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Technical Assistance Project #2 Expanded Roadside and E- Screening Models This technical assistance effort will assess the current definition and practice of e-screening as originally defined through CVISN and will investigate candidate solutions for e- screening within the corridor addressing, including such factors as geography, inadequate infrastructure, marketability, and the effectiveness of screening criteria. Alternative models will be evaluated in terms of cost, time to deploy, and compatibility of technology and solutions will be recommended. This effort will be conducted in parallel with the Credentials Data Exchange technical assistance effort. Whenever possible, these tasks will be leveraged to streamline contact with key state agency and industry representatives as well as in reviewing current documentation for baseline assessment and analysis. Furthermore, resources available through track logistics will also be leveraged in coordinating communications with subcommittee members through monthly conference calls and potential meetings. • OBJECTIVE The primary objective of this assessment is to address of the suitability of the current roadside enforcement and electronic screening models to accommodate the expanding safety and security roles played by roadside personnel and identify alternate enforcement and screening models that can accommodate the expanding roles of roadside personnel. • PROJECT UNDERSTANDING Current electronic screening and safety information exchange models were developed over ten years ago via the CVISN program and were designed to facilitate the verification of a commercial vehicle’s size, weight, safety, and credentials information. Projects in this area include the use of transponder-based systems to identify commercial motor vehicles where by vehicles may bypass inspection/weigh stations if they are within size and weight restrictions, have the necessary operating credentials, and are operated by a motor carrier with a history of good safety performance. The role of roadside personnel has expanded greatly since the initial roadside and e- screening models were developed, particularly to address a number of additional factors such as security (post-9/11); access to driver data and watch lists; access to cargo data; improved safety; access to intrastate data; access to commercial driver data; integration with new programs and agencies such as the U.S. Department of Agriculture and Customs Cambridge Systematics, Inc. X-1 and Border Protection. Additionally, as a result of the disparity in deployment of e- screening sites (both fixed and mobile), a lack of credentialing data from states, and low industry enrollment in transponder based programs a compounded issue adversely affects systems deployed by other states. A representative example is the State of Connecticut’s inability to fully utilize its transponder registration system due to the lack of IRP and IFTA data from many states both within the corridor and nationally. At the same time, other states cannot fully automate their electronic screening systems because IRP and IFTA data from many states is unavailable for use in screening efforts. • PROPOSED SCOPE OF WORK Assess the Current Condition The first step in the assessment process will establish a current inventory documenting how many Coalition states currently, or previously, practice e-screening defined by CVISN Core Deployment in either fixed or mobile capacity, and what screening criteria and algorithms are applied. This phase will also include the identification of the specific data elements required within jurisdictions as well as across jurisdictions in order to support both roadside enforcement and e-screening models. Through the identification of current screening models, documentation of national best practices in screening and roadside enforcement will also be completed to be used as reference in developing proposed scenarios. Work Steps 1. Preliminary analysis – develop an initial understanding of current practice of each Coalition jurisdiction regarding e-screening and roadside enforcement activity. This first step will involve the documentation of states in the corridor that have deployed e-screening and roadside enforcement solutions and will include such objective elements as history of the state decision factors; high-level functionality assessment of the deployed system and its relationship to legacy systems and federal systems; cost/benefit data when available; and subjective information as gathered by systems users and administrators. Analysis will begin with review of existing resources such as State Business and CVISN Program Plans and information accessible through federal systems. 2. Data collection – In order to establish the fullest range of the roadside personnel function, the next step will identify and document all information/data that is required by roadside personnel to perform their functions. This collection of information/data will be evaluated to determine whether required data is included in current models and later will be applied against developed model scenarios and used in predicting effectiveness. This data collection will be gathered from key stakeholders. A list of prospective interviewees will be developed for review and approval by Coalition leadership. Interviews will be conducted via telephone (or face-to-face in the event a meeting/conference attended may be leveraged) with key representatives of functional areas including roadside enforcement, electronic X-2 Cambridge Systematics, Inc. screening, and safety data exchange. Interview guides will be developed for Coalition leadership and will be tailored to functional area topic. Topics will include (but not limited to) jurisdictional information on the type of screening practiced – fixed or mobile, population of trucks on highway versus number being screened, and which are utilizing both ETC and E-Screening programs; what screening criteria/algorithms are being used; number of staff involved in roadside enforcement; current use of safety information exchange technologies such as CVIEW and ASPEN; future direction of screening programs and expansion of safety information exchange technologies. Interviews will also be conducted with representatives from a cross-section of the motor carrier industry to ensure consideration of industry perspective on participation, effectiveness, and recognized cost/benefit information. 3. Benchmarking – determination and documentation of national best practices in data sharing will also be completed to be used as reference in developing proposed scenarios. This documentation will compile national identified best practices in integrating new functions with existing roadside enforcement and e-screening models to establish a current assessment of approaches/deployments including factors which contribute to the expanded role of roadside personnel. A number of samples will be selected based on criteria such as subject matter expertise, similarities in geography and industry size cross-sections, and recommendation of Coalition leadership. 4. Documentation - compilation of materials utilized in developing the current snapshots of Coalition jurisdictional practices, collection of new data/information, and comparable scenarios will provide summary documentation for reference and use in determining recommendations. Develop alternate roadside and e-screening models Work Steps 1. Determine means to share necessary data to the roadside – Utilizing the information/data sets identified as necessary to roadside personnel to perform their function, the means by which necessary data that is not currently available at roadside can be delivered to the appropriate personnel will be identified. This identification exercise will begin to build the scenarios of effective e-screening models proposed. 2. Evaluate issues of impact – for each means of delivering necessary safety and credential data identified, a series of variables will be applied for analysis. Consideration of environmental, political, and technical issues that could impact options will be made and clearly identified. Assessment of scenarios will also be considered including compatibility of existing and proposed technologies and algorithm(s) will be developed for screening models. These variables will be evaluated and documented for consideration of recommendations. Cambridge Systematics, Inc. X-3 Identify performance measures for evaluating the candidate solutions In order to clearly provide scenarios for member consideration, factors will be determined to consistently evaluate candidate solutions. These factors will include characteristics critical to final determination such as whether a proposed option provides a jurisdiction a reasonable screening tool; has the ability to meet new requirements; is attainable and cost effective; and offers a reasonable time to deployment. 1. Identify performance measures – assist Coalition members in understanding and evaluating recommended solution scenarios by providing consistent measure against member priorities. Scenarios will be evaluated incorporating measures such as estimated cost, time to deploy, consideration of independent jurisdictional legacy systems/infrastructure and future plans, and impact on jurisdictional CVISN Level 1 compliance and future funding impact. Recommend expanded roadside and e-screening models for the Corridor Candidate solutions will be developed based on identified performance measures and will then be evaluated to identify the solution that best meets each performance measure. This process will ensure that all solutions address the critical functionality required as well as offering members an objective approach to evaluating each solution in terms of performance measure priorities. 2. Concept Development – utilizing the output of the previous work steps, a series of viable expanded roadside and e-screening models for the Corridor will be developed. 3. Develop Findings and Recommendations document – key findings and recommendations will be documented and presented to Coalition leadership, subcommittees and full PTC members for consideration. • DELIVERABLES Full documentation of the assessment efforts and proposed solutions will be provided in the form of technical memorandum (including current status of e-screening in the Corridor); technical memorandum detailing options for improving e-screening in the Corridor; and a final report outlining performance measures and potential solution(s). For use in effectively communicating the findings and proposed solutions of the investigative efforts, a summary Power Point Presentation for the CVO PTC leadership and subcommittee chairs will be developed. X-4 Cambridge Systematics, Inc. • COMMITTEE OVERSIGHT The PTC Chair and Subcommittee Co-Chairs of the respective CVO PTC subcommittees will act as the primary guidance and review body of work steps, with primary lead expertise consideration given to each Technical Assistance project subject area (Safety and Security Subcommittee for Expanded Roadside Assessment and Credentialing for Credentials Exchange Assessment). The Program Coordinator – Freight will serve as Coalition staff support to this project, including oversight of the consultant contract team, led by Shelley Feese. To insure this project reflects the goals and objectives of the PTC and the Subcommittees’ objectives in establishing this technical project, as well as to contribute to the overall success of this effort, the Coalition and consultant support staff shall establish and hold scheduled monthly project conference calls during the course of the project. The purpose of these calls, led by the PTC and Subcommittee Leadership, and open to participating PTC members, will be to provide project updates and presentation of significant milestones. These will serve as a mechanism for project input, oversight and to gather feedback from members on project status and milestones. Additional conference calls and/or meetings will be held on an as-needed basis during the project timeframe as determined by Leadership. Monthly project conference calls will be open to all interested members and will be communicated through the List Serve including call-in instructions and directions to obtain any call review materials. In the interest of best utilizing the Leadership resource and that of committee members, as well as addressing critical areas of cross-over related to credentials exchange for the expressed use of screening at the roadside, monthly project calls will cover both the Expanded Roadside and Credentials Exchange Technical Assistance efforts. The agendas will be organized to allow members time to participate in the individual or joint technical portions with overlapping issue areas clearly identified and inserted in the agenda to minimize undue strain on Leadership and member’s volunteer time. Minutes of these calls will be published and distributed to the full PTC membership and posted on the Coalition website. • SCHEDULE Task 1: Beginning of June to end of July Task 2: Mid-July to beginning of September Task 3: Beginning of August to mid-September Task 4: Mid-September to mid-October Cambridge Systematics, Inc. X-5 • BUDGET Staff CC Category CC Rate Hours CC Costs Assoc. Lead Tech. Sppt Shelley Feese Consultant 177.00 220 $ 38,940 Roan Bennett Mid-Level Technical Staff 117.06 0 $ - Lev Pinelis Junior Staff 86.00 350 $ 30,100 TTL Labor Costs $ 69,040 ODCs $ 5,523 Total $ 74,563 Total Hours 570 X-6 Cambridge Systematics, Inc.
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