Fire Prevention Program Template
Fire Prevention Program
Table of Contents
I. OBJECTIVE AND SCOPE
II. RESPONSIBILITIES
A. Management
B. Program Manager
C. Supervisors
D. Employees
E. Third Party Contractors
III. PROCEDURE
A. Types of Hazards
B. Good Housekeeping
C. Maintenance
D. Regular Inspection
IV. TRAINING
A. Employee Training
B. Training Records
V. REFERENCES
A. Regulatory References
B. Site Policy References
VI. APPENDICES
A. Fire Prevention Checklists
B. NCH Global Guideline for Holiday Decorations
VII. DOCUMENT CONTROL
Fire Prevention Program
for
[Company Name/Location]
I. OBJECTIVE AND SCOPE
The purpose of this [Company Name/Location] Fire Prevention Program is to
eliminate the causes of fire, prevent loss of life and property by fire, and to
comply with [Local Governmental Regulations] on fire prevention. This program
provides employees with information and guidelines that will assist them in
recognizing, reporting, and controlling fire hazards.
[Company Name/Location] is committed to minimizing the threat posed by fire to
employees, visitors, and property. The Company will comply with all applicable
governmental regulations and codes pertaining to fire prevention. The Company’s
separate Emergency Action Plan sets forth the procedures for responding to fires.
This Fire Prevention Program serves to reduce the risk of fires at [Company
Name/Location] in the following ways:
A. Identifies materials that are potential fire hazards and their proper
handling and storage procedures;
B. Distinguishes potential ignition sources and the proper control
procedures of those materials;
C. Describes fire protection equipment and/or systems used to control
fire hazards;
D. Identifies persons responsible for maintaining the equipment and
systems installed to prevent or control ignition of fires;
E. Identifies persons responsible for the control and accumulation of
flammable or combustible material;
F. Describes good housekeeping procedures necessary to insure the
control of accumulated flammable and combustible waste material
and residues to avoid a fire emergency; and
G. Identifies training for employees with regard to fire hazards to which
they may be exposed.
The procedures described in this Program are intended to facilitate compliance
with applicable governmental regulations. If there is a conflict between this
Program and a governmental regulation, the governmental regulation will apply
and this Program will be modified. However, all other requirements in this
Program apply even if more stringent than governmental regulations.
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
1
II. RESPONSIBILITIES
A. Management
The Facility Manager shall determine [Company Name/Location] fire prevention
and protection policies. The Facility Manager, or his designee, shall implement
adequate controls to provide a safe workplace and shall provide adequate
resources and training to employees to encourage fire prevention and the safest
possible response in the event of a fire emergency.
B. Program Manager
[Responsible Person] shall manage the Fire Prevention Program for [Company
Name/Location] and shall maintain all records pertaining to the program. The
Program Manager shall also:
1. Develop and administer the [Company Name/Location] fire prevention
training program.
2. Ensure that fire control equipment and systems are properly maintained.
3. Control fuel source hazards.
4. Conduct fire risk surveys and make recommendations.
C. Supervisors
Supervisors shall ensure that employees receive appropriate fire safety training.
Supervisors shall notify the Program Manager when changes in operation increase
the risk of fire. Supervisors shall also enforce the fire prevention and protection
policies contained in this Program.
D. Employees
All employees shall:
1. Complete all required training before working without supervision.
2. Conduct operations safely to limit the risk of fire.
3. Report potential fire hazards to their supervisors.
4. Follow fire emergency procedures.
E. Third Party Contractors
Third Party Contractors are responsible for complying with this program, and
shall insure that their employees have the necessary training to comply with this
program. Third Party Contractors will place emphasis on good housekeeping
practices and will insure all hot work is done according to the facility’s Hot Work
Program.
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
2
III. PROCEDURE
A. Types of Hazards
The following sections address the major workplace fire hazards at [Company
Name/Location] and the procedures for controlling the hazards.
1. Electrical Fire Hazards
Electrical system failures and the misuse of electrical equipment are
leading causes of workplace fires. Fires can result from loose ground
connections, wiring with frayed insulation, or overloaded fuses, circuits,
motors, or outlets.
To prevent electrical fires, employees shall:
a. Make sure that worn wires are removed from service and replaced.
b. Use only appropriately rated fuses and circuit breakers.
c. Never use extension cords as substitutes for wiring improvements.
d. Use only approved extension cords [i.e., those with the Underwriters
Laboratory (UL) or Factory Mutual (FM) label].
e. Check wiring for damage and loose connections in hazardous locations
where the risk of fire is especially high.
f. Check electrical equipment to ensure that it is either properly grounded
or double insulated.
g. Ensure good housekeeping and adequate clearance from combustible
material when performing maintenance.
2. Portable Heaters
All portable heaters shall be approved by the Program Manager or his
designee. Approved portable electric heaters must have tip-over protection
that automatically shuts off the unit when it is tipped over. Portable
heaters will be located so there is adequate clearance between the heater
and combustible furnishings or other materials at all times.
3. Office Fire Hazards
Fires in offices have become more likely because of the increased use of
electrical equipment, such as computers and fax machines. To prevent
office fires, employees shall:
a. Avoid overloading circuits with office equipment.
b. Turn off nonessential electrical equipment at the end of each workday.
c. Keep storage areas clear of rubbish.
d. Ensure that extension cords are not placed under carpets.
e. Ensure that trash and paper set aside for recycling is not allowed to
accumulate.
f. Personal heating devices such as coffee pots, hot plates, irons, toaster
ovens are prohibited.
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
3
g. Comply with the requirements of the NCH Global Guideline for
Holiday Decorations included as Appendix B.
h. Do not use any open flames or coals for cooking in grills or hibachis.
4. Cutting, Welding, and Open Flame Work
All hot work will be performed according to the requirements of the
facility Hot Work Program.
5. Flammable and Combustible Materials
The Program Manager shall insure regular evaluations for the presence of
combustible materials at [Company Name/Location] are conducted.
Certain types of substances can ignite at relatively low temperatures or
pose a risk of catastrophic explosion if ignited. Such substances obviously
require special care and handling.
a. Class A combustibles
These include common combustible materials (wood, paper, cloth,
rubber, and plastics) that can act as fuel and are found in non-
specialized areas such as offices.
To handle Class A combustibles safely:
i. Dispose of waste daily.
ii. Keep trash in metal-lined receptacles with tight-fitting covers
(metal wastebaskets that are emptied every day do not need to
be covered).
iii. Keep work areas clean and free of fuel paths that could allow a
fire to spread.
iv. Keep combustibles away from accidental ignition sources, such
as hot plates, soldering irons, or other heat- or spark-producing
devices.
v. Store paper stock in metal cabinets.
vi. Store rags in metal bins with self-closing lids.
vii. Do not order excessive amounts of combustibles.
viii.Make frequent inspections to anticipate fires before they start.
Approved fire extinguishing agents for Class A combustibles are water
and multi-purpose dry chemical (A-B-C).
b. Class B combustibles
These include flammable and combustible liquids (oils, greases, tars,
oil-based paints, and lacquers), flammable gases, and flammable
aerosols.
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
4
To handle Class B combustibles safely:
i. Use only approved pumps, taking suction from the top, to
dispense liquids from tanks, drums, barrels, or similar
containers (or use approved self-closing valves or faucets).
ii. Do not dispense Class B flammable liquids into containers
unless the nozzle and container are electrically interconnected
by contact or by a bonding wire. Either the tank or container
must be grounded.
iii. Store, handle, and use Class B combustibles only in approved
locations where vapors are prevented from reaching ignition
sources such as heating or electric equipment, open flames, or
mechanical or electric sparks.
iv. Do not use a flammable liquid as a cleaning agent inside a
building (the only exception is in a closed machine approved
for cleaning with flammable liquids).
v. Do not use, handle, or store Class B combustibles near exits,
stairs, or any other areas normally used as exits.
vi. Do not weld, cut, grind, or use unsafe electrical appliances or
equipment near Class B combustibles.
vii. Do not generate heat, allow an open flame, or smoke near
Class B combustibles.
viii.Know the location of and how to use the nearest portable fire
extinguisher rated for Class B fire.
Water should not be used to extinguish Class B fires caused by
flammable liquids. Water can cause the burning liquid to spread,
making the fire worse. To extinguish a fire caused by flammable
liquids, exclude the air around the burning liquid. The following fire-
extinguishing agents are approved for Class B combustibles: carbon
dioxide, multi-purpose dry chemical (A-B-C). (NOTE: Halon has been
determined to be an ozone-depleting substance and is no longer being
manufactured. Check local governmental regulations to determine if
existing systems using halon can be kept in place.)
6. Smoking
Smoking is prohibited in all [Company Name/Location] buildings. Certain
outdoor areas may also be designated as no smoking areas. The areas in
which smoking is prohibited outdoors are identified by NO SMOKING
signs.
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
5
B. Good Housekeeping
To limit the risk of fires, employees shall take the following precautions:
1. Minimize the storage of combustible materials.
2. Make sure that doors, hallways, stairs, and other exit routes are kept free
of obstructions.
3. Dispose of combustible waste into approved containers.
4. Use and store flammable materials in well-ventilated areas away from
ignition sources.
5. Use nonflammable cleaning products if possible.
6. Keep incompatible (i.e., chemically reactive) substances away from each
other.
7. Perform “hot work” (i.e., welding or working with an open flame or other
ignition sources) in in accordance with the facility’s Hot Work Program.
8. Keep equipment in good working order (i.e., inspect electrical wiring and
appliances regularly and keep motors and machine tools free of dust and
grease.
9. Ensure that heat sources are safeguarded.
10. Report all gas leaks immediately. [Responsible Person] shall ensure that
all gas leaks are repaired immediately upon notification.
11. Repair and clean up flammable liquid leaks immediately.
12. Keep work areas free of dust, lint, sawdust, scraps, and similar material.
13. Do not rely on extension cords if wiring improvements are needed, and
take care not to overload circuits with multiple pieces of equipment.
14. Turn off electrical equipment when not in use.
C. Maintenance
[Responsible Person(s)] shall ensure that equipment is maintained according to
manufacturers' specifications. Requirements of the [Regional/Local Fire
Protection Agency] or, at a minimum, the U.S National Fire Protection
Association (NFPA) codes for specific equipment shall be followed. Only
properly trained individuals shall perform maintenance work.
The following equipment is subject to the maintenance, inspection, and testing
procedures:
1. Equipment installed to detect fuel leaks, control heating, and control
pressurized systems;
2. Portable fire extinguishers, automatic sprinkler systems, and fixed
extinguishing systems;
3. Detection systems for smoke, heat, or flame;
4. Fire alarm systems; and
5. Emergency backup systems and the equipment they support.
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
6
D. Regular Inspection
1. A monthly fire prevention inspection will be conducted at [Facility
Name/Location]. A fire prevention checklist is included as Appendix A.
2. These inspections will be documented.
3. Any unsatisfactory conditions will be corrected as soon as possible in
order to maintain the highest degree of fire prevention. Corrective actions
will be documented.
IV. TRAINING
[Responsible Person] shall present basic fire prevention training to all employees
upon employment, and shall maintain documentation of the training, which
includes:
1. This Fire Prevention Program, including how it can be accessed;
2. Good housekeeping practices;
3. Proper response and notification in the event of a fire;
4. Instruction on the use of portable fire extinguishers (as determined by
company policy in the Emergency Action Plan); and
5. Recognition of potential fire hazards.
Supervisors shall train employees about the fire hazards associated with the
specific materials and processes to which they are exposed, and will maintain
documentation of the training. Employees will receive this training:
1. At their initial assignment;
2. Annually; and
3. When changes in work processes necessitate additional training.
V. REFERENCES
A. Regulatory References
US Occupational Safety and Health Administration (OSHA):
Fire Prevention Program Standard - 29 CFR 1910.39
B. Site Policy References
[Facility Name/Location] Emergency Action Plan.
VI. APPENDICES
A. Fire Protection Checklists
B. NCH Global Guideline for Holiday Decorations
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
7
VII. DOCUMENT CONTROL
This Fire Prevention Program shall be reviewed annually, or as needed if changes
to the worksite are made, by [Responsible Person].
Document History:
Procedure Date Approved Approved by Reason for Change
version
Date: April 17, 2009 Authorized by: Regulatory Affairs Counsel
Version: JH Final
Next Review: Uncontrolled when printed
8
APPENDIX A
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
FIRE PROTECTION
1 Is your local fire department familiar with your facility, its
location and specific hazards?
2 If you have a fire alarm system, is it certified as required and
tested annually?
3 If you have interior standpipes and valves, are they inspected
regularly?
4 If you have outside private fire hydrants, are they flushed at
least once a year and on a routine preventive maintenance
schedule?
5 Are fire doors and shutters in good operating condition?
6 Are fire doors and shutters unobstructed and protected against
obstructions, including their counterweights?
7 Are fire doors and shutter fusible links in place?
8 Are automatic sprinkler system water control valves, air and
water pressure checked periodically as required?
9 Is the maintenance of automatic sprinkler systems assigned to
responsible persons or to a sprinkler contractor?
10 Are sprinkler heads protected by metal guards if exposed to
potential physical damage?
11 Is proper clearance maintained below sprinkler heads?
12 Are portable fire extinguishers provided in adequate number
and type and mounted in readily accessible locations?
13 Are fire extinguishers recharged regularly with this noted on
the inspection tag?
14 Are employees periodically instructed in the use of fire
extinguishers and fire protection procedures?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
GENERAL WORK ENVIRONMENT
1 Are all worksites clean, sanitary and orderly?
2 Are all spilled hazardous materials or liquids cleaned up
immediately and according to proper procedures?
3 Is combustible scrap, debris and waste stored safely and
removed from the worksite promptly?
4 Are accumulations of combustible dust routinely removed
from elevated surfaces including the overhead structure of
buildings, etc.?
5 Is combustible dust cleaned up with a vacuum system to
prevent suspension of dust particles in the environment?
6 Is metallic or conductive dust prevented from entering or
accumulating on or around electrical enclosures or
equipment?
7 Are covered metal waste cans used for oily or paint-soaked
waste?
8 Are all oil and gas-fired devices equipped with flame failure
controls to prevent flow of fuel if pilots or main burners are
not working?
9 Are paint spray booths, dip tanks, etc., cleaned regularly?
10 Are all work areas adequately illuminated?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
EXITING OR EGRESS – EVACUATION
1 Are all exits marked with an exit sign and illuminated by a
reliable light source?
2 Are the directions to exits, when not immediately apparent,
marked with visible signs?
3 Are doors, passageways or stairways that are neither exits nor
access to exits, but could be mistaken for exits, appropriately
marked "NOT AN EXIT," "TO BASEMENT,"
"STOREROOM," etc.?
4 Are exit signs labeled with the word "EXIT" in lettering at
least 5 inches (13 centimeters) high and the stroke of the
lettering at least l/2- inch (1.3 centimeters) wide?
5 Are exit doors side-hinged?
6 Are all exits kept free of obstructions?
7 Are at least two means of egress provided from elevated
platforms, pits, or rooms where the absence of a second exit
would increase the risk of injury from hot, poisonous,
corrosive, suffocating, flammable, or explosive substances?
8 Are there sufficient exits to permit prompt escape in case of
emergency?
9 Are special precautions taken to protect employees during
construction and repair operations?
10 Is the number of exits from each floor of a building and the
number of exits from the building itself appropriate for the
building occupancy load?
11 Are exit stairways that are required to be separated from other 12 13 14
parts of a building enclosed by at least 2-hour fire-resistive
construction in buildings more than four stories in height, and
not less than 1-hour fire-resistive construction elsewhere?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
12 Where ramps are used as part of required exiting from a
building, is the ramp slope limited to 1 foot (0.3 meter)
vertical and 12 feet (3.7 meters) horizontal?
13 Where exiting will be through frameless glass doors, glass
exit doors, storm doors, etc., are the doors fully tempered and
meet the safety requirements for human impact?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
WELDING, CUTTING AND BRAZING
1 Are only authorized and trained personnel permitted to use
welding, cutting, or brazing equipment?
2 Does each operator have a copy of and follow the appropriate
operating instructions?
3 Are compressed gas cylinders regularly examined for obvious
signs of defects, deep rusting, or leakage?
4 Is care used in handling and storage of cylinders, safety
valves, relief valves, etc., to prevent damage?
5 Are precautions taken to prevent the mixture of air or oxygen
with flammable gases, except at a burner or in a standard
torch?
6 Are only approved apparatuses (torches, regulators, pressure
reducing valves, acetylene generators, manifolds) used?
7 Are cylinders kept away from sources of heat and elevators,
stairs, or gangways?
8 Is it prohibited to use cylinders as rollers or supports?
9 Are empty cylinders appropriately marked and their valves
closed?
10 Are signs posted reading "DANGER, NO SMOKING,
MATCHES, OR OPEN LIGHTS," or the equivalent?
11 Are cylinders, cylinder valves, couplings, regulators, hoses
and apparatuses kept free of oily or greasy substances?
12 Is care taken not to drop or strike cylinders?
13 Are liquefied gases stored and shipped valve end up with
valve covers in place?
14 Are employees trained never to crack a fuel gas cylinder valve
near sources of ignition?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
15 Before a regulator is removed, is the valve closed and gas
released?
16 Is red used to identify the acetylene (and other fuel-gas) hose,
green for the oxygen hose and black for inert gas and air
hoses?
17 Are pressure-reducing regulators used only for the gas and
pressures for which they are intended?
18 Is suitable fire extinguishing equipment available for
immediate use?
19 When the object to be welded cannot be moved and fire
hazards cannot be removed, are shields used to confine heat,
sparks and slag?
20 Are fire watchers assigned when welding or cutting is
performed in locations where a serious fire might develop?
21 Are combustible floors kept wet, covered with damp sand, or
protected by fire-resistant shields?
22 Are precautions taken to protect combustibles on the other
side of metal walls when welding is underway?
23 Are used drums, barrels, tanks and other containers
thoroughly cleaned of substances that could explode, ignite, or
produce toxic vapors before hot work begins?
24 Is a check made for adequate ventilation in and where welding
or cutting is performed?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
INDUSTRIAL TRUCKS – FORKLIFTS
1 Are employees properly trained in the use of the type of industrial
truck they operate?
2 Are only trained personnel allowed to operate industrial trucks?
3 Are industrial trucks that operate where flammable gases, vapors,
combustible dust, or ignitable fibers may be present approved for
such locations?
4 Are industrial trucks with internal combustion engines that are
operated in buildings or enclosed areas carefully checked to
ensure that such operations do not cause harmful concentrations
of dangerous gases or fumes?
5 Are trucks in need of repair removed from service immediately?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
FLAMMABLE AND COMBUSTIBLE MATERIALS
1 Are combustible scrap, debris and waste materials (oily rags,
etc.) stored in covered metal receptacles and promptly
removed from the worksite?
2 Is proper storage practiced to minimize the risk of fire,
including spontaneous combustion?
3 Are approved containers and tanks used to store and handle
flammable and combustible liquids?
4 Are all connections on drums and combustible liquid piping,
vapor and liquid tight?
5 Are all flammable liquids kept in closed containers when not
in use (e.g., parts cleaning tanks, pans, etc.)?
6 Are bulk drums of flammable liquids grounded and bonded to
containers during dispensing?
7 Do storage rooms for flammable and combustible liquids have
explosion-proof lights and mechanical or gravity ventilation?
8 Is liquefied petroleum gas stored, handled and used in
accordance with safe practices and standards?
9 Are "NO SMOKING" signs posted on liquefied petroleum gas
tanks and in areas where flammable or combustible materials
are used or stored?
10 Are liquefied petroleum storage tanks guarded to prevent
damage from vehicles?
11 Are all solvent wastes and flammable liquids kept in fire-
resistant, covered containers until they are removed from the
worksite?
12 Is vacuuming used whenever possible rather than blowing or
sweeping combustible dust?
13 Are firm separators placed between containers of
combustibles or flammables that are stacked one upon another
to ensure their support and stability?
14 Are fuel gas cylinders and oxygen cylinders separated by
distance and fire-resistant barriers while in storage?
15 Are fire extinguishers selected and provided for the types of
materials in the areas where they are to be used?
a. Class A - Ordinary combustible material fires.
b. Class B - Flammable liquid, gas or grease fires.
c. Class C - Energized-electrical equipment fires.
16 Are appropriate fire extinguishers mounted within 75 feet
(22.9 meters) of outside areas containing flammable liquids
and within 10 feet (3 meters) of any inside storage area for
such materials?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
17 Are extinguishers free from obstructions or blockage?
18 Are all extinguishers serviced, maintained and tagged at
intervals not to exceed one year?
19 Are all extinguishers fully charged and in their designated
places?
20 Where sprinkler systems are permanently installed, are the
nozzle heads so directed or arranged that water will not be
sprayed into operating electrical switchboards and equipment?
21 Are safety cans used for dispensing flammable or combustible
liquids at the point of use?
22 Are all spills of flammable or combustible liquids cleaned up
promptly?
23 Are storage tanks adequately vented to prevent the
development of excessive vacuum or pressure as a result of
filling, emptying, or atmosphere temperature changes?
24 Are storage tanks equipped with emergency venting that will
relieve excessive internal pressure caused by fire exposure?
25 Are rules enforced in areas involving storage and use of
hazardous materials?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
HAZARDOUS CHEMICAL EXPOSURE
1 Are flammable or toxic chemicals kept in closed containers
when not in use?
2 Are chemical piping systems clearly marked as to their
content?
3 Are standard operating procedures established and are they
being followed when cleaning up chemical spills?
4 Do you use general dilution or local exhaust ventilation
systems to control dusts, vapors, gases, fumes, smoke,
solvents, or mists that may be generated in your workplace?
5 Is vacuuming used rather than blowing or sweeping dust
whenever possible for cleanup?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
ELECTRICAL
1 Do you have electrical installations in hazardous dust or vapor
areas? If so, do they meet the U.S. National Electrical Code
(NEC) for hazardous locations?
2 Are exposed wiring and cords with frayed or deteriorated
insulation repaired or replaced promptly?
3 Are flexible cords and cables free of splices or taps?
4 Are clamps or other securing means provided on flexible
cords or cables at plugs, receptacles, tools, equipment, etc.,
and is the cord jacket securely held in place?
5 Are all cord, cable and raceway connections intact and
secure?
6 Is sufficient access and working space provided and
maintained around all electrical equipment to permit ready
and safe operations and maintenance?
7 Are all unused openings (including conduit knockouts) in
electrical enclosures and fittings closed with appropriate
covers, plugs, or plates?
8 Are electrical enclosures such as switches, receptacles,
junction boxes, etc., provided with tight-fitting covers or
plates?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
FUELING
1 Are employees prohibited from fueling an internal combustion
engine with a flammable liquid while the engine is running?
2 Are fueling operations performed to minimize spillage?
3 When spillage occurs during fueling operations, is the spilled
fuel washed away completely, evaporated, or are other
measures taken to control vapors before restarting the engine?
4 Are fuel tank caps replaced and secured before starting the
engine?
5 In fueling operations, is there always metal contact between
the container and the fuel tank?
6 Are fueling hoses designed to handle the specific type of fuel?
7 Are employees prohibited from handling or transferring
gasoline in open containers?
8 Are open lights, open flames, sparking, or arcing equipment
prohibited near fueling or transfer of fuel operations?
9 Is smoking prohibited in the vicinity of fueling operations?
10 Are fueling operations prohibited in buildings or other
enclosed areas that are not specifically ventilated for this
purpose?
11 Where fueling or transfer of fuel is done through a gravity
flow system, are the nozzles self-closing?
Date: _____________ Location: _____________________________________________Initials: ____
Topics to be reviewed as applicable to job Yes No N/A
CONTROL OF HARMFUL SUBSTANCES BY VENTILATION
1 Is the volume and velocity of air in each exhaust system
sufficient to gather the dusts, fumes, mists, vapors, or gases to
be controlled, and to convey them to a suitable point of
disposal?
2 Are exhaust inlets, ducts and plenums designed, constructed
and supported to prevent collapse or failure of any part of the
system?
3 Where two or more different operations are being controlled
through the same exhaust system, could the combination of
substances involved create a fire, explosion, or chemical
reaction hazard in the duct?
4 Is adequate makeup air provided to areas where exhaust
systems are operating?
5 Is the source point for makeup air located so that only clean,
fresh air, free of contaminants will enter the work
environment?
6 Where two or more ventilation systems serve a work area, is
their operation such that one will not offset the functions of
the other?
APPENDIX B
HOLIDAY DECORATIONS
1 Purpose
The purpose of this document is to detail the minimum NCH requirements for holiday
decorations used in NCH locations.
2 Policy
Holiday decorations are often fire hazards. NCH operations will minimize the potential fire
hazards from common holiday decorations by limiting the use of flammable materials and
sources of ignition.
3 Standard
Country legislation / regulations / codes of practice shall be identified and used as the foundation
for holiday decorations.
Where applicable country standards have not been established or where country standards are
less stringent, the facility’s holiday decoration program shall, at a minimum, contain the basic
requirements.
3.1 Do not use cut plants in buildings unless they are treated with fire retardants. Use an
artificial tree that is fire resistant.
3.2 Do not place holiday decorations where they may block emergency egress (e.g.,
stairways, corridors, near doors, etc.)
3.3 Only use decorations that are flame retardant.
3.4 Practice good housekeeping by minimizing paper and other combustible decorations.
3.5 Avoid using extension cords. If you must use an extension cord, use a heavy gauge cord
and place it in plain view. Make sure the cord does not pose a tripping hazard.
3.6 Use electrical decorations that meet requirements of recognized testing organizations
such as FM or UL in accordance with all manufacturers’ instructions.
3.7 Do not use candles or other decorations that have open flames.
3.8 Turn off all electrical decorations and other holiday appliances when the room is
unoccupied.