Docstoc

Steering Com ToR-ver11.1

Document Sample
Steering Com ToR-ver11.1 Powered By Docstoc
					Northeast BC Update and Maintenance Pilot Project
                                                                            Created on October 19, 2006
                                                                                    Update May 8, 2007




                       Northeast British Columbia
                 Data Update & Maintenance Pilot Project

                                     Steering Committee
                                     Terms of Reference


1. Purpose:
   The purpose of the Steering Committee is to guide the Northeast British Columbia Data
   Update and Maintenance Pilot Project. This Terms of Reference (ToR) is intended to provide
   guidance and structure for the nature of the governance and scope of activities that the
   Steering Committee will discuss, evaluate, and make recommendations on. The Steering
   Committee will also provide a mechanism by which the data update and maintenance
   process can be evaluated in terms of data access, extraction, integration, and interpretation;
   and data sharing in order to ensure the long term maintenance and utility of the data.

    The Pilot Project objectives are to examine the feasibility, cost and value of capturing,
    representing and maintaining energy and forestry sector development activities and
    associated infrastructure in the TRIM Base Mapping and Vegetation Resources Inventory
    (VRI); and to address backlog disturbances from the energy sector through evaluation and
    implementation of automated methods. The project deliverables include the development of a
    strategy that incorporates recommendations concerning the automation of update processes
    and required infrastructure to enable optimal utility of information from these inventories for
    the benefit of all resource and data users.

    The project is strongly supported by clients whose business functions depend on current,
    accurate TRIM and VRI data. This includes forest companies (Louisiana Pacific, West Fraser,
    Tembec, Canfor); energy sector clients (Shell Canada Ltd., CAPP); provincial government
    (MoFR, Oil and Gas Commission (OGC), EMPR, Base Mapping Geomatic Services (BMGS),
    Integrated Land Management Bureau (ILMB); and Corporate Resource Information Office
    (CRIO)); and industry-government forums that guide information management and data
    sharing (CIO Forum). The Steering Committee, comprised of representatives of organizations
    having a direct interest in the TRIM and VRI products will oversee the project. A primary goal
    will be to develop and sustain a functional relationship for data sharing, access and exchange
    amongst the organizations represented on the Steering Committee.


2. Background:
   In 2006, BMGS commissioned a review of TRIM base map update requirements. The report,
   entitled TRIM Maintenance Strategy Report (TMSR), describes the business clients’
   operational needs and priorities for updating the TRIM vector base maps and associated
   products. The report notes that maintaining up-to-date and accurate TRIM base maps is
   critical to the operational requirements of resource and environmental management.

    Over the past decade, BC’s Chief Forester has directed the forest sector and northeast BC
    forest districts to quantify and monitor the oil and gas sector activity in an effort to quantify the
    impact and risk to timber supply. While some tabular tracking has been undertaken by forest
    districts in northeast BC for the purpose of stumpage billing, many related operational
    challenges have arisen concerning energy sector issues with forestry legislation, forest and



                                                  -1-
Northeast BC Update and Maintenance Pilot Project
                                                                          Created on October 19, 2006
                                                                                  Update May 8, 2007

    road tenure administration, range and woodlot tenure administration, hazard abatement, and
    forest and range practices. Moreover, as a result of unclear data custodianship (roles and
    responsibilities, and mandate), data concerning oil and gas activities have not been spatially
    captured in a manner that addresses either the forest or energy sector’s business needs.

    Historically, the forest inventory has been updated to reflect forest harvesting only, and
    consequently, non-forest sector development has not been updated. Nevertheless, billing
    reports generated by the northeast BC forest districts for oil and gas activities suggest a
    significant area has been subject to exploration and development, though not spatially
    represented in the Vegetation Resources Inventory (VRI). Thus, in northeast BC, the
    challenge for the Pilot Project is to capture and reflect current and historic seismic line
    activity, well sites, facilities, pipelines and resource roads in a manner that addresses the
    clients’ business needs.

    The project is strongly supported by clients whose business functions depend on current,
    accurate TRIM data. This includes forest companies (Louisiana Pacific, West Fraser,
    Tembec, Canfor), MoFR, Oil and Gas Commission (OGC), CRIO, Base Mapping and
    Geomatic Services, and the Canadian Association of Petroleum Producers (CAPP) partner
    companies.


    Recognizing the following client business needs:
        1. Access to Information and Services:
            The rapid change and activity on the land in this area ,
            The need by all parties for a common, up-to-date TRIM base vector base map
             and VRI
            The need to address the Chief Forester’s direction with respect to quantifying
             seismic line activity, well sites, pipelines, facilities, resource roads, and
            The need to spatially represent energy sector developments for administrative
             purposes;
        2. BMGS business needs:
            mandate to define, develop and manage the Provincial Baseline Atlas (TRIM),
            need for practical solutions to address client needs and,
        3. Forest industry’s business needs:
            Need for updated TRIM base maps and VRI,
            Desire to incorporate their data into TRIM and VRI,
            Need to spatially represent energy-sector activities where activities affect forest
             licensee obligations, and;
        4. OGC’s business needs:
            Development of EPAS technology for data access and extraction, and
            Mandate to receive seismic line data from the energy sector, and
        5. FAIB’s: business needs:
             Role as a major client and user of the resultant TRIM data and products,
             Need to reflect polygonal energy-sector features in VRI, or to interpret TRIM
              feature attribution for timber supply and other analysis purposes; and
        6. CAPP’s business needs:
               Role as a major client and user of the resultant TRIM and VRI data and products,
                as well as a major provider of the seismic line location data,

    …it is desirable that the parties work collaboratively to find solutions to the ongoing update
    and maintenance of the data and associated products. The Pilot Project may lead to



                                                -2-
Northeast BC Update and Maintenance Pilot Project
                                                                          Created on October 19, 2006
                                                                                  Update May 8, 2007

    technology reviews, testing and evaluation, specification review, or specification
    development. In particular it will:
               quantify the spatial magnitude and frequency of updates occurring in the area,
               evaluate features, attribution and metadata requirements as they relate to EPAS
                data,
               evaluate data extraction, interpretation and utilization for update and
                maintenance in TRIM and VRI,
               review issues related to non-classified additional drainage (CWB/TRIM I, TRIM
                II), and reconcile other features as appropriate (roads, DRA),
               develop a data sharing strategy
               examine cost recovery options for the update and maintenance of the TRIM base
                map data for NE BC
               lead to the development of a data sharing and maintenance strategy for
                endorsement by the Steering Committee

    The primary objective of the Pilot Project is to work collaboratively to improve communication,
    develop cost effective solutions, better understand client requirements, and ultimately to
    resolve, and establish a process for the update and maintenance of TRIM vector base map
    and VRI data, and associated products.


3. Objectives:
   The Objectives of the Steering Committee are to:
           Ensure that business operational TRIM base map, VRI and data needs of the
            participant organizations are represented and communicated at the Steering
            Committee
           Provide direction to their organizational staff with respect to decisions emanating
            from the Steering Committee
           Review and respond to recommendations and requests from the Project Working
            Group
           Guide the development of a maintenance strategy for northeast BC

    The objectives of the NE BC Pilot Project are to:
           Establish a Steering Committee to oversee the NE BC Pilot Project
           Identify the business needs and data requirements of the participating working group
            members
           Develop a maintenance strategy for northeast BC to address data update as required
            by clients (TRIM, VRI)
           Using current photography to establish a baseline for TRIM update requirements,
            complete the update process for a pilot area of 66 mapsheets within the Dawson
            Creek 93P letter block (Appendix 1)
           In the update process for the pilot area, undertake the following tasks:
             Analysis of costs to update and maintain the study area and extrapolation of
                 costs to update and maintain NE BC
             Identify attribution and metadata requirements for features including as-built
                 structures such as roads, oil & gas wells, facilities, pipelines; and final plans for
                 seismic projects
             Identify feature extraction and interpretation capability
             Assess data accuracy
             Evaluate and test the implementation of a maintenance process utilizing OGC
                 data extracted from EPAS, including any agreements that must be established
             Develop data access and exchange procedures and tools



                                                -3-
Northeast BC Update and Maintenance Pilot Project
                                                                          Created on October 19, 2006
                                                                                  Update May 8, 2007

                Evaluate BMGS, OGC, MoFR products and services in support of resource
                 management and business operations in northeast BC

4. Mandate:
   The Steering Committee’s mandate is to provide input and direction to the Pilot Project so
   that the resultant data and associated products will meet the operational needs of the
   participants. In fulfilling this role, the Steering Committee members will strive to:
            improve communication and streamline procedures
            provide a forum to discuss product needs
            provide a forum to discuss and resolve operational issues.
    BMGS is accountable for base mapping and survey control in the province of British
    Columbia under the Land Act (sections 5, 6), including all geomatics specifications related to
    the Provincial Baseline Atlas. To this end, BMGS is responsible for delivery of the TRIM
    vector base map data and associated products. BMGS looks to the Provincial Base Mapping
    Advisory Committee (PBMAC) to support its mission. This project is a key component of
    BMGS’ strategic plan as endorsed by PBMAC.

    MoFR’s mandate includes the integration of resource uses within the forested land base. To
    this end, FAIB is responsible for maintaining and administering the forest vegetation inventory
    in the province of BC under the Ministry of Forests Act. FAIB is accountable for all forest
    inventory specifications related to the Vegetation Resources Inventory and is responsible for
    delivery of the forest vegetation update process and associated products.
    OGC is mandated to receive data from energy sector proponents operating within BC.
    Each member of the Steering Committee is responsible for addressing their own business
    needs pertaining to TRIM and VRI data and associated products, and for communicating to
    the Project working group the direction endorsed by the Steering Committee.



                                             ADM
                                         CRIM&SaR CO



                                                                     PBMAC

              Director of                 Director of
            Forest Analysis              Base Mapping
             & Inventory                  & Geomatic
                                           Services

                                                                      OGC


                                   Steering Committee
                   North East BC Data Update & Maintenance Pilot Project


Figure 1. Organizational roles and responsibilities




                                                -4-
Northeast BC Update and Maintenance Pilot Project
                                                                         Created on October 19, 2006
                                                                                 Update May 8, 2007

5. Deliverables:

The Steering Committee is responsible for guiding the production of the following project
deliverables:

            Updated TRIM features and attribution for the 66 mapsheets within the Dawson
             Creek 93P letter block (Appendix 1);
            Incorporation of the EPAS and as-built structures, roads information and final plans
             (i.e., for geophysical activities) into TRIM and VRI, as recommended by the Project
             working group
            Analysis report on spatial data, features and attribution, and update frequency
            Agreement on data attribution and metadata specifications and update cycles
            Recommendations on an update process with data currency of maximum 2 years for
             northeast BC including processes for extraction of data from EPAS and for the
             interpretation, integration and sharing of data with the forest industry and MoFR
            Estimated cost for updating and maintenance of TRIM base map data in NE BC
            Recommendations for data sharing


6. Timelines

            ACTIVITY                      SUB-ACTIVITY                    DELIVERY DATE
1. Evaluation of map features      Attribution and metadata          End of May
                                   requirements (roads, seismic,
                                   wells, facilities, pipelines)
                                   Road gaps (compare to other       End of May
                                   road sources)
                                   DRA/TRIM                          End of June
                                   Streams (CWB, TRIM I, TRIM        End September
                                   II, other sources)
                                   DEM, other                        End September
2. Tools investigation (required   ESF (FTA, RESULTS); EPAS          End of June
    modifications)
3. Identify where duplication      Data features (cut blocks, etc)   End of September
    exists
                                   Products                          End of September
4. Data Sharing                    Evaluate issues                   End of October
                                   Develop protocol                  End of October
5. Maintenance Strategy            Draft strategy                    End November
                                   Finalize strategy                 End March 2008




                                                    -5-
Northeast BC Update and Maintenance Pilot Project
                                                                         Created on October 19, 2006
                                                                                 Update May 8, 2007

7. Governance:
   The governance of this Steering Committee shall be as follows:
           The Chair is Paul Quackenbush, Integrated Land Management Bureau, Base
            Mapping and Geomatic Services
           The Steering Committee will be supported by a Secretariat (Roger Balser) who will
            be responsible for setting up meetings, maintaining minutes, developing Project
            Charters, tracking projects, and facilitating any working groups. This will ensure that
            projects are treated formally and that progress is made to realize the stated
            objectives.
           All agreements emanating from the Steering Committee will be formal in nature, with
            signatures of endorsement from Project Co-sponsors.


8. Members

      NAME              AFFILIATION             PHONE                      SIGNATURE
 Paul Quackenbush        BMGS, ILMB          (250) 387-9338
   Geoff Haines              OGC             (250) 356-2859
 Cameron Watson        Shell Canada Ltd.     (403) 691 2620
     Ben Kerr           Energy, Mines &      (250) 952-0667
                           Petroleum
                           Resources
  Marc Rousseau           FAIB, MoFR         (250) 371-5213
   Colin Newall          BMGS, ILMB          (250) 387-7270
  Winn Hays-Byl              MoFR            (250) 784-1203
   Rick Coombs          Louisiana Pacific    (250) 782-3302
                          Canada Corp
  Mark Sondheim          BMGS, ILMB          (250) 387-3252
    John Rowe             Canfor Ltd.        (250) 787-3680




                                                -6-
Northeast BC Update and Maintenance Pilot Project
                                                                   Created on October 19, 2006
                                                                           Update May 8, 2007



Project Co-Sponsor Approvals:

________________________________                              ___________________
Amin Kassam                                                         Date
Director, Base Mapping and Geomatic Services, ILMB


________________________________                              ______________________
Melanie Boyce                                                       Date
Director, Forest Analysis and Inventory Branch, MoFR


________________________________                               ______________________
Paul Jeakins                                                           Date
Executive Director, PDVIC - Technical Services & Regulatory Affairs, OGC


________________________________                              ______________________
Cameron Watson                                                      Date
Executive Director, Shell Canada Ltd. / CAPP


________________________________                              ______________________
Vick Levson                                                         Date
Executive Director, EMPR


________________________________                              ______________________
Evert Kenk                                                          Date
Executive Director, Chief Resource Information Office, ILMB


_________________________________                             ______________________
Martin Scholz or Bob Holland                                        Date
Woodlands Manager, Louisiana Pacific Canada Corporation


_________________________________                             ______________________
Mark Todd                                                           Date
Woodlands Information Management Coordinator, Canfor Ltd.




                                                -7-
Northeast BC Update and Maintenance Pilot Project
                                                                      Created on October 19, 2006
                                                                              Update May 8, 2007

                                          Appendix 1

                    Mapsheets representing the Pilot Project area
                                 (93P letter block)




 LETTER                                             MAP SHEETS
 BLOCK
93O          10          20         48         56        57      58          59         77
             78          79         80         86        88      89          90         97
             99          100
93P          1           2          3          11        23      24          35         45
             52          53         54         55        64      65          71         72
             73          74         75         81        82      83          84         85
             91          92         93         94        95
94A          1           2          3          4         11      12          13         14
             18          19         20         24        25      26
94B          7           8          9          10        17      18          19         20




Total number of sheets: 69




                                                -8-
Northeast BC Update and Maintenance Pilot Project
                                                                        Created on October 19, 2006
                                                                                Update May 8, 2007

                                            Appendix 2

                                      Glossary of Terms

1.   BMGS – Base Mapping and Geomatic Services, a Branch within the Integrated Land Management
     Bureau

2. CAPP – Canadian Association of Petroleum producers

3. CRIO – Chief Resource Information Office

4. ESF – Electronic Submission Framework

5. ILMB - Integrated Land Management Bureau

6. MA&L – Ministry of Agriculture and Lands

7.   MoF&R – Ministry of Forest and Range

8.   OGC – Oil and Gas Commission

9.   TRIM – Terrain Resource Information Management




                                                -9-

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:3
posted:12/18/2011
language:
pages:9