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Request_for_Exception_for_Travel_Advance_9-12-08

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					                          Request for Exception for Employee Travel Advance
                                                                          Request Date:

      When temporary travel is authorized for an employee the employee is expected to request reimbursement for their
  expenses after travel is completed. As an exception to policy, the employee may receive an advance, provided a request
    for the advance is submitted to the appropriate approving authority with the Travel Authorization Request. Exceptions
     may be granted by the Associate Vice President Procurement and Contract Services based upon written request for
  exception for an advance approved by the Dean or Director. An amount equal to 80% of the estimated expenditures will
      be allowed as an advance, however, no advance less than $100 will be made. Students traveling under individual
   authorizations or an employee traveling with a student or students who is responsible for disbursing all funds for the trip
                                 may be advanced 100% of the amount of the authorization.

                     Name of Traveler:

                          Traveler Status:



             Chart/Index to be charged:

                          Is there a Procard in your department for the index listed above?

  Reason for Advance Request:




               Make Check Payable to:
                              Address:
                     City, State & ZIP:

Traveler's Banner ID: E                                        Travel Departure Date:

  Total from Travel Authorization:                            Earliest Date Advance Ready:                #NUM!


Amount of Travel paid for on ProCard:

    Available Advance:                                            Advance Account:              110001-13500

    Department Name:                                                                          PO Box:

          Prepared by:                                                                        Phone:

             IF CHARGING TO GRANT OR FOUNDATION INDEX, MAIL TO PO BOX 70732 FOR APPROVAL


  Approval                                   Date                      Approval                                       Date
  Department                                                           Grant/Foundation (if required)


  Approval                                   Date                      Approval                                  Date
  Dean/Director (if required)                                          Associate VP Procurement & Contract Services
MAIL COMPLETED ORIGINAL REQUEST AND ATTACHMENTS TO PROCUREMENT PO BOX 70729
                            -2
Student               1/1/2008
Staff                1/21/2008
Faculty              3/21/2008
COM Resident Fund    5/26/2008
                      7/4/2008
                      9/1/2008
                    11/27/2008
                    11/28/2008
                    12/25/2008
YES                 12/26/2008
NO                  12/29/2008
                    12/30/2008
                    12/31/2008

				
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