Chapter
Governance
Kit
December 2005
The purpose of the Chapter’s Governance Kit is to provide chapter leadership with a
basic understanding on how to govern its chapter consistent with the governance policies
established by CMAA National.
The goal of the kit is to provide:
• Critical information to each chapter
• Education for new chapter leadership and board members
• Fostering continuity as leadership transitions within the chapter
• The “Kit” is intending to be a “living” document that each chapter maintains and
updates as needed on an annual basis.
Each is the responsibility of the chapter president position to make sure its chapters are
being effectively managed and lead and each chapter’s policies and governance are not in
conflict with CMAA National’s activities, policies and positions. The chapter president
is responsible for coordinating with CMAA National.
The governance kit is not intended to dictate to the chapter on how to run its chapter as long as chapter
governance is consistent with CMAA’s chapter charter and all policies of CMAA National.
CMAA Chapter Leadership Information Kit
2005-2006
Table of Contents
1. Director’s Agreement
2. Code of Ethics
3. Directory of Chapter Leadership
Current Chapter Leadership
Other Chapter’s Contact Information
4. CMAA
Strategy Plan
Bylaws
Anti Trust Policy
Policy Statements
CMAA Partnerships
5. Director’s Roles and Responsibilities
Intro
Roles
Nominating Procedures
6. Committees
Sample of Committees
7. Chapter (insert chapter by-laws here - placeholder)
Purpose of Chapter Charter
Sample Charter
Bylaws
Sample Report – December 31, 20XX
Sample Report – Annual Chapter Report Outline
8. Chapter Best Practices (insert best practices here - placeholder)
9. National Staff
Directory
10. Chapter Calendar(insert chapter calendar here - placeholder)
Chapter Leadership Info Kit Rev 0 – December 2005
Section 1
Director’s
Agreement
CMAA Chapter Officer/Leadership
Agreement Form
I hereby acknowledge that:
1. I understand the requirements of the position and the general terms under which I
will be asked to serve, if elected.
2. I will do my best to attend each and every required meeting, held via
teleconference or in person.
3. I have read and will adhere to CMAA’s Code of Ethics, Bylaws and chapter
charter under which this chapter is governed.
4. While participating in meetings as an officer or director of the chapter, my first
allegiance and priority and my fiduciary responsibility and liability are to the
Construction Management Association of America [insert chapter name] Chapter
and to its members whom I will be representing.
5. I will inform the nominating committee and CMAA chapter board about my
involvement, or that of my firm, in any material litigation that could negatively
impact the reputation of CMAA and my fellow chapter members.
Having acknowledged the above, I agree to serve [insert name] Chapter of CMAA, if
nominated and later elected by the chapter membership. I acknowledge the significant
commitment of time required in attending chapter functions, as well as time required to
discharge my duties. I am aware that there may be a cost of participation that will not be
reimbursed by the Chapter unless specifically stated in Chapter governance documents.
__________________________________________________
Name
__________________________________________________
Signature
__________________________________________________
Date
Note: This Chapter Officer/Leadership Agreement Form is to be signed by all Chapter Officers and
Directors.
Section 2
Code of
Ethics
Code of Professional Ethics of the Construction Manager
For the past 23 years the Construction Management Association of America (CMAA) has taken a leadership role in regard
to critical issues impacting the CM industry, including the setting of ethical standards of practice for the Professional
Construction Manager.
The Board of Directors of CMAA have adopted the following Code of Professional Ethics of the Construction Manager
and recommend that it be accepted and supported by the CM industry and the membership of the CMAA as a guide to the
execution of the individual CM's professional duties.
Corporate and individual practitioner members of the Construction Management Association of America make a
commitment to conduct themselves and their practice in accordance with the Code of Professional Ethics of the
Construction Manager.
As a professional engaged in the business of providing construction management services, and as a member of the CM
profession, I agree to conduct myself in my business in accordance with the following:
1. Client Service. I will serve my clients with honesty, integrity, candor, and objectivity. I will provide my services
with competence, using reasonable care, skill and diligence consistent with the interests of my client and the
applicable standard of care.
2. Representation of Qualifications. I will only accept assignments for which I am qualified by my education,
training, professional experience and technical competence, and I will assign staff to projects in accordance with their
qualifications and commensurate with the services to be provided.
3. Standards of Practice. I will furnish my services in a manner consistent with the established and accepted standards
of the profession and with the laws and regulations which govern its practice.
4. Fair Competition. I will build my professional reputation on the basis of my direct experience and service provided,
and I will compete fairly and respectfully with my professional colleagues.
5. Conflicts of Interest. I will seek to avoid any and all conflicts of interest and will immediately acknowledge any
influences and offer to withdraw from any assignment when any actual conflict exists which may impair my
objectivity or integrity in the service of my clients.
6. Fair Compensation. I will negotiate fairly and openly with my clients in establishing a basis for compensation, and I
will charge fees and expenses that are reasonable and commensurate with the services to be provided and the
responsibilities and risks to be assumed.
7. Release of Information. I will release public statements that are truthful and objective, and I will keep information
and records confidential when appropriate and protect the proprietary interests of my clients and professional
colleagues.
8. Public Welfare. I will not participate in any racial, sexual or political discrimination related to any assignment I may
undertake. I will avoid any conduct that would be considered unethical or will interfere or conflict with any laws,
statutes or regulations, and I will uphold the safety, health and welfare of the public in the performance of my
professional duties.
9. Professional Development. I will continue to develop my professional knowledge and competency as a practitioner,
and I will contribute to the advancement of CM practice as a profession by fostering research and education and
through the encouragement of subordinates and fellow practitioners.
10. Integrity of the Profession. I will avoid actions which promote my own self-interest at the expense of the
profession, and I will uphold the standards of the construction management profession with honor and dignity.
Section 3
Directory of
Chapter Leadership
CMAA CHAPTER PRESIDENTS 2005-2006
David Alexander Hugh D. Brightwell
Nevada Chapter Houston Chapter
Poggemeyer Design Group Carter & Burgess, Inc.
2601 North Tenaya Way 55 Waugh Dr.
Las Vegas, NV 89128 Houston, TX 77007
Phone: 702-255-8100 Phone: 713-803-2325
Fax: 702-255-8375 Fax: 713-869-5502
Email: dalexander@pdg-lv.com Email: Brightwellhd@c-b.com
James E. Arnold David Carr, CCM
Colorado Chapter Minnesota Chapter
Johns Manville Knutson Construction Services
10100 W. Ute Avenue c/o 5204 Highland Road
Littleton, CO 80127 Minneapolis, MN 55345
Phone: 303-978-2174 Phone: 763-525-3015
Fax: 303-978-4545 Fax: 763-546-2226
Email: arnoldj@jm.com Email: dcarr@knutsonconstruction.com
Robert L. Black, Jr., CCM Lou J. Couture, CCM
Kansas City Chapter National Capital Chapter
Capital Performance Management, LLC CETROM, Inc.
11835 Roe #236 818 West Diamond Avenue
Leawood, KS 66211 Gaithersburg, MD 20878
Phone: 913-381-1481 Phone: 240-683-2644
Fax: 913-381-5444 Fax: 301-990-6057
Email: bob@cpmworks.com Email: louis.couture@cetrom.com
Nader "Tony" A. Bokaie Doug Dillon
South Central Texas Chapter North Texas Chapter
PBS&J PBS&J
1421 Wells Branch Parkway 18383 Preston Road
Pflugerville, TX 78660 Dallas, TX 75252
Phone: 512-257-1257 Phone: 972-588-3103
Fax: 512-257-1297 Email: wddillon@pbsj.com
Email: nbokaie@pbsj.com
Ben Doan
Dave Borchers West Florida Chapter
South Atlantic Chapter PBS&J
Silverman Construction Program 5300 West Cypress Street
Management, Inc. Tampa, FL 33607
1075 Zonolite Road, Suite 5 Phone: 813-282-7275
Atlanta, GA 30306 Fax: 813-282-1421
Phone: 404-892-7274 Email: bdoan@pbsj.com
Fax: 404-892-0022
Email: dborchers@silvermancpm.com
CMAA CHAPTER PRESIDENTS 2005-2006
Michael V. Griffin Richard Martone
Mid Atlantic Chapter New England Chapter
Hill International, Inc. PMA Consultants, LLC
30 South 15th Street 25 Braintree Hill Park
Philadelphia, PA 19102 Braintree, MA 02184
Phone: 215-557-3250 Phone: 781-794-1404
Fax: 267-256-5215 Fax: 781-794-1405
Email: michaelgriffin@hillintl.com Email: rmartone@pmaconsultants.com
Jerry W. Harlan, Jr. James W. Mitchell, CCM
Chicago Chapter St. Louis - Gateway Chapter
Walsh Construction DMJM Management
929 W. Adams Street 509 Pointe Essex Ct
Chicago, IL 60607 St. Louis, MO 63122
Phone: 312-617-2505 Phone: 314-965-0759
Email: jharlan@walshgroup.com Fax: 314-821-8397
Email: james.mitchell@dmjmhn.aecom.com
Timothy D. Holcomb
Southern California Chapter Todd W. Niemann
Anahiem Union High School District San Diego Chapter
501 Crescent Way RBF Consulting
Anahiem, CA 92803 5050 Avenida Encinas
Phone: 714-999-2188 Carlsbad, CA 92008
Fax: 949-854-5239 Phone: 760.603.6255
Email: holcomb_t@auhsd.k12.ca.us Fax: 760.476.9198
Email: tniemann@rbf.com
Edward S. Kerber, CCM
North Carolina Chapter Ron R. Perkins
Heery International, Inc. Northern California Chapter
434 Fayetteville Street Mall, Suite 1500 Sacramento Regional Transit District
Raleigh, NC 27601 2811 O Street
Phone: 919-838-6755 Sacramento, CA 95812
Fax: 919-838-6757 Phone: 916-321-3896
Email: ekerber@heery.com Fax: 916-454-6016
Email: rperkins@sacrt.com
Peter Mac Ewan
Northern Ohio Chapter Anthony Rowan
Ruhlin Company, The Southern New England Chapter
6931 Ridge Road Skanska USA Building, Inc.
Sharon Center, OH 44274 440 Wheelers Farms Road, Suite 201
Phone: 330.239-2800 x309 Milford, CT 06460
Fax: 330-239-1828 Phone: 203-876-6340
Email: pmacewan@ruhlin.com Fax: 203-876-6355
Email: tony.rowan@skanskausa.com
CMAA CHAPTER PRESIDENTS 2005-2006
Porie Saikia-Eapen
New York New Jersey Chapter
MTA New York City Transit
2 Broadway
Manhattan, NY 10004
Phone: 646-252-4837
Fax: 646-252-4612
Email: posaiki@nyct.com
David Wilson, CCM
South Florida Chapter
Heery International, Inc.
2655 Le Jeune Road
Coral Gables, FL 33134
Phone: 305-740-9314
Fax: 305-740-9315
Email: dwilson@heery.com
Robert D. Wright, CCM
Pittsburgh - Three Rivers Chapter
Burt Hill Kosar Rittelmann Associates
400 Morgan Center
Butler, PA 16001
Phone: 724-477-1286
Fax: 724-285-6815
Email: robert.wright@burthill.com
Sam Yaghmaie
Pacific Northwest Chapter
Harris & Associates
10740 Meridian Ave., North
Seattle, WA 98133
Phone: 206-417-5125
Fax: 206-417-5126
Email: syaghmaie@harris-assoc.com
David Young
Arizona Chapter
PinnacleOne
1620 W. Fountainhead Pkwy, Suite 200
Tempe, AZ 85282
Phone: 480-394-0335
Email: dyoung@pinnacleone.com
Section 4
CMAA
National
Construction Management Association of America
Strategic Plan
2003 - 2008
VISION
To be the recognized authority in the management of the construction process.
MISSION
The mission is to promote professionalism and excellence in the management of the construction
process.
GOALS
a) Promote national and international recognition of professional construction management
services for capital project execution
b) Provide advocacy on behalf of the CM industry throughout government
c) Enhance professional practice through professional development of practitioners
d) Promote research and development of construction management practices
e) To represent all segments in the construction management industry
FIVE YEAR SRATEGIC PLANNING PROCESS
• Revise CMAA’s strategic issues on an annual basis
• Keep the strategic issues on the Board agenda and encourage edits
• Keep the Board’s attention focused on issues and strategies throughout the year
• Review and revise the five year strategic plan on an annual basis
• Review and approve the budget and business plan and monitor on an annual basis,
based on the revised five year plan goals.
STRATEGIC GOALS, ISSUES, STRATEGIES, PROGRAMS & MEASUREMENT
Goal #1:
Promote national and international recognition of professional construction management services
for capital project execution
Issue:
Owners need information on the benefits of utilizing a professional construction manager on their
programs and projects, regardless of the project delivery method.
Strategy:
Educate Owners on the added value of utilizing professional construction managers
Programs:
• Develop and strengthen relationships with owner groups and allied associations
• CMAA owners provide positive CM input to accomplish goals and initiatives
• Develop educational seminars for owners to communicate the benefits/value added through
CM services
• Partner with public owner groups to communicate best practices and CMAA values
• Encourage owners to share their positive experiences utilizing CM services
• Partner with owner groups representing the health care field and other private industry
Measurement:
• Owner groups increase attendance by 10% per year at national and mid-year conferences
• Owners promote the value added to projects by utilizing professional construction managers
• Owner groups recognize CM values and best practices by supporting CM delivery systems
• Owners increase membership in CMAA by 10% per year
• CMAA members write a minimum of two articles and make a minimum of two
presentations to owners promoting CM
• Obtain additional CMAA members representing the health care field and other private
industry
Goal #2:
Provide advocacy on behalf of the CM industry throughout government
Issue:
State and Federal regulations and legislative measures can directly impact the success of the CM
industry and our Association.
Strategy:
Monitor, inform and influence all levels of government and private industry pertaining to the
benefits of utilizing construction management
Programs:
• Establish a Government Relations Committee and eventually hire a full-time National
Legislative Affairs Director to react to legislative issues at national and regional levels
• Develop an advocacy fund with a reserve of $200,000.00 to react to situations at national
and regional levels
• Achieve legislation requiring the CCM certification to practice construction management in
five new entities in the next five years
• Win approval for CM language and CM-At-Risk delivery systems in the Federal Acquisition
Requirements (FAR)
• Establish alliances with other associations and owner organizations to promote the use of
professional construction management and the CCM certification program
• Distribute informational material to government and private entities explaining the benefits
and value added by utilizing professional program and construction management delivery
systems
Measurement:
• Create a Political Action Committee to positively impact the CM industry by 12/31/03
• Create a General Fund that may be used for legislative issues with a goal of having a reserve
of $200,000.00 by 12/31/08
• Full-time National Government Affairs Director by 12/31/03
• Enact legislation in five new entities which requires the CCM certification to practice
construction management by 12/31/08
• Language supporting CM delivery systems will be incorporated into the Federal Acquisition
Requirements (FAR) by 12/31/08
• Develop an informational kit to discuss the value of using professional construction
managers on projects
Goal #3:
Enhance professional practice through professional development of practitioners
Issue:
An increase in the knowledge and skills of professional practitioners will positively impact the
growth of the CM industry and growth of CMAA.
Strategy:
Develop and expand the publication offerings and educational opportunities available to members,
prospective members and owners
Programs:
Publications:
• Publications committee shall develop, expand and update association publications every
year
• Publications committee shall discard unsuccessful and obsolete publications (not used/sold)
every year
• Annual survey to our membership/owner to determine their publication needs
• Publish at least two advertisements/articles on CMAA publications in national magazines
• Continue promotion of publications in CM Advisor and on the CMAA website
• Partner with other publication houses offering CMAA publications to them and vice versa
• Promote and support the publication of CMAA sponsored articles in other professional
organization newsletters and publications
Education:
• Develop educational seminars for owners and CM Practitioners to communicate CMAA
standards of practice and CMAA ethics
• Target owners who wish to train their staff in CM practices (CURT, NAVFAC, USPS,
GSA, Corps of Engineers, Government Agencies, Private entities, etc.)
• Educate owners on the benefits/value added through CM services, the CM delivery methods,
and the CMAA contract documents available
• Develop certification professional review course and educational programs for regional
chapters and corporate members
• Develop web based training of educational programs to include professional development
courses and the certification professional review course on-line
• Encourage CMAA members and National Board members to work towards their CCM
• Create educational programs for student chapters, curriculum for educators, and participate
in educational competitions
• Develop an educational outreach program to inform the future workforce about the CM
profession
• Encourage regional chapters to embrace student chapters
Measurement:
• Publication sales of new documents increases by 10% per year
• Existing publications are continuously updated and maintained
• Increased number of Certified Construction Managers with goal of advancing to 1100
CCM’s by 12/31/08; 32% growth in year one with an increase in increments of 10% per
year thereafter
• Recognition of CCM certification in contract documents
• Owners increase participation in CMAA professional development programs
• Owners utilizing CMAA contract documents and CM delivery methods
Goal #4:
Promote research and development of construction management practices
Issue:
The construction management industry performs insufficient research to highlight the benefits of
professional CM in all methods of project delivery.
Strategy:
Provide research of construction management practice to enable members to market the benefits of
professional CM services to their clients
Programs:
• Promote and sponsor CM research and development that supports the value of the CM
practice
• Promote research findings throughout the industry
• Identify research topics to support CMAA objectives
• Develop partners through CMAA relationships in academia to focus on CM research and
development
• Develop partners through CMAA relationships in allied associations to focus on CM
research and development
Measurement:
• CMAA research and development will be recognized nationally
• Update cost study by 12/31/03
• Research on the value added to projects by utilizing professional CM services by 12/31/04
Goal #5:
To represent all segments in the construction management industry
Issue:
To be a successful Industry Association, CMAA must offer programs and activities that represent
the interests of all participants in the construction management process
Strategy:
Create membership programs which attract and appeal to all CMAA members
Programs:
• Develop a five year membership plan which increases membership to 5000
• Encourage diversity in our membership make-up
• Develop a five year chapter plan which increases chapters to 35 with regional representation
throughout the county
• Develop a five year plan to promote CM internationally
• Develop a five year plan to establish and/or maintain student chapters
• Continue the national and mid-year conferences annually and locate conferences where
chapters can provide support
Measurement:
• Increased membership due to successful marketing efforts will produce a diverse
membership make-up to 5000 by 12/31/08; 20% growth in year one with an increase in
increments of 5% per year thereafter
• 35 regional chapters in five years; 25% growth per year
• Academia, CMAA members, and regional chapters will support new students chapters
• Attendance at national conferences will increase by 15% per year
• Attendance at mid-year conferences will increase by 10% per year
• 33% of CMAA membership to attend national conference
BYLAWS
ARTICLE I. Name
The name of this Association is the "Construction Management Association of America, Inc." or in short form "CMAA" or the
"Association." The CMAA is a not-for-profit corporation under the laws of the Commonwealth of Virginia.
ARTICLE II. Purposes and Objectives
Section 1. The Association's objective shall be to promote and encourage the growth of construction management ("CM") as a
professional service and to enhance the quality of its practice. To meet this objective the Association shall:
Promote construction management as a profession.
Promote the establishment of standards for the practice of construction management.
Promote, encourage and develop the best interests of construction managers in the construction industry.
Provide educational opportunities for members that relate to the conduct of their business.
Seek the reform of abuses relating to construction managers in the construction industry; to disseminate accurate and reliable information
with respect to the construction industry.
Promote and foster the growth of the Association membership and the establishment of regional organizations of construction managers.
Promote cooperation among owners, contractors, subcontractors, architects, engineers and other participants in the construction industry
and their associations in all lawful matters of common interest to the construction industry.
Do any and all other lawful acts to help the construction industry better serve construction users; to promote the expansion of all
construction and to promote any other legitimate common interest of the members.
Provide methods and means to coordinate and unify the activities of construction managers by using the combination of effort available
through the Association acting as a common body.
Comply fully with the federal antitrust laws and antitrust statutes enacted by the majority of the states.
ARTICLE III. Membership
Section 1. Regular Membership. Any person, partnership or corporation (hereafter referred to as person(s)) who, in the normal
conduct of business, furnishes labor, materials or services as a construction manager or in support of the construction management
process in the construction industry shall be eligible for membership in the Association. Regular membership shall be classified as
Corporate Membership or as any one of the membership classifications defined by the Board of Directors. Each membership shall be
nontransferable.
Section 2. Special Membership. The Board of Directors (in their sole discretion) shall have the authority to provide for special
memberships or other classes of memberships. The Board of Directors shall set out by written resolution the name of such special
membership or classes of membership, if any, and the reason for establishing the special membership or classes of membership, and the
duration of membership and assessments or dues to be charged such special membership or classes of membership.
Section 3. Election to Membership. Application for membership must be filed with the Board of Directors upon forms prescribed by
the Board of Directors. Only persons approved by the Board may become members as classified by the Board of Directors. The Board
may delegate the approval of new memberships to the Executive Committee between Board meetings.
Section 4. Members in Good Standing. Any regular member or special member who has paid in full all dues levied by the Association
shall be a member in good standing. The determination of the Board as to which members of the Association are in good standing shall
be conclusive. A voting member must be in good standing to exercise his/her vote.
Section 5. Chapter Affiliation. Charters for chapter affiliations must meet the requirements established by the Board of Directors and
be approved by a majority vote of the Board.
ARTICLE IV. Membership Meetings, Nominations and Voting
Section 1. Annual Meeting. The Annual Meeting of the Membership shall be held at a time near the end of the Association's third
quarter of the fiscal year, the time and place to be determined by the Board of Directors. The membership shall be given at least 30 days
notice by mail of the time and place of such annual meeting and the Association newsletter or official magazine may be used for this
purpose. The notice of the meeting need not specifically state the business to be transacted thereat unless it is a matter, other than the
election of directors, of which the vote of members is expressly required by the applicable laws of the Commonwealth of Virginia.
Section 2. Special Meetings. Special meetings of the members may be called by the President or a majority of the Board of Directors.
Furthermore, upon written demand of at least two-thirds of the voting regular members in good standing of the Association, a special
meeting shall be called. Notice of any special meeting shall be given as follows:
It shall be the duty of the Secretary to cause written notice of any special meeting to be delivered to each voting member, either
personally or by mail, at his last known address, at least thirty (30) days prior to the date when the meeting shall be held. The notice shall
state the special purpose, time and location for which the meeting has been called and the business to be transacted at the meeting.
Section 3. Quorum. At any meeting of the members, either annual or special, the voting members present shall constitute a quorum for
the transaction of business. The meeting may continue to conduct business until adjournment, even though voting members withdraw
from the meeting prior to adjournment.
Section 4. Nominations. Nominations of qualified candidates for Officer or Director of the Association shall be made by the
Nominating Committee, or by a petition to the Nominating Committee signed by any ten (10) voting members of the Association and
submitted to the Nominating Committee at least sixty (60) days prior to the date of the Annual Meeting.
Section 5. Voting Members. Members entitled to vote are defined as follows:
(a) Each Large Corporation with more than $10 million in CM revenue or $100 million in At-Risk revenue shall have (4) votes.
(b) Each Mid-Size Corporation with between $5 million and $10 million in CM revenue or between $50 million and $100 million in At-
Risk revenue shall have (3) votes.
(c) Each Small Corporation with less than $5 million in CM revenue or less than $50 million in At-Risk revenue shall have (2) votes.
(d) Individual Members consisting of Corporate Affiliates, CM practitioners, sole proprietors, and owner practitioners shall have (1)
vote each.
Section 6. Proxies. When voting by proxy, such proxy must be in writing and signed and dated by the voting member to be considered
valid. Proxies shall be delivered to and shall be retained by the Secretary of the Association. No proxy shall remain valid for more than
three months from the date of execution, unless the proxy specifically provides otherwise. Questions concerning the validity of a proxy
will be determined solely by the Board of Directors, whose decision shall be final.
Section 7. Proprietary Interest. During the existence of this Association, no member shall own or benefit from any property owned by
the Association.
Section 8. Dues. The amount of dues owing to the Association and provisions for payment of such dues, shall be subject to annual
review by the Board of Directors who shall fix and determine such dues. A member is subject to expulsion from membership and loss of
good standing for nonpayment of dues, including delinquency in payment of dues.
Section 9. Procedures. All meetings shall be conducted in accordance with the parliamentary procedure of Robert's Rules of Order.
ARTICLE V. Board of Directors
Section 1. Number, Election and Term of Office. The Board of Directors shall consist of 21 elected voting members and the
Executive Director. Elected Directors shall be elected by the voting membership at each annual meeting as follows: at an annual
membership meeting of the members, seven (7) Directors shall be elected to serve a three-year term. No Director shall be eligible to be
elected to the Board of Directors for more than two successive three-year terms or serve for more than eight successive years. To be
eligible for nomination, election, and service as a member of the Board, a person must be a voting member in good standing of the
Association. Election of the Board of Directors shall be from a slate of candidates selected by the nominating committee or nominated
by petition in accordance with these Bylaws.
(a) Each Director shall hold office until the annual membership meeting designated as the end of his/her term, and until his/her successor
shall be duly elected and has assumed office.
(b) To be eligible for election and service as a member of the Board, a person must maintain the same membership as at the time of
nomination. Any change in voting membership status by a Director shall be deemed a resignation by that Director from the Board, and
shall constitute a vacancy of the Board membership as of the date of change of status. Board Members in the category defined in Article
IV Section 5(d) shall not comprise more than twenty-five percent (25%) of the Board of Directors.
(c) In recognition of the potential contribution available from past members of the Board of Directors, who are no longer eligible to
serve on the Board, the position of Director Emeritus is established. Past members of the Board of Directors shall be eligible for
appointment by the President as a Director Emeritus and shall serve in that position during the term of the appointing president, or until
removed by the President. Individuals serving as Director Emeritus shall be invited to attend all meetings of the Board of Directors in a
non-voting capacity and shall perform such other duties as requested by the President.
Section 2. Regular Meetings. The Board of Directors shall hold four (4) regular meetings per year, as follows:
(a) One meeting shall be held prior to the Annual Meeting and one meeting shall be held subsequent to the Annual Meeting.
(b) The other meetings shall be held at a time and place selected by the Directors.. The Secretary shall cause written notice of a regular
meeting to be sent to each Board member, to be delivered in person or by mail to the last known address of the Board member, no later
than forty-five (45) days prior to any regular meeting, which notice shall include the date, time, location, and a proposed agenda for such
a meeting.
Section 3. Special Meetings. Special meetings of the Board may be called by the President, the Executive Director, or at the request of
a majority of the Board members. It shall be the duty of the Secretary to cause written, telegraphic, facsimile or telephonic notice
applicable of any special meeting of the Board, which notice is to be delivered to each Board member at least five (5) days in advance of
the meeting providing the date, time, and location as well as the nature of the business to be conducted.
Section 4. Quorum. At any meeting of the Board of Directors, a quorum for the transaction of business shall consist of a majority of
Directors, but if at any meeting of the Board there be less than a quorum present, a majority of those present may adjourn the meeting
from time to time without being bound by the notice provisions of this Article until a quorum shall attend. All decisions and elections of
the Directors shall be by majority vote of those present, unless otherwise provided by these Bylaws. Each member of the Board who is
present has one (1) vote. No proxies are allowed. The President will only vote on those issues where his/her vote breaks a tie.
Section 5. Attendance. Any Board Member who fails to attend three of the four mandated regular Board meetings shall be removed
from the Board, unless excused for due cause by the President
Section 6. Vacancy. In the case of any vacancy in the Board of Directors through death, resignation, ineligibility, disqualification or
other cause, the remaining Directors, by affirmative vote of the majority thereof, may elect a successor to hold office until the next annual
meeting at which time the members shall elect a successor to fill the unexpired portion of the original term.
Section 7. Removal. If, by a vote of two-thirds of the Board of Directors, due cause is found for the removal of a Director, such
Director shall be advised in writing by the President of the basis for such decision; however, such Director shall have full right of appeal
to the Board at its next regular meeting. The Director must give written notice to the President within fourteen (14) days, after receipt of
notice from the President of removal of the Director, of his intention to appeal and (if required notice of appeal is given) shall retain his
rights and duties as Director until his appeal has been acted upon and his removal sustained by two-thirds of the Board of Directors
present and voting at the time of the appeal. The subject Director shall not be eligible to vote or to be present when the vote is taken on
his removal.
Section 8. Authority of the Board. The Board of Directors is the governing body of the Association. The Board has authority to make
rules and formulate policies of the Association. The actions of the Board shall be published and made available to all members of the
Association.
Section 9. Chairperson. The President of the Association shall serve as Chairperson of the Board of Directors.
Section 10. Annual Report. The Board of Directors, through the President, shall render an annual report at each annual meeting of the
membership.
ARTICLE VI. Executive Committee
Section 1. Members. The Executive Committee shall consist of the elected officers of the Association, the immediate past President
(ex officio) and the Executive Director.
Section 2. Authority. The Executive Committee shall possess and may exercise all the powers delegated to it by the Board of Directors
between meetings of the Board. In general, the Executive Committee is responsible for the coordination, management, and
administration of the affairs of the Association. The actions of the Executive Committee shall at all times be consistent with the budget,
programs and policies of the Board of Directors to which it shall report its actions.
Section 3. Meetings and Voting. The Executive Committee meets at the call of the President. Each member of the Executive
Committee (except the Executive Director) who is present is entitled to one vote, and proxy votes shall not be allowed. The President
shall only vote on those issues where such vote breaks a tie.
ARTICLE VII. Officers
Section 1. Elective Officers. The elective officers shall be the President, President-elect, four (4) Vice-Presidents, and a
Secretary/Treasurer, to be elected annually from the Board of Directors.
Section 2. Election. The officers shall be elected by the voting members at the annual meeting of the members. Election of the
Officers shall be from a slate of candidates selected by the nominating committee or nominated by petition in accordance with these
Bylaws.
Section 3. Term of Office. Each officer shall hold office until the annual meeting of members designated as the end of his/her term,
and until a successor shall be duly elected and has assumed office.
Section 4. Vacancy. A vacancy occurring in the Executive Committee, in any position other than that of President-Elect, shall be filled
by a replacement selected by the President for the balance of the term. The President shall select a replacement from the present Board of
Directors within thirty (30) days of the occurrence of the vacancy. The appointment shall be subject to the approval and confirmation of
the Board of Directors either by mail ballot or direct vote at the next regular or special Board meeting.
In the event of a vacancy in the position of President-Elect, the Nominating Committee shall recommend to the President the appointment
of an eligible replacement who will be approved by a majority vote of the Board of Directors and serve as President-Elect until the next
Annual Meeting, at which time the appointment shall be subject to election by a vote of the membership prior to assuming the office of
President.
Section 5. President. The President shall be the chief elected officer of the Association and shall preside at all meetings of the Board
of Directors, Executive Committee and membership of the Association. The President shall perform, and discharge the duties as the
Board of Directors from time to time may prescribe. The President shall be an ex-officio member of all committees except the
nominating committee. It shall be the duty of the President to appoint all committees. The President shall have served a minimum of
two years on the Executive Committee prior to his/her taking office at the Annual Meeting. The President will be elected as President-
elect and serve in that capacity until the next Annual Meeting, at which Meeting he/she will automatically become President and serve
until the next Annual Meeting of the membership. If necessary, the President’s term as a member of the Board shall be automatically
extended to complete his/her term of office.
Section 6. Vice Presidents. A Vice President shall perform the duties of the office of the President in the absence or incapacity of the
President by vote of the Executive Committee, such vote to be subject to ratification at the next meeting of the Board of Directors. Each
Vice President shall perform and discharge such other powers and duties as the President or the Board of Directors from time to time may
prescribe.
Section 7. Secretary/Treasurer. The Secretary/Treasurer shall be responsible for all monies of the Association, collection of all dues
and assessments and shall have the custody of the funds and other assets of the Association, subject to the discretion and control of the
Board of Directors. The Secretary/Treasurer shall be responsible for a correct and accurate accounting of all monies received and
dispersed and of the financial condition of the Association. The Secretary/Treasurer shall be responsible for a complete roll of the names
and addresses of the Board of Directors and officials of affiliated chapters of the Association. The Secretary/Treasurer shall be
responsible for taking and keeping of minutes which accurately reflect the proceedings at all meetings of the Association and shall have,
perform, and discharge the duties usually pertaining to such office and such other powers and duties as the President and the Board of
Directors may from time to time prescribe. The Secretary/Treasurer shall report to the Board of Directors and Executive Committee at its
regular meetings and to the Annual Meeting of the membership. The Secretary/Treasurer shall ensure that the books of the Association
shall be audited in accordance with the provisions of these Bylaws.
Section 8. Qualifications. An officer, other than the President, must have served at least one full year on the Board of Directors prior
to election; and must be a member of the Board of Directors concurrent with the term of office as an officer.
ARTICLE VIII. Staff
Section 1. Executive Director. The Board of Directors may employ or retain a chief staff executive, which person shall be entitled
Executive Director, and whose terms and conditions of employment shall be specified by the Board of Directors. The Executive Director
shall serve on the Board and Executive Committee as a non-voting member.
Section 2. Responsibility. The Executive Director shall be responsible for all management, day-to-day administrative and managerial
functions of the Association and shall employ or retain, direct and supervise all activities of other Association staff personnel whom the
Board of Directors may determine are necessary for the proper operation of the Association office. All actions of the Executive Director
shall be consistent with the budget, programs and policies of the Board of Directors. The Executive Director shall report to and be
responsible to the Board of Directors and the Executive Committee.
ARTICLE IX. Committees
Section 1. Standing Committees. It shall be the duty of the President to appoint chairpersons for the following standing committees of
the Association:
(a) Membership Marketing Committee, whose duty shall be to institute and promote such programs as are deemed essential to increase
the membership of the Association.
(b) Ethical Practices Committee, whose duty shall be to develop a practical code of ethical standards for construction management and
work to encourage acceptance and conformance with standards.
(c) National Conference Committee, whose duty shall be to plan and supervise the activities of the National Conference held in
conjunction with the annual meeting of members.
(d) Continuing Education Committee, whose duty shall be to provide continuing and/or periodic forums for the exchange of experience,
information, and ideas among members. Additionally, the committee shall be responsible for identifying needs and providing ongoing
educational programs to keep members informed on issues relating to the management of the construction process.
(e) Budget and Finance Committee, whose duty shall be to prepare an annual budget in collaboration with the Officers and the Executive
Director and to submit such proposed budget to the Executive Committee and the Board of Directors. The Secretary/Treasurer shall be
the chairperson of the committee and shall discharge the financial duties of that office in conjunction with this committee, which shall
keep posted on the financial condition and requirements of the Association and shall have general oversight of collections and
disbursements.
(f) Rules and Resolutions Committee shall be an ad hoc committee, with a standing chair, whose duties shall include the following:
(1) To review, edit and interpret the Bylaws and to report to the Executive Committee and the Board on all proposed revisions and
interpretations of the Bylaws for action thereon.
(2) To develop recommendations and draft amendments for Executive Committee and Board consideration relating to Bylaws, policies
or procedures.
(3) To prepare rules and procedures to govern the ordinary business operations of the Association and to implement the general authority
of the Board. Such rules and procedures shall be effective when approved by the Executive Committee and the Board and shall be
published as separate documents supplementing the Association's Bylaws.
(4) To study and make recommendations on all resolutions. The Committee shall review all proposed resolutions submitted to it and
shall draft and submit such resolutions in writing to the membership at least thirty (30) days prior to the annual meeting; such notification
is to carry reasoning, justifying said resolution.
(g) Publications Committee, whose duty shall be to review the need for publications and to provide a review of the contract documents,
Standards of Practice, procedure manuals and publications issued by the Association. It shall be the duty of the Publications Committee
to implement preparation of contract documents, standards, manuals and publications as the Board may direct.
(h) Owners Committee, whose duty shall be to address the needs of public and private owners and to encourage Association membership
for users of Construction Management Services.
(i) Regional Chapters Committee, whose duty shall be to promote the growth of Regional Chapters and represent the interests of existing
chapters consistent with the Bylaws and policies adopted by the Board of Directors.
(j) Student Chapters Committee, whose duty shall be to promote the growth of Student Chapters consistent with the Bylaws and policies
adopted by the Board of Directors.
Section 2. Task Forces. The Board may create Task Forces to which the President will appoint members for the purpose of promoting
and encouraging the growth and development of Construction Management as a professional service. Task Forces shall be of limited
duration.
Section 3. Additional Committees. In addition to the standing committees and technical committees, special committees may be
established and appointments made by the President, subject to the approval of the Board. Special committees shall be of limited
duration.
(a) Credentials Committee. The President shall appoint a Credentials Committee which shall consist of three (3) active members who
shall meet at the call of the Chairperson and will certify accredited votes.
(b) Nominating Committee. The President shall appoint a Nominating Committee within thirty (30) days of the previous Annual
Meeting, which shall consist of the immediate past-president and seven (7) voting members. Three (3) of the voting members shall be
current members of the Board of Directors whose terms of office do not expire during the coming year, of which one will be the
President-Elect. The other four (4) voting members are to be from the Association’s voting membership and shall be selected in a
manner which provides geographical balance to the committee. The immediate past-president shall chair the committee and may vote
only to break a tie. The committee shall confer prior to the annual meeting to nominate candidates for offices and directors of the
Association. The committee shall provide public notice of all nominated candidates, including those qualified candidates duly nominated
by voting members through petition, at least thirty (30) days prior to the Annual Meeting.
Section 4. Committee Rules. Each committee shall adopt its own rules for its own government, consistent with these Bylaws and with
the policies adopted by the Board of Directors.
ARTICLE X. Construction Management Association of America Foundation Inc., The "Foundation"
The Association shall operate the non-profit Foundation as a Virginia Non-stock Corporation. The CMAA Foundation Bylaws and
membership of the Foundation Board of Directors shall be subject to the approval of the Board of Directors of the Association.
ARTICLE XI. Program of Certification and Construction Manager Certification Institute, Inc. (CMCI)
The Association shall establish a program of certification of construction managers. The Construction Manager Certification Institute,
Inc. shall be established as a wholly owned subsidiary of CMAA for the purpose of governing and administering the program of
certification. The CMCI Bylaws and membership to the CMCI Board of Governors are subject to the approval of the Board of Directors
of the Association.
ARTICLE XII. Chapters
The Association shall establish chapters by annual regional chapter charter as approved by the Board of Directors of the Association. All
chapters shall operate in accordance with Standard Regional Chapter Bylaws as approved by the Board of Directors of the Association.
ARTICLE XIII. Finances
Section 1. Fiscal Period. The fiscal period of the Association shall be January 1 through December 31.
Section 2. Bonding. The Association may furnish trust and/or surety bonds on all staff persons and officers who are involved in the
Association's financial activities. The need and amount of such bonds shall be determined by the Board.
Section 3. Annual Budget. The Annual Budget prepared by the Budget and Finance Committee shall be adopted by the Board of
Directors no later than the first meeting of the Board of Directors after the start of the next operating period. The Board of Directors shall
adopt a Budget which does not project expenses in excess of the anticipated income. A copy of the Budget shall be available to any
member in good standing upon request. When income exceeds annual expenses, the balance shall be carried over to reserves. During the
year, requests for expenditures not a part of the Annual Budget must be submitted to the Board for approval, provided that such
expenditures do not exceed funds necessary for the continued operation of the Association.
Section 4. Audit. The accounts of the Association shall be subject to an audit review not less than annually by a certified public
accountant who shall be appointed by the Board of Directors. The certified public accountant shall provide a written audit report to the
Board of Directors. An audit of the accounts of the Association may be required by a majority vote of the Board of Directors.
ARTICLE XIV. Resolutions
Resolutions reflecting the position of the Association may be proposed by the Executive Committee, Board of Directors, a Chapter, or by
any twenty members in good standing, to the Rules and Resolutions Committee at least sixty (60) days prior to the Annual Meeting.
Resolutions may also be proposed for consideration at the Annual Meeting by a two-thirds vote of the voting members present and
voting.
ARTICLE XV. Amendments
Section 1. Amendments. Amendments to the Bylaws may be proposed by any voting member in good standing to the Rules and
Resolutions Committee at least sixty (60) days prior to the Annual Meeting of the Association. The Rules and Resolutions Committee
shall study and draft such proposed amendments in proper language for submission to the membership.
Section 2. Notification. Notice of any proposed amendments to the bylaws must be sent in writing to the membership at least thirty
(30) days in advance of the Annual Meeting. The notice shall include the proposed amendment and reasons therefore, together with the
recommendations of the Rules and Resolutions Committee. An affirmative vote of two-thirds of the voting members present and voting
is necessary to amend the Bylaws.
ARTICLE XVI. Indemnification
Section 1. Each person who has been, now is, or hereafter shall be a director, officer, employee, and/or agent member of the Association
may be indemnified by the Association through insurance designated for the purpose, to protect against awards in excess of its treasury
funds and as permitted by law against all expenses reasonably incurred by them in connection with any action, suit, proceedings for the
settlement or compromise thereof, or payment of any judgment or fine resulting therefrom in which they may become involved by reason
of any action taken or omitted by them, provided that such action was taken or omitted in good faith for the Association.
Section 2. To the fullest extent provided by law, the Association shall indemnify all directors, officers, employees, and/or agents of the
Association against expenses actually and reasonably incurred by them in connection with the defense of any civil action, suit, or
proceeding in which they are made or threatened to be made a party by reason of being or having been a director, officer, employee or
agent except in relation to matters as to which they are adjudged in the action, suit, or proceeding to be liable for gross negligence or
willful misconduct in the performance of duty to the Association. Provided, however, the indemnification is not exclusive and does not
impair any other rights those indemnified may have under any provision of the articles of incorporation, bylaws, resolution, or other
authorization properly adopted, after notice, by the members voting at an Annual Meeting. Expenses incurred by any person who is
entitled by indemnification hereunder in defending any action, suit, or proceeding, civil or criminal, may be paid by the Association in
advance of the final disposition of such action, suit, or proceeding upon receipt of an undertaking by or on behalf of the director, officer,
employee, or agent to repay the amount paid by the Association if it shall ultimately be determined that the director, officer, employee, or
agent is not entitled to indemnification.
ARTICLE XVII. Dissolution
By two-thirds vote of the voting members of the Association, the Association may be dissolved. In such event, the assets of the
Association shall be applied by the Board of Directors, or if not by the Board of Directors, by an Order of the proper Court, after payment
of all obligations, in the manner provided in the Articles of Incorporation.
ARTICLE XVIII. General Provisions
Section 1. Notes. All drafts, notes, contracts and other obligations of the Association shall be signed by the President and/or by other
such person(s) as may be designated by the Board of Directors.
Section 2. Corporate Seal. The seal of the corporation shall be as follows:
(a) Form of Seal. A seal with the words "Construction Management Association of America, Inc." around an indented circle - with the
word "SEAL" in the center thereof, shall be the common corporate seal, and it shall be in the custody of the Secretary/Treasurer. This
seal shall be of the character used generally by corporations in the Commonwealth of Virginia.
(b) Authenticating Impression. An impression of such seal shall be affixed upon the margin of these Bylaws.
Adopted As Amended
CMAA Annual Meeting,
San Diego, California
13 October 2002
CMAA Anti-Trust Statement
It is CMAA’s policy to comply in all respects with federal and state anti-trust laws.
All CMAA meetings will follow a formal, pre-approved agenda for the purpose of conducting the
business of the Association. Accordingly, discussion of any matters relating to competition among our
members or relating to practices that may restrain trade with third parties is not permitted. These
prohibited subjects include prices, allocating territories, boycotts, or any other statements that may be
construed as anti-competitive.
CMAA Policy Statements
CMAA Anti-Trust Statement
It is CMAA’s policy to comply in all respects with federal and state anti-trust laws.
Meetings will follow a formal, pre-approved agenda for the purpose of conducting the business
of the association. Accordingly, discussion of any matters relating to competition among our
members or relating to practices that may restrain trade with third parties is not permitted.
These prohibited subjects include prices, allocating territories, boycotts or any other statements
that may be construed as anti-competitive.
Mission & Vision – Approved May 21, 1999
Mission: To promote professionalism and excellence in the management of the construction
process
Vision: The vision of CMAAA is to be the recognized authority in the management of the
construction process.
Delivery System Neutrality – Approved May 21, 1999
CMAA proclaimed itself “Delivery System Neutral” to impress upon owners that professional
CMs should assist them in selecting the “Best” delivery system for their sophistication and the
scope of their project.
ADR Statement – Approved May 2, 2000
CMAA’s Board unanimously approved the following statement regarding Alternative Disputes
Resolution (ADR):
The Construction Management Association of America (CMAA) supports and encourages
disputes avoidance through the use of processes that enable issue resolution at the lowest
possible organizational level of the parties involved in a construction project.
CMAA recognizes that disputes, and the resolution of disputes, are often a difficult, time-
consuming, and disruptive aspect of construction projects.
Participants in construction projects should resolve to avoid litigation by taking advantage of
various alternative dispute resolution (ADR) processes to resolve disputes. These include
mediation, mini-trial, disputes review board (DRB), partnering, negotiation, and neutral fact-
finding.
ADR is a process that relies on consensual court-annexed or contractually mandated
procedures. ADR processes used for particular projects should be appropriate to each project
and its participants; they should be established and consented to by all participants, and
encouraged by the construction manager.
CMAA believes that lengthy arbitration and litigation should be used only as a last resort in
resolution of construction related issues.
Statement Opposing Reverse Auctions – Approved May 16, 2004
CMAA opposes reverse auctions for procurement of construction and construction services.
Diversity Policy– Approved September 11, 2004
CMAA recognizes that the long term success of our organization and our role in industry
leadership depends on a commitment to membership diversity. CMAA’s Strategic Plan Goal
No. 5 “To represent all segments in the construction management industry” expressly
recognizes that goal and reaffirms CMAA’s commitment to its achievement. CMAA has
created the CMAA Small, Minority and Women Owned Business Committee. This committee
represents CMAA members in good standing who will focus on the issues, interests and
activities of small, minority, or woman owned business.
Section 5
Director’s Roles
&
Responsibilities
Board of Directors Roles and Responsibilities -
Chapter
The Board of Directors plays a critical role at CMAA Chapters. The Board is the “face” of the
Chapter.
At its very core, the Board of Directors directs “what” should be done, and chapter leadership
(officers, committee chairs, etc.) implements “how” something should be done.
Role
The role of the CMAA Chapter Board of Directors is to:
Establish the direction and goals of the Chapter and monitor progress toward reaching
those goals on behalf of the membership;
Take action on behalf of CMAA Chapter in collaboration with Chapter officers and
leadership.
Responsibility
The responsibility of the Board is to govern the Chapter. This includes steering, controlling, and
influencing direction from the defined position of authority. Each chapter is granted its non-profit
tax status from CMAA National under its IRS determination letter that grants CMAA National as
a 501(c) (6) organizations as promulgated by the Internal Revenue Service. Each chapter shall
not engage in activities that will jeopardize CMAA National non-profit status.
Under well-established principles of nonprofit corporation law, Chapter Board members must
meet certain standards of conduct in carrying out their duties to the organization. They are:
1. Duty of Care
staying informed and asking questions; attending meetings and reading
Board materials.
2. Duty of Loyalty
showing undivided allegiance to the Chapter’s welfare, avoiding conflicts of
interest and making decisions in the best interest of the work of the Chapter,
and putting aside any personal gains or self-interests.
3. Duty of Obedience
staying faithful to the Chapter’s mission and avoiding taking any actions that
would be inconsistent with the mission.
The Chapter Board of Directors has wide-ranging individual and collective responsibilities to
CMAA Chapters. In short, the Board of Directors:
Represents the broad membership of the organization;
Establishes a vision and outlines goals to reach the vision;
Creates and sets policy on issues;
Creates and dissolves committees;
Articulates the mission and sustains the vision;
Sets financial goals, ensures resources are protected, and allocates resources to meet
goals;
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: Chapter President
Prerequisites:
Elected by the membership at the annual meeting
Term: One year or two years – per chapter policy
Responsibilities:
Perform duties as prescribed by the Chapter Board of Directors
Attend and preside at all meetings of the Chapter Board of Directors and
Association membership meetings
Ex-officio member of all chapter committees, except for the nomination
committee
Appoints all committees. Assigns chapter membership to committees
Negotiates and assigns tasks to individuals and committees
Work closely with the CMAA Board Chapter Liaison to advance the
interests of the Association as directed by CMAA National
Monitors the performance of all Chapter programs, activities, committees.
Takes corrective measures when necessary to improve performance and
protect the interest of the Chapter consistent with the by-laws and the
direction of the Board
Work with industry related Associations and government entities within
geographic chapter area
Recognizes superior performance by other members of the governance
team with the assistance of the chapter officers
Hold the governance team (individual and teams) accountable for goal
attainment
Gives a report to the chapter membership at least once per chapter year
Upholds the Ethical Standards of the Association
Expectations:
Chief volunteer spokesperson and advocate for the Chapter
Provide leadership in advancing the Chapter interests in concert with
those of CMAA National. Devote the time and cover expenses to attend
Chapter meetings, conferences and other functions as required to
advance the Chapter’s interests
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: President-Elect (Ethics Officer) or 1st Vice President
Prerequisites:
Serve at least one full year on as an officer of the Chapter
Elected by the membership at the annual meeting
Term: One year or two years – per chapter policy
Responsibilities:
Perform duties as prescribed by the Chapter President and Chapter Board
of Directors
May perform the duties of the President in the absence or incapacity of the
President
Attend all meetings of the Chapter Board of Directors and Chapter
membership meetings
Responsible for strategic development and update of chapter strategic
plan.
Work closely with the President and Chapter Board to advance the
interests of the Chapter
Assists the President in providing a formal orientation to new Board
members or officers after chapter elections.
Assists the President in recognizing superior performance by other
members of the governance team
Assists the President in developing criteria and conducting performance
assessment reviews of the governance
Ethics Officer for the Chapter. Chairperson of the Chapter Ethics
Committee (if a standing committee)
Upholds the Ethical Standards of the Chapter
Expectations:
Spokesperson and advocate for the Chapter
Supports the President in advancing the Association’s interests
Assumes responsibility for successfully completing tasks assigned by the
President and/or the Chapter Board
Devote the time and cover expenses to attend Chapter meetings,
conferences and other functions as required to advance the Chapter’s
interests
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: Secretary/Treasurer
Prerequisites:
Be active in Chapter for one full year
Elected by the membership at the Chapter’s election meeting
Term: One year or two years – per chapter policy
Responsibilities:
Responsible for all the monies of the Chapter, collection of dues and
assessments (if applicable) and custody of the funds and other assets of
the Chapter
Responsible for the preparation and filing of the bi-annual financial reports
to be submitted to CMAA National in June and December of each year.
Responsible for a correct and accurate accounting of all the monies
received and dispersed and the financial condition of the Chapter
Responsible for a complete roll of the names and addresses of the
Chapter
Taking and keeping minutes that accurately reflect the proceedings of all
meetings of the Chapter
Chairperson of the chapter audit committee (if applicable). Implement
corrective actions and recommendations generated by the annual audit as
directed by the Chapter Officers and Board of Directors
Chairperson of the Chapter Budget and Finance Committee (if applicable)
Perform other duties as prescribed by the Chapter President and the
Chapter Board of Directors
Attend all meetings of the Chapter Board of Directors and Chapter
membership meetings
Upholds the Ethical Standards of the Association
Expectations:
Supports the Chapter President and Chapter Board in advancing the
Association’s interests
Assumes responsibility for successfully completing tasks assigned by the
Chapter President
Devote the time and cover expenses to attend Chapter meetings,
conferences and other functions as required to advance the Chapter’s
interests
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: 2nd and 3rd Vice President – per chapter policy
Prerequisites:
Active at least one full year in the Chapter
Elected by the membership at the annual meeting
Term: One year or two years – per chapter policy
Responsibilities:
Perform duties as prescribed by the Chapter President and the Chapter
Board of Directors
Attend all meetings of the Chapter Board of Directors and Chapter
membership meetings
Work closely with the Chapter President and other Chapter officers to
advance the interests of the Chapter as directed by the Chapter Board
Lead a minimum of one committee and recruit members for the committee
from Chapter membership at large
Negotiate and assign tasks to individuals in the committee
Monitor the performance of their committee. Take corrective measures
when necessary to improve performance
Hold individual committee members accountable for goal attainment
Upholds the Ethical Standards of the Association
Expectations:
Provide leadership in advancing the Chapter’s interests
Devote the time and cover expenses to attend Chapter meetings,
conferences and other functions as required to advance the Chapter’s
interests
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: Director (varies depending on chapter)
Prerequisite:
Voting member of CMAA in good standing
Elected by the Chapter membership at the election meeting
Term: One or Two years – per chapter policy
Responsibilities:
Perform duties, make rules and formulate policies as required to govern
the Chapter
Attend all meetings of the Chapter Board of Directors and Chapter
membership meetings
Work closely with the President to advance the interests of the Chapter
Along with other Board members adopt and approve the Chapter’s annual
budget so long as projected expenses do not exceed projected income
Lead or participate in a minimum of one committee
Upholds the Ethical Standards of the Chapter
Expectations:
Provide leadership in advancing the Chapter’s interests
Devote the time and cover expenses to attend Chapter meetings,
conferences and other functions as required to advance the Chapter’s
interests
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: Past-President
Prerequisite:
President the previous year
Term: One year or Two years – per chapter policy
Responsibilities:
Perform duties as prescribed by the Chapter President and the Chapter
Board of Directors
Attend all meetings of the Board of Directors and membership meetings
Chair the Chapter Nominating Committee responsible for submitting a
slate nominations for Officers and Directors of the Chapter
Work closely with the Chapter President to advance the interest of the
Chapter as directed by the Board
Upholds the Ethical Standards of the Chapter
Expectations:
Provide counsel to the President and 1st Vice President
Provide leadership in advancing the Chapter’s interests
Devote the time and cover expenses to attend Chapter meetings,
conferences and other functions as required to advance the Chapter’s
interests
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: Ethics Officer (President-Elect or 1st Vice President)
Prerequisites:
Elected by the membership at the annual meeting
Term: One year or Two years – per chapter policy
Responsibilities:
Perform duties as prescribed by the Chapter President and the Chapter
Board of Directors
Attend all meetings of the Chapter Board of Directors and Chapter
membership meetings
Chairs the Chapter Ethics Committee responsible for supporting and
maintaining CMAA’s National code of ethical standards for construction
management and promoting these standards in the industry
Conduct annual review of the Chapter’s ethical standards and recommend
changes to the Chapter Board
Primary point of contact for the Chapter regarding ethical issues
Develop procedures identifying and addressing unethical conduct in the
Chapter. Shall be in compliance with CMAA National policies
Provide counsel to the Chapter Board
Liaison with Ethical Officers of other industry related Associations
Uphold the Ethical Standards of the Chapter and CMAA
Expectations:
Exercise an impartial and judicial temperament
Avoid any conflict of interest or the appearance of a conflict of interest in
discharging the duties of Ethics Officer
Construction Management Association of America
Leadership Responsibilities and Expectations
Position: Committee Chairperson
Prerequisite:
Appointment by the President
Term: One year or Two years
Responsibilities:
In accordance with the goals for the committee for the coming year(s),
negotiate tangible objectives to be accomplished by the committee with
the President
Recruit members to the committee from Chapter membership at large
Lead the adoption of the committee’s own rules for its own governance
consistent with the Chapter’s by-laws and the policies adopted by the
Chapter’s Board of Directors
Assign tasks to committee members to assure an equitable distribution of
the committee’s work among committee members
Conduct regular meetings or teleconferences with committee members to
determine progress against established objectives. Conduct a minimum
of one meeting or teleconference every quarter
Provide written reports of the committee’s activities to the Chapter’s Board
of Directors a week prior to every Board meeting or as necessary
Expectations:
Devote the time and cover expenses to lead the committee as required to
advance the Chapter’s interests
To aid with continuity, the incoming committee Chair shall seek a
debriefing on the past activities of the committee from the previous year
committee Chair
Develops, adopts, and provides direction on strategic plans and budgets;
Ensures effective organizational planning is in place;
Determines, monitors, and strengthens programs, products, education, and services;
Enhances the organization’s public standing;
Assists in recruiting, orienting, and mentoring new Chapter Board members; and
Monitors overall operations, including oversight and evaluation of goals achievement.
CMAA
CHAPTER NOMINATING PROCEDURES
PURPOSE
The purpose of these Procedures is to provide CMAA Chapter Nominating Committees
with Guidance on means of proceeding with the Nomination process and to help ensure
the successful completion of the nominating process leading to the election of Chapter
officers and chapter members of the chapter Board of Directors.
These Procedures have their foundation in the Bylaws of the Association and the goal of
presenting a diverse slate of nominees to the membership that represents the most
qualified potential leadership available with CMAA.
THE NOMINATING COMMITTEE
The Nominating Committee is appointed by the Chapter President and consists of the
immediate Past-President as the non-voting Chairman, and two voting members. Two of
the three voting members are current Directors whose terms do not expire during the
coming year, one of whom is the President-Elect (1st Vice President) or another officer
position within the chapter. The balance of the Committee are representative(s) of voting
members of the Chapter. The President shall exert effort to provide a Committee
membership that has a diverse make-up and is geographically balanced. The Committee
members must be fully eligible for nomination as Officers of the chapter, but shall recuse
themselves from any voting action of the Committee on their own nomination.
THE NOMINATING PROCESS
Pre-Meeting Activities
The President-elect and/or nominating chair should communicate with the chapter
President prior to the first Meeting of the Membership, to establish a list of potential
members of the Nominating Committee.
It is preferable that the President-elect select potential members of the Nominating
Committee prior to the meeting. This permits the potential members to be contacted by
the incoming nominating committee, during the meeting to ascertain their willingness to
serve on the Committee.
Appointment of the Nominating Committee
The nominating chair should verify the qualifications to serve for the potential members
of the Committee with the Chapter President or Board of Directors. Appointment of the
membership of the Nominating Committee should be done within thirty days following
the request by the Chapter President.
Call for Nominations from the Nominating Committee
The Chairman of the Nominating Committee should place a Call for Nominations, by
letter, e-mail, other means to each of the Committee members, shortly after appointment
of the Committee. The Call should include similar comprehensive instructions for
submission of an acceptable recommendation for nomination as is provided to the general
membership.
Screening of Nominations
The chapter Board of Directors shall screen the recommendations for nominations from
the membership and the Committee, to determine eligibility for candidacy for election to
the positions for which candidates are being nominated, either Director or Officer of the
Chapter.
Establishment of List of Qualified Potential Nominees
The Chapter President shall provide to the Chairman and each of the members of the
nominating Committee, by a date set by the Chairman, a list of all nominees and
recommendations received the list of eligible nominees, the list of non-eligible with
associated reasons for disqualification, and the complete Nomination Packages for all
eligible nominees.
Meeting of the Nominating Committee
The Nominating Committee should meet, in person or by conference call, no less than
two weeks after distribution of the list of qualified potential nominees to establish the
slate of nominees for the Director and Officer positions.
The meeting should be prefaced with a thorough briefing of the Committee members on
the critical nature of the Committee’s function, the current goals of the Association, and
the critical role that the elected leadership has in the stewardship of the organization.
Establishing the Slate of Nominees
Typically, one candidate will be named for each position. However, the slate may
include more than one nominee for each position.
In addition to the named slate, the Nominating Committee shall identify from among the
list of qualified persons a priority order list of backup nominees for Director(s) and
officer(s), in the event of a vacancy.
The Nominating Committee shall reconsider a slate nomination and may declare a
vacancy in the event a candidate ceases to qualify under the provisions of the CMAA
Chapter Bylaws or a candidate’s circumstances materially change from those considered
at the time of nomination.
Publication of the Slate of Nominees
The Chairman of the Nominating Committee shall verify the currency of qualifications of
each individual on the slate of nominees, and then notify the Chapter officers and Board
of the Nominating Committee’s slate of nominees.
Nominations of Candidates by the Voting Membership
The Chairman of the Nominating Committee shall publish the Nominating Committee’s
slate of nominees following the action by the Committee. The publication shall include
instructions for the submissions of additional nominations from the voting membership
for any position as Director or Officer.
Nominations of candidates by the voting membership shall require the same information
as required for submissions to the Nominating Committee prior to the development of the
Nominating Committee’s slate of nominees, plus signatures of at least five voting
members of the Chapter on a petition for consideration of the nominee.
The submissions shall be sent to the President of the Chapter, no later than the date
established by the Nominating Chairman..
Establishment of the List of Nominees from the Voting Membership
The Nominating Chair shall screen the voting membership nominees and establish the list
of qualified candidates for the positions of Director and Officer.
Publication of the Composite List of Candidates for Office
The composite list of the Nominating Committee’s slate of nominees and the qualified
nominees from the membership shall be published not later than 30 days prior to the date
established for chapter elections.
Election Process at the Annual Meeting of the Membership
While the election process is governed by the Bylaws of the National Association and its
Chapter’s, it is anticipated that the Nominating Process will culminate in the election of
Directors and Officers at the Chapters predisposed date for its election. If more than one
individual has been nominated for election to a position or if there are more candidates
for Director than positions to be elected, then a written-ballot election procedure will be
followed.
Section 6
Chapter
Committees
Committees
Standing Committees (bylaws)
1. Membership Marketing / Customer Satisfaction
2. Ethical Practices
3. Professional Development (Continuing Education, Chapter Events)
4. Budget and Finance
5. Rules and Resolution
Other Committees
1. Nominating Committee’
2. Audit Committee
3. Revenue
4. Project Achievement Award
5. Research and Development
6. Former Leaders
Note: Each committee shall adopt its own rules for its own governance
consistent with the Association’s and Chapter’s by-laws and the policies adopted
by the National Board of Directors and Chapter Board of Directors.
The above are intend to be a guide to committees that can support the chapter.
Each Chapter will determine its committees
Section 7
Chapters
The Chapter Charter is a form of agreement between the national CMAA and a Regional
Chapter laying out the essential requirements and guidelines for the operation of the
Chapter as a subsidiary of CMAA.
Because Chapters generally change all or some of their leadership annually, each Chapter
must apply to renew its Charter from CMAA on an annual basis. Charters are approved
and renewed by action of the CMAA Board of Directors. Charter renewal is contingent
upon the Chapter having met the standards and obligations contained in the Charter
provisions, the Standard Regional Chapter Bylaws, and the Regional Chapter
Administrative Guidelines.
Annual Chapter Charters are to be signed by all Chapter Officers and Directors prior to
submission to the National Board of Directors for approval. Signed Charters should be
submitted to the National Board of Directors prior to the Annual Conference held in the
fall of each year. Signed Charters make each Chapter a legal entity, entitling the Chapter
to CMAA’s insurance coverage. Each Chapter shall tailor its Charter to reflect the
structure, operation, and personnel of the Chapter. Chapters are encouraged to seek
guidance from CMAA National when developing or revising their Charters. A sample
Charter is attached for use as a guideline only.
REGIONAL CHAPTER CHARTER
CONSTRUCTION MANAGEMENT ASSOCIATION OF AMERICA, INC.
This Charter agreement is made by and between the Construction Management
Association of America, Inc. (CMAA), a Virginia non-stock corporation and the
________________ Chapter of the Construction Management Association of America,
Inc.
[ ] This is a new Charter application [ ] This is a renewal application
WHEREAS, CMAA wishes to grant to the Chapter a Charter recognizing the integrated
relationship between the Association and its Chapter, and
WHEREAS, CMAA and the Chapter wish to set forth their mutual understanding of the
obligations pertaining to the grant of a Charter as an integrated Chapter,
NOW, THEREFORE, in consideration of the foregoing and of other mutual promises and
agreements pertaining to the grant of the Charter, CMAA and the Chapter agree as
follows:
1. Purposes and Objectives. The Chapter shall abide by and promote the
purposes and objective of CMAA as set forth in the CMAA Bylaws. The Chapter
shall conduct all activities in a manner to uphold the highest professional and
ethical standards of the profession and CMAA.
2. Use of CMAA and Logo. The Chapter shall utilize the name of CMAA and the
trademark "CMAA" in the name of the Chapter and will ensure that the full Chapter
name is incorporated in all communications from the Chapter.
3. Chapter Bylaws. The Chapter shall abide by Standard Regional Chapter Bylaws
approved by the CMAA Board of Directors.
a. Chapters may adopt and append Additional Provisions to the Standard
Regional Chapter Bylaws for its own operations. Such Additional
Provisions must be consistent with this Charter and the Standard Regional
Chapter Bylaws and approved by the CMAA Board of Directors.
4. Chapter Governance. The Chapter shall be governed by a Chapter elected
Board of Directors and officers in accordance with the Standard Regional Chapter
Bylaws. No person, firm, organization of other entity shall be elected, appointed,
or otherwise assigned to act in an official capacity, in or on behalf of the Chapter,
who is not a current member of CMAA.
5. Chapter Administration Guidelines. The document Guidelines for the
Administration of CMAA Regional Chapters is incorporated in the Charter by
reference. The Chapter shall conduct its administrative operations consistent with
these guidelines.
6. Tax Exempt Activity Limitations. The CMAA is prohibited from engaging in
certain activities that are specified in the applicable tax laws. For example, and not
by way of limitation, the CMAA as a tax exempt organization is prohibited from
participating in or intervening in any political campaign on behalf of or in opposition
to a candidate for public office. The Chapter shall not engage in activities that are
not tax exempt under IRS § 501(c)(6) and shall seek guidance from CMAA in
connection with Chapter activities and the applicability of IRS § 501 (c)(6).
7. CMAA Foundation. The CMAA's IRS § 501 (c)(3) charitable Foundation is the
appropriate repository for contributions to be utilized by the Chapter for charitable
or educational purposes within the guidelines established by the Foundation. The
Chapter shall obtain the approval of CMAA for any and all Chapter activities that
are to be conducted for the purpose of soliciting or receiving money that is to be
contributed to the Foundation.
8. Chapter Membership. All members of CMAA currently in good standing and
located within a Chapter's assigned geographical service area, as defined by
CMAA, shall be members of that Chapter.
a. A Chapter must maintain a minimum active membership of 3 corporate
memberships and 9 individual category CMAA members, including the
Chapter officers, to be eligible to be chartered as a CMAA Regional
Chapter.
b. No person, firm, organization, or other entity shall be considered a Chapter
member or be accorded any privilege or benefit of membership who is not a
member of CMAA in good standing.
c. Chapter membership categories, if used, shall be the same as those
assigned to members by CMAA.
9. Chapter Dues. The Chapter may collect Chapter dues from members as
approved by the CMAA Board of Directors. The payment of dues shall be
voluntary, and no CMAA member shall be denied participation in Chapter activities
for non-payment of Chapter dues.
a. The annual Chapter dues assessment to be charged each Chapter member
during the term of this Charter is $______________.
b. Any change in this assessment during the term of this Charter must be
approved by the CMAA Board of Directors.
10. Bank Account and Financial Records. The Chapter shall establish and maintain
a bank account or accounts and financial records of all income and expenses.
11. Insurance. The Chapter shall provide for and maintain liability insurance in
connection with all Chapter activities. At the Chapter's option, Insurance may be
provided by CMAA or by the Chapter.
12. Reports. The Chapter shall submit reports required by CMAA in the Guidelines
for Administration of CMAA Regional Chapters, including:
a. Annual Report.
b. Year-End Financial Report.
c. Scheduled Activities Report.
d. Such other reports as may be required by the CMAA Board of Directors.
13. Charter Termination. The CMAA Board of Directors may terminate a Chapter
Charter for cause, if such action is deemed to be in the best interest of the
Association. The normal reasons and process, which could lead to Chapter
termination, are set forth below:
a. Failure to meet stated Chapter Charter requirements, to follow
administrative procedures, or to maintain a level of activity and leadership
consistent with the objectives of CMAA regional chapters are grounds for
termination by the CMAA Board of Directors.
b. The Chapter will be notified and given a minimum of 30 calendar days from
the date of notice to respond.
c. Cure for all outstanding problems must be initiated with the Chapters
response to the notification and be totally corrected within 90 days from
notification.
14. Charter Renewal. Regional Chapter Charters are to be renewed annually, upon
application by the Chapter and the submittal of a complete Annual Report, with the
review and approval of the CMAA Board of Directors. Charter renewals shall be
acted upon at the Board of Directors meeting held in conjunction with the Annual
Meeting.
15. Term of Charter. The term of this Charter shall be from __________, 200__ until
_________, 200_.
The following Chapter officers will serve in the capacities indicated for the term of the
Chapter Charter, have read and understand the Chapter Charter requirements and
obligations, and agree to support the Chapter effort for the term of the Charter.
Signature of Chapter President
Firm
Name of Chapter President (print) CMAA membership #
Signature of Chapter Vice President/ President Elect
Firm
Name of Chapter Vice President/ President Elect (print) CMAA membership #
Signature of Chapter Secretary/Treasurer
Firm
Name of Chapter Secretary/Treasurer (print) CMAA membership #
This Chapter Charter has been reviewed and approved by the CMAA Board of Directors
for the term _________________, 200__ through _______________, 200_.
Signed:
Date: , 200__
CONSTRUCTION MANAGEMENT ASSOCIATION OF AMERICA, INC.
STANDARD REGIONAL CHAPTER BYLAWS
ARTICLE I - NAME AND REGION
The name of this organization is the Construction Management Association of America, the (identified
under Article XI, Section 1) Region (hereinafter "the Chapter"). It is a regional chapter chartered by the
Construction Management Association of America, Inc.(hereinafter "CMAA" or "the Association").
CMAA is incorporated under the laws of the Commonwealth of Virginia. This chapter of CMAA is an
unincorporated association of firms and individuals. The Region serviced by this Chapter is defined
under Article XI, Section 1 - "Additional Provisions."
ARTICLE II - RELATION TO CMAA BYLAWS AND PURPOSES
The primary objective of the chapter is to support the purposes of CMAA. The Bylaws of the Chapter are
subject to the Bylaws of the Association and the Regional Chapter Charter.
ARTICLE III - CHAPTER PURPOSES AND OBJECTIVES
Section 1. To promote and support the purposes and objectives of CMAA.
Section 2. To promote CMAA membership growth.
Section 3. To promote and encourage the growth and development of construction management
("CM") as a professional service and to enhance the quality of CM practice at the
regional level through association of CM practitioners with CM service users and owners,
contractors, architects, engineers, suppliers, and other construction service related groups
and individuals.
Section 4. To promote the development of Student Chapters within the Region; to maintain a direct
link between CM practitioners and academic institutions active in the teaching and
research of CM; and to promote cooperation between practitioners, students, and
professors in matters of common interest to the advancement of the CM practice.
Section 5. To hold meetings and events for CMAA Chapter members.
ARTICLE IV - MEMBERSHIP AND VOTING
Section 1. Membership. Membership in CMAA is a prerequisite to Chapter membership.
Section 2. Voting. On all matters of Chapter business, each Chapter member shall have one vote.
Unless otherwise specified in the Chapter Bylaws, voting on matters of business
conducted at regular or special membership meetings shall be decided by the majority of
those present.
As Approved August 5, 1995
13
Section 3. Payment of Dues. Any member who has paid in full all current dues levied by CMAA
and is located in the assigned geographical area shall be deemed in good standing of the
Chapter. Payment of Chapter dues (if any) is not a requirement for membership.
Section 4. Solicitation. The list of members of or applicants to the Association shall not be used for
advertising or solicitation. Lists may be circulated only to dues-paying members and are
for use only in accordance with the purposes of the Chapter as specified by the Board of
Directors.
ARTICLE V - CHAPTER MEETINGS
Section 1. Meetings. Chapter meetings will be held on a schedule approved by the Board of
Directors.
Section 2. Notices. It shall be the duty of the Secretary to announce any meeting to regular
members by written notice at least ten (10) days prior to the date when the meeting shall
be held. The notice shall state the time, date, place, agenda, and the principal speakers, if
any.
Section 3. Rules. All meetings shall be conducted in accordance with the parliamentary procedure
of Robert's Rules of Order.
ARTICLE VI - BOARD OF DIRECTORS OF THE CHAPTER
Section 1. Number, Terms. The Board of Directors shall consist of no fewer than four members,
and will include the elective officers and the Past President. The President of the Chapter
shall act as Chair of the Board of Directors. Directors shall serve for one year terms with
no limitation on the number of terms.
Section 2. Responsibilities. The Board of Directors shall be responsible for the management of the
affairs of the Chapter. They will draft and propose "Additional Provisions" to the
Standard Chapter Bylaws for approval by the Association Board of Directors and the
Membership of the Chapter.
Section 3. Meetings. The Board of Directors will meet at least quarterly.
Section 4. Quorum. At any meeting of the Board of Directors, a quorum for the transaction of
Chapter business shall consist of a majority of the Directors, but if at any meeting of the
Board there will be less than a quorum present, a majority of those present may adjourn
the meeting without notice until a quorum shall attend. All decisions and elections of the
Directors shall be by a majority vote. Each member of the Board, except the Chair, has
one vote; no proxies are allowed. The Chair will only vote on those issues where the
vote breaks a tie.
Section 5. Notices. At least ten (10) days prior to any meeting of the Board of Directors, written
notice which states the place and purpose of such meeting shall be mailed by the
Secretary or the Secretary's designee to each Director.
Section 6. Attendance. Any Board Member who fails to attend two (2) consecutive Board meetings
As Approved August 5, 1995
14
will be warned by the Chairman. If he or she fails to attend the third consecutive
meeting, he or she shall automatically be removed from the Board, unless excused by the
Board by two-thirds vote.
Section 7. Election. If the incumbent Board of Directors determines that a Board of more than four
members is warranted for the following year or if the Past President will not be able to
serve, the nominating committee shall be instructed to nominate a slate of Board
nominees in addition to the Officers (as provided in Article VII, Section 2) for election at
the Annual Membership meeting.
ARTICLE VII - OFFICERS
Section 1. Elective Officers. The elective officers shall be the President, the Vice President, and the
Secretary/Treasurer who, together with the Past President, shall serve on the Board of
Directors. Members of the same firm shall not serve simultaneously as an elective officer
or as Past President.
Section 2. Nomination and Election. The nominating committee shall prepare a slate of nominees
for officers of the Chapter. Nominations may also be made from the floor. The officers
shall be elected by members prior to the CMAA National Conference and will be
expected to attend the Conference.
Section 3. Term of Office. Each officer shall assume office immediately following the National
Conference and shall hold office for one year or until his successor shall be duly elected
and has assumed office. Elected officers shall be eligible to serve only two consecutive
terms in the same office.
Section 4. Vacancy. A vacancy occurring in any office shall be filled by a replacement selected by
the Board of Directors for the balance of the term.
Section 5. President. The President shall be the chief elected officer of the Chapter and shall
preside at all meetings of the Board of Directors and the membership of the Chapter. He
will constitute the communications link between the Chapter and the Association. He
shall have, perform, and discharge the duties as the Board of Directors from time to time
may prescribe. He shall be an ex-officio member of all committees except the
nominating committee. It shall be the duty of the President to appoint all committees.
Section 6. Vice President. The Vice President shall perform and discharge such powers and duties
as the President or the Board of Directors from time to time may prescribe. The Vice
President shall perform the duties of the office of the President in the absence of the
President. The Vice President will become President on the succeeding year of office.
Section 7. Secretary/Treasurer. The Secretary/Treasurer shall be responsible for all monies of the
Chapter, collect all dues and assessments, and have the custody of the funds and other
assets of the Chapter, subject to the discretion and control of the Board of Directors. The
Secretary/Treasurer shall be responsible for a correct and accurate accounting of all
monies received and dispersed and of the financial condition of the Chapter, all to be
reported to the Chapter and the Association. The Secretary/Treasurer shall be responsible
for a complete roll of the names and addresses of the Board of Directors and the members
of the Chapter and informing the Association of same. The Secretary/Treasurer shall be
As Approved August 5, 1995
15
responsible for the taking and keeping of minutes accurately reflecting the proceedings at
all meetings of the Chapter and shall have, perform, and discharge the duties usually
pertaining to such office and such other power and duties as the President and the Board
of Directors may from time to time prescribe. The Secretary/Treasurer shall report to the
Board of Directors at its regular meetings.
ARTICLE VIII - FINANCE AND DUES
Section 1. Fiscal Year. The fiscal year of the Chapter shall coincide with the fiscal year of the
Association.
Section 2. Budget. The financial operations of the Chapter shall be conducted in accordance with
an annual operating plan recommended by the Secretary/ Treasurer, reviewed by the
President, and approved by the Board of Directors.
Section 3. Dues. Chapter dues may be assessed annually as specified in the Chapter Charter.
Payment of Chapter dues shall not be a prerequisite to Chapter membership.
Section 4. Disbursements. The Secretary/Treasurer or President shall be authorized to disburse
checks upon approval of the appropriate officer or committee chairman and within the
limits of the approved budget.
Section 5. Audits. The accounts of the Chapter shall be audited not less than annually by a
committee of two members in good standing other than the President and Secretary/
Treasurer. A report of the results will be submitted to the Chapter Board of Directors.
Section 6. Beneficiary of Assets. Should the Chapter be dissolved for any reason, its assets shall,
after payment of all just debts, be turned over, without restriction, to the Construction
Management Association of America, Inc.
ARTICLE IX - AMENDMENTS
Additional Provisions to these Standard Bylaws must be approved by the Chapter Board of Directors and
submitted with the Chapter Charter for approval by the Association Board of Directors.
ARTICLE X - DISSOLUTION
The Chapter may be dissolved at any time by the Association Board of Directors in accordance with the
Chapter Charter.
As Approved August 5, 1995
16
ARTICLE XI - ADDITIONAL PROVISIONS
Section 1. Chapter Service Areas. Chapter service areas are defined as geographical boundaries
within which Chapters may be expected to extend services to CMAA members and those
members may reasonably participate in Chapter activities. Individual members may
request assignment to an alternative Chapter through the national office. Chapter service
areas are subject to change, with approval of the CMAA national office, upon the request
of a Chapter and with the mutual consent of other chapters affected.
As Approved August 5, 1995
17
CMAA Regional Chapter Report -
Chapter: Date Last Revised:
Board of Directors Meetings
Dates # BOD Members Comments
Planned Actual Present
1
2
3
4
5
6
7
8
9
10
11
12
Chapter Meetings, Finances, and Size
4th Quarter 2005 (Starting Sept - 2005)
Meetings
Date # Attendee Location Speaker/Topic Comments
Finances: Assets on hand at end of Quarter:
Size: Chapter size at end of Quarter:
CCM Chapter Members
Page 1 of 2
1st Quarter 2006 (January thru March)
Meetings
Date # Attendee Location Speaker/Topic Comments
Finances: Assets on hand at end of Quarter:
Size: Chapter size at end of Quarter:
CCM Chapter Members
2nd Quarter 2006 (April thru June)
Meetings
Date # Attendee Location Speaker/Topic Comments
Finances: Assets on hand at end of Quarter:
Size: Chapter size at end of Quarter:
CCM Chapter Members
3rd Quarter 2006 (July thru September)
Meetings
Date # Attendee Location Speaker/Topic Comments
Finances: Assets on hand at end of Quarter:
Size: Chapter size at end of Quarter:
CCM Chapter Members
Page 2 of 2
CHAPTER ANNUAL REPORT
1. All Annual Chapter Reports are due August 1st and are to be submitted using the following
format:
Tab Description/Content Pages # of
Pages
A Cover letter including highlights, goals, and accomplishments. Up to 4
B Chapter Officers and Board of Directors Up to 2
• Include both newly elected and outgoing
• List positions held and areas of responsibility such as Student
Activities Chairman.
C Latest Chapter Report (The Excel spreadsheet is due at the end of each Up to 2
month.)
D Special Programs 1 page
each
• Foundation Scholarship Program
• Certification Program
• Student Program
• Awards Program
• Government Affairs/Advocacy
• Formal and informal associations with other professional
organizations such as AIA, AGC, SMPS, ASCE, etc.
E Membership List Up to 5
F Financials Up to 4
• Statement of current financial position
• Mid-Year Financial Report for June 30
• Income and Expense Statement
• Balance Sheet including fund balance, assets and liabilities
• Bank Statements
G Additional Information
• Board of Director’s Meeting Minutes
• Chapter Meeting Announcements
• Newsletters
• Relevant Correspondence
Section 8
National Staff
Information
CMAA Organizational Chart
Executive Director
Meetings Manager/
Executive Assistant
Director of Certification
Director of Finance and
Administration
Administrative Assistant
Membership Coordinator
Marketing Membership Assistant
Director of Government
Affairs
Director of Professional
Development
Professional Development
Coordinator
As of 08/26/2005
CMAA Staff Directory 2005
Bruce D’Agostino, Executive Director
bdagostino@cmaanet.org
Barbara David, Professional Development Coordinator
Education Programming; CMs TalkLive!, Course Registration; and CMAA
University Website
bdavid@cmaanet.org
Angeles Cervantes, Membership Coordinator
Member Relations and Chapter Support
acervantes@cmaanet.org
Christina Kingsley, Administrative Assistant
Publications; Accounts Receivable; Certification Assistance; and Office
Administration
ckingsley@cmaanet.org
Martha Montague, Meetings Manager/Executive Assistant
Meetings; Sponsorship Sales; Chapter Presidents Liaison; CMAA Publications;
and Executive Assistance
mmontague@cmaanet.org
Laura Odom, Director of Finance and Administration
Finance and Business Operations; HR; IT; CMAA Foundation; Website;
Membership and Member Services; and Chapter Development
lodom@cmaanet.org
Michael Stark, Director of Government Affairs
Legislative and Regulatory Affairs; Policy Development; Coalition/Allied and
Association Development
mstark@cmaanet.org
James Tolliver, Director of Professional Development
Education Programming and Activities; Educational Partnering and Development
jtolliver@cmaanet.org
Nicole Urso, Marketing Membership Assistant
Membership Marketing and Promotion; Public Relations; General
Communications; and CM Advisor
nurso@cmaanet.org
Amanda Wolfe, Director of Certification
CMCI Certification Program
awolfe@cmaanet.org
Section 9
Chapter
Calendar