PROCEDURES FOR MULTI-STATE (REGIONAL) TRAVEL
REIMBURSEMENT FROM THE
MARYLAND AGRICULTURAL EXPERIMENT STATION
1) Forward an email to J. Scott Angle email@example.com to request approval for
multi-state (regional) travel PRIOR TO TRAVELING. The maximum
allowable reimbursement is $500.
YOUR REQUEST MUST INCLUDE THE FOLLOWING:
Indicate if Voting or *Non-Voting member of project
*If non-voting member, justify need to attend meeting
Date of Meeting
Location of Meeting
Provide breakdown and total of estimated costs for travel
2) After receiving approval from Dr. Angle, have your Business Manager/Assistant
prepare your Travel Authorization Request (TAR) for travel as you normally do
and charge the initial travel to one of your departmental accounts.
3) When travel has been completed, have your Business Manager/Assistant prepare
your request for reimbursement on an Expense Statement as you normally do for
other travel and charge the expenditures to the assigned departmental account that
was used on the TAR .
4) Have your Business Manager/Assistant contact Theresa Simmons at
firstname.lastname@example.org for an account number from which Business
Manager/Assistant will JV the reimbursement for travel to their departmental
account from the issued AES account. Reminder…REIMBURSEMENT NOT
TO EXCEED $500.