosion, give
Drop, Cover, and Hold to protect everyone
from falling objects

Take immediate action to remove students, faculty,                       Faculty/Staff
and staff to a safe assembly area

Move away from glass areas                                               Everyone

Perform necessary rescue measures to help                                Faculty/Staff
injured students, faculty/or staff

Administer first aid to any injured student/employee                     Faculty/Staff

List the names of everyone assembled                                     Faculty/Staff

Report missing students, faculty, or staff                               Faculty/Staff

Insure that students and staff are kept at a safe                        Administrator/
distance from the aircraft due to possible                               Faculty/Staff
explosion and fire




Specific Emergency Procedures
Menlo College Emergency Operations Plan                      Event Specific Checklist


                                        BOMB THREAT

As a rule most bomb threats are hoaxes or pranks and are usually anonymous phone calls.
Nevertheless, threats must be handled quickly and efficiently

In the event of a Bomb Threat on campus, contact an administrator or place an emergency call
to 9-1-1. ALL Menlo College Students and Employees hold this responsibility

Response Action Assigned                                              Responsibility

Inform Campus Security,                                               Person receiving
Director Emergency Services,                                          call
or Dean of Students

Call Police and/or Fire Department(s)                                 Administrator

Identify the exact wording, voice sound, etc.                         Person receiving
See Bomb Threat Questionnaire and                                     call
Bomb Threat Checklist. Keep caller on phone

Make Decision whether to evacuate building(s)                         Administrator

Request for personnel to search their familiar areas                  Director Emergency
                                                                      Atherton Police

If evacuation, stay with students and remain                          Faculty/Staff
clear of buildings, trashcans, and autos

Caution all personnel against picking up                              Administration
any strange objects

Resume class & work after buildings have been                         Faculty/Staff
inspected and determined safe by the
proper agency

Avoid publicizing, “scare”                                            Administrator/Staff




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


                        BOMB THREAT QUESTIONNAIRE

   1. If you receive a bomb threat, ask the person making the threat the following questions:

              When is the bomb going to explode?
              Where is it right now?
              What does it look like?
              What kind of bomb is it?
              What will cause it to explode?
              Why did you choose this location?
              What is your name?
              What damage will it do?
              Do you want people hurt?

2. Try to determine the caller's sex, race, approximate age, and tone of voice, mental condition,
   and accent. Also try to pinpoint any unusual speech mannerisms or phrases, organizational
   affiliations and any background noises such as street noises, animals, music, etc

3. Notify 9-1-1 immediately, then call Campus Security at (650) 400-5837

4. Quickly search your work area. Report unusual articles without touching them. If
   evacuation or relocation is ordered, take all personal effects such as lunch bags, briefcases,
   coats, and purses with you




Specific Emergency Procedures
Menlo College Emergency Operations Plan                        Event Specific Checklist


                                 BOMB THREAT CHECKLIST

Keep a copy of this page by your telephone

1. EXACT WORDING OF THE THREAT:




                                               6.        CALLER'S VOICE:
2.   ASK THE CALLER:                           Sex:              Age: ________

     a)   What can you tell me?                     Calm           Nasal
     b)   When is the bomb going to explode?        Angry          Stutter
     c)   Where is it right now?                    Excited        Lisp
     d)   What kind of bomb is it?                  Slow           Raspy
     e)   What will cause it to explode?            Rapid          Deep
     f)   Did you place the bomb?                   Soft           Ragged
     g)   Why?                                      Loud           Clearing Throat
     h)   What is your address?                     Laughter       Deep Breathing
     i)   What is your name?                        Crying         Cracking Voice
                                                    Normal         Disguised
3. REPORT THREAT IMMEDIATELY TO:                    Distinct       Accent
                                                    Slurred        Familiar
     a) Your supervisor; Security
     b) Director Emergency Services/an         If voice is familiar, whom did it sound like?
        Administrator;
     c) (In some cases) 911.

4.        BASIC CALL INFORMATION:              7.     BACKGROUND NOISES:

Time of threat:                                Street Noises            Office Machinery
Date:                                          Restaurant               Voices
Your Name:                                     Factory Machinery        Animal Noises
Position:                                      PA System                Clear
Phone Number where                             Music                    Static
threat was received:                           Household Noises         Local
                                               Motor                    Long Distance
5.        THREAT LANGUAGE:                     Other:

                                               8.     REMARKS:
     Well-spoken       Incoherent
     Foul              Taped
     Irrational  Message was read              ____________________________________




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


                                     CIVIL DISTURBANCE

In the event of a civil disturbance such as gangs, mob, or groups forming and moving on to the
college property, the following steps should be taken:

In the event of a Civil Disturbance on campus, contact an administrator or place an emergency
call to 9-1-1

Response Action Assigned                                                  Responsibility

Call Police or Fire Department 9-1-1                                      First Person on Scene

Under the direction of the site administrator,                            Administrator/Staff
available faculty members or resident life staff and
campus security will assist in confining the
disturbance to one area

Keep unauthorized people off campus and away                              Administrator/Staff
from students

If during class time, instruct students to remain                         Administrator/Faculty
in classes, regardless of daily schedule.
Faculty will supervise until notified that the
Disturbance has been controlled

Attempt to identify leaders and, if successful,                           Administrator
order them to disperse

Take pictures or video of any groups involved                             Administrator/Staff
in disobedience activities

Student participants will face conduct hearing                            Administrator
in accordance with the Menlo College Judicial
Code of Conduct

In the event the disturbance is serious enough to                         Police
require police assistance in controlling the campus,
it must be understood that authority for decision-
making then becomes a police matter

Take student participants’ testimony immediately                          Administrator/Staff
following the demonstration. Keep them away from
other students




Specific Emergency Procedures
Menlo College Emergency Operations Plan                        Event Specific Checklist


                       CRISIS COUNSELING/INTERVENTION

Response Action Assigned                                                Responsibility


Inform Faculty/Staff & Students of                                      College President
factual information                                                     Provost/Dean of
                                                                        Students

Establish a Site Intervention Team, listing                             Dean of Students
names such as: Trained Counselors, Faculty/Staff

Determine if the Menlo College site team                                Dean of Students
can handle the situation or if an outside professional
mental specialist (Crisis Intervention) is needed. If
outside assistance is required, coordinate through the
San Mateo Mental Health Officer or the American
Red Cross

Contact County Mental Health and/or other volunteer                     Dean of Students
professionals for secondary assessment

Respond to the scene for initial assessment and                         Dean of Students
set limits for the individual

If the responding individual(s) believe that a student                  Dean of Students
may attempt suicide, the Suicide Protocol should be followed

Do not leave student alone                                              Responding individual

Document the incident                                                   Dean of Students

Debrief roommate, suite mates, and close friends                        Professional Staff
of victim of the crisis as soon as possible after
the incident

Identify at risk students or staff                                      Dean of Students

Assign conference areas for individual and group                        Housing Staff
consultation

A signed release of information must be on file                         Dean of Students




Specific Emergency Procedures
Menlo College Emergency Operations Plan                              Event Specific Checklist


                                   EARTHQUAKE (MAJOR)

Earthquakes may range in intensity from slight tremors to great shocks and may last from a few
seconds to as much as 5 minutes. They could come in a series over a period of several days.
The actual movement of the ground in an earthquake is seldom the direct cause or injury or
death. Most casualties result from falling materials. Severe quakes usually destroy power and
telephone lines, gas, sewer, and water mains. They could also trigger landslides, rupture dams,
and generate seismic waves

Disaster simulation exercises should be held at Menlo College annually to demonstrate
safety procedures for various types of emergencies

Response Action Assigned                                                      Responsibility

Action While Indoors on Campus

Give “Drop, Cover, and Hold” command.                                 Administrator/Faculty
     Get under tables or desks where available. Otherwise            Staff/Students
       get next to an inside wall or under an inside doorway.
     Drop to knees with back to the windows and knees together
     Clasp both hands firmly behind the head, covering the neck
     Bury face in arms, protecting the head. Close eyes tightly
     Stay there until subsequent instructions are given. Such
       instructions will depend upon circumstances and the extent
       of damage to the buildings. As soon as possible move away from windows and out from
       under heavy suspended light fixtures

Assess any injuries to students, faculty/staff and damage to                  Faculty/Staff
classroom. If it appears safe, do not evacuate until instructions
are given which relate a safety route to the outside
If faculty/staff determines it is not safe to remain
in the building until the evacuation instructions arrive, faculty/staff
should do the following:

        Gain control of the students                                       Faculty/Staff
        Note the name of any injured person, nature of injury, and the
         location of the person
        Take attendance record and evacuate. Direct the class to stay
         together and move in silence to the assigned assembly area
         outdoors. Faculty shall determine the route to the outdoor area if
         the normal fire drill route is not safe.
        Take attendance and send injury information and attendance to
         the administration.
        Render first aid if necessary

Evacuate the building and move a safe distance away                           Faculty/Staff
from it, continue control of the students. Select a safe route



Specific Emergency Procedures
Menlo College Emergency Operations Plan                                Event Specific Checklist


based on power lines, gas mains, water mains, and building
failure. Proceed to the campus quadrangle

Advise students not to touch electrical wires and avoid using lighters/matches

Response Action Assigned                                                         Responsibility

Students and Employees shall remain in assembly area                             Director Emergency Services
until released to return to class or go home

Conduct an initial damage assessment of campus buildings                         Director Facilities
and provide report to the planning Section in the EOC

Search for fires and rescue victims in damaged buildings                         Emergency Response Team

Search gas, chemical, water leaks or fuel leaks                                  Emergency Response Team

Shut off leaking utilities                                                       Emergency Response Team

Report all damage to the Director of Facilities                                  Faculty/Staff/Students




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


                                      EVACUATION

Emergency evacuation of a building/buildings or the campus may be required due to situations
such as a major fire, an explosion or a major crisis situation

      The most important preparedness thing we can do is to know that all persons are
       accounted for after a disaster



ACADEMIC AFFAIRS -- Evacuation

Students in Class – Be familiar with the Menlo College Emergency Plan
    When safe, evacuate your classroom using the nearest exit and report to the center of the
      Quad “Safe” area and report to your Professor.(Don’t wait for a fire alarm)
    If you are unable to find your Professor, report to any professor, or administrator and ask
      him/her to “take you in” and record you as safe
    Stay with that person and follow his/her direction
    Do not leave – you really are safer on campus
    If you do decide to leave please notify a professor or an administrator of your decision to
      leave.

Classroom Faculty, Library Faculty, & Athletic Faculty – Be familiar with the Menlo
College Emergency Plan
    Evacuate your classroom using the nearest exit and escort your students to the center of
       the Quad “Safe” area, no matter where your classroom is located on campus
    Remain with the students. The coordination of communication for everyone in the
       Academic Department is very important
    You will wait for further instructions from the Provost/Vice President Academics or
       his/her designee
    Volunteer to take and maintain current first aid training as provided


Academic Staff – Be familiar with the Menlo College Emergency Plan
    Evacuate using the nearest exit
    Proceed to the center of the Quad “Safe” area, and await further instruction from senior
     staff or a member of the Crisis Action Team
    Volunteer to take and maintain current first aid training as provided


Provost/Vice President Academics – Be familiar with the Menlo College Emergency Plan
    Go directly to the center of the Quad “Safe” area
    Make contact with the Director of Emergency Services, Security, or any member of
      Emergency Services, via cell phone
    Advise the faculty, staff, and students, as emergency instructions are made available to
      you
    Maintain Communications
    Authorize faculty/staff and students to return to classrooms




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


      Report the following to the Planning Chief or Director of Emergency Services if there is
       a major disaster:
            Count of students and staff in the “Safe” area
            Count of students absent without knowing their where-abouts
            Count of disaster response workers
            Count of students and staff with injuries
            List of rooms containing victims
            List of rooms/buildings with damages
      Let your designated staff survey the site and report to you
      You are most effective if your staff can readily locate you and look to you for direction
      Advise the Director of Emergency Services of potential hazards
      Volunteer to take and maintain current first aid training as provided


ADMINISTRATION -- Evacuation

Staff and Volunteers – Be familiar with the Menlo College Emergency Plan
    Evacuate your office and office building using the nearest exit and go to the rose garden
       at the front of the campus “Safe” area, no matter where you are on campus
    Wait for further instructions from your Department Head
    Volunteer to take and maintain current first aid training as provided


Vice Presidents/Directors – Be familiar with the Menlo College Emergency Plan
    Evacuate your office and office building using the nearest exit and go to the rose garden
       at the front of the campus “Safe” area
    Locate your staff and wait for further instructions from the Director of Emergency
       Services
    The Director of Emergency Services or his/her designee will make contact with you via
       cell phone or they will physically walk out to your location with emergency instructions
       as information becomes available
    Report the following to the Planning Chief or Director of Emergency Services if there is
       a major disaster:
             Count of students and staff in the “Safe” area
             Count of students/staff absent without knowing their where-abouts
             Count of disaster response workers
             Count of students and staff with injuries
             List of rooms containing victims
             List of rooms/buildings with damages
    Volunteer to take and maintain current first aid training as provided




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


RESIDENCE HALLS -- Evacuation

Residence – Be familiar with the Menlo College Emergency Plan
    Evacuate your room using the nearest exit and move to a “Safe” area outside and away
      from the building
    Wait for further instruction from Housing Staff
    Do not re-enter the hall until instructed to do so by Housing Staff or Emergency
      Personnel

Residence Assistants – Be familiar with the Menlo College Emergency Plan
    Assist all students as they evacuate using the nearest exit
    Knock loudly on all residence doors announcing that there is an evacuation (fire, etc.) as
      you evacuate the building
    It is not necessary to wait for an answer
    Mark all doors (using your chalk) with a large “X” that you have knocked on. This will
      alert other staff members that this area has already been covered
    Know where all disabled students are living and provide them with additional assistance
    Once you have completed your area of responsibility, proceed to the next wing and
      follow the procedures as listed above
      If you see doors marked with an “X” or encounter another staff member already on site:
      proceed to another wing (if necessary) and continue knocking on doors and marking them
    The first RA on site is in charge and will decide where your assistance is best utilized at
      that point
    RA’s should assist at the building exits and move students to the designated evacuation
      “Safe” area, once confirmed that the housing staff have covered all of the building(s)
    Housing staff and/or emergency personnel need to be stationed in locations that prevent
      students from entering the residences halls before being instructed to do so by Senior
      Housing Staff or Emergency Personnel
    Take and maintain current first aid training as provided




Residence Directors – Be familiar with the Menlo College Emergency Plan
    You must be available to the Housing Director, Campus Security, or the Director of
      Emergency Services twenty-four hours a day, seven days a week, via cell phone
    Maintain a housing roster that contains Student Name, Room Number, Telephone
      Number, Cell Number, and a Contact Number in the event of an emergency
    No RD should ever have an outdated Student Roster
    It is your responsibility to keep the housing roster next to your door. Always have the
      housing roster with you during an evacuation
    At the beginning of each semester (including summer session) identify the room(s) where
      each disabled student or any student who may need extra assistance during an evacuation
      is living
    Assist the RA’s with residence hall evaluation
    In the evacuation area, count students and compare the students to your housing roster




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


      Investigate those students who are absent. (Did they go out with friends, etc. prior to the
       emergency) or do we need to notify emergency personnel of a missing student
      Confirm the evacuation of all students and report the confirmation to the Director of
       Housing or Dean of Students
      Assist students and staff who are injured
      Have an RA assist you as a runner to keep the Director of Housing and Emergency
       Personnel updated
      Take directions and survey the site at the request of the Director of Housing
      Take and maintain current first aid training as provided

Director of Housing – Be familiar with the Menlo College Emergency Plan
    Assist the Residence Directors
    Assume the role of ranking administrator while in the residence halls
    Receive the confirmation that all students and personnel have evacuated the halls
    Report the following to the Planning Chief or Director of Emergency Services if there is
       a major disaster:
            Count of students and staff in the “Safe” area
            Count of students absent without knowing their where-abouts
            Count of disaster response workers
            Count of students and staff with injuries
            List of rooms containing victims
            List of rooms/buildings with damages
    Let your designated staff survey the site and report to you. You are most effective if your
       staff can readily locate you and look to you for direction
    Advise the Director of Emergency Services of potential hazards
    Take and maintain current first aid training as provided


FACILITIES – Evacuation

Facilities – Be familiar with the Menlo College Emergency Plan

Before the Evacuation:
    Know responsibilities for disaster preparedness
    Be familiar with the disaster response structure
    Reduce non-structural hazards
    Establish a “buddy system” to verify that no co-workers are trapped (each makes sure
       that his/her “buddy” is out safely)
    Know how to turn off utilities, including water heater and intake valves.
    Know locations of all utility shut-off valves/switches, and locations of disaster equipment
       sanitary facilities
    Know fire-fighting procedures
    Obtain training in assessment of post-earthquake building safety
    Take and maintain current first aid training as provided
    Keep foul weather gear in car
    Keep change of clothes in car (sneakers/jean type)




Specific Emergency Procedures
Menlo College Emergency Operations Plan                       Event Specific Checklist


During the Evacuation
    Confirm evacuation of all co-workers
    Advise DOC of missing co-workers
    Check in at DOC to assist in the disaster response and set up of DOC
    Let your designated staff survey the campus and report to you. You are most effective if
      your staff can readily locate you and look to you for direction
    Advise the Director of Emergency Services of potential hazards




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


                             THREAT OF AN EXPLOSION

 The warning of an explosion is usually a bomb threat or the discovery of leaking gas or a faulty
 boiler

Response Action Assigned                                                   Responsibility


 Analyze the situation for immediate action                                Faculty/Staff

        If explosion is expected immediately
         command students to “Drop, Cover, and Hold”

        Until the cause of the explosion is determined not to
         be a bomb, keep all students in the classroom, until
         it is safe to move away from the danger area to a
         safe location

        Refrain from using cell phones

Notify Fire Department and utility companies of                            Facilities Admin/Staff
breaks and other malfunctions

Person receiving a bomb threat should complete the                         Employee/Student
the Bomb Threat Checklist form. Copies of this form
are to be kept by all telephones and/or distributed to
faculty and staff

Resume classes when buildings are declared safe




Specific Emergency Procedures
Menlo College Emergency Operations Plan                              Event Specific Checklist


                                                FIRE

The warning for a fire is an alarm signal and/or smoke and flames. The residence halls shall
hold a fire drill once a semester. The Director of Housing will determine the time.

Response Action Assigned                                                      Responsibility


Students in class or gym are to follow the direction of                       Faculty/Staff/Coach
college personnel and move in silence to
their designated assembly area, the Quadrangle.
Alternate directions as issued by the administration
if the fire is outside

Students in residences halls are to follow the direction of all               Faculty/Staff
college personnel and move in silence to a safe assembly area

        Stay Calm
        Turn off electrical equipment & oxygen tanks
        Close all doors but do not lock them
         Note: Fire resistant and smoke control doors separate each
         resident hall room from the hallways. Make sure all doors
         are closed to prevent the fire from spreading
        Do not slow down to make personal phone calls
        Evacuate your room using the nearest exit and move
         to a “Safe” area outside and away from the building.
        The building RA’s and RD’s will maintain control
        Staff can get a fire extinguisher and fight small fires
        Wait for further instruction from Housing Staff.
        Do not re-enter the hall until instructed to do so
         by Housing Staff or Emergency Personnel.
        Keep access into the buildings open for emergency use


Note: Failure to evacuate for an alarm will be treated as a serious violation
of the Menlo College Code of Conduct

Once outside, the following information is to be given to a                   Resident Director/or
administrator (Housing Staff) in the event of an actual fire:                 Resident Assistant

         Your name
         The name of any student(s) who cannot evacuate the
          building, and the nature of the injury that student is suffering
         Notify an administrator if a resident is missing




Specific Emergency Procedures
Menlo College Emergency Operations Plan                              Event Specific Checklist


                                     FIRE Near the Campus

 In the event of a fire near the Menlo College campus, the site administrator shall:

         Under the advisement of the safety officer, determine whether the students, faculty, and
          staff should leave the premises

         Determine whether students, faculty, and staff will need to be transported to another
          location. If so, the Dean of Students will make the transportation arrangements

         The site administrator shall contact the Director of Emergency Services at (650) 543-
          3717 or President if danger to students, faculty and staff exist. The President will notify
          the Chairman of the Board

Note: Students, faculty, and staff should not return to the campus until Fire Department Officials
declare the area safe. To obtain that information call Campus Security at (650) 400-5837

                                    FIRE -- Persons on Fire

If a person’s clothing catches fire, follow these procedures:

        Don’t allow them to run! Running will intensify the fire

        Smother the fire. If a blanket is available, wrap the victim in it and roll them on the
         ground. A coat, rug, curtain, or other heavy fabric material will work as well. If
         wrapping material is not available, drop them to the ground and attempt to smother the
         fire by rolling the victim on the ground

        After the fire is out, treat the victim for shock (lying down on their back, feet raised, neck
         supported) and cover the burned area with soaking wet cloth, sheet, or blanket, etc

        Call ambulance or victim’s physician as appropriate

        Notify the Dean of Students and the Director of Emergency Services




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


                                           FLOODING

Due to the geography of the ocean and mountains, areas of the community are highly susceptible
to local flooding. Many areas in San Mateo are subject to or affected by floods. Except in the
case of flash flooding, the onset of most floods is relatively slow process with a buildup of
several days. Closure of highways can result in isolating areas of the community. Students may
be unable to return home or may have to be evacuated to an alternate location

In addition to natural flooding, Menlo College can be susceptible to flooding due to water line
breakage

Menlo College officials may be alerted to danger and be ordered to evacuate by fire and/or law
enforcement, or local emergency officials

Response Action Assigned                                                   Responsibility


Determine potential area threatened through                                Director Facilities
contact with the local agencies and/or the                                 Director Emergency Services
Town of Atherton Emergency Operations Center

Refer to checklist procedures outlined in the                              Dean of Students
earthquake portion of this section

Provide care for students on campus                                        Administrator/Staff

If necessary, arrange for the evacuation of                                Dean of Students
faculty, staff, and students to a safe alternate location                  Provost

Provide care for students, faculty and staff who                           Director Emergency Services
cannot leave campus due to flooded streets, etc

Advise news media of the relocation of students, faculty                   Information Officer
and staff to an alternate location

Shut off water at mains so contaminated water will not                     Director Facilities
back up into the campus water supply

Be prepared to open a site on the campus for shelter use                   Director Emergency Services

Prepare for contaminated food, water, broken gas lines                     Director Facilities
and wet electrical equipment

Resume classes after determination of building safety




Specific Emergency Procedures
Menlo College Emergency Operations Plan                             Event Specific Checklist


                       HAZARDOUS MATERIALS INCIDENT

Hazardous materials and chemical spills are possible either in the college laboratories or from
vehicles on or near the college campus. Hazardous materials on campus shall be inventoried,
used, stored, and regularly disposed of in a safe and legal manner. Faculty and staff should
substitute less dangerous materials for hazardous ones whenever possible

Call 9-1-1 and advise them of situation if the problem was detected by Menlo College. Then
immediately notify Campus Security at (650) 400-5837. They will notify the appropriate
administrators

If unusual or irritating odor is present, protect breathing by breathing through a wet rag or paper
towel

Response Action Assigned                                                     Responsibility


Announce that a potentially hazardous material                               Director Emergency Services
incident or chemical spill has occurred on campus                            Director Facilities
Use the following scripted announcement                                      Dean of Students

      “Do not change classes until further notice. Do not go outside to investigate.”
      “Close all windows, doors, and turn off any fans or blowers.”

In the event students, faculty and staff need to be evacuated,               Director Emergency Services
directions will be given over the telephone system, email and                Dean of Students
or by messenger. Insure that all students, faculty, and staff are            Provost
evacuated from the affected area

      Always move crosswind to avoid fumes. Never move
       up or down wind

      Maintain control of students

      Render first aid as necessary

      Record names of dead, injured or missing students,
       faculty, and staff. Report information to the Director of
       Emergency Services

      After the area has been evacuated, do not return until
       the fire department declares the area safe

Coordinate with county health and medical authorities regarding              Director Emergency Services
the handling of requests for information on the effects of the
hazardous material



Specific Emergency Procedures
Menlo College Emergency Operations Plan                                  Event Specific Checklist


Continuation of HAZARDOUS MATERIALS INCIDENT

Response Action Assigned                                                          Responsibility

Ascertain if mandatory notifications including San Mateo County                   Director Emergency Services
Health and the State of California Office of Emergency Services
have been made. If not, make them

If an evacuation has been initiated, isolate area and deny                        Director Emergency Services
entry into contaminated area                                                      Campus Security

Assign a knowledgeable manager to meet and brief HAZMAT                           Director Emergency Services
response team upon their arrival. Provide MSDS or other information
on the spill, information relating to victims, missing personnel, etc.
to the HAZMAT Incident Commander

Contact facilities to turn off all heating, cooling, and ventilation              Director Emergency Services
systems

Establish and maintain communications with Menlo Park                             Director Emergency Services
Fire District




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


                          NATIONAL DEFENSE EMERGENCY

A warning will be received from the North America Air Defense Command (NORAD) through
the Civil Defense Warning System if a nuclear attack or terrorist incident is in progress against
the United States, its territories, possessions, or allies

Terrorist Attacks can take many forms, from an individual with a gun shooting victims on
campus, to an individual with a bomb, to the use of Bioterrorism. In most instances the
emergency will not be identified as a terrorist event until after the event has occurred

Response Action Assigned                                                  Responsibility

Activate the Menlo College Emergency Operations                           Director Emergency Services
Center (EOC).

Establish communications with the Town of Atherton                        Director Emergency Services
and San Mateo County Emergency Operations Center

STRATEGIC WARNING:

Notification that enemy-initiated hostilities may be imminent. Dissemination will be by news
media. No estimate can be made of the duration of a strategic warning condition. The warning
time may vary from several hours to several days

Proper college officials shall complete the following actions:

       Implement action to send students, faculty and staff home         Director Emergency Services

       Take necessary steps to close Menlo College                       Director Emergency Services

       Notify the Town of Atherton Emergency Operations                  Director Emergency Services
        Center when this has been accomplished

ATTACK WARNING:

Execute the Drop, Cover and Hold action                                   Everyone

Turn on battery-operated AM radio and tune to an                          Administration
EAS (Emergency Alert System) station for                                  Faculty/Staff
official information and instructions

Take precautions to minimize the possibility of persons                   Administration
being struck by flying objects such as glass and window                   Faculty/Staff
coverings as a result of the explosion

Remain in shelter until other action is advised or                        Everyone
directed by competent authority


Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


Continuation of NATIONAL DEFENSE EMERGENCY

Response Action Assigned                                                  Responsibility

SURPRISE ATTACK WARNING:

Detonation of a weapon will be the only notification. This will be accompanied by intense light
and heat. The light is followed by heavy shock (blast) waves

Give command to Drop, Cover, and Hold                                     Faculty/Staff

When blast wave has passed command action to                              Faculty/Staff
take shelter inside if one is not already in
a sheltered area

After reaching shelter, faculty should take roll, report                  Faculty/Staff
missing students, and administer first aid as needed

Await information and directions                                          Faculty/Staff




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


                        PERSONAL MEDICAL EMERGENCY

A medical emergency is defined as an actual or potentially life-threatening event or any situation
where a loss of consciousness, an excessive loss of blood or when an altered breathing pattern
occurs

If necessary, send someone to notify the personnel in charge that a medical emergency is in
progress

Response Action Assigned                                                   Responsibility

Remain CALM under all circumstances                                        Faculty/Staff/Admin

Help the victim to relax                                                   Faculty/Staff/Admin

Ascertain as much information as possible                                  Faculty/Staff/Admin
about the injury or illness                                                Faculty/Staff/Admin

Keep the victim warm and comfortable and                                   Faculty/Staff/Admin
stay with him/her

Notify the Dean of Students (if the person is a student)                   Faculty/Staff/Admin
Notify the immediate Supervisor (employee) as soon as possible

Call 9-1-1 if medical attention is evident                                 Anyone Responding

AMPUTATION
   Control bleeding with direct pressure on wound, using clean materials if available.
   Elevate remaining body part
   Wrap separated part in a moist dressing, place in plastic bag, place bag in ice water and
    transport it with the victim

BLEEDING
     Control bleeding with direct pressure on wound or pressure points. Use any clean
        materials that are available
     Elevate wound above level of heart, if possible
BURNS
First degree (redness) and second degree (closed blisters)
     Use cool water (pour over or immerse) to reduce pain
     Cover with moist sterile dressing
Second degree (open blisters) and third degree (charred or white)
     DO NOT put water on burn
     DO NOT remove clothing sticking to a heat burn
     Cover burn with dry sterile dressing
Chemical burns
      Flush with water 15 to 30 minutes (until all pain stops)
      Remove all clothing on which the chemical has spilled


Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


      Cover burn with dry sterile dressing

Continuation of PERSONAL MEDICAL EMERGENCY

CHOKING
   Ask: "Are you choking?"
   If victim cannot cough, breathe or speak, ask, "May I help you?"
   If victim says "yes" then perform abdominal thrusts (Heimlich Maneuver) according to
    American Red Cross guidelines

DENTAL - LOSS OF TOOTH
   Have victim bite on folded gauze to control bleeding
   Place tooth in container of sterile saline solution or have victim hold carefully between
    cheek and teeth
   Transport to Dentist immediately to re-implant tooth


ELECTRICAL SHOCK/BURN
   Disconnect power source
   Administer rescue breathing and/or CPR as necessary


EYE INJURIES
Floating objects in eye:
    Lift upper eyelid and have victim look down
    Flush eye with clear water
    If object cannot be removed, have victim close both eyes


Penetrating object or cut:
    Position victim on back
    Do not try to remove penetrating object
    Use cup to protect impaled or injured eye


Chemical burns:
    Flush eye from the nose outward with clean water for about 15 to 30 minutes


FAINTING/LOSS OF CONSCIOUSNESS
   If dizziness occurs, have victim sit down with head between knees or lie down
   If fainting/loss of consciousness occurs, lay person down with feet elevated and keep
     airway open. Turn onto side
   Maintain body temperature


FRACTURES, SPRAINS, AND STRAINS
   Avoid movement of injured part
   Splint an injury in the position you find it, if necessary to move person, immobilize
    fractured bone and joints above and below fracture
   Apply cold pack to closed fracture, NOT open fracture
   Control bleeding with pressure
   Cover open fracture wound with large clean cloth or dressing




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist



Continuation of PERSONAL MEDICAL EMERGENCY

HEAD, NECK, AND SPINE INJURIES
   Stabilize head, neck, and spine as you found them. Place hands along each side of
    victim's head and hold in place
   If victim is not breathing, perform rescue breathing using modified jaw thrust.
   Do not move victim unless absolutely necessary
   If airway becomes blocked by fluids, place victim on backboard and turn on side


HEART ATTACK
   Place victim in a comfortable position, sitting up, if there is shortness of breath
   Loosen restrictive clothing
   Monitor pulse and respiration
   Administer rescue breathing or CPR, if not breathing or pulse


HEAT EXHAUSTION (pale, clammy skin, profuse perspiration)
   Give victim cool water
   Have victim lie down with feet elevated 8 to 12 inches.
   Loosen victim's clothing
   Cool victim by using cool wet cloths and fanning the victim or by moving to an air-
     conditioned area

HEAT STROKE (hot, red, dry skin, high body temperature - life threatening emergency)
   Get person out of the heat and into a cooler place
   Cool victim fast. Immerse in cool bath or wrap in wet sheets and fan the victim
   Have victim lie down, elevate feet
   Give nothing by mouth


INTERNAL INJURIES
Closed
    Place victim on back if conscious, in a comfortable position
    Place victim on side if unconscious


Open
      Cover wound with clean towel or clean covering
      Control bleeding with pressure

NOSE BLEED
   Place victim in a sitting position with head forward
   Apply pressure by pressing the bleeding nostril toward middle of nose


POISONING
   Place victim on side if vomiting; save vomits
   Identify poison, send poison container or exact information with victim
   Find out if poison was swallowed, inhaled, or absorbed
   Wash or brush poison from skin




Specific Emergency Procedures
Menlo College Emergency Operations Plan                            Event Specific Checklist


	
  
Continuation	
  of	
  PERSONAL	
  MEDICAL	
  EMERGENCY

          Remove clothing or other articles with poison on them


SEIZURES
    Prevent injury - clear area of objects - ease person to floor
    Do not restrain - minimize touching/handling person
    Do not force anything into the mouth
    When seizure is over, position victim on side to allow fluids to drain from side of mouth
    Administer rescue breathing or CPR if no breathing or pulse


SNAKE BITE
   Keep victim calm
   Keep bitten area below the level of the heart
   Identify snake. If snake can be killed without risk or delay, take it to hospital with victim
   Do not cut or suck wound
   Do not apply tourniquet
   Do not apply cold




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist



                             UNIVERSAL PRECAUTIONS

Barrier protection should be used at all times to prevent skin and mucous membrane
contamination with blood, body fluids containing visible blood, or other body fluids
(cerebrospinal, synovial, pleural, peritoneal, pericardial, and amniotic fluids, semen and vaginal
secretions)

Barrier protection should be used with ALL tissues

The type of barrier protection used should be appropriate for the type of procedures being
performed and the type of exposure anticipated. Examples of barrier protection include
disposable lab coats, gloves, and eye and face protection

      Gloves are to be worn when there is potential for hand or skin contact with blood, other
       potentially infectious material, or items and surfaces contaminated with these materials

      Wear face protection (face shield) during procedures that are likely to generate droplets
       of blood or body fluid to prevent exposure to mucous membranes of the mouth, nose and
       eyes

      Wear protective body clothing (disposable laboratory coats (Tyvek)) when there is a
       potential for splashing of blood or body fluids

      Wash hands or other skin surfaces thoroughly and immediately if contaminated with
       blood, body fluids containing visible blood, or other body fluids to which universal
       precautions apply

      Wash hands immediately after gloves are removed

      Avoid accidental injuries that can be caused by needles, scalpel blades, laboratory
       instruments, etc. when performing procedures, cleaning instruments, handling sharp
       instruments, and disposing of used needles, pipettes, etc

      Used needles, disposable syringes, scalpel blades, pipettes, and other sharp items are to
       be places in puncture resistant containers marked with a biohazard symbol for disposal




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


                         CRITICAL INCIDENT PROTOCOL

A Critical Incident or Traumatic Event is defined as an event outside the range of usual human
experience, which causes a person to experience uncommonly strong reactions, and has the
potential to affect his/her ability to function, both in the moment and afterward

A critical incident may
    affect a person's ability to function either in the moment or later
    decrease a person's normal ability to cope with stress, causing routine or simple tasks to
        become difficult

When handled with proper psychological, spiritual and social care a critical incident may
   become a springboard for growth
   bring a new perspective
   cause a person to re-evaluate his or her life and priorities, and make foundational life
     choices.

Responding appropriately to a critical incident includes:
    MANAGING the crisis as it happens
    IDENTIFYING which students are affected by a critical incident, and being aware of the
      variety of ways in which individual students may react
    PROVIDING immediate and long-term care and resources to those affected by the
      incident




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


                                    SEXUAL OFFENSE

Sexual Offense, as defined by the College's Sexual Offense Policy is nonconsensual sexual
conduct including but not limited to unauthorized touching, rape, sodomy, oral copulation,
sexual battery, or sexual penetration with a foreign object

Assessment
Note: The medical/psychological concerns of victims of sexual offenses must take precedent
over any other matters
Is this a medical emergency?

          Once an incident of sexual offense becomes known to a College employee, that
           employee is strongly encouraged to report the incident to the Department of Campus
           Security.

          If this is not a medical emergency, encourage the victim to go to the Rape Trauma
           Services of San Mateo County (650) 692-7273) where a further assessment can be
           made and evidence collected. Evidence collection must occur within 72 hours of the
           incident for prosecution purposes

Persons to be notified

       If the victim is under 18 years of age, Child Protective Services must be notified


          In addition to seeking immediate medical aid, victims should be encouraged to obtain
           psychological support and discuss options for reporting sexual offenses. The student
           should also be referred to Atherton Police at (650) 688-6500

          If the victim refuses treatment...... Victims should be strongly encouraged to report all
           incidents of sexual offense occurring on campus to the Department of Campus
           Security (400-5837). The Director of Administration will report any known cases of
           sexual offense (including the name of the known victim) occurring on campus to the
           Dean of Students and the Director of Residential Life. Campus Security is also
           required to report the incident to local law enforcement for further investigation.
           They will follow the wishes of the victim in terms of further investigation

          The Dean of Students will report any known incident of rape occurring on campus to
           the Vice President of College Relations, when appropriate


Continuation of SEXUAL OFFENSE

Follow-Up




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


      Living arrangements may be modified upon the request of the victim, provided that such
       arrangements are reasonably available. The Director of Residential Life should be
       contacted for modifying such arrangements

      Victims should be encouraged to file on-campus disciplinary charges with Campus
       Security and the Dean of Students

      Victims should be encouraged to immediately contact their parents or another close
       family member

      A counselor may follow-up with people who were involved to help relieve any anxiety.
       The victim's right to confidentiality must be respected

      If deemed appropriate, the Director of Administration will issue a safety alert to the
       campus community (Timely warning bulletin).

      Documentation of all incidents of this type should occur immediately after incidents are
       reported




       STUDENT UNDER THE INFLUENCE OF CHEMICAL AND/OR
                         DISRUPTIVE



Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist



A student is considered to be intoxicated if he or she reports having drank heavily or consumed
substances, (or both) or in the case of (e.g., slurred speech, bloodshot eyes, smell of alcohol on
breath, unable to care for oneself, distorted psycho-motor skills, is causing a significant
disruption in the community, etc.). Note: Diabetics, epileptics, and persons with Meniere’s
disease may have signs similar to those of an inebriated person

Assessment

      Is the student violent? If yes, call the Department of Campus Safety (400-5837) to
       restrain and make further assessment

      Is the person rational? Does he or she make sense when speaking to you? If yes, ask the
       following questions: How much have you had to drink or what substances (including
       prescription medicine) have you consumed? Over what period of time have you
       consumed alcohol or other substances? "when did you last consume any solid food?

      The Department of Campus Safety, in consultation with the Dean of Students, should
       check the immediate area for signs of bottles, pills, weapons or bloodstained clothing

      If there are friends around, seek confirmation of the student's statements


      If the student is agitated, irrational, uncooperative or unconscious, he or she should be
       treated as a medical emergency. Contact Campus Safety for possible detainment and
       refer to the Medical Emergency Protocol. Stanford Hospital Emergency Center may be
       contacted for a consultation if appropriate

      If the student is discussing, threatening or has attempted suicide, refer to the Suicide
       Protocol

      If the student is judged to be simply intoxicated, but not in any immediate danger or
       distress, the intervening party should make arrangements to keep the student safe

Follow-up

      Students identified as having severe substance abuse or emotional difficulties should be
       referred to Pacific Graduate School of Psychology. The center may refer the student to an
       off-campus referral for further assessment and treatment



Continuation of STUDENT UNDER INFLUENCE




Specific Emergency Procedures
Menlo College Emergency Operations Plan                       Event Specific Checklist


      The attending staff member must follow up with appropriate paperwork (Critical Incident
       Worksheet, Incident Report form or Policy Violation Report form). Incident Report
       copies may be forwarded to the Student Affairs to assist with assessment


      There may be some disciplinary follow-up that occurs depending on the circumstances of
       the situation




              STUDENT REPORTED MISSING FROM CAMPUS



Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


A student is considered missing after a reasonable investigation fails to discover the location of
the person reported missing from campus, or where a set of extenuating circumstances may
suggest immediate concern. Such conditions may consist of but are not limited to:

  a.      health related problems
  b.      the person has not regularly attended classes and has not been seen elsewhere
  c.      the parent(s), roommate or suite mates/apartment-mates of the missing person reports
          such disappearance due to irregular contact with the student

Action to be taken

      The reporting party will notify the Residential Life Office, the Department of Campus
       Security and the Dean of Students

      Campus Security and Residential Life will keep each other informed of the progress in
       the ongoing investigation

Follow-up

      If the search is successful, Residential Life or the Dean of Students will contact the
       student and inform him or her of support services available on campus. This support
       should also be offered to any other students (roommates, friends) affected by the incident

      If the search is deemed unsuccessful. The Director of Administration and the Dean of
       Students will decide what further action should be taken




             THREAT OR ATTEMPT OF SUICIDE BY A STUDENT

The threat or attempt to take one's life voluntarily




Specific Emergency Procedures
Menlo College Emergency Operations Plan                              Event Specific Checklist


Assessment

               Is this a medical emergency?

               Does the student represent an immediate physical threat to self or others? If so,
                call the Department of Campus Safety (400-5837), the RD on Duty to help
                restrain or make the assessment

               Is the student verbalizing a threat? If so, contact the Dean and Associate Dean of
                Students to be involved in the assessment

Action to be taken

               Do not leave the student unattended until assessed


               Keep student talking. Establish rapport by engaging with the student in a non-
                threatening manner

               Do not agree to keep information obtained about suicidal potential in confidence

               If the student is a resident, call the appropriate Residential Life Supervisor. The
                Residential Life Supervisor should notify the Dean of Students

               The Dean of Students, will decide when (if appropriate) to contact family
                members

               When the suicide attempt results in death, please refer to the protocol for
                responding to the Death of a Student




Continuation of THREAT OR ATTEMPT OF SUCIDE BY A STUDENT

Follow-up




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


      If a resident student was hospitalized or taken to the hospital for an assessment, the
       Director of Residential Life or designee will follow-up with the student as soon as
       possible

      Pacific Graduate School of Psychology and Residential Life (if a resident student) will
       assess the needs of the roommates, suitemates, apartment-mates and friends of the student

      If a resident student is evaluated by an off-campus mental health professional, the mental
       health professional will consult with the Director of Housing, after having obtained an
       appropriate release. The Director of Housing or the Dean of Students may request
       information regarding the student's needs and status (e.g., Is the student ready to return to
       the residence halls/apartment? What follow-up counseling is recommended? What
       happens if the student doesn't follow through with any required counseling?). The
       Director of Housing, in consultation with the Director of the Counseling Center or his/her
       designee will draft appropriate contracts that must be signed by both professionals and
       the student

      Please note: The services required by students who attempt suicide must be weighed
       against what the College has to offer such students, and the scope of practice of the
       Pacific Graduate School of Psychology

      A debriefing may be necessary with the residents of the community near where the
       student resides. This should be facilitated by both the Director and Pacific Graduate
       School of Psychology

      Situations of threats or attempts at suicide must be carefully documented on the
       appropriate forms and forwarded to the necessary Student Affairs professionals




                                  In the Event of a Death




Specific Emergency Procedures
Menlo College Emergency Operations Plan                          Event Specific Checklist


The death of a student attending Menlo College or the death of an employee of Menlo College
shall be reported to the Director of Emergency Services. All information related to the death of a
student should be channeled through the Dean of Students Office

Response Action Assigned                                                   Responsibility


Notify the Dean of Students (death of student)                             Dir. of Emergency Services

Notify the President/VP College Relations                                  Dir. of Emergency Services

Initial contact with a student’s family                                    Dean of Students

Initial contact with an employee’s family                                  College President

Verification of all pertinent facts for public statement                   Dean of Students

Press Release (if death is of a public nature)                             VP College Relations

On campus memorial service                                                 Dean of Students
                                                                           VP College Relations




                     SUDDEN ILLNESS, ACCIDENT OR DEATH
                     OF A STUDENT'S PARENT OR RELATIVE


Specific Emergency Procedures
Menlo College Emergency Operations Plan                             Event Specific Checklist



Sudden illness, accident or death of a student's parent or relative usually falls into one of two
categories:

           Self reported by the student
           Reported to Menlo College by a third party prior to the notification of the student

Action to be taken

If the sudden illness, accident or death is self reported by the student:

       The following departments should be notified: the Dean of Students (for academic support
        if necessary), and the Residential Life Office (if the student is a resident)

       Each of the above departments may coordinate support efforts for the student, his or her
        roommates, suitemates and/or apartment-mates

       The resident student's Residence Advisor may be notified in order to help support the
        student, his or her roommates and suitemates/apartment-mates

If the sudden illness, accident or death is reported to Menlo College by a third party:

   The Faculty or Staff who receives the report should notify the Residential Life Office.
    Residential Life will notify the Dean of Students who will notify the President. After
    consulting with these departments, the Dean of Students may notify the student, relaying
    support services available

Follow-up

   The Dean of Students will meet with the student upon his/her return to the community to
    offer on campus support services

   Documentation of the incidents/meetings pertaining to the case should be maintained on a
    Critical Incident Worksheet




                                         SMOG ALERT

Menlo College will be notified of a smog alert by Air Quality management District



Specific Emergency Procedures
Menlo College Emergency Operations Plan               Event Specific Checklist


Response Action Assigned                                       Responsibility

In a “First Stage Alert”, vigorous and strenuous               Dir Emergency Services
activities will be reduced and/or shortened                    Dean of Students
                                                               Director of Facilities

In a “Second Stage Alert”, all forms of vigorous               Dir Emergency Services
activity will be discontinued and/or canceled                  Dean of Students
                                                               Director of Facilities

In a “Third Stage Alert”, students and staff should            Dir Emergency Services
remain indoors and restrict movement as much as                Dean of Students
possible                                                       Director of Facilities




                                     WILDLAND FIRE




Specific Emergency Procedures
Menlo College Emergency Operations Plan                         Event Specific Checklist


Wooded areas surround Menlo College, which poses a serious wild land fire threat to the college
campus and the community

Response Action Assigned                                                 Responsibility

Determine potential area threatened through                              Dir Emergency Services
contact with the local agencies and/or the                               Director of Facilities
Town of Atherton Emergency Operations Center (EOC)                       Dean of Students

Provide care for students                                                Faculty/Staff

If necessary, arrange for the evacuation of                              Dir Emergency Services
staff and students to a safe alternate location                          Dean of Students

Advise news media of the transport of students                           Dir Emergency Services
to an alternate location                                                 VP Campus Relations

Prepare to open Menlo College Emergency                                  Dir Emergency Services
Operations Center. Immediately contact
the Town of Atherton Emergency Operations Center

Be prepared to open a site on campus for shelter                         Dir Emergency Services
use as determined by the Town of Atherton
Emergency Operations Center and the Red Cross




                        WINDSTORM (SEVERE) / TORNADO




Specific Emergency Procedures
Menlo College Emergency Operations Plan                        Event Specific Checklist


The National Weather Service issues severe weather warnings, using the following terms:
SEVERE THUNDERSTORM indicates the possibility of frequent lightning and or damaging
winds of greater than 50 m.p.h., hail 3/4 inch or more in diameter, and heavy rain; SEVERE
THUNDERSTORM WATCH indicates the possibility of, thunderstorms, frequent lightning, hail
and winds of greater than 75 m.p.h.

Response Action Assigned                                                Responsibility

The office will monitor alerts and weather advisories                   Dir Emergency Services
 if a severe windstorm "Watch" has been issued.                         Dean of Students
(A "Watch" is issued by the National Weather Services
when a thunderstorm in excess of 55 M.P.H.)


When a "Watch" is issued during working hours,                          Dir Emergency Services
notification will be via the Emergency Alert System                     Dean of Students
(EAS) or by the Atherton EOC or by other local agencies

If a "Warning" is issued the Crisis Action Team will be                 Dir Emergency Services
notified and immediately meet at the President's office to              Dean of Students
determine the course of action. (A "Warning" indicates
that a thunderstorm with winds in excess of 55 M.P.H.)

If a "WARNING" is issued, the Crisis Action Team                        Dir Emergency Services
may direct the closing of the college if there is sufficient            Dean of Students
time before the anticipated arrival of the storm, or may
direct everyone to” Shelter-in-Place" if it would be
dangerous to leave


STAY CALM, think through the consequence of                             Faculty/Staff
any action you plan to take


If Outdoors, seek shelter in the nearest building if time               Faculty/Staff
permits, otherwise, duck and cover in the nearest ditch
or ravine then assemble in a building as soon as it is safe
to move
Continuation of WINDSTORM (SEVERE)

Response Action Assigned                                                Responsibility

Take cover immediately in interior rooms                                Faculty/Staff
or along an inside wall. Try to find a place away
from large, heavy objects, and windows




Specific Emergency Procedures
Menlo College Emergency Operations Plan                        Event Specific Checklist


Close windows and blinds                                                 Faculty/Staff

Keep calm personally and maintain calm                                   Administrator
for students and/or staff you are supervising

Keep tuned to a local radio station for                                  Dir Emergency Services
latest advisory information

Notify utility companies of any break, or                                Director Facilities
suspected break of lines, etc.

Wait for instructions from the Town of Atherton                          Dir Emergency Services
Emergency Operations Center




                    POWER OUTAGE - ROLLING BLACKOUT

California has experienced severe power shortages resulting in power companies shutting off
power to various jurisdictions on a rotational basis for periods up to 90 minutes. Normally the
jurisdiction will receive notice of the pending power disruption 20 to 30 minutes in advance of
the power shutdown

Upon notification of impending outages



Specific Emergency Procedures
Menlo College Emergency Operations Plan                            Event Specific Checklist



      Avoid using elevators unless absolutely necessary


      Turn off all computers and ancillary equipment not in use


      If working on a computer, save frequently


      If in a room with no natural light source, ensure that you have access to a flashlight or
       lantern. Designate someone close to an outside door to open the door if the lights go out

      Familiarize yourself with the path of exit from your building



In the event of a power outage

      Stay calm and direct students, faculty and staff to remain in place until some lighting is
       provided

      Turn off the lights, computer equipment, copiers, printers, and as much other equipment
       as possible

      If you are in a building with no natural light source, carefully exit the building


      Help those who need assistance


Do not attempt to use elevators.




           Power Outage Occurring During 1st Class - Delayed Start Procedure

A delayed start procedure may be used when it appears that the power outage will occur during
the 1st class of the day. The College President/Provost will make the determination if delayed
start schedule is to be placed in effect. The Director of Emergency Services will be notified if a
delayed start procedure of the college is placed in effect




Specific Emergency Procedures
Menlo College Emergency Operations Plan                           Event Specific Checklist


Response Action Assigned                                                    Responsibility


In the event that a electrical power outage                                 Administration
will occur during the 1st class of the day
(8:00 a.m. through 9:00 a.m.), immediately
notify the Director of Facilities.

Coordinate with the Director of Facilities                                  Dir Emergency Services
to shut down.

Direct the Public Information Officer to activate the Community             Dir Emergency Services
Outreach messaging system.


                  Power Outage Occurring During 2nd class through 2 p.m.

Power outages normally do not extend longer than 90 minutes in duration. Students, faculty and
staff will be notified by proper authority that normal operations (at normal scheduled times) will
resume upon the restoration of power


Response Action Assigned                                                    Responsibility

In the event that an electrical outage will occur                           Faculty Staff
during regular working hours (9:00 a.m. through
2:00 p.m.), immediately notify the Director of
Facilities


Based on natural and emergency lighting available                           Faculty Staff
complete instruction or work

Response Action Assigned                                                    Responsibility


If natural or emergency lighting is insufficient for                        Dir Emergency Services
safe operations have students, faculty and staff move
to common area that possesses adequate light

Upon resumption of power move to appropriate                                Faculty/Staff
class of instruction



                            Power Outage Occurring After 2 p.m.



Specific Emergency Procedures
     Menlo College Emergency Operations Plan                             Event Specific Checklist



If the power outage is to occur after 2 p.m. the disruption will affect afternoon and evening classes.
Students, faculty and staff will be notified by proper authority that operations will be cancelled for the
remainder of the day. Evening classes will also be cancelled if the power outage will occur during
periods of reduced natural light or after 6 p.m. These classes will be cancelled to ensure the safety of
students, faculty and staff

     Response Action Assigned                                                       Responsibility

     In the event that an electrical outage                                         Administration
     is scheduled to occur near the end of the
     regular class day (2:00 a.m. through 10:00 p.m.)
      immediately notify the facilities manager
     and/or information services manager

     Coordinate with the Facilities Manager to shut                                 Dir Emergency Services
     down, or switch to emergency back-up power,                                    Director of Facilities
     the critical systems that rely on electrical power

     Disseminate information to students, faculty and                               Dean of Students
     staff of the cancellation of classes based on the
     expected time of power disruption

     Direct the Public Information Officer to request radio                         Dir Emergency Services
     announcements to the public of the cancellation of
     evening classes for students, faculty and staff      .

     When power is restored
     Turn lights on first, then copiers, printers and other                         Director OIT
     equipment. Turn computers on last

     Be sure to return flashlights and lanterns to the places                       Director of Facilities
     where they were stored
                                          UTILITY FAILURE

     Utility failures at Menlo College will occur. These outages may be of short duration or for
     extended periods of time

     In the event that a utility failure such as an electrical outage occurs during regular working hours
     (8:00 a.m. through 5:00 p.m.), immediately notify Director of Facilities at 543-3714

     If there is a potential danger to the building occupants, or if the utility failure occurs after hours,
     weekends and holidays, notify Menlo College Campus Security at 400-5837 and request that
     they notify the Director of Facilities and the Director of Emergency Services

     Response Action Assigned                                                       Responsibility



     Specific Emergency Procedures
Menlo College Emergency Operations Plan                      Event Specific Checklist




Notify your supervisor, and then evacuate                             Faculty/Staff
the building quickly by walking to the
exit alerting people as you go

Once outside, move to clear area at least                             Faculty/Staff
150 feet away from the affected building.
Keep walkways clear for emergency vehicles

To the best of your ability, and without re-entering                  Faculty/Staff
the building, assist the on-scene incident commander
in the attempt to determine that everyone has evacuated
the building

An Emergency Incident Command Post may be set up                      Faculty/Staff
near the emergency site. Keep clear of the Command
Post unless you have important information to report

Do not return to the building until told to do so even                Faculty/Staff
if the alarm has ceased


The Crisis Action Team will meet at the President's                   Dir Emergency Services
office to determine what additional steps will be required
such as the closure of the campus




Specific Emergency Procedures

								
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