Hixon Parish Council
Minutes of Parish Council Meeting Tuesday October 18th 2011
In attendance for all or part of the meeting:
Cllr B McKeown (Chair), Cllr R Tonge, Cllr Mrs S McKeown, Cllr Mrs C Hassall, Cllr G Tummey, Cllr P Hopcroft, Cllr D Sephton.
Members of the public: See list of people signing as In Attendance.
Ref Item Action
001/11 Apologies received from: Cllr J Carmichael and members of the Public: Cllr J Tabernor, Cllr L Bloomer. -
002/11 Cllr R Tonge declared an interest in a planning application not on the agenda (due to late arrival): 11/16220/FUL Rear extension to Unit -
16A at Hixon Airfield Estate .
005/11 Minutes of meeting of September 20th 2011 were accepted as accurate. -
026/10 Survey on Rural Exception Housing from Housing Plus and Stafford & Rural Homes: Representatives of S&RH/Housing Plus to Cllrs.
speak: Charlie Riley and John Lancaster attended. The survey has indicated a need for 7 houses. The next step is for the Parish
Council to decide whether or not it wants to proceed with providing these rural exception homes. If yes, a site needs to be identified -
The PC can put forward sites for consideration or John will look around the village, find suitable sites himself and put these forward to
the PC. The PC, land owner and planning department all have to agree the site. For 7 houses it would be more cost effective to have
them all on one site. Funding for the build would be organised by Housing Plus/S&RH. Timeframe of 3-31/2 years from first
discussions to homes being ready for occupation is normal. Action: PC to decide whether or not to proceed with building the houses.
067/09 Speed and Highway Safety in Hixon. Includes Lea Heath (081/09). It was decided to go ahead with setting up Speedwatch and it was All
agreed to purchase the equipment with a budget of ca. £1100. Chris Mitchell will supply maps and details of "off-the-shelf" schemes if
he can find any suitable. It was agreed to try and get agreement to increase precept to cover cost of traffic calming schemes - prepare
and distribute leaflets to give the proposals and encourage attendance at next meeting - November 15th, 7pm start.
037/11 Stafford Borough LDF - Consultation. Chair to prepare response based on response to original LDF proposals, deadline October 21st Chair
at 12 noon.
051/10 JBM - use of outside storage area, pylons, lighting - planning application. Objection has been sent in - we will be informed when Chair/Clerk
committee meeting is, to allow representation.
064/10 Bus service changes -Awaiting response from Charles Soutar. Let Colwich PC know his response when it arrives. Clerk
021/09 & Playing fields: Awaiting money back from the insurance company. Clerk
097/07 Allotments: Allotment society have requested that the sponsor signboard is put on the vehicle gate, facing outwards. Could it be put on Chair
posts a side of gate, so it can be seen from outside when gate is open? Logo has now been provided (choice of four). Signboard to be
Hixon Parish Council Minutes of Meeting 18 October 2011 Page 1 of 4
063/08 & Walk leaflets: Leaflets have been updated with details provided - Cllr Carmichael to provide changes for Hixon Doorstep Walk to Clerk. Cllr Carmichael
201/06 Disputed Land at Hammonds Croft: Awaiting confirmation from householders that Transfer Form is available. -
046/09 Publicity for Compass magazine - Chair to provide monthly articles by 2nd Monday in the month. Chair to write article re Sycamore Chair
Drive Play Area for Compass.
074/09 Revamp of playing field play areas: Sponsor signboard to be prepared. Chair
094/09 Land Registry: Checking which bits of land are registered as owned by Hixon Parish Council. Clerk and Chair may need to visit Clerk/Cllr Sephton
William Salt library to find reference to playing field as it is unregistered. Hammonds Croft and Sycamore Drive land title registers
purchased - OK.. Ridgeway OS is registered, Lauder Grove is unregistered, Church Road is unregistered, Meadowglade is
unregistered. Car Park is registered, Greenfields and Featherbed Lane are unregistered. Need to change some title registers from
Stowe PC to Hixon PC. Clerk and Cllr Sephton to look through old files stored at back of Memorial Hall.
101/09 Car Park light: Agreed to pursue low level (bollard type) light. Will need to tap off Memorial Hall electricity supply via meter. Clerk to Cllr. Carmichael
obtain further quotes for all the work (try for 3 quotes). Try to get sorted before evenings are dark. Waiting for final specifiction from
108/09 Village Competion etc.: Presentation evening held 17th October. -
039/10 Blocked "footpath" on Hixon Airfield Estate and Section 53 application: Section that is blocked is unofficial path. Chair will be liaison Chair.
person with John Lameris and Stowe by C PC for section 53 matters. John is trying to get statements from walkers/users of the
airfield footpaths for the past 20 years. Once application submitted, if it is granted (say in several years time), then land would have to
be put back to how it was at the time application submitted. Chair to contact Roly about using Paul Spivey to assist with application and
to put him in contact with John Lameris and Tom Lyons. Chair to lisiase with Cllr Tonge re completing a form stating usage of airfield
061/10 HR Working Group: Dealt with In Camera, Clerk not present. Cllrs.Tummey, Sephton, Hopcroft.
030/11 Air & Ground Planning Application call-in. This has not been included on the agenda for the Planning Committee meeting so far. Clerk to monitor.
036/11 Problem with land on bend on Egg Lane: Ask if there is anything landowner can do to make it more attractive (grass, low growing -
plants). The landowner had replied to the letter from the PC and was present for Public Participation, see below.
038/11 Planter maintenance - it was proposed the the concrete planters are all moved to the front of the Memorial Hall (will have to get their Clerk
agreement) for them to plant and water. Clerk to get quote for removals. The trough at Egg Lane island and the large planter on Church
Lane to remain. The Egg Lane trough is being maintained by a resident. Clerk to get quote for Church Lane planter to be sorted out.
040/11 Boundary Commission: Proposals have been made to associate Hixon (and The Haywoods) with Lichfield rather than Stafford for -
general elections. Proposed that residents be asked which town they preferred to be linked with by a show of hands at next PC
041/11 Parking on The Croft: There have been problems with a driveway being blocked by a car and the owner refusing to move it. Parking is Clerk
big problem as there are insufficient spaces and road becomes difficult to navigate. Extra parking areas on the road (by narrowing the
footpath) were meant to be provided when S&RH took over the homes but this did not happen. Contact CC, SBC and S&RH to try and
arrange a meeting to discuss this. Try and get support from Ambulance service, stressing need to be able to get emergency vehicles
up the road. Invite local police as well.
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042/11 Increase in charge for Memorial Hall to £16 per session: This was felt to be a large increase, especially as the PC only uses the back Clerk
room, not the Main Hall. Ask for a lower rate for only using the back room.
043/11 Consider quote for cutting back playing field hedge : Quote accepted. Clerk
044/11 Consider quotes for Minor Highways work: Two quotes received, the lower one was accepted. Clerk
045/11 Findings from Asset Inspection: Findings to be typed up and circulated, not many problems found. Clerk
046/11 Encampment at side of canal in Pasturefields: Canal boats set up a camp on the canal at Pasturefields. SBC Planning are looking in -
to this and also static caravans parked at the side of the canal. SBC have asked for help from residents to record movements etc. at
the encampments over a 28 day period. Two possible volunteers to do this.
047/11 Sycamore Drive: Hedge and dead trees: Two dead trees on the PC land at the start of Sycamore Drive have been reported - one has Clerk
been rmoved, Clerk to get quote to remove the other. A resident has said that the hedge on the corner of Sycamore Drive and Martins
Way is too big and obstructs his vision when crossing the road (from a wheelchair). Clerk and Chair have looked at the hedge and do
not think it is unduly high or wide.
012/11 Chairman's announcements:
The Village Community Competition presentation evening went very well - not as many people there this year, send out more invitations
Cllr Mrs S McKeown and Cllr Carmichael are attending the Green Awards on Thursday 20th, for which Hixon PC has been nominated.
013/11 Councillor Questions:
Cllr. Mrs S McKeown commented that at least 2 cars are using the PC car park for overnight parking and a caravan "camps" there Clerk
from time to time. Get a quote for sign saying no overnight parking and no caravans.
Can we find out about how to set up Homezone areas? Clerk to make some enquiries.
Can we have a look at buying a printer/copier/scanner that is cheaper on ink than the current Epson being used? Clerk to make some enquiries.
014/11 Date of next meeting: November 15th 2011. Clerk to book Memorial Hall
003/11 Public Participation
A resident from Pasturefields asked for some more assistance in getting things done to improve Pasturefields: the gullies have not Clerk
been cleared (parked cars may have interfered with this), the footpaths are overgrown, hedges are not being cut back leading to
problems with vision from cars, the speed limit should be reduced to 40mph, problems with encampments on canal (see earlier). It
was agreed that the gully clearing and overgrown footpaths would be chased up with Highways. Pasturefields will be included as one
of the schemes under Road Safety and the PC will push for a 40mph speed limit through Pasturefields (comparison with Sandon).
Land on bend of Egg Lane: The landowner was present at Public Participation - he will keep the land on the bend tidy, cut the grass -
etc. He commented on SBC planning department's inconsistencies with regards the development of land on Egg Lane as in the
seventies, Planning Permission was refused for land including the bend on Egg Lane and yet in the nineties permission was given for
Grange Court to be built. The refusal from the planners cited reasons that should have ruled out Grange Court as well.
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015/11 Planning Applications: (not on agenda as applications received after printing of agenda).
11/16174/FUL Extension on the Green Man, Lea Road, Hixon No objection
11/16220/FUL Rear extension to Unit 16A at Hixon Airfield Estate . No objection
11/16164/FUL Revised application to 10/13077/FUL - conversion of old War 2 bomb stores to a dwelling, Spring Farm, Amerton Lane, No objection
016/11 Planning Reports
11/15685/OHL Existing overhead LV electricity line, change to multi-service. The Hayes, London Road, Shirleywich Permit
11/15853/FUL Retrospective application for three feed silos for pork production, Hixon Airfield Estate, New Road, Hixon. (Objection Permit
due to visual impact).
11/15557/FUL Relocation of existing diesel tank from semi-porous ground to hard standing at Abnormal Load Engineering, Hixon Permit
Airfield Estate, Hixon
017/11 Bank Reconciliation. (Half year financial statements circulated to councillors after the meeting). Performed
018/11 Schedule of agreed payments Paid as per below:
C Gill salary - October (gross). Local Gov act 1972 s111 £583.20
C Gill expenses - October. Local Gov act 1972 s111 £48.50
Reimbursement C Gill stamps (24 x 2nd = £8.64 . Total £8.64 ) Local Gov act 1972 s111 £8.64
Reimbursement C Gill mileage (26 miles @ £0.45p/mile). Local Gov act 1972 s111 £11.70
Reimbursement C Gill Land RegistryTitle Registers and plans £16.00
Reimbursement C Gill Garden vouchers - garden competition £50.00
Reimbursement C Gill 2 plaques and 1 trophy - garden competition £77.00
Memorial Hall: 2 meetings - July and September. £24.00
Fenns Stationery - ink, pens £84.63
EON (3 lamposts energy plus maintenance, April 2011 to April 2012). 153.43
Severn Trent Water - car park drainage April to October 2011
Acer - grass cutting for September
SBC - civic amenity visit on 2nd July 2011
019/11 Correspondence Received: Minutes of Parish Forum held on September 29th 2011, The Queen's Diamond Jubilee Beacons - the
guide to taking part, planning parish forum - invitation for 17th October, 2013 Review of Parliamentary Constituencies in England -
consultation information, SCC and Stoke on Trent Council Joint Waste Core Strategy 2010-2026 Submission Dreaft - details of where
to find it, consultation ends 4th November, invitation from Mayor/Mayoress to Gala Performance of Dick Whittington on Monday 12th
December, replies by November 25th.
Meeting finished at 9.50 pm.
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