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									Technical Assistance Project #2
    Expanded Roadside and E-
    Screening Models

 This technical assistance effort will assess the current definition and practice of e-screening
 as originally defined through CVISN and will investigate candidate solutions for e-
 screening within the corridor addressing, including such factors as geography, inadequate
 infrastructure, marketability, and the effectiveness of screening criteria. Alternative models
 will be evaluated in terms of cost, time to deploy, and compatibility of technology and
 solutions will be recommended.

 This effort will be conducted in parallel with the Credentials Data Exchange technical
 assistance effort. Whenever possible, these tasks will be leveraged to streamline contact
 with key state agency and industry representatives as well as in reviewing current
 documentation for baseline assessment and analysis. Furthermore, resources available
 through track logistics will also be leveraged in coordinating communications with
 subcommittee members through monthly conference calls and potential meetings.


     The primary objective of this assessment is to address of the suitability of the current
     roadside enforcement and electronic screening models to accommodate the expanding
     safety and security roles played by roadside personnel and identify alternate enforcement
     and screening models that can accommodate the expanding roles of roadside personnel.


 Current electronic screening and safety information exchange models were developed over
 ten years ago via the CVISN program and were designed to facilitate the verification of a
 commercial vehicle’s size, weight, safety, and credentials information. Projects in this area
 include the use of transponder-based systems to identify commercial motor vehicles where
 by vehicles may bypass inspection/weigh stations if they are within size and weight
 restrictions, have the necessary operating credentials, and are operated by a motor carrier
 with a history of good safety performance.
 The role of roadside personnel has expanded greatly since the initial roadside and e-
 screening models were developed, particularly to address a number of additional factors
 such as security (post-9/11); access to driver data and watch lists; access to cargo data;
 improved safety; access to intrastate data; access to commercial driver data; integration
 with new programs and agencies such as the U.S. Department of Agriculture and Customs

     Cambridge Systematics, Inc.                                                             X-1
and Border Protection. Additionally, as a result of the disparity in deployment of e-
screening sites (both fixed and mobile), a lack of credentialing data from states, and low
industry enrollment in transponder based programs a compounded issue adversely affects
systems deployed by other states. A representative example is the State of Connecticut’s
inability to fully utilize its transponder registration system due to the lack of IRP and IFTA
data from many states both within the corridor and nationally. At the same time, other
states cannot fully automate their electronic screening systems because IRP and IFTA data
from many states is unavailable for use in screening efforts.


          Assess the Current Condition

The first step in the assessment process will establish a current inventory documenting how
many Coalition states currently, or previously, practice e-screening defined by CVISN Core
Deployment in either fixed or mobile capacity, and what screening criteria and algorithms
are applied. This phase will also include the identification of the specific data elements
required within jurisdictions as well as across jurisdictions in order to support both
roadside enforcement and e-screening models. Through the identification of current
screening models, documentation of national best practices in screening and roadside
enforcement will also be completed to be used as reference in developing proposed

          Work Steps

      1. Preliminary analysis – develop an initial understanding of current practice of each
         Coalition jurisdiction regarding e-screening and roadside enforcement activity. This
         first step will involve the documentation of states in the corridor that have deployed
         e-screening and roadside enforcement solutions and will include such objective
         elements as history of the state decision factors; high-level functionality assessment
         of the deployed system and its relationship to legacy systems and federal systems;
         cost/benefit data when available; and subjective information as gathered by systems
         users and administrators. Analysis will begin with review of existing resources such
         as State Business and CVISN Program Plans and information accessible through
         federal systems.

      2. Data collection – In order to establish the fullest range of the roadside personnel
         function, the next step will identify and document all information/data that is
         required by roadside personnel to perform their functions. This collection of
         information/data will be evaluated to determine whether required data is included
         in current models and later will be applied against developed model scenarios and
         used in predicting effectiveness. This data collection will be gathered from key
         stakeholders. A list of prospective interviewees will be developed for review and
         approval by Coalition leadership. Interviews will be conducted via telephone (or
         face-to-face in the event a meeting/conference attended may be leveraged) with key
         representatives of functional areas including roadside enforcement, electronic

    X-2                                                                  Cambridge Systematics, Inc.
        screening, and safety data exchange. Interview guides will be developed for
        Coalition leadership and will be tailored to functional area topic. Topics will
        include (but not limited to) jurisdictional information on the type of screening
        practiced – fixed or mobile, population of trucks on highway versus number being
        screened, and which are utilizing both ETC and E-Screening programs; what
        screening criteria/algorithms are being used; number of staff involved in roadside
        enforcement; current use of safety information exchange technologies such as
        CVIEW and ASPEN; future direction of screening programs and expansion of safety
        information exchange technologies. Interviews will also be conducted with
        representatives from a cross-section of the motor carrier industry to ensure
        consideration of industry perspective on participation, effectiveness, and recognized
        cost/benefit information.

   3. Benchmarking – determination and documentation of national best practices in data
      sharing will also be completed to be used as reference in developing proposed
      scenarios. This documentation will compile national identified best practices in
      integrating new functions with existing roadside enforcement and e-screening
      models to establish a current assessment of approaches/deployments including
      factors which contribute to the expanded role of roadside personnel. A number of
      samples will be selected based on criteria such as subject matter expertise,
      similarities in geography and industry size cross-sections, and recommendation of
      Coalition leadership.

   4. Documentation - compilation of materials utilized in developing the current
      snapshots of Coalition jurisdictional practices, collection of new data/information,
      and comparable scenarios will provide summary documentation for reference and
      use in determining recommendations.

        Develop alternate roadside and e-screening models

             Work Steps

1. Determine means to share necessary data to the roadside – Utilizing the
   information/data sets identified as necessary to roadside personnel to perform their
   function, the means by which necessary data that is not currently available at roadside
   can be delivered to the appropriate personnel will be identified. This identification
   exercise will begin to build the scenarios of effective e-screening models proposed.

2. Evaluate issues of impact – for each means of delivering necessary safety and
   credential data identified, a series of variables will be applied for analysis.
   Consideration of environmental, political, and technical issues that could impact
   options will be made and clearly identified. Assessment of scenarios will also be
   considered including compatibility of existing and proposed technologies and
   algorithm(s) will be developed for screening models. These variables will be evaluated
   and documented for consideration of recommendations.

 Cambridge Systematics, Inc.                                                              X-3
            Identify performance measures for evaluating the candidate solutions

In order to clearly provide scenarios for member consideration, factors will be determined
to consistently evaluate candidate solutions. These factors will include characteristics
critical to final determination such as whether a proposed option provides a jurisdiction a
reasonable screening tool; has the ability to meet new requirements; is attainable and cost
effective; and offers a reasonable time to deployment.

          1. Identify performance measures – assist Coalition members in understanding and
             evaluating recommended solution scenarios by providing consistent measure
             against member priorities. Scenarios will be evaluated incorporating measures
             such as estimated cost, time to deploy, consideration of independent jurisdictional
             legacy systems/infrastructure and future plans, and impact on jurisdictional
             CVISN Level 1 compliance and future funding impact.

            Recommend expanded roadside and e-screening models for the Corridor

    Candidate solutions will be developed based on identified performance measures and will
    then be evaluated to identify the solution that best meets each performance measure. This
    process will ensure that all solutions address the critical functionality required as well as
    offering members an objective approach to evaluating each solution in terms of
    performance measure priorities.

          2. Concept Development – utilizing the output of the previous work steps, a series of
             viable expanded roadside and e-screening models for the Corridor will be

          3. Develop Findings and Recommendations document – key findings and
             recommendations will be documented and presented to Coalition leadership,
             subcommittees and full PTC members for consideration.


    Full documentation of the assessment efforts and proposed solutions will be provided in
    the form of technical memorandum (including current status of e-screening in the
    Corridor); technical memorandum detailing options for improving e-screening in the
    Corridor; and a final report outlining performance measures and potential solution(s). For
    use in effectively communicating the findings and proposed solutions of the investigative
    efforts, a summary Power Point Presentation for the CVO PTC leadership and
    subcommittee chairs will be developed.

    X-4                                                                    Cambridge Systematics, Inc.

    The PTC Chair and Subcommittee Co-Chairs of the respective CVO PTC subcommittees
    will act as the primary guidance and review body of work steps, with primary lead
    expertise consideration given to each Technical Assistance project subject area (Safety and
    Security Subcommittee for Expanded Roadside Assessment and Credentialing for
    Credentials Exchange Assessment). The Program Coordinator – Freight will serve as
    Coalition staff support to this project, including oversight of the consultant contract team,
    led by Shelley Feese. To insure this project reflects the goals and objectives of the PTC and
    the Subcommittees’ objectives in establishing this technical project, as well as to contribute
    to the overall success of this effort, the Coalition and consultant support staff shall
    establish and hold scheduled monthly project conference calls during the course of the
    project. The purpose of these calls, led by the PTC and Subcommittee Leadership, and
    open to participating PTC members, will be to provide project updates and presentation
    of significant milestones. These will serve as a mechanism for project input, oversight and
    to gather feedback from members on project status and milestones. Additional conference
    calls and/or meetings will be held on an as-needed basis during the project timeframe as
    determined by Leadership. Monthly project conference calls will be open to all interested
    members and will be communicated through the List Serve including call-in instructions
    and directions to obtain any call review materials. In the interest of best utilizing the
    Leadership resource and that of committee members, as well as addressing critical areas
    of cross-over related to credentials exchange for the expressed use of screening at the
    roadside, monthly project calls will cover both the Expanded Roadside and Credentials
    Exchange Technical Assistance efforts. The agendas will be organized to allow members
    time to participate in the individual or joint technical portions with overlapping issue
    areas clearly identified and inserted in the agenda to minimize undue strain on
    Leadership and member’s volunteer time. Minutes of these calls will be published and
    distributed to the full PTC membership and posted on the Coalition website.


    Task 1: Beginning of June to end of July

    Task 2: Mid-July to beginning of September

    Task 3: Beginning of August to mid-September

    Task 4: Mid-September to mid-October

    Cambridge Systematics, Inc.                                                                X-5
•     BUDGET

         Staff              CC Category             CC Rate           Hours          CC Costs
                    Assoc. Lead Tech. Sppt
    Shelley Feese   Consultant                            177.00               220   $ 38,940
    Roan Bennett    Mid-Level Technical Staff             117.06                 0   $     -
    Lev Pinelis     Junior Staff                           86.00               350   $ 30,100
                                                                   TTL Labor
                                                                   Costs             $ 69,040
                                                                   ODCs              $ 5,523
                                                                   Total             $ 74,563

                                                Total Hours                    570

        X-6                                                              Cambridge Systematics, Inc.

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