Navision Financials – Purchases _ Payables Product Overview

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					                                                                                     Navision Financials –                                                                                    T h e Way t o G r ow

                                                                                     Purchases & Payables
                                                                                     Product Overview
                                                                                   The Navision Financials Purchases & Payables application        database with data about each of your vendors, and you
                                                                                   area transforms accounts payable into vendor management         can define all business logic to use for your vendors. Set up
                                                                                   with direct access to detailed transaction information.         a card for each vendor that contains contact information,
                                                                                   Purchases & Payables allows you to:                             purchase and payment terms, tax ID numbers and discount
                                                                                   • Manage payments to vendors effectively through vendor         terms. The flexible Navision Financials environment allows
                                                                                     aging and automatic suggestion of payments                    you to customize the vendor card to collect all of the
                                                                                   • Record vendor invoices with flexible functionality,           information you need to do business your way.
                                                                                     including recurring invoices and expense allocation and
                                                                                     distribution                                                  View Vendor Statistics Quickly
                                                                                   • Make the requisition management process more efficient        For every vendor, there are two statistics windows that give
                                                                                     with automatic reordering of items for inventory and          quick overviews of your vendor’s current status and history.
                                                                                     outstanding sales orders                                      The first window contains information about your balance,
                                                                                   • Automate the generation of purchase orders, including         amounts on order, amounts of received but not-yet-invoiced
                                                                                     drop shipments and allocation to specific sales orders        purchases and amounts due. There are also statistics on
                                                                                                                                                   discounts, finance charges and credit memo amounts. The
                                                                                                                                                                      second window contains statistics on
                                                                                                                                                                      vendor entries and your use of payment-
                                                                                                                                                                      discount options. There is also a Vendor
                                                                                                                                                                      Purchases window for every vendor,
                                                                                                                                                                      which contains information about
                                                                                                                                                                      purchases and amounts due.

                                                                                                                                                                      Create Purchase Orders Quickly
                                                                                                                                                                      The Purchase Order function automates
                                                                                                                                                                      the entire purchasing process, including
                                                                                                                                                                      quotes, blanket orders, purchase orders,
                                                                                                                                                                      receipts and back orders. Create quotes
                                                                                                                                                                      based on other purchase documents and
                                                                                                                                                                      turn quotes into orders. For faster
                                                                                                                                                                      ordering, you can copy details from either
                                                                                                                                                                      posted or unposted orders, receipts, or
                                                                                                                                                                      invoices. When integrated with Inventory,
                                                                                                                                                                      expected receipts of items are recorded
                                                                                                                                                                      online. You can post orders individually or
                                                                                                                                                                      in batches.

                                                                                                                                                                      Process Reorders Automatically
                                                                                         Manage your vendor relationships using Navision Financials                   Use the Navision Financials purchase
                                                                                                                                                                      journals to process reorders of items that
                                                                                                         Purchases & Payables functions.
                                                                                                                                                                      are approaching stock out. The inventory
                                                                                                                                                                      on hand is compared with the assigned
                                                                                   Take Control of Your Money                                     reorder point, or minimum quantity on hand, for every item,
                                                                                   The customization possibilities and integrated structure of    and an order proposal appears on a line in the journal.
                                                                                   Navision Financials transform ordinary accounts payable        Avoid running out of stock on crucial inventory items.
                                                                                   into vendor management tailored for maximum efficiency.
                                                                                   Purchases & Payables helps you take complete control of        Deliver Orders Directly to the Customer
                                                                                   your money by tracking and managing detailed information       The Drop Shipments function allows you to link a purchase
                                                                                   about your vendors, as well as detailed records of each and    with a specific sales order and have the items shipped
                                                                                   every purchase. It also offers efficient features for managing directly to your customer from your vendor. Purchase orders
                                                                                   payments to vendors and for reordering. Purchases &            for drop-shipped sales are automatically created through
                                                                                   Payables is fully integrated with the General Ledger and       Requisition Management. The Multiple Addresses function
                                                                                   Inventory functional areas, allowing you to track the          makes it easy to specify pay-to, buy-from and ship-to
                                                                                   department, project and inventory location dimensions of       addresses.
  T h e Way t o G r ow
                                                                                   your purchases.
                                                                                                                                                  Automate Posting Routines
                                                                                   Customize Your Vendor Database                                 Posting routines, various options for documentation, and
                         Navision Financials – Purchases & Payables 2.60   PO007
                                                                                   In Purchases & Payables, you can customize a complete          integration with the General Ledger and Inventory
application areas are all elements that make registration of       include purchase statistics and documentation, items on order,                                                                                                         T h e Way t o G r ow
purchase transactions fast and effective. Posting can be done      vendor/item statistics, overdue amounts and payments on hold,
according to either the vendor’s or the item’s specifications.     as well as information about vendors and transactions. You can
There are also the same efficient posting management               customize the design yourself within minutes by changing the     The Navision Financials Purchases & Payables application area transforms accounts payable into vendor
capabilities as in the General Ledger application area:            appearance of forms, adding additional fields and tables and     management with direct access to detailed transaction information.
reconciliation, checking of balances and documentation of posted   creating user-specific menus.
                                                                                                                                    Key Features             Description
                                                                   Want To Know More?
Keep Track of Your Discounts                                       To learn more about the power of Navision, contact your local
Make sure you receive the discounts you are entitled to by                                                                          Basic Payables
                                                                   Navision Solution Center or visit Navision on the Internet at
having the system simulate discount calculations for purchases                                                                      • Keep detailed records for payables, including aging and sales statistics
and check vendor execution of discount agreements. When a
                                                                                                                                                             • Record transactions using the purchase or payment journals
purchase document is created, quantity discounts are calculated
from information in the Inventory application area.                                                                                                          • Record transactions in the General Ledger automatically
You can activate purchase invoice discounts each
                                                                                                                                    Vendor Invoicing
time an invoice is created or set it up once from the
Purchases & Payables Setup window. Payment                                                                                                                   •   Record purchase invoices and credit memos automatically
discounts are defined in the vendor’s payment terms                                                                                                          •   Print invoices on plain paper or on pre-printed Navision forms
and are calculated when an invoice is paid. You can
choose to have the discounts posted to separate G/L                                                                                                          •   Store all details on posted invoices and credit memos
accounts.                                                                                                                                                    •   Integrate automatically with the General Ledger, Inventory, Fixed Assets and Jobs

Use Multiple Currencies                                                                                                             Purchase Invoice Discounts
Navision Financials offers flexible and efficient                                                                                                         • Assign a discount to the total dollar amount of an invoice
multiple-currency features. Automatic currency
                                                                                                                                                          • Base discount rates on the amount invoiced
conversion ensures dynamic management and
efficient processing of exchange-rate changes.                                                                                                            • Set up discount rates for as many levels as needed
Payables in the balance sheet are always current,                                                                                                         • Define tiered levels of service charges
and a summary of all documents and reports can be
printed in either the vendor’s currency or in your                                                                                  Purchase Order
currency. Transactions in foreign currency can be                                                                                                            • Automate the entire purchasing process, including quotes, blanket orders, purchase orders,
registered and processed in the same way as
transactions in your base currency. Purchases,                                                                                                                 receipts, and back orders
payables and payments are processed in the desired                                                                                                           • Copy details from posted or unposted orders, shipments, or invoices
currency, and when the transaction is posted to the                                                                                                          • Record expected receipts of items on-line (when integrated with Inventory)
general ledger, the amounts are converted to your
base currency according to the exchange rates in the                 View open invoices and apply credit memos                                               • Post orders individually or in batch
currency table.                                                     quickly with the Vendor Ledger Entries window.                  Requisition Management
Follow Up on Purchases                                                                                                                                  • Enter purchase requests
Purchases & Payables provides all the functions                                                                                                         • Create purchase orders automatically
necessary to obtain a complete overview of payables
and to perform checks and follow-ups on purchases.
                                                                                                                                                        • Reorder inventory automatically (when integrated with Inventory)
The payment journal has a function to show amounts                                                                                  Drop Shipments
to be paid and calculates any payment discount that
might be available before the payment date. A                                                                                                                • Link purchases with a specific sales order
summary of payments due shows all of your vendor                                                                                                             • Ship items directly to your customer from your vendor
obligations divided into periods, and statistics for                                                                                                         • Create purchase orders for drop-shipped sales automatically (when integrated with
individual vendors can be activated from the vendor
cards.                                                                                                                                                         Requisition Management)
                                                                                                                                    Alternative Order Addresses
Automate Tax Handling
The Purchases & Payables Sales Tax capabilities                                                                                                            • Set up an unlimited number of addresses for each vendor
handle all aspects of US sales tax for both sales and                                                                                                      • Select the alternate delivery addresses “on-the-fly”
purchases. You can collect sales tax for an unlimited
number of jurisdictions per transaction. This lets you
handle federal, state, county or parish, city, and any                                                                              System Requirements
other tax jurisdiction.
                                                                                                                                    Navision Financials supports graphical 32-bit technology and genuine client/server, multi-tasking environments. The
Make Informed Decisions                                                                                                             following operating systems supported:
Purchases & Payables contains a number of                                                                                                                    • Client 32-bit: Windows 2000, Windows NT and Windows 98
standard reports that can be easily customized to        Create new purchase orders quickly using Purchases & Payables.
match your business processes. Standard reports
                                                                                                                                                             • Server 32-bit: Windows 2000, Windows NT, Windows 98, HP UX, IBM AIX, SINIX
                                                                                                                                                             • Server 64-bit: Windows NT (Alpha)

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