ACRL Instruction Section
Virtual Advisory Meeting
FEBRUARY 9, 2010
Agenda (1 of 2)
I. Welcome and introductions
I. ACRL IS 2009 Action Plan – CE for Mentors TF (Clara
II. ACRL IS 2010 Action Plan – Virtual Meeting Solutions
III. Instruction Section Plans for ALA Annual 2010 in
Washington D.C. (Clara Fowler)
IV. IS Committees Activities and Updates (Committee
Chairs and Exec Liaisons)
Agenda (2 of 2)
V. Discussion Items
I. Virtual Midwinter – feedback and suggestions
Info for Virtual Meeting
Only one person will be able to talk at a time. Clara
will “pass” the microphone/floor to you verbally.
If you are having difficulty hearing and you are using
headphones, you may need to plug in your
headphones to the back of the computer.
If you are having difficulty, post your problem in the
Susanna Eng-Ziskin Exec, Member At Large
Ellysa Cahoy Exec, Member At Large
Polly Boruff-Jones Exec, Vice-Chair/Chair-Elect
Lori DuBois Exec, Member At Large
Who’s here? Leslie Warren Exec, Secretary
Michele Ostrow IS 2010 Conference Program Planning Committee, Washington DC
If you are not on the Amy Deuink IS 2010 Conference Program Planning Committee, Washington DC
list, could you put your Amy Mark IS 2011 Conference Program Planning Committee, New Orleans
name in the chat box Caroline Sinkinson Professional Education
and the Committee that Shana Higgins Professional Education
Melissa Mallon Professional Education
Catherine Riehle Membership
Shelby Anfenson-Comeau Membership
Alexandra Rivera Instruction for Diverse Populations
Cheryl Goldenstein Planning
Mark Szarko Co-Chair, Local Arrangements MW
Michelle Millet Information Literacy Best Practices
Rebecca Metzger Management & Leadership
Suzanne Julian Management & Leadership
Meghan Sitar Management & Leadership
Deborah Keeler Management & Leadership
Jennifer Church-Duran Management & Leadership
Merinda Hensley Discussion Group Steering
Carrie Forbes Discussion Group Steering
Tiffany Hebb Instructional Technologies
ACRL IS 2010 Action Plan –
for Mentors Task Force Provide professional development
Chair: Michele Twait, opportunities for experienced
Gustavus Adolphus College Instruction Section members to
Nikhat Ghouse, University improve mentoring skills
Sponsor a social function for Mentors
Deborah Gaspar, George
and Mentees at ALA 2010 Annual
Conference in Washington D.C.
Anna Hulseberg, Gustavus
Adolphus College Offer an interactive workshop at 2010
Kathryn Shields, High Point Annual Conference in Washington DC
Nancy Frazier, Bucknell
Samantha Hynes, University More information about the Mentoring Program:
of Montana-Missoula http://www.ala.org/ala/mgrps/divs/acrl/about/sections
Sara Miller, Michigan State
ACRL 2011 Action Plan
Work with ACRL to recommend solutions for Virtual Meetings
Explore DimDim for smaller groups and Adobe Connect for
Report findings to ACRL Board
Granted $2000 to implement this action plan
May work with EBSS and LPSS to provide broader input
Question, Find, Evaluate, Apply: Translating
ALA 2010 Evidence-Based Practice to Information Literacy
Washington A strong relationship exists between the process of
Evidence-Based Practice (EBP) and information
DC literacy (IL) standards: both rely on the same
method to fulfill a research need. How can academic
Committee Meetings librarians adapt EBP to market and teach
information literacy? How can EBP inform
Discussion Forums assessment and improvement of information literacy
programs? The program includes a panel of experts
Program presenting their approaches to EBP and information
literacy and time for participant reflection and
IS Soiree discussion.
Megan Oakleaf, MLS, PhD, Assistant Professor,
iSchool, Syracuse University
Diana Wakimoto, Online Literacy Librarian, Cal
State University East Bay
IS Draft Schedule for 2010 Annual
5:30-7:00 IS Soiree
8:00 – 10:00 EXEC 1
10:30-12:00 Welcome and IS Advisory 1
1:30-3:30 Multi Committee Meeting
4:00-5:30 Discussion Forum 1
4:00-5:30 EXEC 2
8:00-10:00 Mentor/Mentee Breakfast
1:30-3:30 IS Program
4:00-5:30 Discussion Forum 2
8:00-10:00 Advisory 2
8:00-10:00 New Leaders Orientation
10:30-12:00 Exec 3
Archiving a transcript in ALA Connect. Research and
Scholarship used the ALA Connect chat function.
Virtual Lots of features with Adobe Connect. DGSC used Adobe
Midwinter: Connect, which let participants use microphones, video and
chat. Participants could see minutes being developed in the
Feedback and virtual whiteboard. Worked well to use breakout rooms.
Suggestions Well managed conference call with documents shared
(1 of 2) through ALA Connect. An attendee reported participating in a
virtual EBSS meeting with eight people. Documents shared
through ALA Connect. Worked well to have clear agenda and
What worked well? opportunity for everyone to talk. The chair called on each
person for feedback, which prevented people from talking over
Using ALA Connect to edit documents in real time. Teaching
Methods met through a conference call. Was good to be able to
edit documents in ALA Connect.
Comments from Participation without expense. Leslie noted that virtual
Midwinter 2010 Boston meetings saved committee members significant amounts of
time and money that would otherwise be needed for travel.
Fewer people have travel and conference money from their
colleges. A participant from Alaska said that it takes her two
days to get anywhere. Alaskan librarians may be more likely to
participate in virtual meetings.
Efficient meetings. Susanna and Clara noted that the virtual
meetings they attended accomplished the agendas quickly.
Virtual Doodle for scheduling. Doodle.com worked well to find the
Midwinter: best time for the meetings.
Different voices. Sarah said that in the Planning committee
people who may not speak at face-to-face meetings
Suggestions contributed to the virtual discussion.
Taking turns speaking. The intern for DGSC noted that taking
(2 of 2)
minutes worked well when the participants take turns
What worked well? Learning new technologies. Noted that it is more common for
librarians to use remote technologies on their own campuses.
Having virtual meetings gives librarians additional experience
with the software.
Conference call technology. Conference call technology is low
tech, easy to use and standard for everyone.
Comments from ACRL no longer limits the number of virtual members on
Midwinter 2010 Boston committees.
Midwinter: DGSC had some audio problems using Adobe Connect.
Feedback and Conference calls can have costs associated with long distance.
Skype is an option, but charges apply if there are more than
Suggestions five participants.
(1 of 4) Suggestion that IS buy a phone card that conference call
participants can share. Law and Political Science Section
(LPSS) buys hotel Internet access for laptops when it has
What needs to be meetings that combine virtual and face-to-face.
changed? Chat-only technologies may present accessibility issues for
people with disabilities.
What suggestions Using multiple technologies without a common system
for improvement? presents challenges for different software and mailing lists,
particularly where office computers do not allow users to
install software. Ideal software would not require plug-ins.
Suggestion that a committee or task force may be needed to
analyze and evaluate technology options.
Structure and management of
Midwinter: Difficult to know who is speaking on a conference call unless
Feedback and the speaker identifies her/himself each time.
Interns may need more training before the virtual Midwinter
meeting, their first to take minutes.
(2 of 4) Participants who don’t have voice access need time to read
through the chat. It is useful to have someone assigned to the
role of “voice of the chat.”
What needs to be Clara noted that chairs may need training and other support
changed? for leading a virtual meeting.
Suggestion that one day be set aside for virtual meetings. Clara
What suggestions noted that Executive committee members need to attend
for improvement? multiple meetings.
Virtual Suggestion that having the Advisory Meeting before the
virtual committee meetings would allow chairs to
Midwinter: communicate as a group. Would also allow Executive
committee to model virtual meeting.
Feedback and One participant reported problems using Doodle.com for
(3 of 4) Communication
Several comments that communication about meetings
was not strong or intuitive. ILI-I and ALA Connect were
the only ways of reaching the membership. Potential
What needs to be members may not know to look on ALA Connect.
changed? Suggestion that meetings be announced and agendas
posted in a consistent way. Would help to have one official
What suggestions email with information about all the virtual meetings,
instead of multiple ad hoc messages. Need to consolidate
for improvement? where meetings are announced. Request for a
consolidated place that meetings are announced.
Suggestion to include the virtual meeting schedule on the
Suggestion to promote virtual meetings through state
Teaching Methods typically has drop in participants at face to
face meetings, but none at the virtual meeting.
Virtual meetings that use only one communication style (e.g.,
Midwinter: text chat) challenge people with other communication styles.
Wendy Holliday reported being contacted by one non-
Feedback and committee member interested in attending, but the person did
not show up for the meeting.
Suggestions Interns and new members don’t know people in advance.
(4 of 4) Would like a way that face-to-face discussions at Midwinter
are captured and shared with those who participate virtually.
Suggestion that committees use new ways to develop
community and networks (e.g., sharing photos)
Noted that the Annual meeting continues to be face-to-face.
What needs to be Most committee appointments are two years, which allows
changed? relationships to develop.
Machine-Assisted Reference Section (MARS) of RUSA
LOEX, which has used Wimba and Adobe Connect for its
Discussion of whether to have a virtual Midwinter 2011