A. PUBLICATIONS and directors who will be continuing in office
for their review and possible changes. After
1. The Public Relations and Communications the updated biography is prepared, the previ-
Division shall produce and make available, ous biography shall be removed from the file
either on the association’s official web site or and destroyed.
through club supplies, the Club Public
Relations Chairperson’s Guide and the 3. Publicity Photographs. All candidates for
District Public Relations Chairperson’s Guide international office shall be required to send
as indicated. three color photographs suitable for publicity
purposes at the same time they send their
a. Club Public Relations Chairperson’s biographical information form. The photo-
Guide (Web site and club supplies) graph must be color, no smaller than 3-1/2 x 5
inches and no larger than 8 x 10 inches, and
b. District Public Relations Chairperson’s shall be provided at the candidate’s expense.
Guide (Web site only) Additional copies needed for legitimate asso-
ciation purposes shall be made at the associ-
2. An updated list of films and slide presenta- ation’s expense. Photographs of unsuccess-
tions shall be published and made available ful candidates shall not be returned.
to Lions clubs and districts upon request.
4. Presidential Photographs. The following
3. A list of publications available from interna- photographs of the incoming international
tional headquarters shall be updated every president shall be made at the association
year and made available upon request to expense:
clubs and districts.
a. A black and white and a color portrait
4. The incoming international president’s pro- suitable for general publicity purposes.
gram shall be published in the July/August
issue of Lion Magazine, and made available b. A 20 x 24 inch color portrait, to be dis-
for download from the association’s official played at international headquarters dur-
web site. A printed copy shall be mailed or ing the president’s term of office, and
given to all members of the International returned to him/her at the end of his /her
Board of Directors; to all council chairper- term.
sons; to all incoming district governors (who
are not council chairpersons); and to all certi- c. An 8 x 10 head and shoulders color por-
fied candidates for international office. trait for hanging in the Past Presidents’
Gallery at International Headquarters.
B. OFFICER AND DIRECTOR PUBLICITY
5. National Anthems. The Public Relations
1. Candidate Biographies. A biographical and Communications Division shall maintain
information form shall be sent to all candi- a cassette-tape file of the national anthems of
dates for international office as soon as they all officers and directors.
are certified. Using the information contained
on the form, the Public Relations and 6. International Visitors Kit. Upon request
Communications Division shall prepare a from the Travel and Administrative Services
short biography and send it to the candidate Department or the host Lions, the Public
for approval. If the candidate is elected, the Relations and Communications Division shall
approved biography will be the official biogra- send an International Visitors Kit to the host
phy of the officer or director during the fol- Lions as an aid to publicizing an international
lowing fiscal year. The official biography will speaker’s visit. It shall include the following
also be used as the basis for an election materials: three copies of the speaker’s biog-
news release, to be sent immediately after raphy; three photographs; an official protocol
the convention to the local media specified manual; the speaker’s national anthem tape,
on the biographical information form. if different from the host country; table-top
Biographical information forms and biogra- flag with stand of the speaker’s country, if dif-
phies of unsuccessful candidates shall not be ferent from the host country; suggestions for
retained. obtaining local publicity; and including a letter
asking the host Lions to encourage the visitor
2. Current Officer and Director Biographies. to speak on and/or answer questions related
Prior to the international convention, official to youth programs.
biographies on file shall be sent to all officers
Effective April 15, 2010 XX-1
7. Publicity Materials for Past Officers and ed shall be reviewed from time to time by the
Directors. Every five years, the Public Public Relations Committee. Lions who
Relations and Communications Division shall receive the award will be ineligible to receive
send a copy of their file biography and photo- it again. The award shall consist of a gold
graph to all past international officers and medal of the official Lion symbol with gold
directors. At their option, they may update and purple neck ribbon, and a smaller lapel
either the biography or photograph or both. pin version thereof and a suitable plaque.
The Public Relations and Communications Complete records of awards given shall be
Division will file the new material, but will maintained at Lions Clubs International
make copies only to respond to specific headquarters. The president shall present
requests. the award in person whenever possible, but
may delegate the presentation to one of the
C. AUDIO-VISUAL MATERIALS international vice presidents if conditions
make it impossible to present it in person.
1. The Public Relations and Communications He/she shall have 60 days after his/her term
Division shall produce videos and slide pre- of office ends to present all awards, except
sentations on relevant subjects and make that awards presented after his/her term
them available through the Club Supplies ends must be presented by him in public and
Catalog at the lowest possible price. in person. All awards not presented within
this period and under these conditions shall
2. The video produced each year of the incom- be considered null and void. Lions receiving
ing president’s international program shall be the Ambassador of Good Will Award become
provided at no charge to district governors ineligible for other presidential awards, with
and members of the International Board of the exception of directors and board commit-
Directors in the appropriate official language. tee appointees serving with the international
president during his or her term, and Lion
D. CONTESTS appointees to special assignments, such as
area forums. This award shall not be given
The Public Relations and Communications posthumously, except in cases where such
Division shall supervise the following contests, person was designated to receive such
with judging at the international convention under award prior to death.
rules established by the Public Relations
Committee. Winners will be announced at the final 2. Lions Clubs International Foundation
convention session and their names printed in a (LCIF) Friend of Humanity Award. The
subsequent issue of Lion Magazine. international president or LCIF chairperson
may present up to 50 LCIF Friend of
1. Photography Contest. (See Exhibit A-I) Humanity awards. Lions who receive the
award will be ineligible to receive it again.
2. International Newsletter (Bulletin) Contest. The award shall consist of a gold medal fea-
(See Exhibit A-II) turing the dove of peace over an olive wreath
field and the logo of Lions Clubs International
3. International Trading Pin Contest) (See Foundation with the words “Friend of
Exhibit A-III) Humanity” directly below the dove descend-
ing from a gold chest ribbon. Recipients may
4. International Friendship Banner Contest. be nominated or recommended by any Lion
(See Exhibit A-IV) member or be nominated directly by the inter-
national president or LCIF chairperson. All
5. PR Idea Contest. (See Exhibit A-V)
nominees shall be reviewed and approved by
6. International Web Site Contest (See Exhibit the LCIF chairperson prior to the award being
A-VI) presented by the international president. The
international president may allow the LCIF
E. OFFICIAL PROTOCOL chairperson to present this award to individu-
als, when appropriate.
The official protocol of The International
Association of Lions Clubs shall be as shown in 3. Lion Medal of Honor. This award shall be
Exhibit B. awarded posthumously, at the discretion of
the international president. No more than 15
F. AWARDS medals shall be awarded per Lion year. Lions
and non-Lions who have distinguished them-
1. Ambassador of Good Will. The internation- selves through extraordinary humanitarian
al president may present up to 35 (increase effort, as determined by the international
by 5 awards for Lion year 2006-07 and president, are eligible. This award will not be
2007-08 and 2008-09) ambassador of good given to individuals who have received the
will awards. The number of awards present- Ambassador of Goodwill. The award shall
Effective April 15, 2010 XX-2
consist of a gold plated medal medallion, with dent who will present it. Nominations may be
an interior lapis blue border, and gold outside made by Lions or non-Lions. A call for nomi-
border, descending from a blue chest ribbon. nations shall be included in the first issue of
The medallion will consist of a laurel wreath the “Leadership Update” every year; and
surrounding the interior, the official Lion logo sent to appropriate non-Lion media at the
affixed top center, the words “medal of honor” same time, but no person may nominate him-
directly below the logo and Latin inscription self or herself. All nominations shall be sub-
“honor super omnia” bottom center. The pres- mitted on a form to be provided upon request.
ident shall present the award in person For cash award, if any, nomination must
(whenever possible) to the next-of-kin, but specify how the funds will be used. If possi-
may delegate the presentation to an appro- ble, nominee should agree to accept the
priate representative of Lions Clubs award in person at the international conven-
International if conditions make it impossible tion. Deadline for nominations shall be
to present it in person. Nominations may be December 31, prior to the convention at
made by Lions only. All nominations shall be which the award will be presented.
submitted on a form to be provided upon Nominations shall be reviewed by the LCIF
request. Executive Committee and the international
president. They shall choose three finalist
4. Presidential Award. The International nominees from among the nominees for
President may present up to 775 (increase by approval by the LCIF Trustees no later than
350 awards for Lions year 2008-09, with 150 the March-April meeting, and shall also rec-
awards designated for CSFII) (increase by ommend the amount of any cash grant. After
275 awards for Lions year 2009-2010) presi- approval by the trustees, the final choice
dential awards during his/her year in office. shall be made by the international president.
The number presented shall be reviewed
from time to time by the Public Relations 7. Head of State Medal. This award may be
Committee. The International President may given at the discretion of the international
present up to 1125 presidential awards dur- president to national heads of state or heads
ing his/her year in office. Requests for of government in recognition of the govern-
increases over and above this number will be ment’s support of Lionism, to encourage fur-
considered on a case by case basis. All ther cooperation, and to establish rapport at
awards should be given during the presi- the time of the president’s visit. The award
dent’s term of office, but in no case later than shall consist of a medal featuring a globe on
60 days after the end of his/her term, unless a blue cross with red chest and neck ribbons,
by agreement with the succeeding interna- and an appropriate certificate over the presi-
tional president. The award shall consist of a dent’s signature. The award can be given
medal and chest ribbon of a design approved only once to an individual incumbent.
by the international president, and shall be Complete records of awards given shall be
accompanied by a suitable letter. Complete maintained at Lions Clubs International
records of awards given shall be maintained headquarters. The president shall present
at Lions Clubs International headquarters. All the award in person whenever possible, but
awards not presented within this period and may delegate presentation to one of the vice
under these conditions shall be considered presidents in special circumstances.
null and void.
8. Medal of Distinction. This award may be
This award shall not be given posthumously, given at the discretion of the international
except in cases where such person was des- president to prime minister (when they are
ignated to receive such award prior to death. not head of state), governors or other per-
sons designated by the president to have
5. International President’s Certificate of similar status. The award shall consist of a
Appreciation. The international president medal featuring a crossed wreath design with
may present an appropriate certificate of the Latin word “Amicitia” under a Lions
appreciation to those Lions who, in his/her emblem with a purple and gold chest, as well
judgment, have performed a significant serv- as neck ribbon, accompanied by an appropri-
ice to Lionism during his/her year in office. ate certificate over the president’s signature.
There is no limit to the number of such cer- Complete records of awards given shall be
tificates that may be presented. maintained at Lions Clubs International
headquarters. The president shall present
6. Humanitarian Award. The award may be
the award in person whenever possible, but
given to an individual or group for substantial
may delegate presentation to one of the other
humanitarian accomplishment, with the spe-
executive officers in special circumstances.
cific criteria for the award to be decided upon
after consultation with the international presi-
Effective April 15, 2010 XX-3
9. International President’s Medal of Merit. 13. Certificates and Cards. All certificates,
This award may be given at the discretion of awards, membership cards, etc., are to be
the international president to local govern- prepared for the signature of the internation-
ment officials such as mayors or other per- al president; and shall be translated into the
sons designated by the president to have appropriate language, where feasible.
similar status. The award shall consist of a
medal featuring a star burst design with the 14. New Awards. No Lion, Lioness or Leo
Latin word “Meritum” above a Lions emblem award, either by presentation by the associa-
with a blue and gold chest as well as neck tion or by sale through the Club Supplies and
ribbon, accompanied by an appropriate cer- Distribution Division, shall be introduced
tificate bearing the president’s signature. without approval by the board of directors.
Complete records of awards given shall be
maintained at Lions Clubs International 15. International Leadership Award. The inter-
headquarters. The president shall present national president may present an appropri-
the award in person whenever possible, but ate medal to those Lions who, in his/her
may delegate presentation to one of the vice judgement, have made a significant leader-
presidents in special circumstances. ship contribution during his/her year in office.
He/she may present up to 980 (increase by
10. International Order of the Lion. This award 300 for Lions year 2008-09) (increase by 220
may be given at the discretion of the interna- for Lions year 2009-2010) awards during
tional president to distinguished lay people his/her year in office. He/she may present up
for achievements in the humanities, science to 1280 awards during his/her year in office.
and religion. The award shall consist of a Requests over and above this number will be
medal featuring clasped hands over crossed considered on a case by case basis. The
wreaths and jeweled Lions emblem with a number presented shall be reviewed from
purple and gold chest ribbon, accompanied time to time by the Public Relations
by an appropriate letter over the president’s Committee in conjunction with the Executive
signature. Complete records of awards given Officers. All awards should be given during
shall be maintained at Lions Clubs Inter- the president’s term of office, but in no case
national headquarters. later than 60 days after the end of his/her
term, unless by agreement with the succeed-
11. International Director Recognition Award. ing international president. This award shall
An appropriate medal and plaque shall be not be given posthumously, except in the
presented by the international president to cases where such person was designated to
international directors at the conclusion of receive such award prior to death.
their term of office.
12. National or International Awards. Except
with respect to an award made to a Lion in
connection with a Lion activity, no Lions club,
or group of Lions clubs, or district (single, sub
or multiple) may grant any award, national or
international in scope, except upon written
approval of the award and the recipient by
the board of directors or its designee.
Effective April 15, 2010 XX-4
Lions Clubs International Contest Rules
All Contests 2. Lions clubs must submit two copies of the same
1. All contests are judged by members of the Public issue of its best club bulletin.
Relations Committee of the International Board of 3. Districts must submit two copies of the same
Directors at the Lions International Convention. issue of its single best bulletin. Districts producing
2. All contest winners are announced at the Lions newsletters for more than one purpose or project
International Convention and published in Lion must select only one for submission. (Only the first
Magazine. eligible district bulletin contest entry received by the
Public Relations and Communications Division at
3. Entries become property of Lions Clubs International Headquarters will be considered by
International Headquarters and cannot be returned. the judges.)
Lions Clubs International may use entries in any
4. Newsletters must be mailed to the Public Relations
way deemed suitable.
and Communications Division at International
4. The Public Relations and Communications Division Headquarters to arrive by May 1 of the year in which
at International Headquarters mails awards to all they’ll be judged at the Lions International
winners by September 1 following the Lions Convention. Official entry form must accompany
International Convention. entry.
5. The decisions of the judges are final. 5. Newsletters will be judged for the quality of content,
page layout, publication design and production.
I. Photography Contest
Awards: First place = plaque
II. III. International Trading Pin Contest
One honorable mention = certificate Awards: First place = plaque
One honorable mention = certificate
1. The contest is open to all Lions, Leos, Lions clubs,
districts, multiple districts and Leo clubs. The listed 1. The contest is open to all Lions clubs, districts
awards will be presented in each category. In addi- and multiple districts. The above listed awards
tion, winning photographs will be featured in Lion will be presented in each category.
Magazine and on the official Web site at 2. All clubs, districts and multiple districts must have
www.lionsclubs.org. purchased pins from a duly authorized licensee of
2. The three categories are fundraisers, community the Club Supplies Division of International
service activities and youth involvement. Headquarters. (Complete information is available
through this division at headquarters.)
3. Photographs should show Lions and/or Leos
actively carrying out their fundraising or service 3. All pins are to be made for the purpose of trading,
activity. Posed, staged or static photographs will be not resale. Any evidence that pins are being sold
disqualified, as will pictures of social or strictly will automatically disqualify them from competition.
in-club activities. 4. The Club Supplies Division will secure and retain
4. Photographs must feature a Lions or Leo logo two samples of all convention trading pins. Club
somewhere in the picture – either on clothing or as Supplies personnel will then give one sample of
part of the background. each pin to the Public Relations and
Communications Division for automatic entry into
5. All submissions must include a print AND negative. the trading pin contest.
Slides are acceptable. All submissions must be
received by the PR & Communications Division at 5. Only pins received by May 1 will be judged at that
International Headquarters by May 1 of the year in year’s Lions International Convention.
which they’ll be judged. Official entry form must 6. Pins will be judged on quality of design, attractive-
accompany entry. ness and originality. All pin entries must display the
6. Photographs will be judged on artistic quality, Lions emblem as part of the design.
prominence of logo and how well they represent
the association. III. IV. International Friendship
I. II. International Newsletter Awards: First place = plaque
(Bulletin) Contest One honorable mention = certificate
Awards: First place = plaque 1. The contest is open to all Lions clubs and
Four honorable mentions = certificate districts. (Not multiple districts.) The above listed
awards will be presented in each category.
2. Only banners purchased during the current fiscal year
1. The contest is open to all Lions clubs and
through a duly authorized licensee or the Club
districts. (Not multiple districts.) The above listed
Supplies Division will be eligible. (Complete informa-
awards will be presented in each category.
tion is available from this division at headquarters.)
Effective April 15, 2010 XX-5
3. All banners are to be made for the purpose of 2. Ideas must represent viable public relations
exchange only, not for resale. activities that successfully received attention among
4. Prior to the Lions International Convention, the Club community members and in the media.
Supplies Division shall get one sample of all 3. Idea submissions will only be accepted between
banners ordered through Lions Clubs International, March 1 and May 1 of the year in which they will be
and will request all authorized licensees to provide judged. Official entry form must accompany entry.
one sample of all banners produced for clubs and 4. Ideas will be judged on quality, ease of implementa-
districts for judging in the contest. The Club Supplies tion and actual success.
Division will then deliver one sample of each banner
to the Public Relations and Communications
Division for entry into the contest. IV. VI. International Web Site Contest
5. Only banners received by May 1 will be judged at Awards: First place = plaque
that year’s Lions International Convention. Two honorable mentions = certificate
6. Banners will be judged on quality of design, attrac- 1. The contest is open to all Lions clubs, districts
tiveness and originality. All banner entries must and multiple districts. The above listed awards will
display the Lions emblem as part of the design. be presented in each category.
2. All clubs, districts and multiple districts must submit
V. PR Idea Contest a hard copy of their Web site and include the URL
on the Official Contest Registration Form.
Awards: First place = plaque
11 honorable mentions = certificate 3. Entries must be mailed to the Public Relations and
Communications Division at International Head-
1. The contest is open to all Lions, Leos, Lions clubs, quarters to arrive by May 1 of the year in which
Leo clubs, districts and multiple districts. Winning they’ll be judged at the Lions International
ideas will be featured regularly in Lion Magazine and Convention. Official entry form must accompany
on the official Web site at entry.
4. Web sites will be judged for quality of content and
ENTRIES IN THE NEWSLETTER (BULLETIN) AND WEB SITE
MUST BE ACCOMPANIED BY THE REGISTRATION FORM BELOW:
OFFICIAL CONTEST REGISTRATION FORM
Entry Level: Individual Member Club District Multiple District
Club Name (if club entry) ____________________________________________________ District __________________
State/Province___________________________ Country________________________ Multiple District ___________
URL Address (for Web Site Contest): __________________________________________________________________
Entering Contest: Newsletter (Bulletin) Web Site
City _________________________________________ State/Province _____________________________________
ZIP/Postal Code _______________________________ Country___________________________________________
Phone:_______________________________________ Fax: _____________________________________________
Lions Clubs International, Public Relations and Communications Division, 300 W 22ND STREET, OAK BROOK, IL 60523-8842 USA •
LIONS CLUBS INTERNATIONAL
The following is the official protocol policy of The Explanation of notes used above:
International Association of Lions Clubs. Only the prin-
(a) When more than one is present, they shall be
cipal speaker is required to acknowledge all dignitaries
recognized according to the Roman alphabetic
order of the first letter of their fully used family
name. If the first letter is the same, go to the
A. Order of Precedence
second letter, and so on. If the last names are
Lions shall be recognized in the following order: identical, the same process should be followed
1. International President with the first given name; if these are the same,
2. Immediate Past International President then the middle name. In the unlikely event that
3. International Vice Presidents the two names are identical, the one with the
(according to rank) longest association membership shall be given
4. International Directors (a) precedence.
(b) When more than one is present, the one who
5. Past International Presidents (b)
served most recently is given precedence, and
6. Past International Directors (c)
7. Chairperson, Council of Governors (a)
8. District Governors (c) When more than one is present, precedence
9. Association Executive Director should be the same as for Past International
10. Association Secretary Presidents (see (b) above). In the event more
11. Association Treasurer than one Past International Director who
12. Past Council Chairperson (a) served during the same term is present, then
13. Immediate Past District Governor (a) the criteria specified for (a) should be used.
14. First Vice District Governor
General Comments—When a Lion holds more
15. Second Vice District Governor
than one title, he or she shall be recognized for
16. Past District Governor (a)
the highest one. In areas that have positions in
17. Multiple District Secretaries (Volunteer) (a)
addition to those listed above, they should be
18. Multiple District Treasurers (Volunteer) (a)
recognized in accordance with local customs,
19. District Secretaries (a)
provided that elective officers always have
20. District Treasurers (a)
precedence over appointive ones. It is recom-
21. Region Chairperson (a)
mended that Melvin Jones Fellows be
22. Zone Chairperson (a)
recognized as a group. In introducing speak-
23. District Chairperson (a)
ers, their status as Fellows should be men-
24. Club Presidents (a)
25. Immediate Past Club Presidents (a)
26. Club Secretaries (a)
B. Non-Lion Dignitaries
27. Club Treasurers (a)
28. Past Club Presidents (c) Non-Lion dignitaries should be given precedence
29. Multiple District Secretaries (staff) (a) in accordance with local protocol and/or custom,
30. Multiple District Treasurers (staff) (a) keeping in mind that if the non-Lion is the principal
speaker, then he or she should be seated directly
* Appointees by the International President to commit- to the right of the chairperson (see next page).
tees of the International Board of Directors and the
LCIF Executive Committee shall be introduced and C. Head Table Seating
otherwise recognized before Lions who have held
The presiding officer or meeting chairperson must
the same office. During introductions, their appoint-
always be seated at the most central seat at the
ment shall be mentioned.
table when there is no central podium, shown as
seat number one in the following diagram (figure 1).
** Single, sub and multiple district constitution and by-
The principal speaker would occupy seat number
laws or local customs and practice may alter the
two, then other Lion dignitaries in accordance with
order of precedence and/or content of numbers 4, 5
the general order of precedence. If possible, there
and 13 through 30 and in order to include recogni-
should be the same number of seats to the right
tion of past board appointees.
and left of the chairperson or presiding officer (who
Effective April 15, 2010 XX-7
would normally be the club president, district gov- E. Multi-Head Tables
ernor, council chairperson or international presi-
dent). If there is more than one head table, the table at
the highest level shall be considered the primary
(Audience) one. Care should be taken not to seat Lions of the
Figure 1 same rank at different tables.
F. Head Table Introductions
7 5 3 1 2 4 6
Introduction of the head table should begin with the
As shown in figure 2, seating at a head table with a meeting chairperson or presiding officer, then con-
podium is essentially the same, except the meeting tinue from the person with the lowest rank on the
chairperson or presiding officer is always seated at the order of precedence to the person with the highest.
left of the podium (facing the audience) and the princi- When spouses are present at the head table, they
pal speaker at the right. should be introduced with the member (e.g., “Past
International Director John Doe and his wife
G. National Anthems
7 5 3 1 Podium 2 4 6 8
When official representatives of the International
Figure 2 Board of Directors (whether or not currently
When spouses are present, they should be seated serving on the board) from another country are
to the member’s left when on the left side of the present at an event where national anthems are
table, on the member’s right when on the right side normally played, they should be extended the priv-
of the table. ilege of having their anthem played.
D. Master of Ceremonies and Meeting Secretaries
At some events, the Master of Ceremonies
(emcee) will be someone other than the chairper-
son or presiding officer. In such cases, he or she
should be seated in accordance with local cus-
toms, or at one end of the head table. If, however,
his or her place in the general order of precedence
dictates a specific seat (e.g., he or she is a past
international president at a district function), then
that should rule. On rare occasions, there will be a
meeting secretary; again, local customs should
Effective April 15, 2010 XX-8