STEP 5: COMPLETING YOUR
PAYROLL PAPERWORK APPLYING FOR A SOCIAL
As soon as you receive your new
SECURITY NUMBER AND
Social Security card in the mail, bring CARD
it in to The Center for Human
Resources to complete your payroll INFORMATION FOR
paperwork. INTERNATIONAL STUDENT
EMPLOYEES
Once your payroll paperwork is
complete you will be provided
information about making a tax
appointment with payroll. Call the
phone number that is provided to
you and make an appointment to
meet with your payroll technician.
Come back to The Center for
Human Resources on your
appointment day and time to
complete your tax appointment.
Make sure to bring all visa
documentation and your completed
tax form which was provided to
you when you completed your
payroll paperwork.
Note: Note: the information contained in this
If you do not complete this tax brochure pertains only to those individuals
appointment, payroll will not be able The Center for who will be working for the university. If
to issue your paycheck. Human Resources you are looking for employment with an
San Diego State University affiliate of SDSU (e.g. the SDSU Research
5500 Campanile Drive Foundation, Associated Students, or Aztec
San Diego, CA 92182-1625
Tel: 619·594·6404
Shops) each affiliate houses their own
Once you have completed your tax Human Resources office with varying
appointment you are done! Fax: 619·594·1147
Employ@mail.sdsu.edu procedures. The information in this
brochure is not universal to all Human
Resources offices on campus.
Revised July, 2009
GETTING STARTED department. This letter needs to be STEP 4: STARTING YOUR
Before beginning work on campus, all on department letterhead. A PAYROLL PAPERWORK
employees must have or at least applied statement of terms and conditions or Bring your application receipt and visa
for their social security number. There are a student employment authorization documentation back to the Center for
a series of steps that each employee form will not substitute. Human Resources right away and fill
without a social security number must STEP 2: EMPLOYER AND out the required payroll paperwork.
follow in order to begin work and be INTERNATIONAL STUDENT Expect to be at The Center for
allowed to continue working. Use the CENTER LETTERS Human Resources at least 30 to 40
check list provided in this brochure to minutes to complete the required
Bring your offer letter to The Center
ensure that all paperwork is completed and paperwork.
for Human Resources Payroll Office
properly submitted in a timely manner. in the Extended Studies Center
building (5701 Hardy Ave) room Note:
406.
This process is time sensitive. If the While you will be authorized to
following steps are not completed The Payroll Office will generate an work after completing step 3,
new employees may be asked to stop employer’s letter for you you will only be authorized to
working temporarily or even resign Approximate waiting time is 20
their position. work for 90 days while waiting
minutes.
for your card to arrive.
STEP 1: OBTAINING A JOB ON Take the employer’s Letter, your
CAMPUS AND AN OFFER offer letter and visa documentation
LETTER to the ISC to complete the “Social
Security Verification Form”. See back page for step 5
Obtain the International Student
Within three days the ISC will
Center (ISC) “On-Campus Work
generate a letter for you to take to
Verification Form” from the ISC.
the Social Security Administration
Apply for an on-campus job and office.
receive a job offer from employer.
.
Inform your employer that you need STEP 3: APPLYING FOR YOUR
to apply for a Social Security number SOCIAL SECURITY NUMBER
before beginning work and that you
will need an offer letter in order to get Bring your offer letter, employer’s
started with the process. letter, ISC letter and immigration
documents (I-20/DS:2019 form, I-94
Offer letter must include the card, passport, and visa) to the nearest
following: employee name, expected Social Security Administration Office
dates of employment, pay rate, time (www.ssa.gov). Be sure to obtain a
base, classification, supervisor’s name receipt from the Social Security
and work phone number, and Administration Office.