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Damodar Valley Corporation
Mejia Thermal Power Station
P.O.- MTPS, Dist.-Bankura, West Bengal ,
Ph. 03241-262287, Fax No. 03241-263038/262231/262283
NIT No. MT/CE/T-33/SE(C&I)-1/(02)/PD/AMC/U123Outside/08-09/ 4040 Dt. -08/01/2009.
Sub: Quotation for Maintenance(AMC) of the C&I System for Ash Water Pump house, Compressor House,
WT Plant, DM Plant, Reservoir intake pump house (excluding Fire water pumps), Effluent Treatment
Plant & Barrage intake pump house of MTPS Unit # 1, 2, 3,DVC.
Dear Sirs,
Sealed quotations are invited for the following work which should reach this office on or before the
Due Date of Opening __05-02-09._ (15.30 hrs.).
A. Scope of work for the subject AMC – Detailed out in Annexure-I(Copy enclosed).
B. Facilities to be provided by DVC – As per Annexure-II enclosed.
C. Arrangement to be made by Vendor- As per Annexure-III enclosed.
D. Commercial Terms & Conditions - As per Annexure-IV enclosed.
E. General Conditions of contract - As per Annexure-V enclosed.
F. Qualifying requirements - As per Annexure-VI enclosed.
G. Instruction to Bidders- As Annexure-A enclosed.
H. Other required formats : Annexure-C,P, D & Format for BG in lieu of EMD Enclosed.
I. Earnest Money Deposit(EMD) : Rs. 48000.00(Rs. Forty Eight Thousand)only.
Notes: I) Quotations are to be submitted by way of Two Part bidding – Ref. Instructions to the
bidders (ITB)-Annexure-A enclosed.
II) The latest STCC/Registration No. are to be furnished along with the Technocommercial
Bid/Part-I Bid.
III) The bidder should categorically send their regret in case of non-participation in
Tender, Other wise ; they may not be considered in future for similar job.
Yours faithfully
Sd/
Superintending Engineer(T)
For and on behalf of MTPS, DVC
ANNEXURE-1.
A. SCOPE OF WORK
AREA OF WORK: Mejia Thermal Power Station, Common Services of Unit-I, II, III (3 x 210MW)
The scope of work shall include over all maintenance (preventive/ Breakdown/
Shutdown/ over hauling/ modification where ever required and possible) of instruments of
Ash Water Pump house, Compressor House, WT Plant, DM Plant, Reservoir intake
pump house (excluding Fire water pumps), Effluent Treatment Plant & Barrage
intake pump house etc of MTPS Unit # 1, 2, 3 under the guidance of DVC engineers. A list
of work, which is indicative and not limiting, is given below.
I. Field Instruments
Cleaning/ Checking/ servicing/ calibration / repairing at site where ever possible/
replacement with new ones after getting it issued from DVC site store as and when
required, along with their associated cables (including compensating cables) up to
Marshalling cabinet in Control room through field JB(s) of the following types of field
instruments with their own tools (general and special).
1. RTDs, T/C and temp scanners.
2. All types of Pressure, Temperature, Differential Pressure, Flow, Level, Conductivity,
pH, Silica, and Position Transmitters.
3. All types of Pressure, Temperature, Differential Pressure, Flow, Level, limit and
Position Switches.
4. Pneumatic Level Controllers.
5. Air filter regulators, E/P converters, positioners, Position feed back transmitters and
actuators of Pneumatic valves.
6. Solenoid valves.
7. Pressure, Flow, Temperature, level and D. P. Gauges.
8. Copper Tubing.
9. Impulse lines including SS tubing (from root valve up to Instruments). (Purging,
arrest of leakage, Arrest of passing through drain/ isolation valve etc including
welding jobs whenever required.).
10. pH, Conductivity Cells.
11. UPS: Regular monitoring of parameters & cleaning including work assistance to DVC
Engineers during troubleshooting.
II. Control Room Instruments (day to day maintenance including cleaning.)
1. Recorders. (All types) including pen/ inkpad and chart maintenance.
2. Indicators and Integrators. (All types)
3. Active Operating tiles. (All types)
4. Annunciation Hooters and Facia lamps checking/ replacing.
5. Cleaning of UCD, UCP and other instrument panels in control rooms.
6. Maintaining paper/ ribbon in printers of C & I system.
III. Exclusion:
1. Major repairing of field instruments, Electronic modules, indicators, recorders, etc. are
excluded from the scope of this contract.
2. Any major erection work is also excluded from the scope of this contract.
IV. GENERAL TERMS AND CONDITIONS:
1. Round the clock maintenance of C&I system under the scope of work will be
responsibility of the bidder.
2. To provide the above if required the bidder has to depute workman / employees in
Normal working hours.
3. The bidder has to maintain suitable infrastructure in such way that maintenance
work at 3 to 4 work fronts could be taken up simultaneously.
4. For each breakdown and preventive maintenance of field/ control room instrument of
the above system, a mutually agreed time frame will be fixed on each occasion and
in case successful bidder fails to complete the work in that time frame for reasons
not attributable to DVC, a penalty will be imposed.
5. During execution of work if any workman / employees engaged by the bidder for
providing services is found not suitable for the job or his presence inside powerhouse
premises is felt undesirable, the workman / employees has to be replaced within 15
days.
6. To cater the need of time bound Preventive maintenance/ shutdown/ overhauling
jobs, bidder shall arrange additional infrastructure without any extra financial burden
to DVC.
7. Non deployment of infrastructural support for providing services
simultaneously in 3-4 work fronts will incur penalty in the following rates :-
a) Non deployment in one work front : @ Rs. 600/- per day
b) Non deployment in two work front : @ Rs. 1500/- per day
c) Non deployment in three work front : @ Rs. 2500/- per day
d) Non deployment in four work front : @ Rs. 3500/- per day
V. WORKING HOURS
1. Normal working hours: General Shift (08 hrs).
2. Normal working hours will be same as that of DVC personnel except on Sundays and
holidays. On Sundays and holidays bidder will maintain infrastructure in such way
that at least in one work front job can be taken up.
3. Beyond normal working hours bidder’s workman / employees for MC should be
available at their residence at MTPS colony and attend to C & I troubles/ breakdown
at any time of the day immediately on receipt of the intimation.
---------------------
ANNEXURE-II
B. Facilities to be provided by DVC :
1. Laboratory facilities :
Laboratory facility and testing/calibration equipment facility as available at MTPS shall
be extended to you free of charge subject to prior permission of the Engineer-In –
Charge of the laboratory and depending on the spare ability of the facilities.
2. Water, electricity, service air and instrument air supply at the plant at
specific points free of charge.
3. Unfurnished non AC office space as available free of charge.
4. Accommodation:
DVC will provide unfurnished non AC accommodation on chargeable basis depending
upon availability. The rate will be as per DVC standard charges and norms applicable for
other agencies engaged for similar maintenance work. Total no of accommodation will
be decided on mutual discussion with successful bidder.
Applicable rates are as below :
PRESENT RATE OF LICENSE FEE APPLICABLE TO CONTRACTORS :
1. For each ‘D’type Quarters - Rs 4528/- per month.
2. For each ‘C’type Quarters - Rs 4529/- per month
3. For each ‘B’type Quarters - Rs 2240/- per month
Note:- Notwithstanding the rates indicated above, the same shall be charged as
per prevailing rate.
5. Medical facilities:
Medical facilities as available at MTPS hospitals shall be extended to the successful
bidder’s personnel engaged for MC. Charge/cost of Medicines and other Medical goods
provided by DVC will be paid by bidder. Consultation of Doctors for both Indoor and
Outdoor treatments will be provided free of cost.
6. Spares & Consumables to be supplied by DVC:
The maintenance spares and following consumable items will be supplied by DVC free of
charge throughout the period of MC required for maintenance job:
a) Nut, b) Bolts, c) Gaskets, d) O-ring, e) Teflon tape, f) Steel grip tape, g) Grease, h)
Paint, i) Cotton Waste, j) Rustolene , k) Markin cloth, l) Petrol, m) cleaning materials
n) Sealing materials etc.
ANNUXERE-III
C. Arrangement to be made by the vendor.
1. Bidder shall maintain at site
i Vehicle for Transportation of workman / employees to powerhouse especially beyond
normal duty hours to avoid delay in attending problems.
ii Their own telephone, fax, E-mail if required.
iii Following tools and tackles at site to execute the contract :
(a)Screw driver sets, (b) Spanner sets, (c) Sets of Slide wrenches & pipe
wrenches ,(d) Allen Key sets,(e) Torch lights,(f) Soldering irons,(j) De soldering
pumps,(h) Crimping tools (i) Power extension board etc.
List & quantity of such tools shall be jointly prepared by DVC & Successful bidder.
--------------------------------------
ANNEXURE-IV
D. COMMERCIAL TERMS AND CONDITIONS :
01. Terms of Payment: 100% payment shall be made against running (monthly) bills normally
within a fortnight on presentation of bills in triplicate after satisfactory completion of the assigned work
and necessary certification by DVC Engineer-in-charge and acceptance of SDBG/Advance Bank draft
towards Security Deposit.
OR
90% payment shall be made against monthly RA bills subject to satisfactory completion of the job duly
certified by the Engineer-in –Charge and balance 10% shall be paid after completion of the Contract.
02. Details of Price (To be furnished in the form of Annex- “P”):
(i) In the Price Bid, the bidder shall quote the charges(monthly/annually) for the Contract job
considering the Scope of Work in totality.
(ii) Service Tax as applicable shall be borne by DVC.
The rates will remain firm during the tenure of the Contract.
(iii) Contract shall be taken into account for all the Three Units (U# 1,2&3) in a comprehensive
manner.
03. . Earnest Money Deposit(EMD):
Tender must accompany an “Earnest Money” of Rs.48,000/- (Forty eight thousand ) only.
Earnest money should be deposited in any one of modes as described below :
(i) Pay Order or demand draft drawn in favour of “Damodar Valley Corporation, MTPS (O&M)”. The
instruments should be payable either on UBI, MTPS , Br.(Code No.-MPS-F-56) or SBI, MTPS Br. (Code
No.-6608).
(ii)Bank Guarantee (B.G) from a Nationalized Bank/Scheduled Bank/Foreign Banks, irrevocable and
operative till the validity of the offer as per standard proforma enclosed.
(iii)Post Office National Savings Certificate having face value equal to the EMD value and duly endorsed
in favour of DVC.
(iv) Fixed Deposit Receipt issued by Nationalized Bank endorsed in favour of DVC.
(v) DVC Bonds duly endorsed in favour of DVC.
The offer accompanied by B.G against EMD will only be considered valid on acceptance of the Bank
Guarantee. The offer not accompanied by EMD or specified EMD in proper form as defined above shall
not be considered as valid tender for opening.
Note:
i) Earnest Money will only be refunded to the unsuccessful Tenderer (s) after finalization of Tender and no
interest will be paid thereon.
ii) Earnest Money will be refunded to the successful Tenderer after acceptance of their SD/successful
completion of the order.
iii) Exemption : Small Scale Industries(SSI) registered with NSIC shall be exempted from the
payment of Earnest Money. Small Scale Industries seeking such exemption must enclose valid
registration certificate from the appropriate Govt. authority giving details such as validity, stores
etc., failing which exemption will not be granted.
04. Security Deposit (S.D):
The successful bidder shall have to furnish a Bank Guarantee (B.G) from any Nationalised Bank /
Scheduled Commercial. Bank as per DVC’S prescribed Format as Security Deposit (S.D) for an
amount equivalent to 10% of the total contract value for 02(Two) years for due compliance of the
Contract .The Bank Guarantee submitted as S.D shall remain valid throughout the Contract Period
and will be released on successful completion of the contract of 02(Two) years and a claim period of
06(Six) months thereafter on request of the contractor.
No payment will be made till the acceptance of the said BG by DVC.
Alternatively, S.D in the form of Bank Draft worth 10% of the contract value of 02(Two) years /Pro-
rata deduction @10% from the running bill /submitted invoice may also be furnished/may be made.
Bank Draft must be submitted in advance i.e. within 30 days of issuance of order/contract.
The amount so accepted /deducted as SD to be refunded to the bidder after successful completion of
the contract of 02(Two) years and a claim period of 06(Six) months thereafter on request of the
contractor.
SSI Units registered with NSIC, under its single point registration scheme, are exempted from depositing
Security Deposit for ordering value upto the monetary limit for which the unit is registered. Small-scale
industries seeking such exemption must enclose valid registration certificate from appropriate Govt.
Authority giving details such as validity, stores, monetary limit etc. failing which exemption will not be
granted.
05. Penalty:
(i) Penalty @0.25% of monthly charge will be deducted for each occasion of failure of the
contractor to complete the maintenance job with in the mutually agreed time schedule
subject to maximum 5% of monthly bill in a month.
06. Period of Contract:
The Contract will remain valid for a period of 24 months (i.e. 02 years) from the date of
commencement of work after successful site mobilization.
07. Site Mobilization:
Site Mobilization should be done within a maximum of 02(Two) weeks from the date of placement
of LOA/LOI/W.O. Within that period all the tools & tackles, deployment of manpower &
infrastructural facilities are to be made ready for starting the actual work of the contract.
No advance payment towards mobilization will be provided by DVC.
08. Termination of Contract:
DVC shall have right to terminate the contract with 01(one) month’s notice period
without assigning any reason.
In case of short termination of contract by successful bidder, 3(Three) months notice
will be required.
09. Extension of Contract:
The contract may be extended beyond the contractual period, if so required by DVC, at
the same proportional monthly rate for a period of 6 (six) months. Extension beyond
6(Six) months, if so required by DVC, the same will be decided on mutually agreed
upon terms.
10. Validity of Offer:
The offered rates shall remain valid for acceptance of DVC for a period of 180 days from the date of
Bid opening.
11. Special Terms & Conditions :
In case of failure to complete any specific job
within the stipulated time frame, DVC shall have the right to complete the job
through third party with total cost recovery from successful bidder.
At the end of the contract period successful bidder will hand over the plant in good working
condition.
Note: The tenderer shall list out (clause wise) the deviations(if any) from NIT specifications in his offer
in TWO ANNEXURE- ONE FOR TECHNICAL & OTHER FOR COMMERCIAL TERMS WITHOUT WHICH IT WILL
BE PRESUMED THAT NIT SPEC OF DVC is acceptable to him in totality.
---------
ANNEXURE-V
General Conditions of Contract :
Please see our website : www.dvcindia.org for this along with the following points.
i) The contractor shall be responsible to comply with all laws, rules & regulations of the land, including
but not limited to (1) Labour Rules and Acts (2) Factories Act (3) Minimum Wages Act (4) Payment of
wages Act (5) Bonus Act (6) EPF Rules (7) Contract Labour (Regulation & Abolition) etc. as in vogue or
comes into vogue from time to time during the course of MC and shall keep DVC indemnified against
any claim arising out of compliance or non-compliance and/or accident to third party. The contractor
shall obtain necessary certificate from Govt. Labour Officer that all required legal formalities of
prevailing labour contract (R&A) Act have been completed by the Contractor.
ii) The contractor shall be solely and wholly responsible for any accident that may occur during
execution of the work and also for injury to person/persons or damage to property of any description
whatsoever caused during the execution of the work. In the event of any such accident, the Contractor
shall be responsible and shall pay proper compensation for the same as per Workmen’s Compensation
Act. Contractor shall keep DVC safe and harmless and indemnified against all claims and expenses for
any such damage or injury to any property or person. Contractor shall also make adequate Insurance
Policy at their cost so that workmen employed by them are sufficiently covered against the risk of any
accident.
iii) The Contract or and his labourers shall have to follow all safety rules at the time of execution of work.
It shall be the responsibility of the Contractor to supply all safety equipment as necessary to their staff
without any extra cost to DVC. All statutory rules and regulations applicable as per Workmen’s
Compensation Act shall have to be followed by the Contractor while engaging and retrenchment of the
workers/employees. It will be the responsibility of the Contract or to ensure prompt medical attention
in case any of their employees/workers get injured during execution of work. Every case of accident
must be brought to the notice of DVC’s concerned authority.
iv) The Contractor shall abide by legal provisions with regard to health, welfare and safety of workers
engaged by him as per Factory Act and Rules made thereunder. It is also the responsibility of the
Contractor to take medical care for the personnel engaged by them.
v) EPF provisions shall have to be made by the contractor. Provident fund registration details
withname of staff and PF code numbers etc. have to be submitted to the Officer-in-charge, EPF Cell (PM
‘C’), MTPS. Guidelines of the Office Order No. MT/PL/EPF/120(A)/4315 dt. 07.07.2001 of MTPS, DVC
which has been widely circulated, shall be applicable.
vi) No. of unskilled labourers engaged in maintenance/removal of technological waste of the plant
shall be kept to optimum requirement.
vii) A separate list of work force engaged in the plant maintenance shall be furnished by you
immediately on reporting to the site for maintenance of the plant.
viii) Ex-gratia/bonus, leave salary, retrenchment benefit etc. Under statutory laws shall be paid by
the contractor to their labourers as per bonus act/other rules at their own cost. No extra payment shall
be made by DVC in this regard.
ix) The contractor shall be fully responsible for his workers with regards to terms of employment of
service. DVC will not be held responsible in any manner whatsoever in respect of workers engaged by
the contractor for carrying out any work at DVC, MTPS site under the scope of this contract.
x) No child labour shall be engaged by the contractor.
xi) As the plant site of MTPS is a protected area, necessary gate pass of ever worker shall be
arranged by the contractor with proper intimation to DVC as per existing rules. The expenditure of
photograph, gate pass etc. shall be borne by the contractor.
xii) The staff engaged by the contractor should not be under addiction of drugs/liquor while on
duty. It will be obligatory on the part of the contractor to remove any such worker or workers from the
job whose action or conduct in the opinion of the DVC management is detrimental to the interest of the
corporation.
xiii) The contractor is to submit list of workers engaged by him for execution of work every month
during the first week along with detail addresses of each worker.
xiv) The contractor shall have to execute the contract agreement in the DVC's prescribed format
along with in DVC/T-3 Form on a non judicial stamp paper of requisite worth. The non judicial stamp
paper shall be purchased from any stamp vendor under the jurisdiction of Calcutta High Court.
xv) If any person engaged by the contractor on any work who is found to be incompetent or acts in
an improper way to the DVC’s concerned authorities, the matter will be brought to the notice of the
contractor for taking action against the concerned person.
xvi) During execution of the contract as well as the expiry of this contract, the contract or shall
ensure that none of their employees/workers claim employment in DVC. All statutory rules and
regulations applicable as per workmen’s compensation act shall be followed by the contractor while
engaging and disengaging the workers/employees.
xvii) Damage caused by the contractor during the course of AMC :
Any damage caused to any of the instruments/equipment/packages due to ignorance,
negligence or any intentional damage by the contractor personnel during the course of MC shall be
compensated by the contractor. The same shall be mutually discussed and appropriate decision shall be
taken on compensating such damages.
xviii) Force Majeure :
Acts of God, Act of Government, war sabotage, riots, civil commotion, strikes, lock outs, police
action revolution, flood, fire, cyclone, earth quake, epidemic and other similar catastrophes over which
you do not have any control shall amount to force majeure. You shall not be responsible for any
delay/non performance due to this Force Majeure conditions.
xix) Sub-letting of the contract:
No sub-letting of the contract or part thereof by the contractor will normally be allowed. Sub-
contractor if any required to be engaged by you must follow our all “Terms & Conditions” as mentioned
here and shall be deployed with prior written approval of DVC at full risk and responsibility of you.
xx) Reconciliation :
At the time of closure of this contract you shall handover the plant C&I sys tem covered under
AMC in healthy condition to DVC provided necessary spares are made available to the contractor for
rectification of trouble/fault, if any, of the C&I sys tem at that time. You shall also handover/ return all
DVC’s properties failing which suitable recovery will be made from your final bills &/or Security Deposit.
--------------------------
ANNEXURE-VI
QUALIFYING REQUIREMENTS :
1. The bidders shall have the following working experience:
A At least two years’ experience in maintenance of various field instruments of Ash Water Pump
house, Compressor House, WT Plant, DM Plant, Reservoir intake pump house, Effluent Treatment Plant
& Barrage intake pump house of 210 MW capacity or higher capacity Thermal Power Plant.
OR
Erection and Commissioning of various field instruments of Ash Water Pump house, Compressor House,
WT Plant, DM Plant, Reservoir intake pump house, Effluent Treatment Plant & Barrage intake pump
house in at least 3 (three) Units of 210 MW or higher capacity Thermal Power Plant.
B The adequate workmen / employees in pay roll of bidders for the last one year is desirable.
The availability of at least following man power in the pay roll for the last one year is desirable.
The availability of at least following man power in the pay roll for the last one year will be
treated as adequate man power.
i) Supervisor (Diploma Engineer or equivalent) - 02
ii) Technician (ITI/Madhyamik) - 02
2. Experience of having completed similar works during last 7 years ending last day of month previous
to the one in which offers are invited shall be either of the following :
(a) Three similar completed works each costing not less than the amount equal to 30% of the
estimated cost i.e. Rs 7,20,000/-
or
(b) Two similar completed works each costing not less than the amount equal to 40% of the
estimated cost i.e Rs 9,60,000/-
or
One similar completed work costing not less than the amount equal to 70% of the estimated cost i.e. Rs
16,80,000/-
However a tolerance limit of 5% on the quantum of QR mentioned in (a), (b) & (c) may also be
considered as requisite credential
NOTE: “Similar job” means experience of maintenance of various field instruments of the Ash Water Pump
house, Compressor House, WT Plant, DM Plant, Reservoir intake pump house, Effluent Treatment Plant & Barrage
intake pump house of 210 MW capacity or higher.
OR
Erection & Commissioning of various field instruments of the Ash Water Pump house, Compressor House,
WT Plant, DM Plant, Reservoir intake pump house, Effluent Treatment Plant & Barrage intake pump house of 210
MW capacity or higher.
“Completed Works” means – the executed/completed portion of work order /AMC/ARC, even if
the work has not been completed in totality (subject to furnishing proof of executed value of the work in
the form of certified copy of RA bills).
3. Average Annual Turnover of preceding 3 years should not be less than 30 % of the estimated cost.
4. Overall profitability & cash profit as certified by Auditor / CA, including Annual
Accounts & Balance Sheet of preceding 3 years should be furnished.
5. A latest Bank Solvency Certificate as per norms is to be furnished.
6. Status of the organization(sole proprietorship, partnership or company) with documentary evidence is to
be furnished.
7. A latest STCC / VAT Registration Certificate is to be furnished.
--------------------
Annexure- A
INSTRUCTION TO BIDDERS (ITB)
1. Preparation of tender/ Two part Tender: The Tenderers shall submit their offers in Two Parts in
duplicate namely “Techno-commercial part/ Part-I” and “Price part/ Part- II” along with Earnest Money
Deposit (EMD) Rs.48,000/- (Forty eight thousand ) only. in the following manner.
Main Envelope: The Tenderers shall submit their Tenders in sealed envelope superscribing the same
with the enquiry No. & due date which will contain 3 (Three) sealed envelopes discinctly marked “A”,
“B” & “C” as follows :
Envelope – “A”: The envelope shall contain the Earnest Money Deposit (EMD) Rs.48,000/- (Forty eight
thousand ) only. and shall be superscribed with enquiry No., Due date and the words “Earnest Money”.
Envelope – “B”: The envelope shall contain the Techno-Commercial Bid and shall be superscribed with
enquiry No., Due date and the words “Techno-commercial part/ Part-I”.
Envelope – “C”: The envelope shall contain the Price Bid and shall be superscribed with enquiry No.,
Due date and the words “Price Bid/ Part- II”.
All the above three envelopes marked “A”, “B” & “C” are to be kept in sealed condition inside
the main envelope superscribed on it the Enquiry No., Due date and the words “Maintenance(AMC) of
the C&I System for Ash Water Pump house, Compressor House, WT Plant, DM Plant, Reservoir intake
pump house (excluding Fire water pumps), Effluent Treatment Plant & Barrage intake pump house of
MTPS Unit # 1, 2, 3,DVC.”
The Earnest Money for Rs.48,000/- (Forty eight thousand ) only.must be deposited in any one of the
modes as stipulated/ opted under Commercial Terms & Conditions (Annex-IV).
The envelope containing the Earnest Money Deposit will be opened first on …5/2/09… after 3.30 pm.
Techno-Commercial Bids of such tenderers whose EMD have been found to be in order will be opened
thereafter on the same day. Intending bidders or their authorized representative may like to be present
during the opening.
Unsigned offer submitted by any bidder will not be considered valid.
In case of non-execution of the order, earnest Money/ Security Deposit furnished will be forfeited.
DVC reserves the right not to accept the lowest rate quoted by the Tenderer and reject any or all the
tenders without assigning any reason whatsoever.
Price Bids of all the bidders will be kept in a sealed cover in the office of the SE (T). This part of only
those bidders will be opened whose Techno-commercial Bid (s) is (are) found to be acceptable. The
date of opening of Price Bid will be intimated to the qualified bidders only.
The Tenderers may visit the site before submission of offer to study the systems, sub-systems etc.
covered with the auxiliaries viewing the objectives as defined in Annexure-I and to assess the site
condition and volume of work involved.
On receipt of formal LOI/W.O in duplicate, one copy shall be returned to the Order issuing authority duly
acknowledged with signature, seal of the firm with date as a mark of acceptance of the contract.
Modification and Withdrawal of Bids:
The bidder may modify or withdraw its bid after submission, provided that written notice of the
modification or withdrawal is received by the owner prior to the deadline prescribed for bid submission.
In no case cost of the bidding documents will be refunded. The bidder’s modifications shall be
prepared, sealed, marked and despatched as per original offer with superscribing the bid envelopes “BID
MODIFICATIONS-ORIGINAL” and “BID MODIFICATIONS – COPIES”.
Self certified Xerox copies of all relevant documents, wherevever needed are to be enclosed with the
offer. However, DVC reserves the right to call for original document, if needed failing which the offer is
liable for rejection.
DVC shall not be responsible in any way for any delay / difficulties/ inaccessibility of the downloading
facility from the website for any reason whatsoever.
The tenderers who are found to be indulging in changing/ adding or deleting the contents of the
downloaded tender documents will be liable to face necessary action as deemed fit including banning,
suspension of business dealings etc.
In case of any discrepancies found between the down loaded tender documents from the website and
the master copy available in the office of the Tender Inviting Authority, the latter shall prevail and will
be binding on the tenderer(s). No claim / appeal on this account will be entertained or given cognizance.
Tenderers will be solely responsible for the correctness / genuineness of the downloaded tender
documents from the website. If the offer submitted through the down loaded tender documents which
are incomplete, or with changed contents, the offer will summarily be rejected.
Quotation submitted by the tenderers through Fax/ Tele-grams will not be considered valid.
Settlement of disputes and Arbitration:
a) Any dispute(s) or difference(s) arising out, of or in connection with the contract shall, to the extent
possible, be settled amicably between the Party of the First Part & Party of the Second Part.
b) In the event of any dispute or difference whatsoever arising under this Agreement or in connection
therewith including any question relating to existence, meaning and interpretation of the terms of the
Agreement or any alleged breach thereof, the same shall be referred to the Secretary, CEO of Damodar
Valley Corporation, Kolkata-54 or to a person nominated by him for arbitration. The Arbitration shall be
conducted in accordance with the provisions of Arbitration and Conciliation Act, 1996 or any other latest
enactment and the decision/judgment of Arbitrator/Arbitrators shall be final and binding on both the
parties. The venue of the arbitration shall be at Kolkata.
However, in case the Party of the Second Part is a Central Public Sector Enterprise/ Govt. Department,
the dispute arising between the Party of the First Part & Party of the Second part shall be settled
through Permanent Arbitration Machinery (PAM) of the Department of Public Enterprise, Govt. of India
as per prevailing rules.
c) All suits arising out of NIT, subsequent work order and agreement, if any, are subject to jurisdiction of
Court in the City of Kolkata only and no other Court, when resolution/ settlement through mutual
discussion and arbitration fails.
N.B
i) Bidders are requested to offer their pricing as per Annexure – P attached herewith.
ii) Deviations specifically declared by the bidders in the respective Deviation Schedules as per
Annexure C (to be submitted along with the techno-commercial offer) and respective cost of withdrawal
of such deviation as per Annexure D(to be submitted along with the price bid) will be taken into account
for the purpose of evaluation.
NOTE: The tenderer shall list out (clause wise) the deviations (if any) from NIT
specifications in his offer in TWO ANNEXURE – One for technical & other for commercial
terms without which it will be presumed that NIT spec. of DVC is acceptable to him in
totality.
ANNEXURE - C
Techno-Commercial Deviation Schedule
Bidder should agree to all the Techno-Commercial terms and conditions of the bid documents. However,
deviation, if any, should be stated as per the following schedule and to be submitted along with the
techno-commercial bid failing which it will be presumed that all terms and conditions are acceptable to
them. Deviations taken elsewhere and not brought out in the following deviation schedule, the same
will not be accepted. The owner reserves the right to reject the offer on account of such deviations if the
bidder, on advice of owner, does not with draw the deviations.
Name of the Project …………………………………………………………………………
Your NIT No. ……………………………………………………………………………….
(Bidder’s Name & Address) …………………………………………………………………
Dear Sir,
Following are the deviations proposed by us relating to Techno-commercial terms and conditions. We
confirm that we shall withdraw the deviations proposed by us at the cost of withdrawal indicated in the
price bid failing which our bid may be rejected and Bid Security forfeited.
Sl. No. Clause No. Deviation
Date: ………………………. (Signature) ………………………………………….
Place: ……………………… (Name) ………………………………………………
(Designation) ………………………………………..
(Common Seal) ………………………………………
NOTE: If there are no deviations, this deviation schedule shall be submitted along with the Techno-
commercial bid duly signed and stamped after stating “NIL DEVIATIONS”.
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ANNEXURE-D
COST OF WITHDRAWAL OF DEVIATIONS:
Name of the Project………………………………………………………………………..
Your NIT No. ……………………………………………………………………………….
(Bidder’s Name & Address) …………………………………………………………………
To: ……………………
(Purchaser’s Name & Address)
Dear Sir,
Following are the deviations proposed by us relating to Techno-commercial terms and conditions. We
are also furnishing below the cost of withdrawal for the deviations proposed by us. We confirm that we
shall withdraw the deviations proposed by us at the cost of withdrawal indicated in this attachment
failing which our bid may be rejected and Bid Security forfeited.
Sl. No. Clause No. Deviation Cost of Withdrawal in
Rs.
Date: ………………………. (Signature) ………………………………………….
Place: ……………………… (Name) ………………………………………………
NOTE: Bidders may note that bids containing deviations without the cost of withdrawal price shall be
considered as unresponsive offer and will be out rightly rejected. This schedule indicating the cost of
withdrawal price for such deviations should be submitted along with the price bid only and will be taken
into consideration for the purpose of bid evaluation.
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ANNEXURE-P
FORMAT OF PRICE BID
Sub: Annual Maintenance Contract for C&I System of Ash Water Pump house, Compressor
House, WT Plant, DM Plant, Reservoir intake pump house (excluding Fire water pumps),
Effluent Treatment Plant & Barrage intake pump house etc of MTPS Unit # 1, 2, 3 ,DVC.
Sl. No. Particulars Rate (Rs.) Amount(Rs.)
( Per Month) (For 12 Months)
01. Charges for the subject contract job
considering the scope of work Rs. ------------------
-
Rs. -----------------
in totality(for all the Units#1,2 &3).
------------------------
------
Total: Rs.
--------------------
-----------
Notes: (1) Service Tax as applicable shall be borne by DVC.
(2) Contract shall be taken into account for all the Three Units (U#1,2&3) in a
comprehensive manner.
(Signature of the Contractor)
FORMAT FOR B.G. IN LIEU OF EMD
(On Non-judicial stamp paper of appropriate value)
To
Damodar Valley Corporation, B.G.No.:-
MTPS (O&M) Date:-
P.O.MTPS, PIN:-722183, W.B.
Dear Sir,
In accordance with your Notice Inviting Tender for… .. .. … …. … … … …. … … …. … … … .. … … …. … under
your specification No….. … .. …. … dated …. …. ….. …. M/S(Name & full address of the firm)(hereinafter
called the Tenderer) hereby submit the Bank Guarantee:
Whereas to participate in the said tender for the following:
1….. …. ….. ….. …. …. ….. … (Nature/items to be supplied as per NIT)
2………………………………..
3………………………………..
It is a condition in the Tender Documents that the Tenderer has to deposit Earnest Money amounting to
Rs…….. in respect to the tender, with Damodar Valley Corporation (hereinafter called the “Corporation”)
by a Bank Guarantee from a Nationalised Bank/Schedule Bank/Foreign Bank irrevocable and operative
till the validity of the offer (i.e.………days from the date of opening of Tender) for the like amount which
amount is likely to be forfeited on the happening of contingencies mentioned in the tender documents.
And whereas the Tenderer desires to secure exemption from deposit of Earnest Money and has offered
to furnish a Bank Guarantee for a sum of Rs………… to the Corporation as Earnest Money.
Now,therefore,we the ………………….(Bank),a body corporate constituted under the Banking
Companies(Acquisition and transfer of Undertaking)Act,1969 and Branch Office at…………(hereinafter
referred to as the Guarantor)do hereby undertake and agree to pay forthwith on demand in writing by
the Corporation of the said guaranteed amount without any demur, reservation or recourse.
Contd. ..P/2
Page: 2
We, the aforesaid Bank, further agree that the Corporation shall be the sole judge of and as to
whether the Tenderer has committed any breach or breaches of any of the terms costs, charges and
expenses caused to or suffered by or that may be caused to or suffered by the Corporation on account
thereof to the extent of the Earnest Money required to be deposited by the Tenderer in respect of the
said Tender Document and the decision of the Corporation that the Tenderer has committed such
breach or breaches and as to the amount or amounts of loss, damage, costs, charges and expenses
caused to or suffered by or that may be caused to or suffered by the Corporation shall be final and
binding on us.
We, the said Bank further agree that the Guarantee herein contained shall remain in full force
and effect until it is released by the Corporation and it is further declared that it shall not be necessary
for the Corporation to proceed against the Tenderer before proceeding against the Bank and the
Guarantee herein contained shall be invoked against the Bank, notwithstanding any security which the
Corporation may have obtained or shall be obtained from the Tenderer at any time when proceedings
are taken against the Bank for whatever amount that may be outstanding or unrealized under the
Guarantee.
The right of the Corporation to recover the said amount of Rs. ----- ----- (Rupees…………) from us
in manner aforesaid will not be precluded/affected, even if, disputes have been raised by the said
M/s……….(Tenderer)and/or dispute or disputes are pending before any authority, officer, tribunal,
arbitrator(s) etc.
Notwithstanding anything stated above, our liability under this guarantee shall be restricted to
Rs………………(Rupees………………………………………………….) only and our guarantee shall remain in force
upto………..and unless a demand or claim under the guarantee is made on us in writing within three
months after the aforesaid date i.e., on or before the …………….all your rights under the guarantee shall
be forfeited and we shall be relieved and discharged from all liability thereunder.
(Signature) ……………………………….
Date…………..
Place .. .. .. .. . (Printed Name) …………………………..
(Designation) …………………………….
(Bank’s Common Seal) ----------
In presence of:
WITNESS (With full Name, designation, address & official seal, if any)
1)……………………………
…………………………….
2)……………………………
…………………………….
* Please indicate the name and address of the Projects /Stations / Offices where the B.G. is to be
executed.
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GUIDELINES FOR SUBMISSION OF BANK GUARANTEE
The Bank Guarantee shall fulfil the following conditions in the absence of which
they cannot be considered valid.
Bank Guarantee shall be executed on non-judicial stamp paper of applicable value
purchased in the name of the Bank.
Two Persons should sign as witness mentioning their full name and address.
The executors (Bank Authorities) should mention of the power of attorney no. and
date executed in his/ her favour authorizing him / them to sign the document or
produce the Photostat copy of power of attorney.
The Bank Guarantee should be executed by a Nationalised / Scheduled
Commercial Bank only. BG issued by rural Bank and Cooperative Bank is not
acceptable.
A confirmation letter of the concerned bank must be furnished as a proof of
genuineness of the Guarantee issued by them.
Non-judicial stamp paper shall be used within 06 months from the date of
Purchase of the same. Bank Guarantee executed on the non-judicial stamp paper
of more than 06(six) months old shall not be treated as valid.
The contents of Bank Guarantee shall be strictly as per our Proforma.
Each page of Bank Guarantee shall bear signature and seal of the Bank.
All conditions, corrections, deletions in the Bank Guarantee should be
authenticated by signature of Bank Officials signing the Bank Guarantee.
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