Illinois Community College Board
Federal Postsecondary Perkins
Programmatic Monitoring Guide
FY 2012
College:
Visit Date:
Consultant Name:
Those in Attendance:
___________________________________ _____ ____________________________
ICCB Staff Reviewer Signature Date
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Section 1: Overview and Information
Perkins Monitoring Process
The intent of Perkins monitoring is to directly review compliance with the Carl D. Perkins Act of 2006, as well
as observe evidence of progress on program activities and services. The Perkins monitoring process is a six
step process which includes the following:
Step 1: On-site monitoring visit.
Step 2: Final report is issued by the ICCB including any findings and/or recommendations from the on-site
visit. This report is sent to the Perkins Coordinator and the CAO.
Step 3: Corrective Action Plan must be developed by subrecipient for all unsatisfactory findings.
Step 4: Corrective Action Plan is submitted and reviewed.
Step 5: Follow-up is conducted during the subsequent year’s on-site monitoring visit.
Step 6: Findings are resolved, or further follow-up may be required.
Monitoring Guide
This tool contains review items that are specific to the six Perkins Elements and their respective Sub-
elements. Each review item is rated as one of the following: Satisfactory (S), Opportunity for Improvement
(OFI) or Unsatisfactory (U). The comments section provides information regarding the rating of each item
and must be completed for ratings of OFI or U.
Satisfactory (S)
Activity or service clearly met or exceeded the necessary requirement.
Opportunity for Improvement (OFI)
Activity or service met the necessary requirement, but needs improvement.
Unsatisfactory (U)
Activity or service did not meet the necessary requirement.
An Unsatisfactory rating requires the recipient to develop and submit a corrective action plan.
Examples of Supporting Documentation
During the monitoring process, community colleges may be asked to provide documentation to assist ICCB
consultants and review teams in determining the compliance of specific review items. The following list
contains items that may be reviewed during this process. This is not a complete and exhaustive list;
additional items may also be requested and reviewed.
1. Postsecondary Perkins Plan
2. Budgetary documentation
3. Final Report Narrative(s)
4. Previous Year’s Findings
5. Updated college contacts and/or staff information (if applicable)
6. PODS data and other relevant data collected such as Labor Market Information
7. Other CTE Grant Plans
a) Innovation Grant
b) Regional Collaborative Grant
c) Program Improvement Grant
d) Local Programs of Study Implementation Grant (if applicable)
8. Quarterly Grant Reports
9. Advisory committee meeting minutes and member contact information
10. Programs of Study Expectations Tool documentation
11. Articulation Agreements
12. Data Sharing Agreements
13. Examples of Programs of Study currently being offered, including
a) Sequence of courses, including secondary and postsecondary elements
b) Dual Credit/Postsecondary Credit Options
c) Work based learning opportunities
d) Documentation of attainment of an industry-recognized credential or certificate
14. Professional development assessment plan and/or staff participation in activities/events
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Section 2: General Review Items
Programmatic Review Items Comments
1. Have there been any barriers to
providing any of the activities as
described in the approved FY12
Postsecondary Perkins Plan?
Accountability Review Items S OFI U
2. The college effectively sets goals,
monitors performance, and uses
results to improve student
achievement. □ □ □
Budgetary Review Items S OFI U
3. Funds are being used/expended
according to the approved budget. □ □ □
4. Budgets are monitored appropriately
and budget modifications are
submitted in a timely manner. □ □ N/A
5. Administrative funds are being
used/accounted for correctly. □ □ □
Reporting Review Items S OFI U
6. The college has submitted quarterly
reports in a timely manner. □ □ □
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Section 3: Element Review Items
Improvement of Academic and Technical Skills for CTE Students—Element # 1
Review Items S OFI U Comments
1. The college integrates academics
with CTE programs. 135(b)(1) □ □ □
2. CTE programs provide students
with strong experience in, and
understanding of, all aspects of an
industry. 135(b)(3) □ □ □
3. Work-based learning is available to
CTE students. □ □ N/A
4. The college continuously develops,
improves and expands the use of
technology in CTE. 135(b)(4) □ □ □
a) Trains CTE faculty and
administrators to use
technology. □ □ N/A
b) Provides CTE students with
skills that lead to employment. □ □ N/A
c) Collaborates with business and
industry. □ □ N/A
d) Focuses on improving students’
knowledge in mathematics and
science. □ □ N/A
5. CTE programs contain the same
coherent and rigorous content
standards as other college
programs. □ □ N/A
6. Career guidance and academic
counseling is provided to CTE
students. □ □ N/A
a) This includes linkages to future
education and training
opportunities. □ □ N/A
7. The college strives to improve the
recruitment and retention of CTE
educators and administrators. □ □ N/A
8. There are efforts geared towards
improving the transition to teaching
from business and industry. □ □ N/A
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Collaborations and Partnerships—Element #2
Review Items S OFI U Comments
1. The college links CTE at the
secondary and postsecondary level
by offering at least one program of
study. 135(b)(2) □ □ □
a) Incorporates secondary and
postsecondary education
elements. □ □ N/A
b) Includes course content that
aligns academics with CTE. □ □ N/A
c) Provides the opportunity for
dual credit or other
postsecondary credits. □ □ N/A
d) Leads to an industry-recognized
credential or certificate, or an
associate or baccalaureate
degree. □ □ N/A
2. The college utilizes advisory
groups, teachers, counselors, and
other stakeholders to develop,
implement, and evaluate CTE
programs. □ □ N/A
3. The advisory group consists of
participants from multiple sectors
including, secondary,
postsecondary, and business and
industry. □ □ N/A
4. The college disseminates
information about CTE programs to
stakeholders. □ □ N/A
5. The college works with local EFE
regions to encourage secondary
CTE students to enroll in rigorous
academic subjects. □ □ N/A
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Program Quality and Continuous Improvement—Element #3
Review Items S OFI U Comments
1. The college has developed and
implemented evaluations of CTE
programs.135(b)(6) □ □ □
2. The college has developed and
implemented evaluations to
examine how the needs of special
populations enrolled in CTE
programs are being met. 135(b)(6) □ □ □
3. The college strives to improve,
expand, and modernize quality CTE
programs. 135(b)(7) □ □ □
4. The college provides services and
activities that are of sufficient size,
scope and quality to be effective.
135(b)(8)
□ □ □
5. How does the college evaluate CTE
programs; and who is involved in
the evaluation?
Access and Success for Special Populations—Element #4
Review Items S OFI U Comments
1. The college ensures that CTE
programs are accessible to
members of special populations. □ □ N/A
2. Activities are provided to assist
special populations in preparation
for high-skill, high-wage, or high-
demand occupations. 135(b)(9) □ □ □
3. The college helps members of
special populations overcome
barriers that may limit their
opportunities for success. □ □ N/A
4. Special populations are assisted
and enabled to meet the state
adjusted levels of performance. □ □ N/A
5. Describe the efforts made to ensure
members of special populations will
not be discriminated against.
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Nontraditional Training and Employment—Element #5
Review Items S OFI U Comments
1. Training activities in nontraditional
fields are supported. □ □ N/A
2. Training activities are provided to
assist nontraditional students in
preparation for high-skill, high-
wage, or high-demand occupations. □ □ N/A
3. The college helps nontraditional
students overcome barriers that
may limit their opportunities for
success. □ □ N/A
4. Nontraditional students are assisted
and enabled to meet the state
adjusted levels of performance. □ □ N/A
Faculty and Staff Professional Development—Element #6
Review Items S OFI U Comments
1. Professional development is offered
to faculty, guidance and
administrative personnel involved in
integrated CTE Programs. 135(b)(5) □ □ □
2. Professional development topics
include:
a) Effective integration of
academics and CTE
135(b)(5)(A)(i) □ □ □
b) Effective teaching skills based
on research. 135(b)(5)(A)(ii) □ □ □
c) Effective practices to engage
stakeholders. 135(b)(5)(A)(iii) □ □ □
d) Effective use of scientifically
based research and data to
improve instruction □ □ □
135(b)(5)(A)(iv)
3. The college prepares professional
development that assist faculty,
guidance, and administrative
personnel to stay current with all
aspects of industry and involves
internship programs that provide
relevant business experience. □ □ □
135(b)(5)(B) and 135(b)(5)(C)
4. Opportunities for professional
development that trains faculty on
the effective use and application of
technology is available. 135(b)(5)(D) □ □ □
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Section 4: Programs of Study (POS)
Review Items S OFI U Comments
1. Secondary and postsecondary
education elements are
incorporated and aligned within the
POS being offered. 122(c)(1)(A)(i) □ □ □
2. Each POS includes academic and
CTE content in a coordinated, non-
duplicative progression of courses. □ □ □
122(c)(1)(A)(ii)
a) Includes POS templates to
document secondary to
postsecondary course
sequences with multiple entry
and exit points □ □ N/A
3. Each POS offers an opportunity for
students, where appropriate, to earn
postsecondary credit. 122(c)(1)(A)(iii) □ □ □
4. Each POS leads to an industry-
recognized credential or certificate
at the postsecondary level, or an
associate or baccalaureate degree. □ □ □
122(c)(1)(A)(iv)
a) POS template identifies the
name of the credential,
certificate, or degree
opportunities available to
students within a given POS. □ □ N/A
5. Provide details on the college’s use
of the Illinois Programs of Study
Expectations Tool.
6. Provide details on current POS
work being completed at the
community college, identifying what
POS are being developed and/or
implemented in the current fiscal
year.
7. Identify any technical assistance
needs of the college partnership in
the overall development,
implementation, and evaluation of
POS.
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Section 5: Performance Improvement
Performance Improvement Plan (PIP) Update
1. Check all PIPs that were required as part of the FY 2012 Perkins application
2. Provide an update on all activities listed
□ 1P1: Technical Skill Attainment
□ 2P1: Credential, Certificate, or Degree
□ 3P1: Student Retention or Transfer
□ 4P1: Student Placement
□ 5P1: Nontraditional Participation
□ 6P1: Nontraditional Completers
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Section 6: Summary
Indicate the number of each rating that was found during the review. S OFI U
General Review Items
Notes:
Element #1 Improvement of Academic and Technical Skills for CTE Students
Notes:
Element #2 Collaborations and Partnerships
Notes:
Element #3 Program Quality and Continuous Improvement
Notes:
Element #4 Access and Success for Special Populations
Notes:
Element #5 Nontraditional Training and Employment
Notes:
Element #6 Faculty and Staff Professional Development
Notes:
Programs of Study
Notes:
Performance Improvement Plan
Notes:
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Section 7: Follow-up
Previous Year’s Findings, OFIs, or Issues
1. List and describe all findings (U ratings) from the previous year
2. Detail any other necessary Issues or OFIs that were identified the previous year
General Review Items
Element 1
Improvement of Academic and
Technical Skills for CTE Students
Element 2
Collaborations and Partnerships
Element 3
Program Quality and Continuous
Improvement
Element 4
Access and Success for Special
Populations
Element 5
Nontraditional Training and
Employment
Element 6
Faculty and Staff Professional
Development
Programs of Study
Performance Improvement Plan
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